Responsibilities

• Offering administrative and clerical assistance to support departmental functions.
• Compiling, preparing, and ensuring timely submission of necessary reports.
• Handling and processing payments for invoices.
• Arranging and coordinating meetings, including scheduling, sending invites, booking conference rooms, and setting up required equipment.
• Managing travel arrangements and scheduling appointments for the management team.
• Planning and organizing both internal and external events.
• Facilitating communication and coordination between departments to ensure efficient information flow and timely updates across the organization.
• Performing additional tasks as needed.

Requirements:

• Possess at least diploma in Business Management or a related field, with a minimum of 1 year of relevant experience.
• Proficient in MS Office
• Strong ability to multitask and adhere to deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: L3Y5394V

Job Description & Requirements

Job Responsibilities:

- Administrative support for all BUs including managing office suppliers, catering, meeting scheduling, travel bookings, courier logistics and other operational tasks;

- Support general office management duties of the company. Coordination of employee events and activities, including training, team building, anniversary celebrations etc;

- Understand and follow company administrative standards and policies and are responsible for all administrative activities in the office, corporate policy/proceeding optimisation;

- Responsible for reception phone calls to ensure effective and professional communication is delivered both internally and externally;

- Work with HR manager on HR-related functions, i.e. conduct orientation sessions, employee relations and employer branding establishment ;

- Assists employee lifecycle in the company, i.e. onboard and exit process;

- Support HR training programs;

- Comply with local labour law, advise the management team and HR on needed actions;

- Assist in organising and maintaining financial records;

- Any ad-hoc duties requirements assigned by the office manager;

Job Requirements:

· Preferably with 1 to 3 years of relevant experience.

· Proficient in MS Office applications.

· Self-motivated and able to work both independently and collaboratively.

· Strong responsible attitude and team player to complete tasks on time.

· Good communication and interpersonal skills in both English and Mandarin.

· Strong numerical and analytical skills, with attention to detail.

· Willing to take up new challenges.

· Limit to Singaporeans and PR only as we have No Quota.

We regret that only shortlisted candidates will be contacted for an interview.

Please apply via email. Calls will not be entertained.

Note: We are an equal opportunity employer and welcome applications from individuals of all backgrounds.

Job Responsibilities:

• Responsible for maintaining accounts (AR,AP, & GL)
• Ensure accurate, timely monthly/ yearly financial closing
• Reconcile cash and bank balance on timely basis
• Preparation of journals, schedules, reconciliations
• Includes administrative scope.
• Any other ad-hoc duties as assigned

Job Requirements:

• Able to work independently with minimal supervision
• Able to work well with people at all levels
• Multi-tasking and self-initiative.
• Candidate must possess at least a Diploma in a relevant discipline
• Minimum 1 - 2 year(s) relevant working experience

About EON Consulting & Training Pte Ltd:

Established in 1996, EON Consulting & Training Pte Ltd specializes in providing human capital consulting and training services to organizations in Singapore. Our mission is to build human capital capability and capacity through organizational development solutions. We are committed to fostering growth, inspiring excellence, and transforming challenges into opportunities.

Key Duties and Responsibilities

1. Office and operational IT and equipment management

2. Procurement and Office Environment

3. Human resources management

4. Financial management

5. Corporate support

Prerequisites:

- Bachelor's degree in Business Administration, Management, or related field

- Minimum 5 years of experience in an administrative management role

- Proven track record in office management and procurement

- Experience in a B2C office environment a plus

Competencies:

- Strong organisational and multitasking skills

- Excellent communication and interpersonal skills

- Proficiency in MS Office Suite (Word, Excel, PowerPoint)

- Ability to manage multiple projects and deadlines

- Knowledge of office management software and tools

Attitudes:

- Professional: Conduct business at the highest technical and ethical standards

- Service to Others: Always trying to help and be useful to others

- Resilience: Responsive and resourceful in adversity

- Excellence: A life-long learner, always seeking better ways to do things

Join us at EON Consulting & Training Pte Ltd, where we transform challenges into opportunities and inspire excellence. Apply now and be a part of our journey to excellence!

Immediate hire starting in Dec

3 months project contract

Location in Tuas

about the company

Based in the town area, Client is a Energy client and we are looking for a Project Admin to assist the Onsite Operations team. The candidate will report to the Project Managers and Engineers for this role. We prefer the candidate to be able to start work in Dec 2024. Your work location will be at Tuas South, working Monday - Sunday 7am - 7pm , you will take turns to have off day rotation among the project team. This role is available due to a year end power standby project.

About the role

your daily Responsibilities will be interacting with customers, providing information in answer to inquiries about:

• Help to arrange manpower from overseas
• Monitor/ Prepare/ Check – Site attendance system/ Timesheets
• Arrange SIC (Safety Induction Course)
• Application of site entry Pass/ E work Permit
• Getting lunch for the manpower
• Following up on deliveries with HQ and forwarder
• Reservation of hotel rooms
• Any Adhoc task require
• Overtime is required and will be paid accordingly

Skills and experience

The successful candidate will possess:

1. diploma in any field
2. 2 years working in a similar work task
3. good to have a driver license as vehicle will be provided due to the nature of the job

To apply online, please click on the appropriate link.

EA: 94C3609 / R1110392

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activiti

CO-ORDINATE WITH AGENCIES TO COMPANY'S REQUIREMENT

HAVE BASIC ACCOUNTING KNOWLEDGE

DO INVOICING, ISSUE PURCHASE ORDERS AND PROCUREMENT OF BUILDING MATERIALS

HAVE KNOWLEDGE ON MS OFFICE

a) Administrative function such as data entry, typing, faxing, filling, attending to telephone calls, managing email account & etc.

b) In addition to the duties specified above, you are obliged to follow all reasonable instructions of the Employer, the management of the Employer, or the designated superior.

c) The Employee shall not be entitled to do any private work whatsoever or be a party thereto without the written approval if the Employer I fit interferes with his employment with the Employer or the proper and diligent execution of duties.

d) You will be allocated in Tuas Office.

About

Singapore-based, leading IT Solutions and Services provider specialized in Cloud services, IT services, IT infrastructure management and Network security. My client is seeking an adept Account Manager who is well versed in the field on IT Solutions Sales to join their dynamic team.

Job description

• Ensure the smooth operation and maintenance of the group IT systems.
• Maintain and update existing group systems in accordance with established processes and standards.
• Provide reliable and efficient local support for the office, ensuring minimal downtime and maximum productivity.

Responsibilities

• Update and maintain the existing group systems, ensuring they are in line with appropriate processes and standards.
• Provide local support for the office, which consists of approximately 40 people.
• Monitor system performance and troubleshoot issues to ensure continuity of services.
• Implement and maintain security protocols to protect the company's IT infrastructure.
• Collaborate with other departments to understand their IT needs and provide appropriate solutions.
• Document system configurations, processes, and procedures for future reference.

Requirements

• Strong knowledge of Microsoft Windows environments.
• Proficiency in system administration tasks such as resources deployment, system updates, and troubleshooting.
• Excellent problem-solving skills and the ability to work under pressure.
• Good communication skills to effectively support and train users.
• Ability to work independently and as part of a team.

Good to have

• Experience with PowerShell scripting and/or Infrastructure as Code (Terraform)
• Knowledge of network administration and security protocols.
• Familiarity with other operating systems such as Linux.
• Experience with virtualization technologies such as VMware.
• Certification in relevant IT fields (e.g., Microsoft Certified: Windows Server, CompTIA Network+).

*Kindly note that only shortlisted candidates will be notified. Thank you.

Dylan Choo

Rewarding Talents International

EA License: 22S1387

EA Personnel: R2094227

This roles covers full Spectrum of Human Resource activities, including:

Recruitment:

· Draft recruitment job advertisement for HQ and all brands

· In charge recruitment for headquarters and outlets

· Arrange interview for shortlist candidates

· Assist recruitment selection for all brands

HR Admin:

· Documents preparation, include employment contract, job offer letter etc

· Create P-files in dropbox and maintain P-files

· Data management of personal details in HR system

· Support and provide monthly labour costing report and other cost saving, efficiency report

· Insurance claim for workman compensation, FW insurance

· Prepare letter for confirmation, promotion, etc

· Manage employee leave & administration

Work Pass / MOM:

· Submit and issue all kinds of work pass for HQ and outlet employees

· Check and maintain quota validity

· Fill up and Submit MOM survey report

Payroll

· Send out payslip, pay adjustment
· CPF Contribution

· Prepare monthly HR payroll report

Requirement

-Experience in Info-Tech software will be advantage

-Diploma in Human Resource/Business Administration/Accounting & Finance

-Minimum 1 or 2 years in HR or administration role

-Attention to detail

Basic $2,800 - $3,500

* Working Days: Monday to Friday

* Working Hours: 9am to 6pm

* Performance Bonus

* Career advancement Opportunities

Responsibilities

Accounts cum admin duties ( Prefer experience in Construction & Interior renovation related field )

Admin duties

General admin duties ,Filing , Co ordination site and office ,Gneral Admin duties .Sales quote , following up on project.

Accounts Duties

* Perform bookkeeping transactions for Accounts Payable (AP), Accounts Receivable (AR), and General Ledger (GL); handle partial or full sets of accounts.

* Assist in preparing management accounts and director statements for year-end filing.

* Prepare and file quarterly GST returns.

* Assist in tax computations and file Estimated Chargeable Income (ECI) and Form C/CS for company income tax.

•Preparation of GST submission

* Assist with other statutory filings, e.g., ACRA.

* Perform invoicing within the accounting system.

* Set up payments via internet banking.

* Prepare payroll reports.

* Physically file and e-file documents.

* Perform any other duties as required.

Requirements

* Minimum qualification: LCCI/Diploma in Accounting or equivalent.

* Proficiency in accounting principles such as bookkeeping, accounts payable, and accounts receivable.

* At least 3-5 years of relevant working experience.

* Required Skills: Proficiency in Microsoft Office applications (Word & Excel).

* Strong sense of responsibility, maturity, self-initiative, proactivity, attention to detail, good interpersonal skills, meticulousness, and ability to work independently.

* Bilingual proficiency in both English and Mandarin

Kindly contact : [email protected] / whatsapp : 93822482

Our client is a specialist contractor in Singapore, known for delivering expert excavation services.

• Handle all construction contracts.
• Ensure compliance with requirements and provide admin support to project teams.
• Monitor contract performance and resolve any issues.
• Keep comprehensive contract records and documentations.

Requirements:

• ITE and above
• At least 2 years of admin experience in Construction industry.
• Independent, meticulous and has an eye for detail.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Job Summary:

We are seeking a proactive and flexible Receptionist Cum Admin Officer to join our team. This dual-role position will be responsible for handling receptionist duties and supporting the administrative functions of the office. The ideal candidate will have excellent organizational and communication skills, be able to work under pressure, and be a reliable team player who thrives in a fast-paced environment.

Key Responsibilities:

· Mail and Delivery Management: Handle the sending, collection, and distribution of mails and deliveries.

· Meeting Room Management: Coordinate meeting room bookings and arrangements, ensuring necessary equipment and materials are available.

· Travel Arrangements: Manage air ticket and hotel bookings, and assist with visa applications and invitation letters when required.

· Meeting Room Preparation: Prepare table cards and other materials for meetings as needed.

· Filing and Inventory Management: Maintain an organized filing system and keep records of office item inventory.

· Corporate Gifts: Handle the booking and purchase of corporate gifts.

· Pantry Supplies: Manage the purchase and stock of pantry items (e.g., coffee, tissue, paper, etc.).

· Stationery Management: Oversee the purchase, inventory, and management of office stationery.

· Reimbursement Processing: Process reimbursements for administrative-related expenses.

· Office Maintenance: Ensure smooth operation of office facilities, including maintenance of plants, drinking water, drainage system, and related contracts.

· Internal System Documentation: Assist with internal system documentation and reporting.

· Staff Meal Expenses: Coordinate meal bookings, distribution, and reimbursements for staff meal expenses.

· Liaison with Corporate Secretaries: Manage relationships and communication with the company’s corporate secretaries for related tasks.

· Expatriates and Families Administration: Assist with administrative tasks related to expatriates and their families.

· Insurance Management: Oversee updates to vehicle and office insurance policies.

· Internal Legal System Exposure: Support with internal legal documentation and procedures as necessary.

· Ad-Hoc Tasks: Perform other duties as required to support the smooth functioning of the office.

Requirements:

· Adaptability: Flexible and able to think on your feet in dynamic situations.

· Education: Computer literate with a tertiary education.

· Experience: Preferably 1 year of relevant experience in a similar role.

· Communication Skills: Strong negotiation and communication skills, both written and verbal.

· Interpersonal Skills: Excellent interpersonal skills with the ability to build relationships at all organizational levels.

· Pressure Management: Ability to work effectively under pressure and handle multiple tasks simultaneously.

· Appearance: Well-groomed and professional appearance, as this position involves greeting customers and visitors.

• Managing records, updating databases, and assisting in HR operations
• Monthly & ad hoc invoices creation
• Preparing HR-related reports
• Handle employee inquiries and provide timely and accurate information
• Any other ad-hoc duties as assigned or required

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

• Review payments and claims to ensure compliance to NUS & Grantors' guidelines.
• Administer the grants in timely manner.
• Assist Principal Investigators on grant variations, extensions and other change requests.
• Assist in submission of progress and final reports.
• Monitor and keep track of the expenditures of the grants awarded.
• Assist in preparation and submission of grant related financial reports.
• Perform finance-related tasks such as fund management, preparation and analysis of financial statements for audit and reporting to relevant agencies on grants’ matters.
• Liaise with relevant government authorities and other departments on grant related issues.
• Assist in management reporting, monitoring expenditure, cash flow and tax related to grant matters.
• Ensure compliance to applicable standards, policies and procedures including Singapore Financial Reporting Standards.
• Liaise with external auditors on the year end closing.
• Any other finance duties assigned from time to time.

Requirements

• Diploma / ACCA / Bachelor Degree

IT Admin & Technical Risk Support Analyst - 12-month renewable contract

About Us:

We are committed to ensuring the safety, reliability, and efficiency of our technology systems. We are seeking a dedicated IT Admin & Technical Risk Support Specialist to join our team and provide essential administrative support to the IT and Risk Management functions. This is a unique opportunity to work in a fast-paced, dynamic environment and contribute to the management and mitigation of IT-related risks.

Job Overview:

As the IT Admin & Technical Risk Support Specialist, you will play a critical role in supporting the IT infrastructure and assisting the Technical Risk Manager in mitigating technology risks. You will be responsible for administrative IT tasks, data entry, and creating clear, engaging reports and presentations. This role requires a blend of technical knowledge, attention to detail, and strong communication skills.

Key Responsibilities:

• IT Administration Support:Manage and maintain IT systems, networks, and infrastructure to ensure optimal performance and security.
  Assist with user access management, software updates, and troubleshooting.
  Provide support for IT-related inquiries and issues from internal teams.
  
• Technical Risk Support: Assist the Technical Risk Manager with tracking and managing tech risk assessments, incidents, and mitigation strategies.
  Perform data entry related to risk management, including maintaining risk registers and monitoring risk status.
  Conduct research to identify potential IT risks and vulnerabilities within the organization’s systems.
  
• Reporting and Presentation Support:Create and design clear, visually appealing PowerPoint presentations and reports for technical risk reviews and executive meetings.
  Support the development of risk communication materials to ensure alignment across departments.
  Collaborate with the risk and IT teams to summarize data and provide actionable insights through reports.
  

Required Qualifications:

• Strong background in IT administration, including basic networking, systems management, and security protocols.
• Familiarity with technical risk management principles or willingness to learn.
• Proficiency in Microsoft PowerPoint with the ability to create visually compelling presentations.
• Strong organizational skills with a keen attention to detail and the ability to manage multiple tasks.
• Good written and verbal communication skills to interact with technical and non-technical teams.
• Ability to work independently and as part of a team in a fast-paced environment.

Preferred Qualifications:

• Previous experience working in risk management or IT governance.
• Knowledge of IT security frameworks and risk management best practices.
• Proficiency with other Microsoft Office tools (Excel, Word).
• Experience in creating and maintaining reports or dashboards.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• A dynamic and collaborative work environment.

Our client is a premium merchandise solutions provider focused on point-of-sale materials and equipment. They are specialize in customized OEM premiums , corporate gifts, procurement web portal, and point-of-sale merchandise for major multinational companies.

• Prepare quotations, sales orders, and purchase orders; maintain sales systems; assist with customer service and correspondence (calls, emails, letters, etc.).
• Support the Procurement Team to get the best pricing and terms, and coordinate with internal and external teams to align on project goals and deadlines.
• Monitor project progress, address issues, and ensure timely delivery (including DDP/Sample) to customers, track orders from initiation to fulfilment.
• Support the design team, monitor artwork progress, and ensure correct processing of local and international orders.

Requirements:

• Diploma and above
• At least 2 years of Sales Admin experience.
• Proficient in Microsoft Excel

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R24120303

Benefits Operations

1. Assist in the day-to-day administration of flexible benefits program, annual flexible benefits enrolment, financial year end accruals and annual tax reporting
2. Assist in the day-to-day administration of insurance related matters such as enquiries on the insurance related programmes and claims
3. Assist in conducting periodic audit reviews on claims relating to flexible benefits and leave applications audits
4. Responsible for conducting User Acceptance Testing (UAT) to validate leave system functionalities prior to implementation as leave administrator
5. Responsible for administration of work-injury cases such as filing work injury report and processing claims
6. Process all medical bills from panel clinics and hospitals to ensure timely payment and billing to external organisations
7. Responsible for leave management and other benefits operations (e.g. birthday scheme)
8. Other administrative duties as assigned by the Reporting Officer

People Operations

1. Perform procurement duties for the division
2. Track the budget utilisation for the division’s purchases and expenses
3. Other administrative duties as assigned by the Reporting Officer

Requirements

• Strong communication skills, both written and spoken
• Good working knowledge of MS Outlook, Word and Excel
• Organised, meticulous and adaptable in a fast-paced environment
• Relevant experience in benefits and HR operations under HR Shared Services environment will be an advantage
• Prior experience in using SAP SuccessFactors is a plus

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin

Founded in 2017, Achievers Dream Learning Centre is a distinguished Science and Chemistry Specialist Tuition Centre that has empowered many students to excel in their academic pursuits. Beyond traditional theory lessons, our NEA-approved Chemistry Laboratory has transformed the learning experience, enriching the educational journey for countless students.

Job Opportunity:

Join our mission to provide Better Education as we expand our team and seek a dynamic Admin Support Assistant. This key role will involve managing administrative, operational, and sales-related responsibilities to ensure seamless enrolment processes and to deliver a pleasant customer service experience.

Key Responsibilities:

• Front Desk Operations: You will be the face of the Centre, greeting visitors and answering phone calls. You will handle administrative tasks such as registration of new students, managing walk-ins, and responding to inquiries from parents.
• Sales and Enrolment Management: Develop and implement strategies to attract new students and increase enrolment.Conduct outreach to potential students and their families through various channels, including phone calls and emails. Provide information about our tuition programs, courses, and schedules to interested parents. Guide parents through the enrolment process, including registration, payment, and scheduling.
• Centre Management: You will be responsible for ensuring the smooth running of daily operations at the Centre. This may involve organizing schedules, maintaining the Centre's cleanliness and orderliness, and ensuring that supplies are adequately stocked.
• Customer Relationship Management: Build strong relationships with parents and guardians by addressing their inquiries and concerns promptly and professionally. Serve as the primary point of contact for parents, providing ongoing support and assistance throughout their child's enrolment. Maintain accurate records of student enrolment, attendance, and payments using our database systems.
• Administrative Support: Assist with administrative tasks such as scheduling classes, managing student records, and preparing reports as needed. Coordinate with teaching staff to ensure smooth operation of classes and timely communication with parents regarding student progress. Handle general office duties, including answering phone calls, responding to emails, and maintaining a clean and organized workspace.
• Reporting: You will be responsible for keeping the Centre Manager informed of any issues or concerns that arise. You will also be expected to provide regular updates on the Centre's performance, including enrolment and attendance.
• Collaboration: You will be workin closely with the Teaching & Curriculum Team to ensure that students receive the best possible education and support. You will be expected to communicate effectively with team members and contribute to a positive, collaborative work environment.

Our Team Culture Code:

At Achievers Dream Learning Centre, we pride ourselves on a vibrant and dynamic workforce. Our team is a dynamic mix of individuals from various backgrounds and corners of the globe. We are committed to fostering a culture of support, trust, and inclusivity, regardless of where our team members are in their life journey.

We believe that life is not just about work—while we solve problems together, we also celebrate personal and professional milestones and enjoy having fun as a team. One of our favourite team traditions is sharing a meal together, complete with a cup of bubble tea in hand. It’s our way of coming together, enjoying good food, and making the most of our day. After all, with food in our bellies and a smile on our faces, we're ready to tackle any challenge and conquer the day!

We abhor office politics and drama, and we do not tolerate disrespectful behaviour towards anyone. We are committed to maintaining a safe and respectful work environment for our staff. This includes protecting our team from any verbal abuse or inappropriate behaviour from parents.

We find delight in team members who bring a collaborative spirit, a problem-solving mindset, and a passion for learning. A pleasant demeanour and an open attitude to learning are essential for building strong, long-term working relationships.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Education, or related field.
• Proven experience in sales, enrolment management or administrative roles, preferably in the education sector.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills, with a customer-centric approach.
• Proficiency in MS Office and enrolment management software.
• Ability to work independently and collaboratively in a fast-paced environment.

Work locations and timings

• You will be required to travel between our various outlets (Bukit Timah, Lorong Chuan, Kembangan) based on roster schedule and commit to the work schedule of 3 weekdays and 2 weekends.

Join us and be part of a team dedicated to shaping the future of education. If you are passionate about making a difference and possess the required qualifications and experience, we invite you to apply for the

Enrolment Specialist position today!

To apply, please submit your updated resume and a cover letter highlighting your relevant experience and why you are the ideal candidate for this role.

We look forward to welcoming you to our team!

Job Duties:

• Source tender/quotation opportunities and manage submission for clients.
• Review/check tender documents/award letters prior to submission and handle all the post-tender queries/correspondence.
• Manage the filing for all the tender/quotation documents.
• Check purchase orders against tenders and quotations.
• Handle post tender queries and correspondence.
• Maintain tender/quotation and extension of contract in tender tracking system.
• Provide updates to clients/customers.
• Perform accurate and prompt entry of fax orders, order hotline and other sources into the system.
• Handle all enquiries/complaints/feedback from customer/clients.
• Ensure compliance to ISO and ISMS procedures and processes.
• Ensure timely filing of all the tender/quotation documents.
• Manage item code change.
• Provide admin support when necessary. E.g. Filing, data entry, retrieval of documents, or any other duties and tasks assigned.

Requirements:

• GCE A Level / Diploma

Please contact Terence at +65 9645 4048 your resume directly for fast response.

By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

• Support on the day-to-day HR queries related to all employees
• Managing records, updating databases, and assisting in HR operations
• Monthly & ad hoc invoices creation
• Preparing HR-related reports
• Handle employee inquiries and provide timely and accurate information
• Any other ad-hoc duties as assigned or required

Role Description:

The successful candidate will join the Kreston Helmi Talib Corporate Services team who work to support the delivery of Accounting and Finance projects to a client portfolio of a broad range of industries based across the US, EMEA and Asia. His/ Her main job responsibilities are focused in ensuring the smooth operation of our office, managing front desk and administrative duties, and supporting our HR operations.

The Front Desk cum Admin Executive will be responsible for welcoming and directing visitors to meeting rooms or respective departments for meetings; contacting team members to meet personal visitors or couriers at reception; managing incoming phonecalls and collecting messages for the team; managing the booking schedule of meeting rooms; receiving, sorting and distributing incoming mail; collecting, sorting and arranging the courier for outgoing mail; and managing stock for the pantry and the stationery supply.

Responsibilities:

Front Desk and Office Administration

• Meet and greet clients and visitors with a positive and helpful attitude.
• Answering phone calls in a professional manner and routing calls.
• Provide accurate information such as company address, directions to the company location, fax numbers, website and other related information in-person and via phone/ e-mail.
• Receiving, sorting and distributing incoming and outgoing mail inlcuding coordinating pick-up and delivery of international and local courier items/packages.
• Process registered mail via Singpost.
• In-charge of ordering, receiving, stocking and distributing pantry and stationery supplies.
• Maintain cleanliness and orderliness of reception area, conference rooms and pantry areas.
• Set-up and coordinate reservation of conference and meeting rooms.
• Deposit cheques and perform bank transactions.
• Collaborate with various departments to facilitate smooth interdepartmental communication and coordination.
• Assist office management budgeting process and the day-to-day financial operations including payment processing to vendors, suppliers, and government agencies online or physical payment to bank branch etc.
• Support the HR, IT, and Marketing team in various operational tasks such as managing office events, employee engagement activities and programs.

HR Operations

• Participate in the recruitment and selection process by reviewing resumes and applications, conducting initial phone interviews, administration of online assessments, scheduling job interviews, assisting in the interview process to the selected candidates.
• Assist with new employee orientation and coordinate with HR Director in setting up a designated log-in, workstation, email address, and other software related access.
• Ensure employee records such as timesheets, work from home, and paid leave (i.e., annual, sick, birthday etc) are updated in system.
• Maintain and regularly update master databases (personnel files, HR Cursor database, etc.) of each employee.
• Assist in the preparation of payroll calculation, performing payroll reconciliation, preparing payroll accounting, and reports, etc.
• Prepare and process statutory contributions payments and other payroll matters related matters.
• Update and maintain proper filing of employee documentation, e.g., employees’ staff list, medical insurance policies.
• Assist with other administration related duties assigned from time to time.

Desired Skills and Qualifications:

• Diploma or University Graduate .
• 1-3 years of experience in Administration, Operations, or Human Resources.
• Proficient with MS Office Suite (MS Word, MS Excel and MS PowerPoint are essential).
• Ability to multi-task.
• Proactive and resourceful, able to resolve arising issues with a calm approach.
• Organised, accurate, thorough, and able to monitor work for quality.
• Resilient and able to adapt well in a highly fast-paced and dynamic environment.
• Strong interpersonal and people skills.
• Responsible, accountable, and discreet with sensitive/confidential information.
• Fluent in written and spoken English.
• Strong numerical ability and critical thinking skills.

Thank you for expressing your interest to join our firm, we regret that only shortlisted candidates will be shortlisted for an interview.

Admin Executive

• Salary: $3,200-$4,000
• Mon to Friday 8am to 5pm
• Location: Penjuru Lane (Transport provided @Jurong east)

Job Requirements

• Min 2 years of working experience in administration

Roles & Responsibilities

• Prepare correspondence emails, letters, statements, documents, and reports
• Draft company's policies, regulations, rules, and supervise the implementation.
• Manage filing and document control for company policies, regulations, SOPs, contracts & agreements, reports, and other administrative documents.
• Possess legal knowledge and liaise with lawyers when required.
• Fully in charges the administration department and manage administrative issues for the company.
• Process administrative work related to government authorities, associations, the company’s head office, customers, and visitors.
• Handle administrative and logistical arrangements for customers and visitors.
• Organize events by coordinating with relevant departments for planning and implementation.
• Collect training requirements from relevant departments, prepare the company training plan, and supervise its implementation.
• Collect and arrange daily and weekly activities for company management.
• Manage vehicles and drivers for the company.
• Provide backup support for colleagues in IT and HR positions.
• Undertake any other ad-hoc tasks and duties as assigned by superiors.

Chin Wai Loon Reg No: R24121618

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Roles & Responsibilities

We are an established maid agency. We supply domestic helpers from Indonesia, Myanmar, philipines and India .

Seeking experience Admin Assistant to join our family orientated company..

Admin Assitant Responsibilities:

To prepare necessary documents required for Arrival and deployment of domestic helpers

To coordinate with overseas suppliers

To update the list of availability of helpers

To assist the sales team with admin work

Able to do simple accounting

Requirements:

With experience working in Maid agency/ Sales admin will be an advantage

Good PC knowledge in Microsoft Words & Excel.

Good communication skills with good customer service

Responsible and meticulous at work

Able to multi-task & meet datelines

Friendly and willing to learn attitude!

We offer attractive package for the right candidate!

• Singapore Based (Defu Lane)
• Mon to Fri - 9am to 6pm
• Basic Salary: $2000 - $3000
• 2 years of working experience (in healthcare setting or account setting); Familiar with the use of Microsoft office, internet and email.
• Career Progression Opportunities

Responsibilities:

• Perform general administrative duties such as filing, faxing, photocopying, dispatching of mails, ordering of stationery supplies and scheduling maintenance checks on office equipment.
• Attend to incoming calls and enquiries.
• Maintain a high degree of confidentiality and discretion in matters involving patient/ customer care.
• Assist in collecting payment
• Issue invoices and follow up Payment, weekly report of payment update
• Filing for documents
• Support Payroll for full time & Part Time Staff.
• Maintain a high standard of housekeeping and workplace organization at all times.
• Initiates and drives continuous improvements in own work area on regular basis.
• Perform any other duties as and when assigned.

Requirements:

• Preferably min 2 years of working experience (in healthcare setting or account setting)
• Familiar with the use of Microsoft office, internet and email.

Kylen Seah Reg No: R24124248

The Supreme HR Advisory Pte Ltd EA No: 14C7279