Job Description & Requirements

Administrative Manager, also known as Head Administrator or Office Manager, is in charge of coordinating an organization's administration system and general workflows. Their duties include supervising staff, facilitating communication throughout a company and developing procedures to make a workplace more efficient.

Responsibilities:

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Manage organization's certifications (Apply/Renew)
• In-charge of basic IT support to the staff
• Work closely with HR Department

Requirements:

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office

Responsibilities

• Purchase raw materials that are to be utilized by the factory and for project use.
• In charge of compiling and constant updating of supplier list.
• Liaise and negotiate with suppliers.
• Responsible for sourcing new and cost effective suppliers.
• Liaise with internal departments on product type, price and quantity of materials to be purchased.
• Ensure that all invoices are certified accordingly.
• Responsible for maintaining a library of catalogues and samples of raw materials for future reference.

Requirements

• Experience in construction/manufacturing industry will be an added advantage;
• Diploma/Degree in any field.

Job Description:

• Assist in the day-to-day administrative operations
• Perform registration such as keying in of patients’ data and register in system
• Respond to queries through emails and calls
• Perform general administrative duties, such as data entry, preparation of documents and filing
• Any other administrative duties assigned

Requirement:

• Prior experience in administrative role related would be preferred
• Basic knowledge of computer literacy
• Good interpersonal skills, a good team player and has good time management skills

*Working location : Woodlands

*Mon-Fri : 7.30am-4.30pm / Sat (alternate)

*Basic Salary : up to $2,500

Job Duties :

*Provide clerical datebase and administrative support

*Monitor the payment collection and prepare monthly SOA to customer

*Consolidate and purchase office supplies & stationeries

*Requirement:

*More than 1 year experience in administration and accounting

*Proficiency in MS Office is an advantage

*Able start work or immediate

Roles & Responsibilities

• Preparation, filing, maintaining and updating of enquiry from client such as NDA, EOI, acknowledgement form, questionnaire, registration, tender packages, etc.
• Screening, filing, maintaining and updating of submitted quotation
• Filing, maintaining and updating of work order, pre-qualification survey, evaluation form and ASPL (Approval Service Provider List)
• Screening of contract (during tendering and award phase)
• Filing, maintaining and updating of contract document
• Maintain and update corporate information such as brochures, track record, etc.
• Keying data in the BQ
• Dedicated and responsible employee and Positive working attitude
• Any other ad-hoc duties assigned

Job Requirements

• Higher Nitec/ Diploma holder
• 2-4 years of related working experience
• Proficient in Google Apps and Microsoft Office
• Good working attitude
• Good organizational skills, multi-tasker and able to work independently
• Excellent communication and interpersonal skills
• Self-starter, highly motivated and resourceful

• 5.5 day work week
• Minimum 2 years of relevant experience
• Computer literacy and basic accounting knowledge (Accounting Software and Microsoft Office, Outlook)
• Maintain all documents (hard-copy, soft-copy, and online) related to Sales Operations and administration.
• Handle mail and phone calls.
• Manage office refreshments, stationery, pantry supplies, office items, etc.
• Any other ad hoc work duties.

Administraton Assistant - SINGAPOREANS / PR ONLY

Warehouse administration assistant. Basic computer knowledge is a MUST & updating of E-Commerce portals (Shopee / Lazada, etc.)

Monday to Friday - Flexible Timing (8.30am to 1.30pm or 3.30pm)

Permanent Post / Part Time Permanent Post

Warehouse Environment, including support on 'stock take', basic parcel checks / packing.

Responsibilities

• Handle full sets accounts including: Accounts Receivables, Accounts Payables and General Ledgers
• Prepare Financial Statements
• Handle Field Audits
• Prepare Bank Reconciliation
• GST Filing
• Prepare Sales Journals
• Compile Financing Statements/Documents for Banking Facilities
• Debtors / Creditors Control
• Prepare Shipping Documents – (Import and Export) and Monitor Shipments
• Full set of HR function
• Office and Administration matters
• Provide secretarial and clerical support to management personnel.
• Receptionist duties
• Guides and overseas the performance of Accounts & Administration Officer.

Requirements

• ‘O’, ‘A’ Level or Diploma in Accounting or relevant field
• 3 years’ experience in accounting or relevant field
• Skills in Accounting Software & MS Office
• Good Communication skills
• Positive can-do attitude
• Willingness to learn
• Organised and neat

• To attend and reply to customer's enquiries and email.
• To promptly to customers' in-coming calls and Issue orders.
• Data entry, filing of documents.
• Accept other clerical duties as informed by Supervisor.
• Issue quotations based on customers' requiprements and follow up on quotations.

Working location at Woodlands Link

Working hour: Monday - Friday (8.30am - 5pm) & Sat (8.30am - 1pm) - 5.5 days

Responsibilities

• To update database of customers particulars
• Ensure customers give all the related forms to process the insurance
• Processing of policy taken up with the agency
• Strong support to ensure good closing ratio
• Proper training will be provided to ensure high take up rate for Renewal
• Team work and support will be given to enhanced your learning curve

Requirements

• Customer centric, team player, strong interpersonal & communication skills
• Exposure in any insurance industry will be an added advantage but not a must
• Possess positive attitude and able to work independently in a fast paced environment
• Must be willing to follow up closely with clients
• Entry-level are welcome to apply and training will be provided

Benefits

• 5 days work week
• Good employees benefits
• Good Incentives
• Competitive Pay Package with Health, Optical and Dental Benefits
• Work Life Balances, Team support and Friendly working environment
• Located near your Home at Woods Square next to Woodlands MRT and Bus interchange.
• Only short listed candidates will be notified.

The HR cum Admin Officer will be responsible for handling both human resource and administrative duties within the organization. This role requires excellent organizational skills, attention to detail, and the ability to multitask. The ideal candidate will support day-to-day HR operations and ensure the smooth functioning of administrative processes.

Human Resource Duties:

• Handle full spectrum of HR functions, including recruitment, onboarding, employee relations, and offboarding for direct workers
• Maintain employee records, ensuring they are up-to-date and compliant with company policies.
• Assist in payroll processing, attendance tracking, and leave management.
• Coordinate employee engagement activities, such as team-building events and welfare initiatives.
• Manage insurance and benefits administration, including medical claims.
• Address employee grievances and mediate conflicts where necessary.
• Coordinate BCA Core-trade training & CSOC procedure
• Updating Training matrix for customer audit
• Communicate with workers
• Any other job as assign

Administrative Duties:

• Provide general office support, including hosting of delegates.
• Oversee the organization and maintenance of office filing systems, both physical and digital.
• Assist in arranging travel, meetings, and company events.
• Assist in handling staff housing issues
• Flight booking for direct workers on home leave and repatriation
• Keep track of uniforms stocks
• Check stock and replenish cleaning stock for factory
• Handle any other ad-hoc duties as assigned by management.

Requirements:

• Diploma in Human Resources, Business Administration, or a related field.
• At least 1 years of experience in HR and administrative roles.
• Strong knowledge of labor laws and statutory requirements.
• Proficiency in Infotech HR software and Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational and time management skills.
• Strong interpersonal and communication skills.
• Ability to handle sensitive information with confidentiality.
• Ability to work independently and as part of a team.

• Support various work teams with administrative requests such as managing of Invoices/WOs/Claims processing and tracking.
• Assist in works scheduling & arrangement
• Responsible for answering & directing phone calls, greeting & coordinating appointments, scheduling & facilitating on- or off-site consultations and meetings

Job Summary:

We are seeking a detail-oriented and organized Administrator/Finance Specialist to join our team. This role is essential for ensuring smooth financial operations and maintaining accurate records. The ideal candidate will be responsible for processing company payments, managing financial bookkeeping, processing invoices, and sourcing vendors for building projects.

Key Responsibilities:

Process Company Payments:

Ensure timely and accurate processing of payments, maintaining records of transactions.

Financial Bookkeeping:

Maintain accurate financial records, including ledgers, accounts payable, and accounts receivable.

Invoice Processing:

Process and verify invoices through our financial system, ensuring compliance with company policies.

Vendor Sourcing:

Research and source vendors required for building projects, negotiating terms and ensuring quality standards are met.

Reporting:

Assist in preparing financial reports and statements as needed.

Qualifications:

- Bachelor’s degree or diploma in Finance, Accounting, Business Administration, or a related field (preferred).

- Proven experience in financial bookkeeping or administration.

- Strong understanding of financial processes and systems.

- Excellent attention to detail and organizational skills.

- Proficient in Microsoft Office Suite and financial software.

- Strong communication and negotiation skills.

style or specific needs!

Job Scope:

(i) Support for the full spectrum of Human Resources (HR) functions which include recruitment, administration, industrial relations, compensation and benefits and other HR related matters.

(ii) Support for training planning, training records maintaining, documentation control of ISO and related matters.

(iii) Support for planning, implementing and managing environmental, health and safety systems to ensure compliance with State and Company regulations and procedures.

(iv) Responsible for general office administration, reception duties, logistics, provide clerical, IT support etc

Responsibilities & Duties:

Primary:

(a) Manage employees’ attendance, leave records, claims, and/or adhoc reports (both locally and regionally)

(b) Conduct orientation programme, onboarding & offboarding process (both locally and regionally)

(c) Plan, develop and implement personnel training and development programmes (pre- and post-training)

(d) Be up-to date with MOM rules, regulations and policies and act as the point of contact for these matters in the Company.

(e) Handling of employee relations, effective employee engagement and communications between the Company and all staff.

(f) Responsible and coordinate with travel arrangements (for staff and customers whenever required)

(g) Properly handle complaints and grievance procedures.

(h) Responsible for Staff Welfare & Benefits

(i) ISO Document control

(j) Handling of ISO9001, ISO14001, & ISO17025 matters.

Secondary:

(a) Update and handling of all insurance, road tax, licenses, contract/lease renewal, etc

(b) Responsible for Office maintenance and upkeep.

(c) Ensure cleanliness of the office and relevant procedures in accordance with the legal requirement.

General:

(a) To carry out any other tasks required by the Company and Superiors

Qualification:

(a) Min Diploma in related field (HR Management/Business Administration)

(b) Min 2-years experience in related field

(c) Proficient in MS Office (Word, Excel, PowerPoint)

(d) Familiar with the requirements of ISO 9001, ISO 14001 & ISO 17025

Roles & Responsibilities

Company Type: Construction Supplier Company
Location: Around Joo Koon MRT area
Position: Shipping & Admin Exec

Job Description:

• Shipping Documentation – Prepare and manage shipping documentations (Invoice, Packing List, Delivery Orders and Airway Bill) for inbound shipment
• Document Control and Accuracy – Ensure all shipping documents are accurate, complete and comply with industry regulations and Company standards
・Helping out on orderly collection of BL (Bill of Lading), PL (Packing List), IV (Invoice), and other shipping documents.
・Support to MD mostly on Admin, back-office duties.
・Book flight and Business travel arrangement for the MD
・Any other ad-hoc duties when assigned.

Job Requirements:
• Minimum 2 year of working experience
• Preferred to have import/export business experience
• Good proficiency in PC skills
• Working experience with power tools/construction sector is advantageous
• Able to work as a team, Attentive to detail
• Critical thinker, Problem-solver, and Good Listening skills
• Supportive and flexible

• Able to speak/write in chinese and english, (If malay will be advantagous)

Job Description:

- Provide Administrative Support

- Any other ad-hoc duties assigned

Requirements:

- Candidate must possess at least O Level / Nitec in Business Admin and related field

- Required Skills: Microsoft Office and Excel

- Detail-oriented individusla with positive attitude and willingness to learn

• 5.5 day work week
• Minimum 2 years of relevant experience
• Computer literacy and basic accounting knowledge (Accounting Software and Microsoft Office, Outlook)
• Maintain all documents (hard-copy, soft-copy, and online) related to Sales Operations and administration.
• Handle mail and phone calls.
• Manage office refreshments, stationery, pantry supplies, office items, etc.
• Any other ad hoc work duties.

• Assist Project Manager in project roll-out
• In charge of Site access arrangement
• Ensure Documentation meets requirement
• Updating of project status
• Update project progress report
• Perform administrative support and duties
• Liase with Finance on billing matters

Requirement

• ITE / Diploma certification
• Computer literate
• Good knowledge of MS Office (Words, Powerpoint and Excel)
• Team player and able to work independently

• Prepare delivery order
• Perform administrative duties including documentation collection, distribution and filling
• Update and compile logistics related daily and monthly reports
• Maintain and update stock inventory and location
• Assist to answer phone calls and message taking
• Other logistics related duties as assigned
• Experience in administrative duties and data entry
• Knowledge of MS office and MS outlook
• Able to work under fast pace environment and perform overtimes when required

Work Day : 5.5 Days

Work Time : 8.30am - 6pm, 8.30am-12.30pm

Job Duties and Responsibilities

1. Maintaining accurate documentation
2. Issue documents, creating document templates and input documents
3. Coordination on instructions and documentation requirements
4. Ensure preparation of documents / project documents on a timely manner
5. Assist accountant on some basic work (Issue payment voucher, matching of DO to Invoice, petty cash claim arrangement)
6. Answer phone calls and manage phone and email enquires
7. Other Ad-hoc duties assigned

Requirements

1. Minimum qualification of GCE 'O' level Certificate
2. Minimum 2 years of related working experience
3. Knowledge in Microsoft Office programs
4. Able to work independently and diligently, prioritize job tasks assigned

Job Responsibilities:-

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Internal & external audit
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Manage organization's certifications (Apply/Renew)
• Generate purchase Orders promptly.
• Maintain good relationship and follow-up with suppliers closely.
• In-charge of basic IT support to the staff
• Road Tax & Vehicle Insurance Renewal
• Other general administration duties as & when require

Requirements:

• Minimum 1 to 2 years Experience in full spetrum of Admin Duties preferably in construction sector
• Must be strong in administrative support/ skills
• Able to work independently, dynamic with initiative within timeline
• Able to communicate in both English & Chinese (to liaise with associates)
• basic IT knowledge will be an advantage

Admin Assistant (Testing Division)

Local engineering company seeks Singaporean Admin Assistant

• to provide admin support to field inspectors and the Division
• to assist field inspectors with inspection checklists and reports
• to coordinate daily jobs and appointments with customers
• to arrange the collection and return of customers' equipment for inspection
• to generate test reports/documents, invoices and service orders
• to record data, sort & file, photocopy & scan
• prepare monthly summaries, requisitions, statements, reminder listings.

Requirements:

Applicant shall be a Singaporean, have at least 3 years work experience in office/admin duites in Singapore. Some experience in customer service and handling phonecalls will be an advantage. Applicant shall have a good command of English, conversant or understand Mandarin, and be proficient in word processing using MS Excel and MS Word.

Other Information

• This position is indoor and in aircon environment.
• On-the-job training will be provided.
• Our workplace is located in a modern multi storey commercial building with inhouse canteen, lift lobbies.
• There is a free bus transport on fixed route and time, to and from Kranji MRT station.
• Work hours : Monday to Friday 9am to 5.45pm, 5-day work week.
• Retirees with relevant experience are welcome to apply.

Apply with Resume and photo to : [email protected]

Roles & Responsibilities

Job description:

Accounting Duties:

• Prepare and maintain full set accounts.
• Accounting data entry - Accounts Payable / Accounts Receivables to Accounting System
• Handling payroll processing and ensuring accurate salary disbursements
• Preparing financial and management reports to accountant.
• Prepare GST reporting and submission as well GST filling.
• Prepare and submission for CPF Contribution
• Ensure timely and accurate billing of invoices, debit note & credit Note,
• Monitor and update collections and outstanding balances
• Perform office administrative/clerical duties to support daily operations which include preparing cheques and documents filing.

Administrative Duties:

• Handles mails, maintaining filling, and general admin support
• Apply new employees, Renew existing workers
• Maintain and organize office files and records.
• Managing employee records and HR documentation.
• Handling HR compliance and legal requirements.
• Ad-hoc tasks as per assigned.
• Perform any other duties assigned by director.

Job Requirement:

• Degree in Accounting with at least 2 years of relevant experience, including keeping full sets of accounts.
• Good interpersonal and communication skill
• With full set accounting experience needed
• Familiar with Online accounting software and MS Office especially MS Excel
• Familiar with e-banking platforms will be advantageous
• Able to work independently as well as in a team

Human Resource / Payroll Processing

• To assist and support departmental heads in recruitment matters, including job postings, screening resumes and scheduling interviews.
• To handle all payroll matters, submission of bank file and CPF
• Assist in IR8A submission
• To maintain and handle all leaves matters
• To perform application, renewal and cancellation of all work permits
• Organize, compile and update workers personnel records and documentation
• To liaise with Insurance company to purchase security bonds, FWMI, WIC for all migrant workers
• Prepare form IR21 tax clearance for Foreign Workers and IRAS submission
• To prepare Letter of Offer / Promotion and Termination matters
• To work with Insurance company on all insurance matters – both Company and Staff Insurance
• To perform MOM declaration submission as required
• Manage new staff onboarding, probationary evaluation and exit process.

Accounts

• To record day-to-day financial transactions
• Prepare payment vouchers to suppliers and staff claims
• Perform month end closing activities including manual journals posting
• Control and processing Accounts Receivables (issue sales billing and receipt) & Accounts Payable (data entry purchase invoice)
• Matching of invoice received with PO, DO & quotation
• Update Singapore custom permit details

Requirements

- At least GCE O Level or diploma qualifications with some relevant working experience in Human Resource and Administration

- Prior experience in Construction Industry will be advantageous

- IT savvy and proficient in Microsoft Office

- Independent, Meticulous and Positive Attitude in learning

- Good organisational and interpersonal skills

- Good time management skills

Job Responsibilities:

• Provide administrative support to the entire Production Team
• Maintain production records, including material stock records
• Coordinate and confirm goods receiving and outgoing documents with the warehouse and QC departments.
• Data entry of inputs that are required by ERP
• Any other adhoc tasks given by superior

Requirements:

• “N” Level with at least 1 year of working experience
• Proficient in MS office
• Meticulous, excellent time management skills, multitasking and the ability to prioritize work
• Able to work independently
• Experience in intepreting simple technical drawings is an advantage
• Strong written and verbal communication skills

Job Benefits

• Flexi Reimbursement
• Group Medical Insurance