Contract Admin Assistant

12m + 1m completion bonus

Salary: 3000 - 3500 base

No transport allowance but there is company bus from Boon Lay, Jurong, Chua Chu Kang, Outram Park, Bedok MRT

Mon-Fri 8.15-5.00pm

Other info: Other benefits include 18 days AL per annum, $1000 outpatient claims per annum (Pro-rated according to contract duration)

Responsibilities:

Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials

Pull reports and information from systems

Calendar management across time zones

Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices

Coordinate domestic and international travel arrangements including processing of visas for international travel

Provide support with HR related items including hiring, on-boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.

Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders

Prepare and maintain agendas, action item lists, issues list and program plans; Escalate issues promptly

Exercise judgment and make decisions to promote smooth workflow and prioritization

Ensure that internal and external client demands are met

Create, organize and manage various SharePoint sites and shared drives

How to Apply:
send your resume to: [email protected] or Telegram me @jocelynchan

Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence number : 99C4599
Personnel EA License: R1331820

Admin Assistant

• Monday – Friday 8am - 5:45pm
• $2000 - $2400
• Working location : Tuas West Road

Job Responsibilities

• Assisting on sales quotation
• Administrative duties in accounts such as opening Delivery orders and invoices (will be trained)
• General filing and documentation
• Data entry

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Description:

• Maintain and organize office files, records, and documentation.
• Assist in the organization and coordination of office events and meetings.
• Handle incoming calls, emails, and correspondence.
• Maintain accurate and up-to-date records.

Requirements:

• Good knowledge of MS Excel
• Attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively in a team.
• Fresh candidates without prior working experience is welcome to apply.
• Minimum N or O levels or equivalent

Toh Hong Xiang (Hansel)

EA license: 20C0418 / R1763929

Find Out Even More At: https://tinyurl.com/mindflex-full-time-position

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:

MindFlex Education Pte Ltd is Singapore's #1 Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with strictly no office politics and no overtime culture.

We are currently expanding and looking for fresh & energetic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to this posting and we would love to get in touch with you!

Job Scope:

- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency

- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp...etc)

(no cold-calling or anything of that sort!)

- Assist clients in shortlisting and recommending suitable tutor profiles based on their criterias

- Coordinate and arrange 1st tuition lesson for clients and tutors

- Follow-up with any necessary administrative support and after-sales service

- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Calm Personality

- Able to Commit for Minimum of 1 Year

- Poly & University Fresh Graduates are welcome, no experience required

Salary:

- $2,300 - $3,000/Month + CPF

(Depending on Qualifications & Work Experience)

- Attractive Monthly Team Bonuses ($200-700/month)

- Looking at about $2,500 - $3,700/Month or more after incentives

- Clear Salary Progression, Annual Salary Review (Minimum 10% Increase)

Working Hours:

- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekend

- 9.00am - 6.30pm

- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:

- Fun Working Environment

- Casual Working Attire, Relaxed Setting

- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games...etc)

- Company Meals / Outings / Events / Bonding Activities

- Full Leave Benefits: PH, Annual Leave, Sick Leave

- Strictly No Office Politics / Drama

- Great and Enjoyable Company Culture

- Career Progression and Extremely Low Staff Turnover Rate

- New Bright Hill MRT (Brown-Line) at Doorstep of Office

Others:

- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face

- Signing of Non-Compete contract will be required upon successful employment

Job Description

• To provide Support full spectrum finance duties, including but not limited to procurement, payments, accounts receivables
• To provide grant management administration, such as grant claims, progress report’s financial reporting and other grant variation request.
• To provide administrative support, such as assets management, filing, phone enquiries, mails collections, stationery orders, etc
• To provide finance and administrative support for Annual Meeting and assist in pre and post event activities
• To assist in other finance or administrative functions as and when required by team

Qualifications:

Diploma/ Degree in Administration, Accounting or Finance, and minimum 2 years of work experiences

• Positive working attitude
• Good organization and communication skills
• Experience in SAP HANA, Ariba
• Good knowledge of Microsoft Office application like Excel, Word, Teams, DocuSign and online communication application is an added advantage

Interested candidates please send in your resume to:

[email protected]

EA Personnel: Valerie Yong Kian Fung

CEI No.: R1103704

Recruit Express Pte Ltd, EA License No.: 99C4599

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

Working day: 5.5 days work week
Working Hour: Monday to Friday (9am – 5pm) | Saturday (9am – 1pm)
Salary range: $2000 - $2200
Location: Clarke Quay

Job Responsibilities:

• Serve as a Patient Service Associate at one of our clinics.
• Handle front desk related matters such as customer enquiries and cashiering.
• Provide administrative and logistical support to the clinic
• Ad hoc duties assigned by Supervisor.
• Other duties assigned by the doctor as required.

Requirements:

• With relevant experience.

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

Job Description

• Handling various administrative and clerical responsibilities
• Communicate with client & consultant over project matters
• Provide assistance to the sales team process the orders and delivery
• Prepare delivery schedules, monitor orders and delivery
• Update and maintain records in the database
• Attend site meeting

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

EA License No: 20C0270

EA Personnel No: R22110981

EA Personnel Name: Law Mei Fong

Description:

• Manage Front Desk duties with customer service mindset meeting the realist challenges and demands of a Primary School setting
• Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information
• Maintain customer related information when required, eg phone log.
• Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents
• Handle daily varied demands and queries from parents/students/ vendors/saff etc
• Render first level assistance to walk-in students’ needs including sick and injured students. To escalate case to other colleagues in the office immediately if it is beyond superficial cases
• Handle/support situation when students’ vomit, soiled their clothes
• Assist student in times of need, eg lost & found items, change of uniform, locating teacher/classroom/parent
• Attend to students leaving school early
• Assist in the dissemination of information: school circulars, parents’ messages
• Maintain the forms in the reception trays to ensure forms are current and replenished timely
• Assist in Primary One registration such as making photocopies of documents; calling parents to submit forms etc
• Support any other general admin duties as and when required.

Requirement:

• Minimum GCE “N” level
• Preferably has 2 years of relevant work experience, with an added advantage if the experience is within a school environment.
• Good communication and inter-personal skills

Job Scope

• General administrative duties
• Filing sorting of documents
• Other ad hoc duties assigned

Job Requirement

• Min GCE A Level/ Diploma holders
• Able to commit for 2-3 months

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

Admin Assistant | Data Entry | Sales Support | Tuas

• Monday – Friday 8am - 5:45pm
• $2000 - $2400
• Working location : Tuas West Road

Job Responsibilities

• Assisting on sales quotation
• Administrative duties in accounts such as opening Delivery orders and invoices (will be trained)
• General filing and documentation
• Data entry

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Part time position.

Working days: Monday to Wednesday

Working hours: 5 or 6pm till 11 or 12mn.

Office Location: Ubi

Job Responsibilities:

• Support Facebook live selling from live admin role, logistics role to customer service role.
• To generate product code for goods
• Provide technical assistance to customers during live session. (E.g. Assist customers in manually adding or removing items from their order carts).
• Any other ad-hoc duties.

Job Requirement:

• Good communication skills. Able to communicate professionally in written and oral communication.
• Able to multi-task and work in a fast-paced environment with strong attention to details.
• Independent and flexible in taking on new task.
• Working hours: 5/6pm to 11pm+ (Flexible)
• Training will be provided so all are welcome to send in your CV.

Responsibilities:

• Provide administration support
• Handling new hire onboarding and orientation and (include staff uniform)
• Assisting the administration for training and development (Such as applying for training courses, grants, evaluation and etc)
• Handle HR & office administration, travel management, and other matters.
• Support and participate in company’s event and coordination.
• Assist and upkeep of office supplies as and when required.
• Other ad hoc duties as assigned by Superior.

Requirements:

• Min Nitec / Diploma in any discipline
• Preferably with customer service background
• Good communication skills
• Good working attitude

We regret that only shortlisted candidates will be shortlisted.

Right Search Pte Ltd

EA License No: 22C1170

EA Personnel Registration No: R22104686

EA Personnel Koh Ying Xi Alvin

Contact 69784640

Our client is a global MNC in the property industry. Due to business needs, they are currently recruiting an Administrative Assistant to support their team. They are located in the Central, easily accessible.

Location: Kallang/Bugis

Responsibilities:

• Schedule unit handover and key collection appointments with Purchasers or their authorized representatives.
• Communicate the confirmed daily appointments schedule to relevant stakeholders
• Perform general administration duties.

Requirements

• Minimum 'O' level and above
• Preferred experience in customer service or telemarketing, capable of responding to simple email inquiries.
• Proficient in Microsoft Office, especially Excel and Word. Knowledge of mail merge and VLOOKUP functions will be advantageous.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW . Alternatively, you can contact us directly at +65 98331116

We regret that only shortlisted candidates will be notified.

Email Address: [email protected]

EA License No.: 19C9682

EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

Our client is a Global MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Project Admin to be part of their team for ongoing transformation projects. They are located in the West – easily accessible.

Responsibilities:

• Assisting project team to prepare project documentation and administrative matters
• Scanning and filing for project documents
• Liaising with procurement on purchasing

Requirements:

• Minimum Diploma in any field
• Min 1 years’ experience in similar industry
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.
EA License No.: 19C9682
EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

Admin cum Personal Assistant to Director

Working Location: City Square Mall - Office Building (Farrer Park)

Salary: $2500 - $3800

5 Days Role 9am-6pm

Job Summary: Responsible for manning the reception area by providing timely and efficient services to visitors and employees. Last but not least, provide support to Director.

Job Scopes:

• Efficient and professional office services are provided by the office management office or service providers and the reception area and its surrounding common facilities are kept clean and tidy.
• The meeting rooms have all the necessary equipment and they are well maintained.
• Manage and update information in all databases, corresponding it to the shared database (CMS, TMS etc)
• Provide support to Executive Director and Director of company in booking accommodation and flight tickets for overseas business trip

If Interest please kindly click on the Apply button

Ong Choon Kiat (James) | Reg No: R22104989

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Administrative duties

· Attend to phone enquiries and walk-ins

· Perform general administrative duties such as bank-in cheques, filing,, document transmittal note, maintain proper documentations

· Submit clearance for personnel to enter to site.

· Arrangement of Drivers to courier documents/ goods

· Assist HR to collate and sort timecard/attendance

· Other Ad-hoc Duties as assigned

Accounting duties

· Check, Verify and process billings and invoices from suppliers/sub contractors

· Check subcontractors invoices tally with QS verified amount/prepare reporting and keep track of invoices/retention amount/claimed amount does not exceed contract sum

· Attend to billing enquiries, check and resolve billing issues/ ensure all purchases are accounted for

· Ensure proper filing system and proper documentation of invoices/DO/subcontractor LOA

· Record entries of supplier’s invoices, petty cash voucher into madsoft system

· Assist in project reporting

· Liaising with accounts executive/manager from HQ

· Other ad-hoc duties as assigned.

Requirements

· Diploma/Degree in Accounting field with at least 2 years of experience.

· Experience in Madsoft Software is an advantage

· Fluent in English & Chinese, Malay is a plus.

· Cheerful, Responsible, Meticulous, Fast-thinker and Takes initiative in work.

· Fast Learner, Able to get things done fast in a systematic way.

· Able to start work immediately or within short notice

Interested candidates, please send your resume to [email protected] or fax it to 62681898 or apply through the quick apply. Please indicate the following:

• Last drawn salary
• Expected salary
• Reason(s) for leaving your current and previous employment(s)
• Availability

We regret that only shortlisted candidates will be notified.

Admin Assistant

• Monday – Friday 8am - 5:45pm
• $2000 - $2400
• Working location : Tuas West Road

Job Responsibilities

• Assisting on sales quotation
• Administrative duties in accounts such as opening Delivery orders and invoices (will be trained)
• General filing and documentation
• Data entry

The Supreme HR Advisory Pte Ltd || 14C7279

R22111009 Cheng Kai Ling

Our client is a F&B Manufacturing MNC, one of the leading players in the sector. Due to business needs, they are now recruiting a HR Operations Executive to be part of their HR team for ongoing transformation projects. They are located in the North.

Duties of HR Operations Executive:

• Supporting daily HR functions
• Managing and maintaining employee data in the HR system to ensure all records are up-to-date and accurate.
• Responsible for handling end-to-end recruitment activities, including job posting, resume screening, scheduling interviews, and extending job offers.
• Provide support in orientation and any other company event
• Any ad hoc duties assigned.

Requirements:

• Diploma or Degree in Human Resource Management or related field
• No experience needed, training provided
• Singaporean only

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume / cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• Recruitpedia Pte. Ltd.
• EA License No. 19C9682
• EA Reg. No. R2198636 (Oh Puey Xin)

Our client is an property management company. They are looking for a Contract Admin Assistant to assist their team for the next phase of their business. They are located in the Central - easily accessible.

Job Duties:

• Schedule key appointments with buyers.
• Share daily schedule with project stakeholders.
• Manage general administrative duties.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

19C9682 (Recruitpedia Pte Ltd)
EA Reg. No. R23119064
TEOH ZINI

Our client is a global MNC in the property industry. Due to business needs, they are currently recruiting an Administrative Assistant to support their team. They are located in the Central, easily accessible.

Location: Kallang/Bugis

Responsibilities:

• Schedule unit handover and key collection appointments with Purchasers or their authorized representatives.
• Communicate the confirmed daily appointments schedule to relevant stakeholders
• Perform general administration duties.

Requirements

• Minimum 'O' level and above
• Preferred experience in customer service or telemarketing, capable of responding to simple email inquiries.
• Proficient in Microsoft Office, especially Excel and Word. Knowledge of mail merge and VLOOKUP functions will be advantageous.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW . Alternatively, you can contact us directly at +65 98331116

We regret that only shortlisted candidates will be notified.

Email Address: [email protected]

EA License No.: 19C9682

EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

Our client is a Manufacturing MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Procurement Admin to be part of their Procurement team for ongoing transformation projects. They are located in the West – easily accessible.

The Responsible of Procurement Admin are:

• Provide administrative support to Procurement Team
• Convert Simple PO
• Contracts management.

Job Requirements:

• Min Diploma and above
• Experience in managing contracts

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R2198636 (Oh Puey Xin)

Below is the Brief/Broad JD:

• Assist in coordination for meetings, seminars, events and official functions
• Assist in admin functions
• Asst in project managements and marketing administrations

Requirements:

• Diploma or Degree Holder
• 3 years of experience as Admin Executive or in other relevant positions

For interested candidates, kindly send you resume to:

[email protected]

Only shortlisted candidates will be notified

Dianne Balmaceda Antonio
R1105287
BGC Group Pte Ltd
EA 05C3053

URGENT

Location : Lock Road

Position : Admin/Finance Support

Contract period : 6months (renewable till 31 Mar 26)

Responsibilities (not limiting to the below list):-

1. General office administration and support
   • Maintain inventory movement for publications and merchandise materials
   • Manage yearly publications consignment sales
   • Dissemination of marketing materials as required
   • Provide logistical support, for events or activities
   • Handle incoming and outgoing mails and courier
   • Maintain office stationery and pantry requirement
   • Maintain contact database and update library records
   • Maintains and update website, manage social media platforms
   • Responsible for crafting EDM or marketing materials (content management)
2. Finance support
   • Verification of procurement and payment requests
   • Perform Goods receipt note (GRN)
   • Prepare revenue and expenditure statements
   • Prepare Manage receivables from funding source

Requirements:

• Diploma or Degree in Finance/Mass Comms/Administrative skills. Salary from $5000 - $6000 per month depending on qualification and relevant working experience.
• Proven project coordination and budget management skills.
• Preferred 2+ years of experience in similar role
• Good writing skills and savy in social media platforms
• Ability to work independently with minimal supervision in small team environment.
• Proficient in Microsoft applications, such as Word, Advanced Excel and Powerpoint and SAP/ARIBA preferred.

Job Description

• Assist the Project Manager in administrating documents, purchase orders at site site office ;
• Provide admin duties and clerical supports to site personnel ;
• Liaise closely with head office for necessary documentation ;
• Other ad-hoc duties as assigned

Requirements

GCE 'O' / 'N' Level ;

Proficient in MS Office.

Admin cum Personal Assistant to Director

• Working Location: Farrer Park
• Salary: $2,500 - $3,800
• 5 Days Role 9am-6pm

Job Summary:

• Responsible for manning the reception area by providing timely and efficient services to visitors and employees. Last but not least, provide support to Director.

Job Scopes:

• Efficient and professional office services are provided by the office management office or service providers and the reception area and its surrounding common facilities are kept clean and tidy.
• The meeting rooms have all the necessary equipment and they are well maintained.
• Manage and update information in all databases, corresponding it to the shared database (CMS, TMS etc)
• Provide support to Director

WhatsApp or Email me your latest resume for Immediate Interview Arrangement.

Whatsapp: +65 80231200

✉ [email protected]

Daniel Wong Reg No: R2095781

The Supreme HR Advisory Pte Ltd EA No: 14C7279