Job Description

• Industry/ Organization Type: Marine Technology Service Provider
• Position Title: Administrative Assistant (Inventory control)
• Working Location: West – Tuas (Nearest MRT: Tuas Link) – Requires taking a few bus stops to reach the company
• Working Hours: 5 days (Mon-Fri: 8.30 am-5.30 pm)
• Salary Package: Up to SGD2800 + AWS + Bonus
• Duration: Permanent

Key Responsibilities

• Maintain accurate records of inventory levels and ensure the database is up-to-date.
• Regularly review stock levels and usage trends to prevent overstocking or shortages.
• Coordinate with the procurement team to order necessary items before stock runs low.
• Prepare and manage detailed reports on inventory operations, adjustments, and issues for internal use.
• Document and update inventory procedures and policies to enhance workflow efficiency.
• Assist in processing incoming and outgoing orders, ensuring that all transactions are recorded promptly and accurately.
• Schedule and coordinate the delivery of goods, liaising with suppliers and logistics partners.
• Conduct regular checks to ensure the quality and condition of inventory items.
• Report any discrepancies or issues with delivered goods to the relevant parties immediately.
• Work closely with other departments, particularly the finance and operations teams, to align inventory needs with budgetary constraints and operational requirements.
• Provide administrative support during inventory audits and end-of-year stock takes.
• Identify opportunities for improving inventory processes and contribute to the implementation of new systems or technologies that enhance inventory management.

APPLY NOW!!!

• Min. N level
• Min. 1 year of working experience in the related field
• Training is provided to an inexperienced candidate
• Familiar with Microsoft Office

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #69068 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Job Purpose:

• Assist the Administration manager in managing school’s financial and general administration.

Key Responsibilties:

Administrative Support

• Man the General Office
• Perform telephone receptionist duties and attend to telephone enquiries
• Attend to incoming emails from school generic email account
• Ensure proper documentation and filing of documents
• Provide support for meetings & events held at school premises
• Responsible for school’s temporary door access card and withdrawal of keys
• Manage school’s stationeries & papers

Finance & HR Matters

• Work closely with Finance on school procurement and vendor payment process which includes raising of purchase request, receiving goods and services, verifying invoices and tracking payments to ensure accurate and timely vendor payments.
• Assist in annual asset verification check
• Provide new staff with all necessary items (e.g. school t-shirt)
• Provide support for submission of group training request in HRMS

Job Requirements:

• Minimum GCE ‘A’/Polytechnic diploma or equivalent
• 3-5 years working experience is preferred
• Proficient in Microsoft Office, Data Entry skills and good working knowledge of Accounting and Bookkeeping (Preferably with ACCPAC experience)
• Organized and good administrative skills
• Responsible and strong work ethic
• Written and oral communication skills

Company Overview:

MR Studio Pte Ltd is a pioneering subsidiary of M Illuminazione Pte Ltd, dedicated to enhancing spaces through our exceptional lighting fixture solutions. With a commitment to excellence, innovation, and personalized service, we focus on providing lighting solutions for residential projects, fast-paced retail ventures, and a variety of other spaces. Our vision is to illuminate not just spaces but lives. We aspire to be the premier choice for lighting solutions in residential and retail sectors, known for our innovative designs, reliable products, and unwavering dedication to customer satisfaction.

Position Overview:

We are seeking an organized and detail-oriented Administrative Assistant to join our team. The successful candidate will play a crucial role in supporting our day-to-day operations, including bookkeeping tasks and administrative duties.

Office: Bukit Merah Central

Key Responsibilities:

1 Perform bookkeeping tasks such as accounts receivable and payable, invoice processing, and expense tracking.

2 Manage office communications, including answering phones, responding to emails, and handling correspondence.

3 Assist with scheduling appointments, coordinating meetings, and organizing travel arrangements.

4 Provide general administrative support to the team as needed, including filing, data entry, document preparation, and receiving and coordinating goods.

Requirements:

Experince in using AutoCount System /QuickBook or similar system is preferred.

Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

Attention to detail and accuracy in data entry and record-keeping.

Proactive approach and common sense in work execution.

Benefits:

Competitive basic salary

Career progression opportunities with training

Positive and supportive work environment with a focus on teamwork and collaboration.

How to Apply:

Please include in your application a cover letter asking pay and full resume.

Email to: [email protected]

• Working Location:

1. Telok Blangah
2. Head office @Balestier

• Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview)
• Working day: Mon - Fri
• Salary : $2500 - $3200

Key Responsibilities:

1. Administrative Support:Manage the preschool’s correspondence, including emails, phone calls, and postal mail.
   Maintain accurate records and filing systems for student and staff information.
   
2. Coordination:Schedule and organize meetings or events, including parent-teacher meetings.
   Coordinate with staff, parents, and external vendors as needed.
   
3. Documentation and Reporting:Handle enrollment documentation and maintain student records.
   Prepare reports and assist in compiling data for the management team.
   
4. Financial and Inventory Tasks:Process invoices, payments, and petty cash claims.
   Monitor and order office supplies, ensuring sufficient inventory.
   
5. Customer Service:Address queries from parents, staff, and visitors professionally.
   Support the school in fostering positive relationships with parents.
   
6. Compliance:Ensure adherence to the regulatory guidelines and policies of the preschool.
   Assist in preparing documents for audits or inspections.
   

Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus.

Leong Jia Qi Reg No. : R24124746

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

About KidsFirst

KidsFirst is an Early Intervention School, Occupational Therapy, and Speech and Language Therapy clinic for children. Our centre works with children with special needs (Autism, Global Developmental Delay, Down Syndrome, Attention Deficit Hyperactive Disorder (ADHD), genetic disorders, and Cerebral Palsy, etc). We deliver an intensive therapy-based program and also provide 1-1 therapy services.

KidsFirst serves a mixed population of international and Singaporean clients, with KidsFirst being listed as one of the preferred Early Intervention Centres by KK Women's and Children's Hospital and National University Hospital (NUH) - Singapore.

We are located at 8 Hong Kong Street, Singapore 059651.

Our brand-new facility houses five state of the art Occupational Therapy Gyms, five Speech Therapy Rooms and two levels for the Early Intervention classrooms. Conveniently located to shopping malls and food spaces like Clarke Quay Central, Chinatown Point, Riverside Point and Hong Lim Market & Food Centre.

Our Benefits

• Competitive Remuneration
• Performance Bonus and Increments
• In-House Career Development and external training
• An international and diverse work atmosphere
• Central Location in Singapore

Roles and Responsibilities:

• Provide general front desk administrative support to the therapists and teachers to ensure smooth operations in the centre.
• Maintaining therapists and teachers calendars, assisting in scheduling and rescheduling of therapy sessions and meetings
• Professional engagement with prospective clients to increase overall sales and client retention including understanding and sharing of company collaterals and brochures. Liaising with clients via phone call and WhatsApp, scheduling patient appointments, including centre billing and resolution of any scheduling or billing conflicts, and client requests and concerns
• Maintain records and files, including centre client files, forms, paperwork and invoices on the company client management systems, Cliniko and HubSpot, etc
• Generate client and team related reports and data based on system files and records for reporting to management.
• Keep track of clinic budgets, monthly procurement, and staff claims which include data entry, sorting of data, and basic bookkeeping.
• Assist in HR talent recruitment, onboarding, application of government work passes, etc.
• Oversee facility maintenance, including cleanliness, safety, and repairs.
• Perform other ad hoc duties as assigned and requested by management.

Candidate Requirements

• Past admin experience in healthcare clinic is required.
• Experience in Cliniko or similar software will be of added advantage.
• Candidate must possess at least Diploma/Advanced/Higher/Diploma in Others or equivalent.
• Proven experience in administration role. Preschool experience valued.
• Strong communication and interpersonal skills
• Proficient in Microsoft Office (Word / Excel / PowerPoint).
• Experience with invoicing and scheduling software is valued.
• Self-driven, ability to handle multiple tasks and a good team player.
• Strong attention to detail and accuracy

How to Apply

For tracking and reporting purposes, all applications must be submitted through our online career’s portal.

Job Description

Supervise students at the GEAR-Up Room

Ensure that students tidy-up the GEAR-Up Room and canteen area before they leave.

Ensure that all equipment is cleaned, switched off (if applicable) and put back at their allocated location after use.

Work with TIC to organize or conduct structured activities at the GEAR-Up Room.

Supervise and ensure safety of students in the GYM room

Clean the gym room and the sports hub.

Any other duties as assigned by School Leaders.

Job Description

You will be situated at Year 5-6 staffroom to:

1. Prepare the Y56 testimonial template
2. Submit and edit the Y56 SGC write-up into the School Cockpit
3. Edit, format and print Y56 testimonials
4. Prepare Y6 transcripts for the Higher Education Office – for UK/US University Applications
5. Provide administrative support to the teachers in the Y56 staffroom
6. Ensure that there are sufficient stationeries in stock
7. Assist in ordering school flags etc. for Y56
8. Print and supervise Y56 examination printing
9. Support Student Affairs Centre (SAC) when required
10. Be the contact person for student accident insurance
11. Update and handle the catering list
12. Perform any other duties as assigned by the School

Job Requirements

• Minimum GCE ‘A’ levels or equivalent
• Excellent IT skills (Words and Excel) and able to present information for management reporting
• Good written and verbal communication skills
• High level of accuracy and good eye for details
• Clear and logical thinking
• Good organisation and planning skills to organise and present quotations received
• Excellent time management skills with ability to work independently on tight deadlines and under pressure
• Good customer service skills with the ability to build appropriate professional yet friendly working relationships with staff and students
• High integrity with the ability to demonstrate an understanding and respect for confidentiality in dealing with job issues
• Willingness to work beyond the call of duty
• Able to find solutions to problems with some degree of flexibility in the approach whenever possible and investigate enquiries and respond in a timely manner
• Effective contributor and team player within and with other departments
• Prior understanding of MOE systems and able to work on rotating shifts and weekends for school events will be a plus
• This is a 2-year contract (renewable)

Key Responsibilities:

General Administrative Duties

· Carry out daily administrative tasks to ensure efficient office operations.

Data Management

· Accurately input and update information in company databases and filing systems.

· Organize, store, and retrieve documents systematically to ensure easy access for the team.

· Maintain data integrity by regularly reviewing and updating records.

Administrative Support to Teams

· Assist various departments with administrative tasks, including preparing documents, reports, and presentations.

· Handle mail administration, including sorting, distributing incoming mail, and managing outgoing correspondence.

· Provide support for data entry and information compilation as requested by team members.

Ad-hoc Duties

· Perform additional tasks and support projects assigned by management to contribute to the overall efficiency of the office.

Qualifications and Skills:

· Education: Minimum GCE ‘O’ Level or equivalent; a diploma in administration or related field is an advantage.

· Experience: 1–2 years of experience in an administrative role is preferred but not required.

· Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with data management systems.

· Communication Skills: Good verbal and written communication skills to facilitate effective team support.

· Organizational Skills: Ability to multitask, prioritize, and maintain an orderly and efficient workspace.

· Work Environment: office-based role, working 5 days a week.

Job Description

Duties and responsibilities include but not limited to:

1. Managing the day-to-day running of the office
2. Handling correspondence, scheduling appointments, and organizing records
3. Facilitating communication between staff and customers
4. Greeting visitors, answering inquiries, and resolving issues
5. Keeping track of information such as company data, filing, customer appointments, and meetings
6. Other ad-hoc duties

Important Qualities

1. Being an effective communicator with both written and verbal skills
2. Being able to prioritize tasks and manage their own schedule as well as the agendas of others
3. Having a keen eye for detail when keeping track of information
4. Being able to manage events and calendars to ensure schedules are up to date and easy to follow

Job Requirements

1. Minimum O-Levels
2. Minimum 2 years of relevant working experience
3. Being proficient with Microsoft Office products for creating, managing, and sharing documents

Working Schedule

• Monday to Friday: 8.30am to 5.30pm

COMPANY DESCRIPTION

Founded in 1976, Home Nursing Foundation (HNF) is a leading charity that provides home healthcare services in Singapore, regardless of our patients' ability to pay. Dedicated to all-round support for our patients, HNF delivers comprehensive care programmes to look after patients' emotional well-being and healthcare needs.Our HNF Wellness Day Care & Rehabilitation Centres offer an array of social activities, social support and holistic healthcare services to help our elderly stay independent in their own community.

RESPONSIBILITIES

• Performs administrative work for the Home Personal Care (HPC) service, which may include, but are not limited to the following tasks:

  - Liaises with outsource partners supporting the HPC service, quality assurance, service improvement, monitoring of fulfilment rate, incident reporting and feedback management.

  - Processes the Eligibility Assessment (EA) forms and other relevant documents submitted by clinicians in a timely manner, and submits the materials to the outsource partners to ensure seamless communication.

  - Work closely with outsourced partners to provide patient information and facilitate the scheduling of visits.

  - Contacts HPC clients to address their queries or concerns, including complaints and feedback.

  - Maintains a database of all HPC referrals and admitted HPC clients.

  - Ensures billing reports for partners are accurate before payment.

  - Submits attendance information to the ILTC portal for service subvention claims.

  - Support the Executive in managing and implementing any changes to HPC's service requirements.

• Onboarding and admission of referred clients within service requirement, such as explaining to patient or next-of-kin and completing the following documentation:

  - Service Contract (physical and electronic versions) based on service type (as confirmed with primary nurse/ nurse clinician)

  - Financial counselling estimated fee, payment mode, collection of deposit, various healthcare subsidy scheme e.g. Means Testing, ILTC Drug Subsidy, Seniors Mobility Fund.

  - Consent for the use of Personal Data.

  - Timely and appropriate documentation in electronic medical record system pre-admission module, hardcopy storage, etc

  - Rostering and oversight of HPC staff schedules, fulfilment and performance.

  - Support other administrative services such as home medical, home therapy or home nursing, call centre, referral submission and surgical store when required.

• To undertake any other duties as requested by the said reporting officer.

• GCE ‘O' / ‘A' Levels or Diploma
• Minimum 3-year experience in administrative work. Working experience in Healthcare industry will be advantageous.
• Proficient in Microsoft Office
• Possess good telephone etiquette and positive attitude.
• Ability to multi-task, helpful, friendly, takes initiative to improve services.
• Organized, meticulous, and responsible with tasks entrusted

COMPANY DESCRIPTION

THKMC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. THKMC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission To Serve Mankind to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. THKMC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.

RESPONSIBILITIES

The Early Intervention Programme for Infants & Children (EIPIC) division helps equip children with motor, communication, social, self-help and cognitive skills. THK Development Support and Learning Support Programme (THK DS-LS) is a community-based intervention programme for K1 and K2 children with mild learning needs. We provide short-term support to children in their preschools in order to optimise their learning as well as increase their participation and integration in daily classroom activities and routines.

Reports to the Senior Social Worker, and/or DS-LS Programme Manager.

Job Description:

• Work onsite to perform administrative duties such as answering phone calls, mailing and filing of documents, and collection of school fees.
• Assisting in the compilation and verification of attendance records for billing purposes.
• Participate and preparing for case notes for Case Filter Meetings, take notes and maintain good record keeping
• Maintain accurate records, prepare reports for governing agencies, collate information and submit government means-test applications
• Performing the necessary updates on SSNET (e.g enrolments, discharge/graduations)
• Follow up with parents, hospitals and preschools on necessary documents for submission. This may include travelling to different preschools in the Central and Central-South region of Singapore
• Assist with audit preparations such as checking of files
• Ad-hoc duties as assigned by supervisor

• Minimally O levels, with extensive years of working experience / A Levels
• 1 to 3 years of experience working in SSAs preferred, fresh graduates may apply

• Proficient in MS Office Applications (Word, Excel, Powerpoint)
• Team player, meticulous and have good administrative skills
• Able to work independently
• Able to meet deadlines on a tight schedule
• Have some understanding of the diverse cultures and races

Roles & Responsibilities

Theatre Administrative Executive

If you are a dynamic and motivated person who has strong interpersonal skills and more importantly, believe that YOU CAN MAKE A DIFFERENCE to the company, we would like to hear from you.

The Role:

Handle theatre administrative works which include checking of daily reports, movie voucher inventory, theatre payroll submission and promotion tracking etc.

• Assist theatre operation matters and executing marketing promotions.
• Coordinate on the logistic requirement and execution of corporate events and bookings.
• Other duties which may be assigned on a time to time basis.

Requirements:

• Diploma or its equivalent
• At least 2 years in the retail or hospitality industry
• Some training background will be an advantage
• Good working knowledge of MS Office Applications
• Excellent inter-personal and communication skills
• A good team player with positive work attitude
• Singapore Citizen or PR only

Interested candidates please email your cover letter and detailed resume with recent passport size photograph, indication of last drawn & expected salary and date of availability to

The Recruitment Officer

Re: Application for the post of Theatre Executive

Email: [email protected]

(Only shortlisted candidates will be notified)

About Company:
Our client is a family restaurant chain that started in Fukuoka in 1971, and now has a total of 220 locations throughout Japan, from Hokkaido all the way down to Okinawa. Our client is known for their extensive menu and reasonable prices and is loved by people of all ages in Japan. Their food ingredients are carefully selected with the highest in quality and safety standards in mind, aiming for customers to enjoy top-class meals. The Group's company is one of in-flight catering provider for Japan domestic flight.

Job Description:
- Responsible in general administrative duties, including but not limited to collecting documents during store visits and delivering them, organizing and managing documents
- Support the store staff in administrative tasks
- Support the accounting and HR related administrative duties
- Other ad hoc duties as assigned by the company

Job Requirements:
- No experience are welcome to apply
- Possess great interest in general administrative duties
- Proactive, initiate and good personality
- Ability in Japanese language is a plus point, to communicate with Japanese stakeholders

Compensation:
- Working hours: 08:30 - 17:15
- Meal Allowance: $200/month
- AWS and Year-End Performance Bonus
- Medical and hospitalization benefits

PERTINENT LAW LLP, a fast-growing and innovative law firm, is seeking a highly motivated and dependable individual for the position of Admin Assistant / Executive.

Key Requirements:

• Strong ability to multitask effectively
• Quick learner with a proactive attitude
• Ability to work independently with minimal supervision
• High attention to detail and a strong sense of accuracy
• No prior experience required; comprehensive training will be provided
• Fresh school leavers are encouraged to apply

If you are eager to start your career in a dynamic legal environment, please submit your resume in strict confidence to [email protected].

Kindly indicate the subject as "Application for Admin Assistant" when sending your email.

Job Title: Administrative Assistant – Logistics

Location: WEST SIDE

Job Type: Full-Time

Job Overview:
We are looking for an organized and efficient Administrative Assistant to provide support for our logistics operations. The ideal candidate will have strong administrative skills, a keen eye for detail, and the ability to coordinate multiple tasks in a fast-paced environment. This role is crucial to ensuring that our logistics operations run smoothly and efficiently.

Key Responsibilities:

• Perform general administrative tasks such as filing, organizing, and maintaining company records and documents related to logistics operations.
• Coordinate and schedule appointments, meetings, and transportation bookings for logistics teams and clients.
• Process and track shipments, ensuring all documentation (invoices, bills of lading, shipping schedules) is accurate and up to date.
• Assist in maintaining inventory records and manage stock levels, ensuring timely ordering of supplies and equipment as needed.
• Liaise with internal teams, customers, and vendors to ensure seamless communication and service delivery.
• Prepare reports and documentation for management, including shipment status, delivery schedules, and other logistical data.
• Assist with the preparation and review of contracts, agreements, and other relevant paperwork for logistics and transportation services.
• Maintain and update client databases and logistics tracking systems.
• Handle inquiries from clients, vendors, and internal departments regarding shipment status, delivery issues, or general operational queries.
• Assist with budgeting and expense tracking for logistics-related projects.
• Support the logistics team with any other administrative tasks and projects as required.

Qualifications:

• Previous experience in an administrative role, preferably within the logistics, transportation, or supply chain industry.
• Strong organizational and time-management skills with the ability to multitask and prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with logistics software or databases is a plus.
• Attention to detail and accuracy in handling documents and data.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Problem-solving skills and the ability to handle inquiries or issues promptly and professionally.

Benefits:

• Competitive salary and benefits package.
• Opportunities for career growth and development within the logistics industry.
• Friendly and supportive team environment.

Job Description:

• Oversee the day-to-day site office administration works
• Communicate and work closely with customers, sub-contractors, 3rd Party service providers
• Liaise with internal and external supplier for quotation, ordering & arranging of goods delivery
• Monitor expiry of project Insurances, Performance Bond and Warranty
• Involve in direct hired workers related activities
• Handle workers’ dormitory related duties
• Liaise with rent-a-car company and plan driver’s schedule
• Undertake any other duties as assigned when required

Job Requirements:

• A recognized degree in any discipline
• Minimum 3-5 years of working experience in the related field, preferably in the construction sector
• Contract basis
• 5.5 days working week
• Worksite location: Project site located at Woodlands

Join Our Team as an Administrative Support Assistant!

Are you organized, detail-oriented, and ready to support a dynamic team? If so, we want you to play a key role in ensuring smooth operations and supporting our training processes. This is your chance to be part of a team that values efficiency, collaboration, and growth!

What You’ll Be Doing:

• Managing Key Documentation: Handle essential administrative tasks and ensure documentation is accurate, up-to-date, and well-organized.
• General Administrative Tasks: Take on a variety of other administrative duties as assigned, keeping your workday engaging and diverse.
• Handling Purchasing Tasks: Source suppliers, obtain quotations, process purchase orders, and coordinate deliveries to ensure timely receipt of goods and services.
• Maintaining Purchasing Records & Inventory: Keep accurate records of purchasing activities, monitor inventory levels, and support operational needs by ensuring stock is maintained and replenished as needed.

What We’re Looking For:

• Educational Qualifications: A minimum of GCE 'N' Level or higher.
• Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) to help you stay efficient and organized.
• Experience: Previous experience in purchasing is a plus, but not required.
• Attitude: A proactive, can-do attitude with a passion for supporting a fast-paced team!

Why You’ll Love Working with Us:

• Variety: Every day is different! You’ll take on a variety of tasks and enjoy a dynamic and engaging work environment.
• Opportunities for Growth: We value your professional development and offer opportunities to learn and grow within the team.
• Collaborative Culture: Be part of a friendly, supportive team where your contributions are valued and appreciated.

Responsibilities:

Handle day to day operations administrations in the major claims. This includes:

• Receiving incoming claims and sending the claims documents to Trusted Hub for scanning and workflow creation.
• Managing Claims Mailbox on e-claims submission and uploading the claims submission into claims platform for workflow creation.
• Printing medical reports from system and send out to hospital/clinics.
• Collecting claims cheques from Mail Room and update cheque records.
• Printing and scanning claims letter and sending out the hardcopy.

Job Scope:

• Support various work teams with administrative requests such as managing of invoices processing and tracking.
• Assist in purchasing and tracking of stock orders.
• Maintain stock of office supplies and order as needed.
• Responsible for answering & directing phone calls, greeting & coordinating appointments, scheduling & facilitating on- or off-site consultations and meetings.

Job Requirements

• Candidate must possess at least Primary/Secondary School/"O" Level, Professional Certificate/NiTEC in any field.
  
• Required language(s): English
• No work experience required.
• Required Skill(s): Microsoft Office
• Preferably Entry Level specialized in Clerical/Administrative Support or equivalent.

If you thrive in support functions and fit the role of an Administrative Executive, you would be the one that we are looking for. We will be happy to notify the shortlisted candidates.

Thank you for applying.

Location: Toa Payoh

JOB SCOPE/ KEY RESPONSIBILITIES

1. Answer telephone and email enquiries promptly.

2. Support fee collection and cash management and depositing cash/cheque into bank.

3. Coordinate all maintenance issues of the centre with the assigned technicians/companies.

4. Liaise with social worker, social work assistant and make arrangement for initial screening, case conference etc., as and when needed.

5. Prepare and dispatch various letters and memos to clients/caregivers.

6. Provide administrative support to the respective committees of various events, trainings of the centre and children services.

7. Handle the following Office administration matters:

• Organising and maintaining an efficient and effective filing system
• Maintaining inventories and fixed assets
• Maintaining clients’ records in soft and hard copy; and
• Collecting and maintaining monthly statistical records of programmes and activities
• Providing administrative, data entry, operations and procurement support
• Requesting and maintaining office supplies
• Participating in events organised / supported by SPD as when required
• Coordinating training programmes
• Attending and contributing to staff meetings; any other meetings as and when necessary

8. Any other duties assigned as and when necessary.

REQUIREMENTS

– At least an ‘O’ Level/’A’ Level/ITE Certification from a recognised educational institution

– Proficient in MS Office applications

– Good communication and problem-solving skills

– Experience or background in social service sector would be advantageous

Location: Singapore

Employment Type: Full-time

Key Responsibilities:

• Provide administrative support to ensure efficient operation of the office.

• Manage and maintain schedules, appointments, and travel arrangements for executives.

• Prepare, organize, and maintain documents, reports, and correspondence.

• Assist in coordinating meetings, taking minutes, and following up on action items.

• Serve as a liaison between internal teams and external stakeholders, ensuring effective communication.

• Handle office supplies, inventory, and vendor relationships.

• Perform general clerical duties such as data entry, filing, and record maintenance.

• Support other administrative and ad hoc duties as assigned.

Requirements:

• Bachelor’s degree or higher in Business Administration, Communications, or a related field.

• Minimum of 1 year of relevant administrative experience.

• Strong English communication skills, both written and verbal.

• Proficiency in Mandarin and understanding of Chinese culture to liaise effectively with Chinese-speaking stakeholders.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment.

• Excellent organizational, multitasking, and problem-solving skills.

• High level of professionalism and discretion in handling sensitive information.

• Strong attention to detail and ability to work independently in a fast-paced environment.

• Willingness to commit to long-term work in Singapore.

Preferred:

• Experience working in a multicultural environment.

• Familiarity with office management software or tools is a plus.

We look forward to having you join us! You're welcome to submit your resume to our email：[email protected]

Responsibilities:

• Assist in the preparation and distribution of HR-related documents, such as offer letters, contracts, performance reviews, and employee handbooks
• Assist with payroll processing, including data entry and calculating wages and deductions.
• Maintain accurate employee records, including changes in employee designation, salary and pay items.
• Verify timekeeping records and resolve any discrepancies or issues related to hours worked.
• Perform other clerical tasks assigned as and when needed
• Performs other adhoc duties as assigned

Qualifications & Requirements:

• Strong skills with HRM systems and Microsoft Office
• No experience required, training will be provided

We are the International Centre for Industrial Transformation (INCIT) is an International Organization focused on global thought leadership and innovation in global manufacturing transformation. We building up a transactional platforms to collect ESG data and generate analytics for micro and macro-economic views INCIT, we are going to develop multiple transactional IT-platforms.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Your responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, PowerPoint, Word and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients

Event Organization

Handle First Level IT Support

Requirements and skills:

Proven experience as an Administrative or Office Admin Assistant

Knowledge of office management systems and procedures

Working knowledge of office equipment.

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Excellent time management skills and the ability to prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

You will be reporting to the Operations Manager.

Well, a lot – but we looking for a hands on person who is self-driven, and who has an emotional intelligence to do the right things and not just doing things right!

While the scope of the work is far-reaching, we will work closely with you on each piece to ensure success. If you have just started out on your career journey, seek a global role in an emerging field with exciting challenges, and value excellent step-by-step support to meet your development goals, click here to apply now.

Further information you can get under: www.INCIT.org

Responsibilities:

1. Responsible for general office administrative support, including computer word processing, data entry, photocopying, document filing, documents/packages sending and receiving, etc.

2. Incoming phone calls handling.

3. Track stocks of office supplies and place orders when necessary.

4. Provide guideline to the cleaning assistant to maintain the office in clean and tidy manner.

5. Proofread contract related document and prepare internal document before and after contract signoff.

6. Prepare regular sales reports.

7. Handle Ad-hoc tasks assigned by supervisors.

Requirements:

1. Proven experience as an office administrator, office assistant, sales admin or relevant role.

2. Good at MS Office, Excel and general Windows operation.

3. Good communication and interpersonal skills.

4. Able to work Part Time (13:00 to 17:00, Monday to Friday, excluding Public Holidays).

We offer long-term career prospect and competitive remuneration package to the appointed candidate. For more information about us, please visit our website at http://www.axisoft.com.

Interested parties, please submit your CV to [email protected]. Personal data collected will be used for recruitment purposes only.

• Respond to requests for quotes by preparing and submitting prices to customers in a timely manner
• Monitor Purchase Order and ensure correct pricing before submitting to fulfillment team
• Support invoicing
• Ability to prioritize tasks and self-manage daily workload
• Adhoc duties as assigned by Manager
• Fresh graduates are welcome. Training provided.