*We are looking for contract admin assistants to be outsourced to our clients*

Temp / Contract Admin

3 - 6 Months Commitment

Working hours :

Mondays - Fridays (Office Hours)

8:30am - 6:00pm

Job Scope :

• Scheduling of appointments
• Basic administrative duties
• Adhoc duties as assigned

Job Requirements :

• No experience needed
• Training provided
• Able to start ASAP

All qualified applicants, please send in your resume to:

[email protected]

Manfred Ong ZhengJie (Outsourcing Team)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

Responsibilities :

• Handle reception services such as greeting visitors, answering incoming phone calls and outgoing calls, and assisting in overseas calls
• Arranging incoming/outgoing mail
• To assist in handling corporate secretarial works (draft resolutions, execute filings with ACRA, update & maintain statutory and corporate records required by Company Act
• Manage general admin, such as billing and collection, attendance records and medical claims for staff, etc
• Respond to a variety of customer requests and inquiries
• To build, establish, maintain, and improve relationships with existing and potential clients

Requirements:

• Able to multi-task and prioritize work
• Mature, responsible, adaptable, and flexible with a good work attitude
• Fast learner and resourceful with good logical and analytical thinking skills
• Good communication and interpersonal skills
• Good command of Chinese & English in both written & spoken (to liaise with Chinese-speaking associates)
• Relevant experience in the corporate secretarial field would be an added advantage

By sending your job resume to us, it shall be deemed that you have agreed and hereby give your consent to Merries Employment LLP in collecting, using and/ or disclosing your personal data for the purpose of accessing and processing your job application and/ or for future job opportunities within Merries and/ or with the client(s) of Merries. If you wish to withdraw your consent, please notify us.

We regret to inform only shortlisted candidates will be notified.

Merries Employment LLP
EA Licence No: 14C7362
Posting Personnel: Jasmine Chew
EA Personnel Registration No: R1769441

We are a well-established corporate secretarial firm which currently seeking interested individuals for the position; Administrative Support Assistant.

Job Responsibilities/Scope:

Handling full spectrum of administrative supports duties for our clients which includes but not limited to the following:

Assist Senior to manage a portfolio of clients by providing administrative supports for the the following:

• Ensuring compliance in accordance to relevant regulatory and statutory requirements
• Manage corporate documentation for the clients (eg, minutes and resolutions)
• Perform customer due diligence for Company incorporation
• Filing with the Accounting and Corporate Regulatory Authority (ACRA)
• Maintenance of statutory registers, minutes book and submission of statutory returns to ACRA
• Managing compliance work related to share transfers, share allotments, appointment and resignation of directors, and the preparation of the Company's Constitution.
• Assist with other administrative tasks as required

As a leader, you are responsible for managing a team of administrative support staff and overseeing their day-to-day operations. You will work with your team to ensure all tasks are completed on time and to create a positive and collaborative work culture within the administrative team.

• Perform general administrative duties like counter duties, filing and documentation
• Clearing the daily general email mailbox for the business unit.
• Use of in-house software systems for daily operation
• Provide administrative assistance to both the Operation Teams and the Finance Department and ensure that both departments are well-supported in their respective tasks.
• Oversee timekeeping, attendance tracking and duty roster for the Admin Team
• Manage office equipment and stationery orders.
• Monitor and ensure filing and record-keeping systems compliance with document retention policies.
• Ensure administrative operations adhere to policies and regulations.
• Assist in new staff onboarding processes in collaboration with HR.
• Any ad hoc duties assigned by the Supervisor from time to time.

Requirements

• Possesses a Diploma in Business Studies or relevant studies
• With at least 5 years of administrative experience with good customer service
• Able to lead a team and work together as a team
• Possessed strong MS Office skills
• Working hours: 5.25 work week
• Ability to work independently with minimal supervision.
• Attention to detail and ability to handle tasks in a prompt and efficient manner
• Able to multi-task and work in a fast pace environment