Position: Administrative Assistant

Industry: Engineering Consultancy

Location: Vision Exchange, 2 Venture Drive, Singapore 608526

Salary: $3,200 - $3,400 per month

Employment Type: Full-Time

Experience Required: 2+ years in a relevant role

Minimum Qualification: Advanced Diploma/Post-Diploma or equivalent in Business Administration or related fields

Overview
At BTE Consultants, we are dedicated to excellence and committed to delivering top-tier service to our clients. As an Administrative Assistant, you will play a pivotal role in ensuring client satisfaction by addressing inquiries, managing communications, and supporting project teams. This is a fast-paced, dynamic position ideal for someone who thrives under pressure and is willing to go above and beyond to meet client needs.

Key Responsibilities:

• Serve as the main point of contact for client inquiries, concerns, and feedback.
• Resolve client issues efficiently, collaborating with internal departments as necessary.
• Schedule and coordinate meetings, consultations, and site visits between clients and engineering teams.
• Collect and relay client feedback to the appropriate teams to enhance services and deliverables.
• Maintain organized and accurate records of all client interactions, tracking communications for follow-up.
• Work closely with sales, engineering, and project management teams to ensure smooth service delivery.
• Stay informed on the latest trends and best practices in engineering consultancy to provide up-to-date and relevant information to clients.
• Commit to ongoing learning and development, even outside of regular work hours.

Qualifications:

• A Bachelor’s degree or diploma in Business Administration, Communications, or a related field.
• Previous experience in customer service or client-facing roles.
• Strong communication and interpersonal skills.
• Proficiency with CRM software and other relevant tools.
• Ability to handle multiple tasks and manage several client accounts simultaneously.
• Strong problem-solving skills and a proactive approach to resolving issues.
• Ability to work well under pressure and in a dynamic, fast-changing environment.

Skills:

• Multitasking and time management
• Microsoft Office Suite (Excel, Word, etc.)
• Invoicing and administrative support
• Sales and engineering knowledge
• Project management support
• Customer satisfaction and service delivery
• Teamwork and communication

Additional Information:

• Job Duration: 30 days (auto-closes on November 15, 2024)
• Job Function: Administration, Consulting, Customer Service, Hospitality, General
• Position Level: Entry-Level/Fresh Graduates
• Work Schedule: Full-time (No flexible working arrangement available)

Responsibilities

• Efficiently handle documentation and filing tasks.
• Regularly check and replenish office supplies such as stationery and pantry items.
• Assist in the completion of daily administrative tasks.
• Manage incoming phone calls and greet visitors professionally.
• Support other tasks as assigned by the superior or Director.

Requirements

• Minimum Diploma in the related field.
• Proficient in speaking and writing in English.
• Demonstrated ability to meet deadlines and deal with competing priorities.
• Excellent attention to detail, including proofreading and editing skills.
• Ability to independently resolve routine problems and issues.

Key Responsibilities:

General Administrative Duties

· Carry out daily administrative tasks to ensure efficient office operations.

Data Management

· Accurately input and update information in company databases and filing systems.

· Organize, store, and retrieve documents systematically to ensure easy access for the team.

· Maintain data integrity by regularly reviewing and updating records.

Administrative Support to Teams

· Assist various departments with administrative tasks, including preparing documents, reports, and presentations.

· Handle mail administration, including sorting, distributing incoming mail, and managing outgoing correspondence.

· Provide support for data entry and information compilation as requested by team members.

Ad-hoc Duties

· Perform additional tasks and support projects assigned by management to contribute to the overall efficiency of the office.

Qualifications and Skills:

· Education: Minimum GCE ‘O’ Level or equivalent; a diploma in administration or related field is an advantage.

· Experience: 1–2 years of experience in an administrative role is preferred but not required.

· Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with data management systems.

· Communication Skills: Good verbal and written communication skills to facilitate effective team support.

· Organizational Skills: Ability to multitask, prioritize, and maintain an orderly and efficient workspace.

· Work Environment: office-based role, working 5 days a week.

• Location: Tuas
• Salary: $2500 - $2,800 + OT
• Working days: Monday – Friday
• Working hours: 8:30am – 4.30pm

RESPONSIBILITIES

• To provide transportation service for company staff from designated pick-up points to workplace and vice versa.
• To provide transport services to company guests, directors, principals, etc. as and when assigned.
• Handle and manage timely delivery of scheduled items/goods to customers.
• Ensure the maintenance of company vehicle, to be in good working conditions
• Responsible to maintain cleanliness and tidiness of the company vehicle
• Carry out spare parts order processes.
• Picking and binning of spare parts & proper storage of engines / machines.
• Ensure and check the quality of all incoming engines, spare parts, alternators, components received from vendors with the proper documentation for GRN purposes.
• Report defects, shortages, discrepancies to superior and submit the necessary warranty claim process accordingly.
• Ensure the correctness of quantity and quality of all outgoing orders.
• Ensure parts orders are processed correctly in a timely manner.
• Tracking of sales order, parts movement and update sales personnel on backlogs and/or addressing expired sales orders.
• Carry out the process of returned goods from customers and submit the returned goods form for further corrective actions.
• Ensure and maintain the warehouse cleanliness at all times.
• Report to superior on the security aspect of the warehouse including but not limited to parts storage, fire hazards, and personnel safety.
• Carry out regular cycle count and annual stock taking activities.
• Work together with superior to plan inventory for spare parts stock level, and make recommendation for parts obsolescence program, provision and write off.
• Ensure and carry out duties with proper PPE, personal behaviour, workplace safety, work performances, and individual cleanliness.
• Perform ad-hoc duties as and when required by the Management

REQUIREMENTS

• Must possess Class 3 and 4 driving licenses and forklift operator licenses.
• Relevant Experiences

Leong Jia Qi Reg No. : R24124746

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

JOB DESCRIPTION

• Conduct both indoor and outdoor activities for primary school students
• Ensure students' welfare and safety are being taken care of
• Supervise students to ensure completion of homework and that spelling revision is done
• Support in dismissal duties

REQUIREMENTS

• Min. GCE “O” level and above
• Able to lead and manage primary school students
• Good communication skills
• Passion working with primary school students
• Able to commit at least 3 weekdays a week

WORKING HOURS

• Usually 12.30pm to 6.30pm (weekdays)

You will assist the Accountant in maintaining full sets of accounts, ensure smooth year end audit processes, timely month end closing, preparation of reports and analyses and other ad-hoc assignments as directed. Handle administrative function related to payment processing and department filing requirements.

MAIN DUTIES AND RESPONSIBILITIES:

• Coordinate with Operation / Treasury and Shared Service Centre on posting on receipts
• Prepare weekly or monthly report such as AR / AP Aging
• Perform posting to SAP such as loan financing.
• Perform interco, bank and loan reconciliation at the end of each month
• Liaise with external auditors in respect of year-end audit.
• Undertake ad-hoc assignments.
• Support in terms of the automation project by actively participating and providing necessary scenarios that will facilitate the system design.

Scope:

-Handle purchase orders/ quotations

-Handle incoming phone calls

-Coordination and follow up with vendors

-Administration duties as assigned

Interested candidates, please send your detailed resume, state your expected salary and availability in MS Words to [email protected]

Shermaine Soo Yi Ning

CEI Reg R1877837

Recruit Express Pte Ltd

EA License No; 99C4599

We regret that only shortlisted candidates will be contacted

Job Description:

• Responsible for overseeing the daily plant engineering activities including supervising equipment preventive maintenance.
• Monitoring the daily activities of the engineering staff and providing training accordingly.
• Oversee the maintenance budget and make sure resources are allocated effectively.
• Developing and implementing preventive maintenance programs to minimize downtime and maximize efficiency.
• Monitoring inventory levels of spare parts and equipment, ensuring availability for maintenance and repairs.
• Collaborating with other departments to prioritize maintenance tasks and minimize disruptions to operations.

Job Requirements:

• Good interpersonal and communication skills
• With supervisory experience in related roles
• Strong in mechanical engineering knowledge and hands on skill
• Strong analytical and problem-solving skills

AngelineMah

Reg No: R2096146

One Vogue Pte Ltd

EA License: 19C9629

Job Responsibilities:

• You will perform cargo acceptance and manifesting. Other duties also include warehousing work and preparation of cargo for shipment.

Job Requirement:

• Normal colour vision
• Able to work on rotating shifts

Qualified or interested candidate, kindly click apply below or email us a copy of your resume in MS Word format to: [email protected]

Kindly indicate the following details in your resume:

1. Current and Expected salary
2. Reason for leaving for current and previous employment
3. Earlier availability date
4. Position that you are applying for

We regret that only shortlisted candidates will be notified.

However, rest assured that all applications will be updated to our resume bank for future opportunities/references.

EA License No: 08C2822

Bizhub Asia Pte Ltd

Job Description

• Support Relationship Manager in building and maintaining strong relationships with prospects and existing client (mainly Japanese)
• Assist Relationship Manager in performing various transactions in accurate and timely manner during know your client (KYC) process
• Execute trades for clients in all markets with due diligences and care
• Attend to prospects or clients' enquiries promptly by providing accurate information in a professional manner
• Support Relationship Manager on administrative activities

Job Requirement

• Degree in Banking and Finance, Accountancy, Business or equivalent
• Proficient in Japanese (both spoken and written) to liaise with Japanese clients
• Passion in financial market; especially in stocks and shares
• Good inter-personal and communication skills
• Ability to work independently and as a team
• Required to attain CMFAS Modules RES 1A, 5, CM-EIP & CM-SIP certifications within 2 months upon joining

Miiv Flora is a 10 year old flower establishment. We are expanding and looking for a trustworthy, hardworking, and passionate shop assistant to join the Miiv Flora team at our retail shop front.

In this role, you will be responsible for running the operation of the retail shop, assisting customers with their floral needs and for driving sales.

Key Responsibilities:

• Customer Service: Greet customers warmly and assist with their floral selections. Offer knowledgeable recommendations based on their needs and preferences while ensuring a high level of customer satisfaction.
• Sales: Actively promote and sell a variety of flowers, plants, and related products. Upsell and cross-sell items to achieve sales targets and enhance the customer experience.
• Product Maintenance: Monitor the freshness and quality of flowers and plants by adhering to proper handling and storage procedures. Regularly water and care for plants to maintain their health.
• Shop Maintenance: Keep the shop front clean, organized, and visually appealing. Restock shelves and displays as necessary, and manage inventory levels to ensure product availability.
• Cash Handling: Operate the cash register, handle transactions accurately, and manage cash and credit card payments with precision.
• Customer Orders: Process special orders and requests efficiently, including preparing and delivering arrangements when needed.
• Team Collaboration: Work collaboratively with other team members to ensure smooth shop operations and provide an exceptional customer experience.
• Floral & Hamper Arrangements - There will be opportunity to pick up floristy knowledge and flower arrangement skills during the course of your employment.

Qualifications:

• Self starter with positive and willing to learn attitude
• Experience: Prior experience in floral design or retail is preferred but not required. On-the-job training will be provided.
• Skills: Good interpersonal skills. Able to communicate in English and Mother Tongue is preferred. Basic computing knowledge is preferred. Basic math skills are necessary for handling transactions and managing inventory.
• Physical Requirements: Ability to stand for long periods, lift and move flower arrangements, and handle various floral products with care.
• Availability: Able to commit to early morning shift. Flexible schedule with the ability to work weekends and holidays as needed.

- Cooking and Packing food item

- Ensure all packages are properly packaged and sealed

- Area cleaning

- Monitor product quality

- Prefer people who can work in a team

- Able to work in a central kitchen environment

- No experience needed as training will be provided

- Working location at Aljunied

- 6 day work week

Looking for a candidate to work together in the management of dental patients in a friendly and vibrant dental clinic.

Experience or no experience all welcome to apply!

• Understanding and carrying out all tasks given by the Senior Engineer.
• Collaborating with other engineers and workers to design, develop, test, and improve products and engineering processes.
• Ensuring all expenses stay within the allocated budget.
• Performing regular inspections of equipment and scheduling maintenance or repairs.
• Providing assistance to different staff or engineering teams.
• Inspecting inventory and reporting inconsistencies as well as ordering more materials.
• Producing CAD drawings according to specifications.
• Evaluating all products and processes and ensuring standardization of quality assurance measures.
• Participating in various learning experiences, which may include attending workshops and training sessions.
• Calibrating and troubleshooting equipment as required.

Job Roles and Responsibilities:

· Ensuring high levels of customer satisfaction through excellent sales service

· Maintaining outstanding store condition and visual standards

· Assist with the sales process

Job Requirement:

· Minimum 2 years of experience in related position

· Self-starter and able to work independently

· Able to read and speak Japanese fluently in order to liaise with Japanese speaking vendors and clients

· Proven experience in sales and customer service.

• Excellent problem-solving skills.
• Effective communication skills.
• Exceptional customer service skills.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).
• Ability to work under pressure and fast paced environment.

• 1 year contract, Salary up to $4,000
• Strong in excel is a MUST

Responsibilities:

• Act as the primary liaison between the Advancement Office and HQ Finance for all fundraising and donation matter, in particular managing the staff donation process.
• Develop and maintain a comprehensive view of staff donations across Group through preparation and analysis of regular reports.
• Coordinate with key stakeholders such as HR, Payroll, Shared Services, Finance and Advancement Office to ensure seamless operations of the staff donation process.
• Address and resolve any issues or discrepancies related to staff donations through regular report monitoring and communication with relevant parties.
• Collaborate with team members and other key stakeholders in streamlining the donation process.
• Assist Finance and Advancement office in collating the information needed for reports such as annual reports, progress reports to donors, publication etc.

Qualifications:

• Diploma in Finance, Business Administration, or a related field.
• 2 - 3 years of working experience in administration.
• Experience in coordination roles, preferably within a large organization.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.

Interested candidates can forward their CVs in MS Word format to [email protected]

Reg No. R1875181

Triton AI Pte Ltd

License no. 21C0661

Job Description:

Join us as a Heterogeneous Integration Assistant Laboratory Officer/laboratory Officer and become a key player in advancing next-generation technology. In this role, you'll gain hands-on experience with state-of-the-art equipment and contribute to groundbreaking research in electronic module integration.

Key Responsibilities:

• Heterogeneous Integration: Engage in the complete process of module integration, including die preparation (dicing and back-grinding) and combining components into fully functional modules.
• Equipment Operation: Operate and maintain various high-tech instruments used in the heterogeneous integration process, ensuring they are in optimal condition and ready for use.
• Process Support: Manage equipment readiness, ensure the availability of processing materials, and perform critical tasks in the integration process.
• Inspection and Analysis: Conduct metrology inspections and analyse colour coded data to ensure the highest quality and precision in integrated modules.

What You'll Gain:

• Cutting-Edge Experience: Work with the latest technology in heterogeneous integration and contribute to innovative research in advanced electronics.
• Professional Growth: Receive hands-on training and mentorship from experienced professionals, with opportunities for career development within a forward-thinking company.
• Collaborative Environment: Be part of a dynamic team that values your input and fosters a culture of learning and collaboration.

Qualifications:

• Diploma or ITE graduate in Materials Science, Mechanical Engineering, Chemical Engineering, Chemistry, Electrical Engineering, or Electronics.
• Experience in semiconductors device fabrication or packaging and assembly equipment operations or processes will be added advantage
• Strong communication skills, industry awareness, and problem-solving abilities.
• Highly motivated and a proactive self-starter with the ability to work effectively in a team.

Why Join Us?:

At "Institute of Microelectronics", we are dedicated to developing talent and providing our team members with the tools and support they need to succeed. We offer a vibrant and inclusive work environment where innovation thrives. Enjoy a range of benefits including ongoing training, career progression opportunities, and the chance to work on pioneering projects.

Apply today and start your journey with us in the exciting field of heterogeneous integration!

Introduction:

Hostmost Group of Companies is a leading Marine Radio Communications and Navigation system service provider. Established in 1989, we have expanded our operations globally, providing reliable services to clients across different regions. With 14 wholly owned offices and depots spanning Asia to North America, we pride ourselves on maintaining a strong global service network. At Hostmost Group, we believe in continuous improvement and invest in staff training to stay ahead of industry trends and requirements. Our group is currently expanding and there will be several vacancies available.

Job Descriptions:

·Assisting the sales team.

·Manage sales enquiries and create quotations.

·Process sales or service orders.

·Process draft billings.

·Any ad hoc duties as assigned

Requirement:

·Diploma & above.

·Knowledge of ERP, SAP, and MICROSOFT BUSINESS CENTRAL will be an advantage.

. 1 year experience

Location:

·Near Pasir Panjang MRT station (SINGAPORE)

Interested candidates who wish to apply for the advertised position, please send full resume with the following details:

1. Reasons for leaving ALL your employment

2. Current & expected salary

We regret that only shortlisted candidates will be notified.

Career Path:

The Sales Assistant, who can prove to learn and progress well can promote to next advanced roles as Sales & Service Coordinator within the 1st year.

Job Types: Full-time, Permanent

Pay: $2,500.00 - $3,000.00 per month

Benefits:

• Dental insurance
• Health insurance

Schedule:

• Monday to Friday

Supplemental Pay:

• 13th month salary
• Performance bonus

Work Location: In person

Key Responsibilities:
* Manage online order processing efficiently
* Ensure timely follow-up on all online orders
* Respond promptly to customer inquiries and messages
* Ensure inventory levels are consistently optimized and collaborate closely with the warehouse team to prevent any instances of stockouts.
* Proficient in seller platforms such as Shopee and Lazada, adept at managing platform sales
* Able to perform adhoc duties given to support e-commerce team

Preferred skills and experience
* No experience needed. Training will be provided.
* Minimum Diploma in any field.
* Proficient in Microsoft Office (Word, Excel, PowerPoint) is a plus
* Demonstrate a positive attitude and collaborate effectively within a tea

Description

• Lead, guide and train technicians
• Troubleshoot and diagnose faulty equipment reported by customers
• Check parts needed and ascertain costs of parts
• Repair Samsung CE produt at customer's place
• Update repair status in the system and follow up the case until job finish
• Answer customers' queries about repair details and parts change
• Escalate case to principal if necessary
• Visit customers to repair equipment on-site
• Any other ad-hoc duties as assigned

Requirement

• Independent and ability to work as a team
• Willing to learn
• Positive attitude
• Minimum GCE 'O' Level
• Able to converse/explain in English
• Able to carry/bring down heavy home applicance/s
• Prefer to have electronic product repair experience
• Preferably with washer/fridge repair experience
• Singapore class 3 driving license is a MUST

Training will be provided.

Working hours: Monday - Friday from 9am to 6pm / Saturday from 9am to 1pm (but must suport full day)

• Helps patients by providing information, services, and assistance.
• Maintains medical supplies inventory and performing preventive maintenance to keep medical equipment operating.
• Verifies patient information by interviewing patient, recording medical history, and confirming purpose of visit.
• Preparing and administering medications for patients as directed by physicians.
• Maintains safe, secure, and healthy work environment by establishing and following standards and procedures and complying with legal regulations.
• Keeps supplies ready by inventorying stock, placing orders, and verifying receipt.
• Keeps equipment operating by following operating instructions, troubleshooting breakdowns, maintaining supplies, performing preventive maintenance, and calling for repairs.
• A basic understanding of patient care, medical terminology, coding procedures, reference tools, and appropriate clinical pharmacology for medical assistant practice scope.
• Previous experience in specific medical field preferred
• Excellent interpersonal, organizational, and customer service skills.
• Able to work on night shift, weekend and public holiday.

Responsibilities:

• Involved in the preparation of food and beverages
• Ensure that kitchen utensils and equipment are in good condition to operate
• Responsible for maintenance of cleanliness of kitchen and any ad-hoc duties assigned
• Ensure compliance with all health and safety regulations in a kitchen area
• Ensure that food can be prepared in a timely manner
• Ability to work in a fast-paced environment
• Ensure freshness of food items and discard expired/ spoilt items
• Observe food stock levels and place orders when necessary

Requirements:

• No experience required as on-the-job training will be provided
• Pleasant disposition and well-groomed
• At least a Certificate in Food & Beverage service
• Able to commit shift work, weekends and public holidays

Working Location: Clementi

Responsibilities:

-Ensure the receipt of materials, storage, issue of materials

-Ensure the conformity of products received and delivered.

-Ensure the management of inventories: verification of their availability, procurement from suppliers, tidying, cleaning

-Upload of goods in a safe manner

-Meticulous, maintain good housekeeping and records

-Other duties assigned by superior

Remuneration:

-Basic Salary: $1800-$1900

-Working Hours: Mon to Fri 8.30am-6.30pm, Sat 8.30am-12.30pm

-Able to perform overtime. Take home salary $2500-$3000

Job Responsibilities:

• Performing operation administrative duties and preparing operation reports
• Manning the helpdesk and operation system
• Maintaining and upkeeping documents, records and filing according to IMS system
• Handling full spectrum of HR and payroll duties at site
• Handling Store Management and Inventories
• Stand-in as operation role in critical situation or exigency situation
• Taking on the secretary role for event preparation; preparing meeting materials and etc.
• Attending to any enquiries and escalate to superior when necessary
• Coordinating with HQ departments for site matters when necessary
• Adhere to any government regulation and company policy such as, but not limited to, accommodation checks and incident reporting
• Any other ad-hoc duties as assigned by direct superior

Requirements:

• Minimum Diploma with at least 2 years of relevant HR and administrative experience
• Team player with good communication and interpersonal skills
• Proficient in Microsoft Office applications

1. Ensure that food preparation areas are clean and hygienic.

2. Storing and distributing ingredients.

3. Washing, peeling, chopping, cutting and cooking of foods.

4. Ensure food preparation meets company SOP and Recipe.

5. Keep up-to-date with current promotions and new items in menu.

6. Ensure the procedures for supplies, equipment, and work areas are in compliance with safety standards and SOP.

7. Assist in keeping food wastage to minimum, through correct product measurements.

8. Maintain good knowledge on standard food preparation through training, and training of Junior Kitchen Assistants.

9. Always adhere to all company policies and procedures.

10. Assist Branch Chef to:

a. Control Food Cost.

b. Daily ordering of food and supplies.

c. Inventory.

11. Any other duties as assigned by Branch Chef or Restaurant Managers.

Job Requirements:

1. At least 5 years of experience in F&B (Kitchen) industry, experience in Japanese restaurants is a bonus.

2. Mature and positive attitude.

3. Basic Food Hygiene Certification is a must.

4. Able to commit on weekends and public holiday.

5. Able to accept split shift.