Job Description

· Prepared tender document, contract, and bill of quantities.

· Taking off quantity and prepare costing and budget for projects.

· Preparation of progress claims and updating progress payment

· General quotation for commercial and residential.

· Prepare shop drawing and as-build drawing using AutoCAD

· Able to source & liaise with sub-cons and supplier

· Administrative work and basic accounting

· Other ad-hoc duties as assigned by superior

Job Requirement

· Candidate must possess Diploma/Certificate in Quantity Survey or equivalent

· Minimum 3 years’ relevant working experience.

· Positive attitude and good communication

· Proficient in Microsoft Office (Word & Excel).

. Basic Accounting

· Experience in using AutoCAD for Interior design & Architectural drawing

· interior fit-out experience preferred.

Responsibilities:

• Coordinate with departments to process customer purchase order, create DO & return forms, arranging equipment testing and maintenance.
• Responding to customer requests, clarifications and resolving any issues with customers
• Prepare and submit tax invoices, progress claims and statement of accounts to customers
• Follow up with customers on receivable and final accounts for completed projects.
• Liaise with vendors to support project executions and verify vendor invoices.
• Perform asset, inventory and financial reconciliation with Finance and generate monthly reports
• Maintain records for annual accounting and ISO audits.

Requirements:

• Diploma and above with proficient in Microsoft Office tools.
• Experience with ERP system and in construction industry will be an advantageous

Interested applicants, send in your updated resume by clicking “Apply Now”

Michelle Koh

EA License No.: 23C1894

EA Personnel No.: R1656105

Hiap Tong Crane & Transport is hiring Credit Control cum Administrative Assistant.

Job scope:

- In charge in calling & liaise with customers to follow up on outstanding payment

- Prepare monthly Statement of Accounts & payment reminder to customers

- Maintaining accurate records of customers' payment history and debt recovery efforts

- Assist in Generating and Sending invoices to customers

- Office administrative & clerical works

- Any other ad-hoc tasks as assigned

Requirement:

- Competent in Microsoft office application

- Possess good working attitude & sense of responsibility

- Excellent communication and negotiation skills

- Strong understanding of credit risk assessment and collections processes

- Detail-oriented, organized, and capable of meeting deadlines.

- Ability to work independently and as part of a team

- At least 01 year of proven experience as a Credit Controller or similar role in finance/accounting

Our client is a well-established MNC, market leader in the Engineering industry. They are looking for a Logistics Admin to assist their team for the next phase of their business. They are located in the West.

Responsibilities:

• Admin support such as PO processing, DO and invoicing
• Monthly Reports
• Keep the item prices up to date
• Inventory control
• Logistics filling and documents
• To finish all the task as assigned and complete all other ad hoc duties as assigned

Requirements:

• Minimum O level or other relevant field of studies
• Minimum 2 years of relevant experiences

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Personnel No: R23115674 (Chong Jia Jia)

Job Description

• Industry/ Organization Type: Outsourcing/ Metal Products
• Position Title: Accounts and Admin Executive
• Working Location: Ubi (near MRT)
• Working Hours: 5.25 Days; Mon – Fri (8am – 6pm), Alt Sat (8am – 12pm)
• Salary Package: Basic Salary + OT + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Oversee the accounts payable and accounts receivable process.
• Prepare and issue invoices, packing lists, credit notes, and debit notes using the MYOB accounting software to ensure accurate and timely billing.
• Prepare and manage shipping documents, ensuring compliance with shipping regulations and timely delivery of goods.
• Monitor and process customer purchase orders (PO) efficiently, coordinating with relevant departments as needed.
• Assist in the preparation of financial reports.
• Regularly update and maintain records, suggesting improvements and enhancements to improve efficiency.
• Other ad hoc duties as assigned.

APPLY NOW!!!

• Minimum 2 years of relevant experience.
• Proficiency in MYOB Accounting software is preferred.
• Competent with MS Office applications (Words, Excel).

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #71749 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Overview:

An office attendent supports the daily operations and maintenance of the school environment to ensure a safe, clean, and conducive atmosphere for students, staff, and visitors. They play a vital role in maintaining a positive and organized learning environment.

Roles & Responsibilities

• Perform administrative duties - Data Entry, Data collation, sorting and delivery of items etc.
• Answering telephone calls from teachers, parents and members of the public
• Data collation of surveys
• Preparation of refreshements for school event
• Attend to students who are unwell / injuried in the sick bay.
• Maintain the school’s stores for office supplies and stationeries
• Other ad-hoc duties

Requirements:

• Pleasant personality
• Ability to use Office Programmes such as Microsoft Office / Microsoft Excel
• Meticulous personality
• Preferably first-aid trained

Specifications: 1 - year contract

• Part-time: Weekdays, 7.30am - 12.30pm.
• Location: Bukit Purmei

Key Highlights

• Exposure in the government sector
• Location: Somerset
• Working Hours: Mon-Fri (Office Hours)
• Duration: 6 months + 6 months

Key Responsibilities

• Support the follow-ups from service request meetings (e.g. taking noms, sending reminders to divisions on administrative sign-offs/approvals
• Manage the account and compliance matters for systems
• Support change management efforts and testing for tech refresh, and major system enhancements
• Other ad-hoc responsibilities as assigned

Requirements

• Min Degree.
• Experience working with systems projects or IT knowledge will be a bonus

Interested candidates please click "Apply Now". We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Chok Kah Hwa

Outsourcing Team

BGC Group Pte Ltd

EA Licence Number: 05C3053

Our language centre is looking for a receptionist / customer service. We are located at the heart of Katong / Joo Chiat area.

Role:

• Handle clients inquiries (walk-in, phone, email, whatsapp messages...)
• Resolve issues and escalate issues as required (claims, schedule conflicts, last minute cancellations)
• Ensure daily operations (taking payments, recording new registration, follow-up of students, printing of attendance sheets, rescheduling...)
• Tidy-up classrooms between lessons when needed
• Working hours Mon to Fri 1.30pm to 7.30pm

Requirements:

• 1st experience as in customer service, sales or receptionist, preferrably in education/tuition/school
• Good presentation and customer-oriented
• Comfortable with clients face to face and over the phone
• Dynamic, self-driven, professional and reliable
• Proficient with Office, email

The Administrative Assistant is responsible for managing a variety of administrative tasks in a fast-paced environment. This role includes providing excellent front-line customer service, coordinating events, handling documentation and expenditure monitoring, sourcing vendors, and supporting activities and events. The ideal candidate will be well-organized, proactive, and detail-oriented.

Key Responsibilities:

1. Administrative Support:Provide general administrative assistance, ensuring smooth daily operations.
   Maintain filing systems, manage office supplies, and perform other office-related tasks as needed.
   
2. Customer Service:Serve as the first point of contact for clients, stakeholders, and visitors, answering inquiries in a professional and timely manner.
   Respond to email correspondence and follow up as necessary to ensure customer satisfaction.
   
3. Event Coordination:Coordinate, receive, and track applications for various events.
   Assist in event logistics, preparation, and on-the-day support.
   
4. Vendor Sourcing:Identify and source potential vendors in line with project, course, or event requirements.
   Prepare and issue calls for quotations (RFQs) when necessary, ensuring best value for services and goods.
   
5. Event and Activity Support:Provide administrative support during activities and events, ensuring that everything runs smoothly.
   Assist in post-event follow-up, including documentation and feedback collection.
   
   
6. Reporting:Prepare and submit monthly/weekly reports on administrative activities, expenditures, and event progress.
   Provide updates to relevant departments or stakeholders.
   
7. Other Duties:Undertake additional administrative duties as assigned to ensure the effective functioning of the department or office.
   

Qualifications & Skills:

• Proven experience in an administrative or assistant role.
• Strong organizational skills with attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to multitask and manage time effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Previous experience in event coordination is advantageous.
• Ability to work independently and as part of a team.

• Administrative Support: Provide general administrative assistance to teams and management.
• Scheduling: Manage calendars, appointments, and meetings.
• Document Handling: Prepare, file, and maintain records and documents.
• Communication: Serve as the point of contact for internal and external communications.
• Office Management: Oversee office supplies, inventory, and vendor coordination.

Elsa Fontanne (CEI No. R24124496)

Recruitment Consultant

Contact Number: 67860100

Email Address: [email protected]

Recruit Express Pte Ltd / EA Licence No: 99C4599

We regret only shortlisted candidates will be contacted

Job Description

• Industry/ Organization Type: Construction Service Provider
• Position Title: Procurement Admin (Purchaser/Buyer)
• Working Location: East – Loyang (Nearest MRT: Pasir Ris)
• Working Hours: 5 Days (Mon to Thurs 8 am-6 pm, Fri 8 am-5 pm)
• Salary Package: Up to SGD 2500 + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Assist in preparing and processing purchase orders.
• Maintain procurement records and follow up on outstanding orders.
• Communicate with suppliers to confirm order details and delivery schedules.
• Resolve order-related issues and discrepancies.
• Track and manage inventory levels.
• Coordinate with warehouse and logistics teams for timely receipt of goods.
• Ensure procurement documentation is accurate and filed correctly.
• Assist in maintaining compliance with procurement policies.
• Provide administrative support to the procurement team.
• Manage the procurement database and ensure data integrity.

APPLY NOW!!!

• Min. O level
• Min. 1 year of working experience in procurement or administrative roles
• Able to start work on short notice
• Proficiency in Microsoft Office

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #68846 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

HR

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Training and course arrangement
• Assist the manager in sorting, tabulating, and evaluating data.
• Office tasks including printing, booking, and other tasks vary based on the work and the WFH setting.

• Without prior experience.
• Flexible hours or office hours.
• good experience for learning.
• High JOB PROGRESSION IS AVAILABLE!
• Talented individuals WANTED!!

LIMITED SLOTS LEFT!

Text 97234992 for more details and other job opportunites

Job Description

• Industry/ Organization Type: Manufacturing (Electronics)
• Position Title: HR & Admin Executive / Senior HR & Admin Executive
• Working Location: Pioneer (Nearby MRT station)
• Working Hours: 5 days (Monday to Friday, 7.45 AM – 4.45 PM)
• Salary Package: Basic Salary up to $3,600 + Transport Allowance + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Handle full monthly payroll and staff claims processing.
• Manage staff leave and other employee benefits.
• File employment income with IRAS, including data for foreign workers.
• Process claims for government-paid leaves like maternity and childcare, and NS make-up pay.
• Oversee the performance management process, calculate annual raises and variable bonuses based on directives from senior management.
• Support the Admin/HR Manager in preparing the payroll budget.
• Work with the Admin/HR Manager to foster effective HR strategies, standards, and a positive workplace culture that matches the company’s goals.
• Coordinate travel and resolve expatriate issues.
• Aid the Admin/HR Executive in general office operations such as booking flights, maintaining office supplies, and managing service providers like cleaners, security, and company vehicles and phones.
• Contribute to government and industry-related surveys.
• Any other ad-hoc duties as assigned.

APPLY NOW!!!

• Minimum Human Resource Management, Business or equivalent
• At least 5 years of HR experience preferably in manufacturing industries
• Experience with EasyPay payroll system is required

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #67060 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it’s likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Roles & Responsibilities

We're looking for a skilled and enthusiastic individual to join our team as a Customer Service cum Admin Officer!

Job Responsibilities:

· Ensure constant presence at the front counter, welcoming and registering walk-in customers

· Oversee and manage customers

· Assist Manager to organise events and invite customers

· Handle difficult customers professionally, and complete necessary checklists before customer meets the manager

· Collect, certify, and manage documents received from customers. Ensure filing and administrative organization

· Respond to telephone and email inquiries

· Provide administrative assistance such as data entry, filing, processing letters, and setting up videoconferencing equipment before appointments

· Assist customer in making payment online and also do simple account duties

· Perform general admin duties and oversee the office cleanliness and also office contracts

· Perform some simple purchases for grocery and stationery for the office.

Job Requirements:

· Minimum GCE O level with 1 to 2 years of experiences in customer service or front desk roles

· Ability to communicate in English and be proficient in Mandarin second language and/or converse in dialects as the work requires interaction with a large number of Chineses clients

· Strong verbal and written communication skills to effectively address customer inquiries and manage difficult situations with professionalism and empathy

· A friendly and patient demeanor with a proven ability to handle high volumes of customer interactions, including those involving sensitive or complex issues

Working Hours:

· Mondays to Fridays (10 am - 7 pm)

· Kent Ridge MRT

We regret to inform, only shortlisted candidates shall be contacted.

Job Description

• Industry/ Organization Type: Manufacturing/Food Production
• Position Title: Sales Admin Executive /Sales Admin
• Working Location: Jurong West
• Working Hours: 5 days, Mon - Fri (8 am – 5.00 pm)
• Salary Package: Up to $2800 + Variable Bonus + $90 (Transport Allowance)
• Duration: Permanent Role

Key Responsibilities

• Creation of Sales Orders and updating/amendment of Sales orders for inter-department circulation.
• Assist in inter-department (eg production, purchasing, shipping, etc) coordination of Sales Orders.
• Assist in liaising with customers with regards to the Sales Orders.
• Upload, periodically maintain and update all Sales Order documents.
• Compile and generate reports.
• Preparation of cost statements.
• Support shop weekly operations.
• Other ad-hoc duties that may be assigned.

APPLY NOW!!!

• Minimum GCE ‘O’ Level.
• Proficient in MS Office.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #67145 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Our Client is a Singapore based company in Hospitality industry with global presence. Due to business needs, they are now recruiting a Admin Executive to be part of their Administrative team for ongoing transformation projects. They are located at South.

Duties:

• Handle telephone inquiries and follow up with relevant sales staff.
• Manage inventory of collateral materials for the Sales & Marketing Department.
• Update and maintain administrative and filing systems.
• Prepare key reports such as Monthly Production, Daily Business Mix, and Budget Reports.
• Attend meetings and training sessions as required.
• Perform additional tasks assigned by the supervisor with professionalism.

Requirements

• Minimum O Level
• Min 1-2 years of administrative experience, with experience in SAP system

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Personnel No: R2198636 (Oh Puey Xin)

Job Description

• Industry/ Organization Type: Event Organizer
• Position Title: Admin cum Accounts Executive
• Working Location: Robinson Road
• Working Hours: Monday – Friday, 9.30 am – 6 pm
• Salary Package: Basic Salary + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Manage general administrative tasks.
• Organize and save account data in shared folders.
• Communicate with vendors and suppliers for quotes.
• Handle documentation and simple processing tasks.
• Assist with company events and transportation arrangements.
• Prepare customer credit limit reports.
• Arrange cheque deposits and courier services.
• Enter supplier invoices into SAP.
• Send monthly Statements of Account and reminder emails.
• Prepare payments and transfers via online banking.
• Monitor and follow up on client billings and vendor payments.

APPLY NOW!!!

• Minimum Nitec in Finance, Accounting, or Business Administration (or equivalent).
• At least 1 year of relevant experience is a plus.
• Proficient in Microsoft Excel and email platforms like Gmail.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #70472 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Accounts and Admin Assistant
• Working Location: Woodlands
• Working Hours: 5 days (Mon - Fri, 8.30 am - 6.15 pm)
• Salary Package: Basic salary up to $2,200 + OT + AWS + Variable bonus
• Duration: Permanent Role

Key Responsibilities

• Support a wide range of Accounts Receivable (AR) duties, including preparing invoices, verifying sales, managing month-end closing, and performing account reconciliation.
• Prepare and process various documents, such as Invoices (Credit and Cash Terms) and Credit Notes.
• Track and monitor collections and payments, updating the Aging List for the Sales team to follow up where necessary.
• Reconcile outstanding payments, resolve billing disputes, and address discrepancies.
• Prepare and process Purchase Orders (PO).
• Assist with Stock Management, including tracking daily stock movements and managing monthly and year-end stock take.
• Ensure accurate and timely entry of AR, AP, and GL transactions into the accounting system.

APPLY NOW!!!

• Diploma or Certificate in Accounting or equivalent
• Proficient in Microsoft Office applications
• Good organizational skills with excellent time management and the ability to prioritize tasks

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #69318 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Our client is a well-established MNC, market leader in the Engineering industry. They are looking for a Logistics Admin to assist their team for the next phase of their business. They are located in the West.

Responsibilities:

• Admin support such as PO processing, DO and invoicing
• Monthly Reports
• Keep the item prices up to date
• Inventory control
• Logistics filling and documents
• To finish all the task as assigned and complete all other ad hoc duties as assigned

Requirements:

• Minimum O level or other relevant field of studies
• Minimum 2 years of relevant experiences

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Personnel No: R23115674 (Chong Jia Jia)

Key Highlights

• Exposure in the government sector
• Location: Caldecott
• Working Hours: Mon-Fri (Office Hours)
• Duration: 12 months

Key Responsibilities

• Respond to basic administrative inquiries and support Managers with ad-hoc operational tasks, including invoice processing, updating SOPs, maintaining contact lists, and sorting documents.
• Design and create electronic direct mailers (EDMs), multimedia content, and presentations to promote divisional work
• Collaborate with stakeholders to manage and maintain the corporate website, ensuring regular housekeeping and performance monitoring.
• Oversee the maintenance and enhancement of virtual assistants (chatbot)
• Manage inquiries by following up, resolving, or archiving them according to guidelines and processes.
• Perform data entry, collate information, and maintain updated SOPs and reference documents

Requirements

• Min Degree.
• Proficient in Microsoft Excel and Canva.
• Open to learn new things.

Interested candidates please click "Apply Now". We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Chok Kah Hwa

Outsourcing Team

BGC Group Pte Ltd

EA Licence Number: 05C3053

About Company:

NEU Industries Pte Ltd is established in Singapore since April 2008, distributing medical and pharmaceutical products to hospitals, nursing homes and pharmaceutical manufacturing companies. Products include chemicals, patient trolleys, medical machines, surgical instruments medical pulps consumables, and rehabilitation products. We work closely with end users to design consumable products to meet their needs.

Headquartered in Singapore and having regional offices in Thailand and Malaysia, NEU Industries is poised to bring forth innovative products and solutions close to the hospitals and nursing homes.

Roles & Responsibilities:

· Respond promptly to customer inquiries via emails, telephone calls and social media platforms

· Provide pricing and delivery information

· Process orders, shipments, invoices and filing

· Receipts of incoming shipments

· Handle overseas customers and affiliates' shipment and admin requirements.

· Schedule engineering preventive maintenance and upkeep all related documents.

· Keep records of customer interactions and transactions

· Manage administration matters

· Support, communicate and coordinate with Sales team and internal departments

Job Description

• Industry/ Organization Type: Storage Solution
• Position Title: Accounts Cum Admin Executive
• Working Location: Bedok
• Working Hours: Monday - Friday (9AM-6PM)
• Salary Package: Basic $3,300 + Performance Bonus
• Duration: Permanent Role

Key Responsibilities

• Record bookkeeping transactions for Accounts Payable, Accounts Receivable, and General Ledger; handle full or partial sets of accounts.
• Assist in preparing management accounts and director statements for year-end filing.
• Prepare and file quarterly GST returns.
• Help with tax computations and file ECI and Form C/CS for company income tax.
• Perform invoicing in the accounting system and set up payments via internet banking.
• Prepare payroll reports and file and e-file documents.
• Assist with other statutory filings, like ACRA.
• Handle general admin tasks, including filing, coordinating between site and office, and managing sales quotes and project follow-ups.
• Apply for work permits and manage tasks related to government submissions like tenders.
• Purchase hardware and perform other tasks as needed.

APPLY NOW!!!

• LCCI/Diploma in Accounting or equivalent.
• Experience in handling full sets of accounts (bookkeeping, accounts payable, and receivable).
• 3-5 years of relevant work experience.
• Proficient in Microsoft Office (Word & Excel).
• Responsible, proactive, detail-oriented, and able to work independently.
• Good organizational, communication, and interpersonal skills.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #71859 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Responsibilities:

• Handle daily administrative tasks, including managing office supplies, equipment, and facilities.
• Keep the office organized, clean, and functional for staff and visitors.
• Answer incoming calls, emails, and messages, directing them to the right person or department.
• Track and maintain office inventory.
• Assist with purchasing office supplies.
• Issue purchase orders, check invoices, and record orders in the SAP system.
• Perform other tasks as assigned by management.

Requirements:

• Highly organized and able to multitask effectively.
• Experience in SAP software and construction sector would be an added advantage.

EA Personnel Name: Lucas Chang
EA Personnel No: R1874043
EA License No: 18C9495

1. WORK PASS

- Work Permit, PRC, PLOC, SPASS Application, cancellation, Renewal, & Adhoc issues with foreign worker.

2. NEA BUSINESS LICENSE RENEWAL (2 Years 1 Times)

- Update worker training list & Arrange training schedule.

3. ISO, BIZSAFE STAR (Yearly)

- Document preparation

4. PURCHASE (Monthly)

- Prepare Purchase Order, crosscheck supplier invoice with DO and PO before make payment.

- Issue cheque to supplier.

5. JOB VACANCY POSTING

- Post advertisement on newspaper.

6. PAYROLL

- Create employee profile

- Prepare & follow up employment contract for the new employee

- Key in, check attendance, and process payroll by using Info-Tech.

- Scan, File and upload employee related form to the system – AL, MC, Employment Contract, Attendance.

7. Any ad-hoc administrative matter assigned by management related to support operational activity.

Location: Boon Lay

Administrative

1. Coordinate and prepare for meetings, including putting up and circulating the agenda, booking of meeting space.
2. Assist with note taking and following up on action items to ensure completion according to agreed timeline.
3. Maintain and update all documentation in shared drive as and when necessary.
4. Support the Team by sourcing, vetting and coordinating with vendors and suppliers or as directed by the Senior/Manager
5. Coordinate with Research Team, to help ensure deliverables are completed within timeline.

Events Management & Support

1. Work with SCRP to assist with organizing webinars / seminars, workshops and conferences. This includes but is not limited to
   1. Designing and distributing EDMs and invitations
   2. coordinating with speakers / guests
   3. managing event registration and tracking attendance
   4. collecting and compiling of event feedback
   5. following-up with attendees for any various requests
2. Providing secretariat support
   1. Answering and replying to delegate emails
   2. Assisting and following through with delegates on their queries
   3. Assisting speaker and delegate management
   4. Co-ordinating with OIA and Rapporteur Teams
   5. Work with internal and external stakeholders to ensure smooth delivery of conference
   6. Work with appointed vendors as necessary

Requirements

• Minimum Diploma or Degree in any discipline
• Preferably with 2-3 years of relevant experiences

Interested applicants may email resume to [email protected]

Jessie Hoe Huey Miin (CEI Registration No: R1103861)

Recruit Express Pte Ltd (EA: 99C4599)