We are looking for an Administrative Assistant who is experienced and well versed in office and IT administration including liaising with external stakeholders on office management and facilitating IT related supporting services.

Duties & Responsibilities:

Administration function

· Providing administrative and secretarial support to lawyers including updating various records, keying in daily time sheets & replying to correspondence / mails / faxes / billings, etc.

· Providing documentation support (including filing and preparation of hearing bundles, submissions and affidavits)

· Liaise with service providers on maintenance and repair works at office and residences

· Scheduling of meetings/appointments

· Liaise with office building management on office facilities

· Maintain inventory lists, property database

· Procurement and administration of office equipment, supplies and services

· Processing of expenses

· Other general administrative duties

· Other matters/projects that the management may require assistance with from time to time

IT function

· Primary contact for IT support

· Procurement of local IT equipment

· Responsible for IT facilities in meeting room

· Primary contact for Wi-Fi network issues at office and Ambassador’s residence

· Software updates of laptops/PCs

· Manage power shutdown at the office

· Administration of broadband, phone and IT Software subscriptions

· Maintain inventory list for IT equipment and secured phones

Competencies:

· Graduate degree or Polytechnic Diploma in Business Administration or a related field but not a requirement.

· 1-3 years of experience in corporate management or past administrative roles is preferred

· Experience with working in a law firm environment is an advantage but not a requirement

· Proficient in Microsoft Excel, Word & PowerPoint

· Possesses an analytical mind and good problem solving skills

· Excellent organisational skills and multitasking skills, with the ability to prioritize tasks effectively.

· Team player, with strong interpersonal skills; good communication skills and contributes to a good work environment

Salary

We offer a competitive monthly salary based on your level of experience.

Applications

We invite motivated and high-performing team players who have the ability to thrive in a fast paced and challenging professional environment to submit their applications.

Please submit your CV and any other information you wish to share with us to [email protected].

By submitting your application, you consent that Helmsman LLC and Tang & Co (in association with Helmsman LLC) may collect, use and/or disclose the information / personal data contained in your application for the purpose of processing your application. Where your application contains the personal data of third parties, you confirm that you have obtained all necessary consents to provide us with such personal data and that we may collect, use and/or disclose such personal data in accordance with the Personal Data Protection Act 2012 and the Personal Data (Privacy) Ordinance (Cap. 486).

Responsibilities

Executive assistant work and also involve in analyst work.

Calendar Management:

• Schedule meetings, appointments, and events.
• Coordinate with internal and external stakeholders to ensure availability and logistics.

Email Correspondence:

• Manage and prioritize incoming emails.
• Draft responses and follow-up on pending matters.

Document Preparation:

• Create, format, and proofread documents, presentations, and reports.
• Compile information and data as needed.

Communication Liaison:

• Serve as a point of contact between executives and internal/external parties.
• Relay messages accurately and promptly.

Meeting Support:

• Prepare agendas, materials, and presentations for meetings.
• Take minutes and distribute action items as required.

Expense Management:

• Track and reconcile expense reports.
• Coordinate with finance department for timely processing.

File Management:

• Maintain organized electronic and physical filing systems.
• Ensure confidentiality and security of sensitive information.

Task Prioritization:

• Assess urgency and importance of tasks, and prioritize accordingly.
• Anticipate needs and proactively address potential issues.

Special Projects:

• Assist with ad-hoc projects and initiatives as assigned.
• Conduct research, gather data, and provide analysis as necessary.
• Prepare and edit reports, presentations, and various business documents

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or email [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

As a Salvage engineer, the world is your playground. You never know when or where a ship gets into trouble. That is why for a Salvage Engineer literally every day is different. It sounds like a cliché, but it is the reality. As a Salvage Engineer, you will have an adventurous job. When a ship is in distress, you will travel to the emergency scene with a multidisciplinary team. Once on-site, you work together with the team to repair the ship's plant and get the systems up and running again. It is vital to salvage the vessel as quickly as possible. As well as working on actual ship salvage operations.

Your responsibilities as a Salvage Engineer

• As part of the mobile team, provide support to the Salvage Master/Project Manager at site.
• When at base, assisting the technical manager and the operations manager in the selection of new salvage equipment and setting up the right maintenance procedures.
• Maintaining company owned salvage equipment.
• Sharing knowledge with other engineers about complex ship's systems.
• Advising the salvage inspector and superintendent about how to break into existing ship's systems in order to use them during the salvage operation.
• Producing reports about the actions taken to get systems operational again. As you can expect from a leading international maritime service company, you will work with state-of-the-art equipment.

Your qualities
To make your mark as a salvage engineer with SMIT Salvage, you will need a flexible approach; you never know when or where your next project will be. You adapt easily to working with different teams and you are fully proficient in English. Of course, you are happy to work irregular hours and to spend longer periods of time abroad. In addition, you have:

• A minimum degree in any field with experience sailing onboard ships.
• Worked for at least 5 years on modern (merchant) ships.
• Preferably experience with a range of different types of vessels and engine-room plants.
• Willingness to work on weekends and public holidays frequently, with OT and allowances compensated.

We are hiring kitchen assistant and operational support staff.

job description is within the frame of random works

Please apply and contact us for further information

Mon to Fri 9am to 6pm

Summary:

• Provide support and manage project

• Follow up with clients in timely manner

• Assist sales team with site survey & system design

• Provide onsite support to diagnose and rectify technical issue

• Outline budget based on requirements and tracking costs to deliver project on budget.

• Prepare detailed project plan to schedule key project milestones, workstreams & activities.

• Manage delivery of the project according to project plan.

• Track project and providing regular reports on project status to project team and key stakeholders.

• Manage and adjust for any changes in project scope, schedule and/or budget.

• Managing the relationship and communication with the client and all stakeholders, ensuring the project is delivered to their satisfaction.

Additional Information:

• Relevant educational qualifications in Diploma or Degree in Computer Science / Information Technology

• At least 1 year experience in handling software projects

• Good understanding of programming , new technology trends / applications etc and with .basic cybersecurity & network knowledge.

• Proficient in Windows, Word, Power Point, Excel, and Access

• Able work independently and with other both indoor and outdoor locations

• Effective interpersonal skills for working in a team environment

• Able to work with deadlines and pressure

• Good working attitude and self-motivated

We are hiring shop assistant intern (part time) who will do random job that shop requires from time to time to support the operation.

Please apply for further information

Thanks

~WEST REGION~

Responsibilities:

• Assist in maintaining financial records and ensuring accuracy in entries
• Process invoices, payments, and expenses
• Assist in bank reconciliations and financial reports
• Support the finance team in daily administrative tasks

Requirements:

• Diploma in Accounting, Finance, or related field
• Basic understanding of accounting principles
• Proficient in Microsoft Office, especially Excel
• Strong attention to detail and organizational skills
• Good communication skills and a willingness to learn

HOW TO APPLY:

Interested applicants, please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Chris Poh Tze Zheng

EA Personnel Reg No: R24120101

(WEST REGION) - tuas south . (company transport provided)

Job description:

• pass application & renewal
• Handle and coordinate training application
• manage courses registration
• prepare ISO cert
• leave & medical data record
• payroll
• administrative like pick up incoming calls

Requirements:

• Proficient in communication and able to handle English documents.
• Humble attitude
• Diploma in Human Resource or Business admin
• Stable working environment

HOW TO APPLY:

Interested applicants, please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Chris Poh Tze Zheng

EA Personnel Reg No: R24120101

Main Objective

• To ensure high level of Customer Service efficiency is achieved and maintained within all areas of Region Asia, as well as increased Customer Service delivery to customers.
• Promote and encourage cooperation and team work within the Areas, Regions and between departments in order to bench mark and adopt best practices.

Function and Duties

• Develop, monitor and analyze Customer Service Key Performance Indicators (i.e. Quality Promise) for the Areas and drive / provide recommendations for improvement measures
• Support the improvement of customer defined benchmarks in the Areas
• Support the regional Customer Service management with the implementation of process improvements/changes
• Ensure timely information for Areas in regard to trade specific requirements and restrictions
• Define and develop quality promises and digital targets, including customers in cooperation / consultation with the Areas
• Support of documentation management and processes linked to documentation performance
• Ensure Area’s receive appropriate technical performance and customer service training
• Provide regular recognition and constructive feedback to Areas as and when required
• Ensure Hapag-Lloyd’s day to day customer service transactions are handled in a timely, accurate, and professional manner.
• Continually review and upgrade procedures to enhance the level of service provided to external and internal customers. Promote work process simplification initiatives.
• Implement standards and procedures to ensure Areas are providing timely, accurate and courteous responses to customer’s inquiries.
• Assist Area staff in solving problems by providing facilitation, support and arranging appropriate training.
• Develop an effective working relationship with the BSD department to jointly review and develop improvements in Customer Service processes. Job Description 2011
• Visit key accounts to solve problems, facilitate improvements and provide support for Sales as and when required
• Other duties as required from time to time as appropriate within the organization.

Additional Responsibilities:

• Promote ideas for work process simplification
• Actively promote and participate in a customer focused team environment.
• Provide cover and assistance to other roles when staff are unavailable
• Other duties as required from time to time as appropriate.

Qualifications and Requirements

• Tertiary education, preferably in Business/Commerce with excellent working experience in Customer Service required
• Knowledge of HL Business Systems / Process knowledge and experience required
• Good project management skills with emphasis on successful project completion
• Ability to handle multiple priorities and work under pressure
• Ability to develop solutions together with internal parties
• Excellent analytical and trouble shooting skills
• Strong Communications
• Windows Office software including Word, Excel and Powerpoint

• Experience in doing PowerPoint slides
• Good in Excel (VLOOKUP / pivot table)
• Salary: $4,000

Summary

We are seeking a proactive and efficient Legal Secretary to provide comprehensive administrative and secretarial support to our legal team. This role involves drafting and preparing various documents, managing calendars, handling correspondence, and other administrative duties.

Role and Responsibilities

• Provide secretarial and administrative support to the legal team.
• Draft and prepare various documents, including agreements, letters, and other legal documentation.
• Conduct case searches when necessary.
• File documents in the in-house legal platform.
• Assist with drafting, proofreading, marking-up, printing, and scanning of agreements, letters, and documents.
• Review Charterparties, Addendums, Fixing Notes, etc., against fixture recap and proforma CP.
• Update slot declaration lists and declare newly chartered vessels to insurance brokers.
• Communicate with external vendors regarding their matters and enquiries.
• Liaise with insurers for insurance certificates and assist with queries from other departments as required.
• Perform a variety of secretarial duties, including monitoring payment of invoices (insurance premiums, club invoices, legal invoices), handling calls, managing files/documents, monitoring deadlines, scheduling appointments/meetings, managing calendars, and responding to correspondence/emails/faxes.
• Maintain a positive attitude, willingness to learn, meticulous attention to detail, and the ability to multi-task.
• Work independently and as part of a team, with the flexibility to work overtime if required.
• Perform any other tasks assigned by the counsel or manager.

Requirements

• Minimum 1-2 years of experience as a legal secretary or in a related administrative role.
• Excellent command of English (both written and spoken).
• Proficiency in legal documentation and Microsoft Office applications.
• Good typing speed and accuracy.
• Possess a pleasant and dynamic personality, positive attitude, and the ability to think outside the box.
• Strong attention to detail and the ability to handle multiple tasks simultaneously.
• Ability to work independently and collaboratively as part of a team.
• Willingness to learn and adapt to new challenges.

Interested candidates please apply online or send your latest CV to [email protected]

Kindly note that only shortlisted candidates will be notified.

Triton AI Pte Ltd

Registration Number: R23118389

EA: 21C0661

The Assistant Bar Manager shall assist in planning, organizing and giving direction of the lounge operation. He/she will provide administrative support, contribute to marketing and delivering each promotion of the outlet. The Assistant Bar Manager is responsible and accountable for its profitability, revenue generation and creating WOW experiences.

Primary Responsibilities

Outlet Operation

• Conduct departmental daily briefings to ensure that all pertinent information is well received by team members
• Supervise team members to ensure that all tasks assigned/required in the outlet are carried out on time and according to instruction and departmental standards
• Build a good relationship with guests or regular patrons. Try to remember individual patron’s names and their preferences to extend a personalized service
• Handle guests’ complaints and comments tactfully and efficiently
• Handle all administration work pertaining to cashier/bar operations requirement and company’s policies
• Maintain department communication logbook and updated notice board
• Check the supply of equipment/stock level and ensure that there is no shortage of items which have impact on the operation and guests
• Check the outlet/back of the house cleanliness to ensure that it is in compliant with F&B sanitation and hygiene rules and regulations
• Maintain complete knowledge of all food & beverage services, contents & preparation methods, outlets and hotel services/features
• Ensure that LQA Standards, health, safety and security procedures are in place in the outlet
• Attend all briefings, meetings and trainings as assigned by management
• Perform proper handover and communication to the next shift
• Assist other food & beverage outlets with their operations during peak times or when required

• Directly opposite Tuas Link MRT
• 8am - 5pm

Local Operations

• Import shipments coordination, custom clearance, freight sourcing
•  Export shipments coordination and IRAS formalities
•  Attend to authority inspections
•  Inventory and cost recording in SBO system
•  Product registration in the system
•  Payment to suppliers and contractors

Food Safety

•  Check that the products are in accordance with food regulation
•  Administer HACCP documentation

General Administration

•  Purchase office/warehouse supplies
•  Supervise cleaning and maintenance works
•  Other general administration duties

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or email [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

• 5 days work week, Monday - Friday, 8.30am - 5.30pm
• Location: Tuas West
• European Chemical MNC
• Registered FSM is a must
• Permanent

Objectives of the Position:

• Oversee and enhance EHS management systems (Responsible Care, ISO14001, ISO45001) for compliance with legal requirements.
• Manage daily EHS operations.
• Perform safety audits and inspections to adhere to company and legal standards.
• Act as Fire Safety Manager.
• Lead on security and information protection, providing guidance to site management.

Requirements:

• Bachelor’s degree in EHS, Science, Engineering, Production, Chemical or equivalent.
• Registered Fire Safety Manager (FSM) is a must.
• Minimum 3 years of prior safety experience in any related industry and knowledge of relevant legislative requirements, regulations, ISO45001 and ISO14001 and industry best practices
• EHS management system Knowledge (Responsible Care, ISO14001, ISO45001) EHS related regulations and standards

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or email to submit your resume.

We regret only shortlisted candidates will be notified.

Stafflink Services Pte Ltd

EA Licence No.: 04C4294

EA Personnel: Tiang Wan Ying

EA Personnel Reg. No.: R1767473

• Salary up to $8,000 with Bonuses
• Experience in manpower planning and budgeting
• Consultancy background is preferred

Responsibilities:

• Collaborate with Business Units during their reorganization, offering guidance on manpower requests.
• Investigate reorganization possibilities, emphasizing areas with potential synergies or a significant amount of administrative/transactional work that could be streamlined or automated.
• Supervise the precise upkeep of the organizational structure and positions in Success Factor.
• Act as the primary coordinator for the annual Manpower Budgeting Exercise for the Head Office, involving communication with divisions, reviewing their plans, and preparing presentations for Management clearance.
• Coordinate with Payrolls to execute budget cost planning for the upcoming Financial Year.
• Verify the accuracy of monthly workforce metrics for reporting purposes.

• Hold a Bachelor's degree from a university.
• Minimum of 5 years of experience in HR manpower planning and organizational development within a commercial setting, demonstrating proficiency in handling organizational dynamics issues and successfully executing enterprise-level change programs.
• Capable of working autonomously, effectively managing competing priorities, and performing well under pressure.

Interested candidates can forward their CVs in MS Word format to [email protected]

Reg No. R1875181

Triton AI Pte Ltd

License no. 21C0661

(CENTRAL REGION)

Industry - Audio Visual system solutions

Job Objective:

Plan and execute to ensure the Company always has sufficient manpower, Staff possesses the relevant skillsets required across all departments, and that the daily HR operation is run smoothly to meet User’s and Company’s expectations.

Core Responsibilities:

A. Recruitment

- Planning with the respective HODs to ensure there is sufficient manpower to meet current and future needs

- From sourcing to onboarding of selected candidates

B. Training & Development

- Planning with the respective HODs to ensure that Staff possess sufficient and relevant skillsets required to meet current & future needs

- Develop training programs and ensure staff attends the required training

- Liaise with internal and external parties to ensure training and development are carried out effectively and efficiently across the Company

- Liaise with the Company’s business partners (Poly, Crestron, etc) to ensure that we have the required certifications of skillsets and achieve Partner status

- Submission of Government Training Grants and Subsidies as and when required

C. HR Operation

- Maintain and improve the HRM system

- Supervise the HR executive for daily HR operation (statutory submission, employment pass, etc)

- Prepare & present monthly HR report

- Create a positive and cohesive working environment

- Recommend HR process improvements

Education Qualification:

- Minimum Diploma in Business/Human Resource or relevant

Experience:

- Minimum 2 years in the full spectrum of Human Resources duties

- Minimum 2 years’ experience with recruitment

- Experience working in a company with staff strength between 20 to 80 pax

- Experience in construction, system integrator for any industry (Oil & Gas, IT, M&E, etc) would be an added advantage

HOW TO APPLY:

Interested applicants, please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Chris Poh Tze Zheng

EA Personnel Reg No: R24120101

Company is a commodities derivatives trading arm of the parent which isthe parent,

which is the largest trading houses in Japan.

Company's Head office is London UK and we are Singapore branch covering Asia Ex-Japan region.

Responsibilities:

•  Handle general office administration work
•  Attend incoming calls, booking flight & hotel, filing and etc
•  Handle accounting work, such as to expense reimbursement, payment request, invoice and etc
•  Document filing, such as audited financial filing, GST filing and Transfer Pricing Document and etc
•  Assist a Trader, to input trade recap, calculate P&L, making reports, monitor the market and etc

Qualification and Skills:

•  More than 3 years working experience in administrative job and role in back office
•  Advantage if you have an experience in simple accounting
•  Proficiency in Microsoft Power Point and Excel.
•  Demonstrate ability to multi-task, work independently and collaborate with team members.

Conditions:

•  Full time / Permanent position
•  Monday to Friday, 9:30am to 6:15pm
•  Office location: City
•  Salary range: around S$3,500
•  Timing: Immediate

Nahoko Sunaga

Mobile：97417444
Fellows Creative Staff Singapore Pte. Ltd.
Registration No. (ACRA) : 201329050C
License No. (MOM) :　13C6828

We are the head quarter of a well-established Chinese Enrichment School in Singapore looking for the following personnel to join our team:

Job Responsibilities

• Perform month and year end closing
• Prepare bank reconciliation
• Perform GST submission
• Handle staff payroll and CPF e-submission
• Handle petty cash claims
• Other adhoc duties as assigned

Job Requirements

• Diploma in LCCI /CAT in Accountancy
• Knowledge of MYOB and Accounting software
• Able to do full sets of Accounts
• At least 1 year of working relevant experience
• Must handle Chinese speaking clients (Able to communicate effectively with Chinese speaking associates in regards with the cash claims, GST filing and other accounting matters)
• 5 days work week

Work Location: Near Outram Park MRT

Singapore’s payments industry is evolving rapidly with diverse set of players from remittance agents to digital payment token service providers. In addition, the introduction of the Payment Services Act also presents new opportunities for a vibrant and competitive payment landscape, while addressing new risks and challenges that lie ahead. As new payment services and models are introduced in tandem with developments and innovations in FinTech, you will be at the forefront of ensuring that these payment service providers operate in a way that promotes Singapore as an e-payment society in our drive towards a sound and progressive financial centre.

You will be part of a dynamic team within the Payments Supervision Division that oversees the licensing of payment institutions under the Payment Services Act. Among other things, you will be involved in:

• Assessing licence applications made by existing and prospective payment institutions across the full spectrum of regulated payment services including e-money services, money transfer services and digital payment token services;
• Reviewing the legislative requirements and policy intent of the Payment Services Act in relation to new business models;
• Engaging key industry players to discuss regulatory and legal issues, and assess need for legislative change

​

Job Requirements :

• Strong interest in the payments sector
• 10 years’ experience in related areas such as compliance, audit, legal or financial services advisory
• Strong familiarity with legislative review and drafting processes
• Strong written and verbal communication skills, as well as analytical skills to understand new business models
• Adaptable and versatile self-starter who is able to work well in both team and individual settings
• You will be working in a fast-paced environment that would require the ability to manage multiple priorities and needs of stakeholders, as well as the agility to respond to changes and developments.
• As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.
• All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting.

**Min 6 Months Contract (NorthEast)

Responsibilities:

• Process application and reply to emails
• Checks for disbursement
• Exception handling and refunds
• Attend to escalated enquiries on claims
• Collation of data / information / statistics for regular reporting
• Provide administrative support
• Undertake additional tasks as assigned.

Requirements:

• Min Diploma holder in any discipline
• Proficient with computer use (i.e. Microsoft Word, Excel)

Tempserv Pte Ltd

License No: 06C3745

Ivy Ng Siew Hoon / EA Reg No: R1102590

**Min 4 Months Contract (Town)

Responsibilities:

• Verify correctness and completeness of invoices and claims submitted by organization/applicants.
• Process the claims through system
• Liaise with organization/applicants on any queries pertaining to the invoice/claims submitted via phone call or email.
• Update of tracker

Requirements:

• Min A Level / Diploma and above
• Good interpersonal and communications skills.
• Good problem solving and critical thinking skills.
• Meticulous and details oriented.

Tempserv Pte Ltd

License No: 06C3745

Ivy Ng Siew Hoon / EA Reg No: R1102590

Company is a commodities derivatives trading arm of the parent which isthe parent,

which is the largest trading houses in Japan.

Company's Head office is London UK and we are Singapore branch covering Asia Ex-Japan region.

Responsibilities:

•  Handle general office administration work
•  Attend incoming calls, booking flight & hotel, filing and etc
•  Handle accounting work, such as to expense reimbursement, payment request, invoice and etc
•  Document filing, such as audited financial filing, GST filing and Transfer Pricing Document and etc
•  Assist a Trader, to input trade recap, calculate P&L, making reports, monitor the market and etc

Qualification and Skills:

•  More than 3 years working experience in administrative job and role in back office
•  Advantage if you have an experience in simple accounting
•  Proficiency in Microsoft Power Point and Excel.
•  Demonstrate ability to multi-task, work independently and collaborate with team members.

Conditions:

•  Full time / Permanent position
•  Monday to Friday, 9:30am to 6:15pm
•  Office location: City
•  Salary range: around S$3,500
•  Timing: Immediate

Nahoko Sunaga

Mobile：97417444
Fellows Creative Staff Singapore Pte. Ltd.
Registration No. (ACRA) : 201329050C
License No. (MOM) :　13C6828

The position is responsible for managing the department in a professional, efficient and flexible manner. He/she is also responsible for ensuring maximum guest satisfaction and high standards of cleanliness throughout the hotel, which is achieved through consistent planning, organising, directing, and controlling the Housekeeping Department operations and administration.

Primary Responsibilities

Manages The Daily Housekeeping Operations For Rooms And Public Area

• Supervises the upkeep of the entire hotel premises to maintain an immaculate and luxurious state according to Raffles Hotel Singapore standards. Priority and full attention is given for VIP suites or events.
• Ensures the smooth operations of all Housekeeping sections by performing all tasks in adherence with the code of ethics as issued by Raffles Hotel Singapore.
• Upholds a flawless impression and perception of the Raffles Hotel Singapore products, services and colleagues.
• Establishes the foundations of Housekeeping operations through detailed planning of work and maintenance schedules, supervision of the team and proper organisation and delegation of duties.

Provides A Guest Experience That Exceeds Residents’ & Guests’ Expectations

• Ensures guests receive the experiences as detailed in brand Standard Operating Procedures (SOP), Raffles Hotel Singapore local SOP as well as Leading Quality Assurance (LQA) standards, and aims to achieve the targets set by management.
• Analyses and responds to guest feedback to ensure that guests are satisfied. Is continuously committed to improving the quality of products, services and performance of team members.

Management And Leadership Of The Housekeeping Team

• Leads the Housekeeping Team with a Heartist® approach and constantly seeks to create an all-encompassing and welcoming working environment for a multi-cultural and diverse group of Housekeeping colleagues. He / she will focus on the well-being, safety, training and development needs of colleagues. 
• Plans for a 24-hours shift coverage for all colleagues and is able to personally cover any role or duty under the Housekeeping department.

Involvement As A Member Of The Hotel Leadership Team

• Ensures service standards and individual performances are aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
• Follows sustainable procedures and practices that support ‘Planet 21’ initiatives (Accor’s Corporate Social Responsibility program).
• ·Adheres to Work Safety and Health (WSH) policies and procedures and ensures all direct reports are trained in, and follows WSH guidelines.
• Personally handles and follows up on any guest complaints and incidences, together with Lobby Manager and/or respective hotel colleague(s), in a manner which aligns to the hotel’s values, policies and procedures.
• Undertakes any reasonable tasks and secondary duties as assigned by the Assistant Executive Housekeeper.
• Performs any other duties and responsibilities that may be assigned.

We are seeking a detail-oriented individual with excellent communication and interpersonal skills for the position of Administrative Assistant for our Certification division.

The primary responsibilities include assisting in the contracting process and overseeing the surveillance monitoring of audit cycles. Ideally, the candidate will have experience with a certification body or possess a fundamental understanding of quality management systems and external audits (both product and management systems).

Key duties involve acting as a liaison with new and existing clients, planning audits based on certification cycles and auditor availability, managing client and auditor communications, sending audit notifications, and handling initial processing and follow-up of audit documents (pre-audit and post-audit).

Additionally, the role may require participation in quality system maintenance activities related to audits and certification. This includes maintaining accreditation-related documents, implementing the company's procedure manual and inspection regulations, and monitoring/updating staff qualifications and KPIs (Key Performance Indicators).

Duties and Key Responsibilities:

Contracting, Planning & Certification:

• Assisting in contracting process (Application review, Day-calculations, contracting process, Related customer communications, etc.)
• Monitoring of audit cycles
• Monitoring of auditor/client availability, Audit allocation, and Audit notification
• Initial processing/ follow-up of audit documents (pre-audit & post-audit)
• Assisting in assessment checklist & Non-conformity review
• Assisting in audit assessments, changes in our internal certification system/portal, and finalising audit reports
• Assisting in communicating with the certification office on audit-related matters
• Assisting in planning the audits (follow-up or surveillance; unannounced) in our internal certification system/portal
• Performs other related duties as assigned by the management

Expected Skills & Competencies:

• Ability to work as a team
• Excellent communication & negotiation skills (verbal and written)
• Fast learner & Attention to details
• Data collection, management, and analysis skills
• Problem analysis and problem-solving skills
• Planning and organising skills
• Loyalty and Trustworthiness
• Sound judgment and decision-making skills

Expected Educational & Professional Background:

• Candidate must possess at least Bachelor's/College Degree / Diploma in Food Science/ Agriculture/ Marketing/ Management
• Required language(s): English
• 2-3 years or relevant of working experience in a Certification body
• Certification standard-specific knowledge/ experience will be an added advantage
• Proficiency/ Experience in MS Word, MS Excel, and MS Powerpoint software and working with databases

Company Overview:

Kempar Energy is a dynamic and growing mid-sized independent physical bulk petrochemicals and oil products trader based in Singapore. We are committed to providing reliable and efficient supply chain solutions to our clients in the energy sector.

Job Summary:

We are seeking a motivated and responsible individual to join our team as an Office Assistant & Courier. This role involves a combination of administrative tasks, document management, and delivery responsibilities, supporting our trading operations. The ideal candidate will be organized, detail-oriented, proactive, and possess a valid motorbike license.

Responsibilities:

• Office Administration & Courier (to and fro around the city and office):

- Provide general administrative support to the trading team.
- Arrange courier services for time-sensitive documents and packages, ensuring proper tracking and documentation. Going around in a motorbike.
- Sort and distribute incoming mail and packages to relevant team members.
- Assist with data entry, filing, photocopying, and scanning of trade documents.
- Maintain office supplies inventory, place orders as needed, and ensure adequate stock of pantry supplies.
- Prepare coffee and tea, snacks, water for meetings and ensure the office pantry is clean and well-maintained and stacked.
- Assist with general office cleanliness and tidiness.

• Courier Services:

- Efficiently and securely transport time-sensitive trade documents between banks, shipping agencies, the Kempar Energy office, and client locations.

- Plan and optimize delivery routes for efficiency and ensure timely delivery of all items.
- Maintain a professional appearance and demeanor while representing Kempar Energy.
- Ensure the confidentiality and security of all delivered documents and materials.

Qualifications:

• Education: Minimum GCE 'O' Levels or equivalent.
• Experience: Prior experience in an office setting or as a courier is preferred.
• Skills:Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  Excellent communication and interpersonal skills.
  Strong organizational and time management skills.
  Ability to handle confidential information with discretion.
  Ability to work independently and as part of a team.
  Proactive and resourceful in problem-solving.
  
• Requirements:Valid Class 2 or 2B motorbike license.
  Clean driving record.
  Physically fit to handle packages and deliveries.
  Familiarity with Singapore roads and traffic regulations.
  

Additional Information:

• Location: Anson Road
• Working Hours: Monday-Friday, 9 am-6 pm
• To Apply:

Please submit your resume, cover letter, and a copy of your motorbike license to [email protected]. Only shortlisted candidates will be contacted for an interview.

We look forward to hearing from you!

Job description

• Assist RM to prepare credit proposals for clients (ranging from large corporates to mid-size listed entities) inclusive of performing financial spreads, financial analysis and credit risk assessment
• Assist RM in maintaining customer relationships from handling client calls and attending their daily requests such as deposits and FX interest rates quotation, negotiation, and confirmation
• Assist RM in handling all client operational matters by liaising with relevant departments to ensure abiding with internal guidelines and in line with the local financial regulatory authorities rules and regulations
• Assist RM in conducting credit reviews, renewals, KYC reviews, post loan checks, testing of covenants, stress tests, and any other client related matters and ensuring timelines are met without any overdue reporting
• Assist in ensuring onboarding materials are adequately obtained from clients, from Facility Agreements, Board Resolutions, Signature cards, insurance copies, premium payments, legal opinions, Deed of charges, Guarantees and others, to be lodged through Credit Admin into the vault

Requirements

• University Degree with major in finance/banking/accounting related is preferred.
• Knowledge on basic corporate banking products including trade, loans, capital markets and treasury in order to effectively support the business.
• Good communication and organization skills, with the ability to interact with senior stakeholders in Greater China Market.
• Able to communicate in both English and Mandarin (to communicate with our colleagues in Taiwan Head Office).