JOB DESCRIPTION

You will provide essential support to/under the supervision of/taking instructions from the Accounts Manager and Human Resource Manager. The role involves bank reconciliations, payment processing, and managing office logistics.

RESPONSIBILITIES

Mainly but not limited to:

Accounts

• Preparation of bank reconciliation
• Updating of cashbook
• Liaise/follow-up on outstanding accounts and prepare statement as and when needed
• Assist in reconciliation of statement (AP & AR)
• Liaise internally for internal error and omission
• Prepare payment vouchers and process payments
• Prepare receipt vouchers and reconcile with remittances
• Liaise with bank to provide documents as and when required
• Liaise with external auditor
• Assist in month-end and year-end closing

Admin

• Maintain and replenish of office stationery
• Handle requests for meeting room bookings
• Manage and facilitate the ordering of corporate gifts
• Assist in putting up requests for courier packing materials
• Coordinate the requisition and distribution of corporate tee shirts
• Supports in organising of company events and activities
• Assist in generating headcount reports
• Assist in capturing, processing and generation of leave reports

EDUCATION & EXPERIENCE

• Minimum LCCI/CAT/Diploma/Relevant certification in accounting
• At least 2 years of relevant working experience, preferably in a corporate setting
• Candidates without prior experience are welcome to apply

SKILLS/ COMPETENCIES

• Proficient in MS Office applications (Excel, Word, etc.)
• Strong organisational and multitasking abilities
• Ability to work independently and collaboratively within a team
• Organised, detailed and deadline oriented
• Meticulous and willing to learn

Executive, Human Resources and

Administration (WFH/ Hybrid)

JOB ROLES AND RESPONSIBILITIES

1. Human Resources Management

- Conduct end-to-end recruitment activities, from job posting and candidate sourcing to interviewing and

onboarding.

- Administer HR policies and procedures, ensuring compliance with labor laws and regulations.

- Maintain accurate and up-to-date employee records, including attendance, leave, and personal details.

- Facilitate employee training and development initiatives.

- Process and compute payroll of both full-timers’, part-timer’s and internship staff

- Address employee inquiries, concerns, and contribute to employee engagement.

2. Administration

- Coordinate and schedule meetings, events, and travel arrangements for the team.

- Manage office supplies, equipment, and facilities, ensuring they are well-maintained and stocked.

- Liaise with vendors for various services, negotiate contracts, and ensure timely delivery of goods and

services.

- Raise purchase orders and process invoices accurately and in a timely manner.

- Implement and enforce administrative policies and procedures.

3. Vendor Management

- Identify and evaluate potential vendors, negotiating terms and conditions to ensure cost-effectiveness.

- Build and maintain positive relationships with vendors, addressing any issues or discrepancies.

- Collaborate with various departments to understand their procurement needs and requirements.

- Monitor vendor performance and conduct regular reviews to ensure quality and service standards are

met.

4. Compliance and Documentation

- Stay informed about relevant laws and regulations pertaining to HR, administration, and procurement.

- Maintain accurate and up-to-date documentation for HR, admin, and vendor management processes.

QUALIFICATIONS:

• Bachelor's degree or Diploma in HRM or Business
• Fresh Graduates with HR Internship / HR temp experience are welcome to apply as training will be provided
• Strong understanding of HR, admin, and vendor management principles and practices.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficient in MS Office applications and relevant software.
• Detail-oriented with a proactive approach to problem-solving.

Working hours: 9am to 6pm / Mon - Fri

Location: Tai Seng (Mostly WFH)

Jessie Hoe Huey Miin

CEI Reg No R1103861

EA: 99C4599

Job Description

• Handling various administrative and clerical responsibilities
• Communicate with client & consultant over project matters
• Provide assistance to the sales team process the orders and delivery
• Prepare delivery schedules, monitor orders and delivery
• Update and maintain records in the database
• Attend site meeting

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

EA License No: 20C0270

EA Personnel No: R22110981

EA Personnel Name: Law Mei Fong

Job Description & Requirements

Responsibilities:

1. Provide customer service to clients on the general enquiries pertaining to clients’ policies.
2. Create and modify client/agent codes and updating of clients’ information in the system.
3. Process and issue policies /endorsements.
4. Check all policies and endorsements processed.
5. Prepare cover letters to attach to policies for dispatch to clients.
6. Prepare draft policy clauses and endorsements.
7. Responsible for ensuring the accuracy of renewal notices, claims statistics and summary of insurance for review.
8. Sort renewal notices and extract policy files for renewals due, prepare claims statistics and summary of insurance.
9. Support the maintenance of an effective policy and/or document filing system by ensuring the proper filing endorsement copies faxed by clients are being filed together with office copy
10. Ensure policy jacket’s accuracy and sufficient stocks are in place.
11. Other duties and assignments that may be instructed by the superior from time to time.

Requirements:

1. Diploma holders, GCE O Level or related discipline;
2. Fresh entry from ITE/Polytechnics is welcome;
3. Preferably with minimum 1 year working experience;
4. Prepare to take up Certificate In General Insurance (CGI) exam if required;;
5. Willingness to learn and meticulous;
6. Possess good interpersonal and communications skills;
7. An attractive remuneration and bonus package will be offered to the successful candidate.

• Industry: Aluminium Door Gate Window Grille Glass ( Construction)
• Must be able to use Xero accounting software.
• General full set accounting functions, Organizes and maintains up-to-date financial records / Cash flow/Sales Invoice process/Filing and Data Archiving/Payroll/Prepare invoices/quotations/ PO, etc
• Follow up with customer account details for non-payments, delayed payments, and other irregularities. Contact and send reminders to debtors to ensure timely payment
• Process and issue payments to suppliers, customers, contractors, and third-party vendors
• Perform general administrative duties and assist with ad-hoc tasks as required.

Roles & Responsibilities

· Assist in daily warehouse operations, organize and store goods effectively, optimizing space utilization.

· Picking, packing, and dispatching orders with precision and care.

· Conduct inventory checks / Stock taking

· Maintain clean and safe working environment in the warehouse.

· Any other ad-hoc tasks as required.

· Ability to work independently / in teams in a fast-paced environment

· Able to handle heavy items occasionally.

Requirements

· Able to work independently with minimum supervision

· Team Player with ability to collaborate with others

· Basic computer literacy

· Candidates are required to lift and move boxes of up to 15 kg, though most goods are lighter

· Candidates must be able to read fine prints on product labels

· Minimum GCE N/OLevels, Polytechnic Diploma or equivalent.

· Strong willingness to learn quickly

Job Details:

· Competitive salary ranging from SGD 1,700 to SGD 2,000 per month. (3 months probation period) Salary will be adjusted after probation depending on performance and attendance.

· Work week of 5 days, 9am – 6pm

Description:

• Manage Front Desk duties with customer service mindset meeting the realist challenges and demands of a Primary School setting
• Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information
• Maintain customer related information when required, eg phone log.
• Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents
• Handle daily varied demands and queries from parents/students/ vendors/saff etc
• Render first level assistance to walk-in students’ needs including sick and injured students. To escalate case to other colleagues in the office immediately if it is beyond superficial cases
• Handle/support situation when students’ vomit, soiled their clothes
• Assist student in times of need, eg lost & found items, change of uniform, locating teacher/classroom/parent
• Attend to students leaving school early
• Assist in the dissemination of information: school circulars, parents’ messages
• Maintain the forms in the reception trays to ensure forms are current and replenished timely
• Assist in Primary One registration such as making photocopies of documents; calling parents to submit forms etc
• Support any other general admin duties as and when required.

Requirement:

• Minimum GCE “N” level
• Preferably has 2 years of relevant work experience, with an added advantage if the experience is within a school environment.
• Good communication and inter-personal skills

Job Scope

• General administrative duties
• Filing sorting of documents
• Other ad hoc duties assigned

Job Requirement

• Min GCE A Level/ Diploma holders
• Able to commit for 2-3 months

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

Admin Executive

Salary: $2900

Location: Marine Parade or Punggol

Working Days: 4-5 days work week (working & off schedule are base on 3 week shift)

• Week 1 : 2 days Off (Thu & Fri)
• Week 2 : 2 days Off (Wed & Sun)
• Week 3 : 3 days Off (Mon, Tue & Sat)

Working hours :

Mon- Fri: 12pm-8pm / 3pm-11pm (8hrs) | Sat & Sun : starting from 8am or 9am (9hrs -11hrs )

Responsibilities:

• Handles customer enquiries (walked-in, phone, emails etc).

Requirements:

• Able to commit shift hours & work on weekends.

Interested personnel kindly contact WhatsApp :+65 9299 4753 (Marcus)

OR

Email to : [email protected]

Tan Meng Liang Reg No: R23115923

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Admin Assistant | Data Entry | Sales Support | Tuas

• Monday – Friday 8am - 5:45pm
• $2000 - $2400
• Working location : Tuas West Road

Job Responsibilities

• Assisting on sales quotation
• Administrative duties in accounts such as opening Delivery orders and invoices (will be trained)
• General filing and documentation
• Data entry

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Find Out Even More At: https://tinyurl.com/mindflex-full-time-position

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:

MindFlex Education Pte Ltd is Singapore's #1 Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a family-like environment with no overtime culture.

We are currently expanding and looking for fresh & energetic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to this posting and we would love to get in touch with you!

Job Scope:

- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency

- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp, etc.)

(no cold-calling or anything of that sort)

- Assist clients in shortlisting and recommending suitable tutor profiles based on their criteria

- Coordinate and arrange 1st tuition lesson for clients and tutors

- Follow-up with any necessary administrative support and after-sales service

- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Calm Personality

- Able to Commit for Minimum of 1 Year

- Poly & University Fresh Graduates are welcome, no experience required

Salary:

- $2,300 - $3,000/Month + CPF

(Depending on Qualifications & Work Experience)

- Attractive Monthly Team Bonuses ($200-700/month)

- Looking at about $2,500 - $3,700/Month or more after incentives

- Clear Salary Progression, Annual Salary Review (Minimum 10% Increase)

Working Hours:

- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekend

(Working days of your choosing & mutually agreed with the company)

- 9.00am - 6.30pm

- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:

- Fun Company Culture and Working Environment

- Casual Working Attire, Relaxed Setting

- Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games, etc.)

- Company Meals / Outings / Events / Bonding Activities

- Full Leave Benefits: PH, Annual Leave, Sick Leave

- Career Progression and Extremely Low Staff Turnover Rate

- New Bright Hill MRT (Brown-Line) at Doorstep of Office

Others:

- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face

- Signing of Non-Compete contract will be required upon successful employment

Part time position.

Working days: Monday to Wednesday

Working hours: 5 or 6pm till 11 or 12mn.

Office Location: Ubi

Job Responsibilities:

• Support Facebook live selling from live admin role, logistics role to customer service role.
• To generate product code for goods
• Provide technical assistance to customers during live session. (E.g. Assist customers in manually adding or removing items from their order carts).
• Any other ad-hoc duties.

Job Requirement:

• Good communication skills. Able to communicate professionally in written and oral communication.
• Able to multi-task and work in a fast-paced environment with strong attention to details.
• Independent and flexible in taking on new task.
• Working hours: 5/6pm to 11pm+ (Flexible)
• Training will be provided so all are welcome to send in your CV.

Data entry

Reconciliation of accounts

Answer incoming calls

Admin duties

Certificate in LCCI or studied accounting in school

Higher NITEC

Proficient in Microsoft Office

Language : English and Chinese (Chinese speaking Customers)

Training will be provided

Responsibilities:

• Provide administration support
• Handling new hire onboarding and orientation and (include staff uniform)
• Assisting the administration for training and development (Such as applying for training courses, grants, evaluation and etc)
• Handle HR & office administration, travel management, and other matters.
• Support and participate in company’s event and coordination.
• Assist and upkeep of office supplies as and when required.
• Other ad hoc duties as assigned by Superior.

Requirements:

• Min Nitec / Diploma in any discipline
• Preferably with customer service background
• Good communication skills
• Good working attitude

We regret that only shortlisted candidates will be shortlisted.

Right Search Pte Ltd

EA License No: 22C1170

EA Personnel Registration No: R22104686

EA Personnel Koh Ying Xi Alvin

Contact 69784640

Responsibilities:

· Coordinate patient registration, drugs dispensation and inventory management

· Handle registration, admission, and discharge of patients

· Collect payment and provide excellent customer service

· Issue invoices and send out

· Any other duties as assigned by Clinic Manager

Requirements:

· Good initiative and adaptable to environment & new initiatives

· PC / computer literacy and ability to work in a fast-paced environment

· Dependability and team ability

· At least 1 year(s) of working experience in Healthcare/Medical industry

· Required language(s): English

· Preferably Junior Executive specialized in Healthcare - Pharmaceutical Science/ Medical Nurse or equivalent

Our client is a global MNC in the property industry. Due to business needs, they are currently recruiting an Administrative Assistant to support their team. They are located in the Central, easily accessible.

Location: Kallang/Bugis

Responsibilities:

• Schedule unit handover and key collection appointments with Purchasers or their authorized representatives.
• Communicate the confirmed daily appointments schedule to relevant stakeholders
• Perform general administration duties.

Requirements

• Minimum 'O' level and above
• Preferred experience in customer service or telemarketing, capable of responding to simple email inquiries.
• Proficient in Microsoft Office, especially Excel and Word. Knowledge of mail merge and VLOOKUP functions will be advantageous.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW . Alternatively, you can contact us directly at +65 98331116

We regret that only shortlisted candidates will be notified.

Email Address: [email protected]

EA License No.: 19C9682

EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

Our client is a Global MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Project Admin to be part of their team for ongoing transformation projects. They are located in the West – easily accessible.

Responsibilities:

• Assisting project team to prepare project documentation and administrative matters
• Scanning and filing for project documents
• Liaising with procurement on purchasing

Requirements:

• Minimum Diploma in any field
• Min 1 years’ experience in similar industry
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.
EA License No.: 19C9682
EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

• Working hour: 9am--5:30am Mon-Fri, 9am--12pm Sat(Once a month)
• Location: Tuas West
• MNC company

My client is MNC Marine Engineering company looking for Sales Coordinator.

Job Description:

• Organize and facilitate the sales team's activities, including the preparation of quotations, overseeing the order process until payment is received, and maintaining document filing systems.
• Collaborate with various stakeholders to coordinate the deployment of engineer(s) on vessels, both locally and internationally.
• Monitor and follow up on inquiries, ensuring proper documentation is maintained throughout the process.
• Cultivate and nurture positive relationships with both existing and potential customers.
• Provide regular status updates to the Operation Department regarding ongoing and potential service jobs.
• Maintain accurate sales records and ensure their orderly arrangement.
• Generate quarterly sales reports for management review.
• Pursue the resolution of outstanding invoices.
• Undertake any additional responsibilities as assigned by the Manager.

Job Requirements:

• Hold a degree or diploma.
• Fluent in both written and spoken English.
• Proficient in MS Office.
• Possess an understanding of sales principles and customer service practices.
• Demonstrate the ability to work well within a team and exhibit self-motivation.
• Minimum of 2 to 3 years of experience, with a preference for backgrounds in marine, engineering, or logistics

HOW TO APPLY:

Interested applicants, please click on “Apply Now” to submit your resume.

We regret only shortlisted candidates will be notified.

Stafflink Services Pte Ltd

EA Licence No.: 04C4294

EA Personnel: Chua Xue Min (Joesefyn)

EA Personnel Reg. No.: R23113090

Responsibilities:

• Providing administrative support - data entry, sorting and filing of documents.
• Providing quotation to customer on time
• Answering phone calls.
• Any other duties as and when assigned

Job Requirements:

• Minimum 1 years admin experience
• Knowledge in MS Excel, MS Office is an advantage
• Must have a good command of written and spoken English
• Strong attention to detail and organizational skills

• To assist the Service Manager in handling documentation works.
• Planning of ACMV equipment servicing schedule
• Tracking of ACMV servicing progress
• Filing of service reports
• Prepare quotation
• Prepare risk assessment
• Application of work permit by mobile phone multi-media applications
• Site location assessment and site visits
• Ordering of spares and assist in ACMV equipment troubleshooting and repair works
• Keeping track record of servicing reports
• Assist Engineers in documentation submission to client and customers
• GCE ‘O’ Level / Diploma with 2-3 years of relevant admin experience
• Able to work independently under minimal supervision
• Positive working attitude with good interpersonal skills
• Good written and verbal communication
• Proficient in Microsoft Office (Excel, Words)
• Able to work immediately or within short period of notice
• Working Location : West (Company transport provided)

Job Description

· Provide customer service support like handling queries

· Collation and checking of grant applications, claims, statistics

· Data recording, scanning, filing and monitoring

· Contacting external parties/ applicants on grant application issues

· Assist in organizing training workshops

· Provide logistic support for events

· Provide support for user testing of system

Requirements:

· Possess at least A Levels or Diploma in any field

· Able to commit for at least 3 months

· Able to commence work immediately or in short notice

· No experience needed, full training will be provided.

· Keen interest in the healthcare/ medical industry

Interested candidates please send a copy of your resume to [email protected]

Leon Leong De Cong
R1551708

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599

Job Description & Requirement

• Assist in the office and operational administration of the Company
• Maintaining the billings and sub-contractors payment system, vehicle management system
• Computing and verification of expenses, claims, allowances, overtime and other staff payments etc
• Ensuring complete and systematic records are maintained
• General administration duties including documentation, filing, updating database etc
• Other duties as appropriate to ensure the smooth running of the business.
• Proficient in Microsoft Office applications with high degree of accuracy and strong attention to detail is essential
• Must be able to work independently and with minimal supervision, yet capable of completing tasks assigned within the team environment
• Must be able to work within monthly deadlines
• Must be able to work well in a team
• Good interpersonal and teamwork skills, ability to communicate and manage well with all levels of the Company
• Other duties as assigned

Admin cum Personal Assistant to Director

Working Location: City Square Mall - Office Building (Farrer Park)

Salary: $2500 - $3800

5 Days Role 9am-6pm

Job Summary: Responsible for manning the reception area by providing timely and efficient services to visitors and employees. Last but not least, provide support to Director.

Job Scopes:

• Efficient and professional office services are provided by the office management office or service providers and the reception area and its surrounding common facilities are kept clean and tidy.
• The meeting rooms have all the necessary equipment and they are well maintained.
• Manage and update information in all databases, corresponding it to the shared database (CMS, TMS etc)
• Provide support to Executive Director and Director of company in booking accommodation and flight tickets for overseas business trip

If Interest please kindly click on the Apply button

Ong Choon Kiat (James) | Reg No: R22104989

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

We are looking for an experienced Administration Manager / ADMIN SALES to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments

Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills

Monday to Friday : 9am - 6pm

Clarke Quay Mrt

Responsibilities:

• To provide accurate month-end closing and financial reporting to Management
• Responsible for preparation of statement of outstanding account
• To follow up all the outstanding payment
• To manage all accounting transactions
• To prepare budget forecast
• To maintain accounting controls by preparing and recommending policies and procedures
• To coordinate and liaise with internal parties to support intercompany activities
• To coordinate and liaise with external parties like external auditors, tax agents, corporate secretarial agents, local tax and government authorities where required
• To ensure company comply with financial policies and regulations
• Any other ad-hoc duties.

Requirements:

• Degree in Accounting or equivalent qualification.
• Proven experience as an Accounts Executive or relevant role.
• Strong attention to detail and good analytical skill.
• Fresh graduate are welcome to apply

A PLUS MANPOWER SERVICES PTE LTD

EA License No. 16C8280

MOM Reg No. R22107790