About The Role

The Administration & Programme Executive will provide support for the successful delivery of the creative arts therapy programme to enhance mental wellbeing of the vulnerable community. The role requires effective coordination of the programme’s projects and management of their inter-dependencies, including oversight of any risks and issues arising.

Key responsibilities

• Provide administrative, accounting and operational logistics support to ensure the effective running of the programmes
• General office duties (e.g. filing, run errands, make appointments, etc.)
• Assist with preparations of presentations, programme feedback reports, funding acquittals, partnerships with organisations and creative arts therapists
• Prepare finance, budget and mission reports
• Manage donations-in-kind
• Compile and organize spreadsheets of all programs and sponsorship request files

Technical Competencies

• Proficient in English with excellent oral and written communication skills
• Diploma or Degree from an accredited institution
• Excellent attention to details
• Strong organisational, administrative skills and time management skills to meet timelines
• High level of expertise in MS Office software, including Outlook, Word and Excel

Core Competencies

• Ability to take initiative, priorities and work independently with limited supervision
• Ability to work effectively in a small, dynamic and motivated team
• Positive interpersonal skills and sound judgment

Your Role

We are looking for a Sales Executive to ensure highest standard of service delivery to our customers.

What Will You Do

• To monitor and respond to AR, incoming calls, emails, and written correspondences.
• Ensure highest standard of service delivery to our customers.
• To maintains confidentiality of the customers and data.
• To identifies and resolves customer issues and enquires received via calls, emails, and social media platforms, accurately within the committed turnaround time and in accordance with the company SOP standards to ensure contact handling accuracy and operational effectiveness.
• To use customer service and sales skills to optimize the opportunity of each customer contact.
• To provide new customer about the Company products and services.
• To resolve existing customer complaints and problems to the satisfaction of the customer, and completes accurately the necessary documentation of complaints, issues, and subsequent solutions.
• Ensure group compliance & control standards are observed and met in the execution of customers’ transaction requests.
• Ensure knowledge is up to date by participating in individual and team trainings, meetings and reading the information posted in the Company’s management system.
• To keep abreast with current issues in the industry and competitors’ innovations.

What Do We Want

• At least an O Level or Diploma in any discipline.
• At least 1 year of Sales and administrative experience in related field.
• Have experience in Customer Service, calls and correspondents environment will be added advantage.
• Proficient in MS Office.
• Good interpersonal and communication skills.

Gorica is one of the leading playground specialist firms in Singapore with more than 30 years of experience. We are looking for an Administrative Assistant to join our team.

Job Description:

1) Provides administrative support to ensure efficient operation of office.

2) Answers phone calls, schedules meetings and supports visitors.

3) Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

4) Completes operational requirements by scheduling and assigning administrative projects and expediting work results.

5) Makes travel arrangements for workers and staff such as booking flights.

6) Exhibits polite and professional communication via phone, e-mail, and mail.

7) Supports team by performing tasks related to organization and strong communication.

8) Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.

9) Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

10) Provides information by answering questions and requests.

11) Manage to do work pass related job such as apply permit, renew permit, booking related course to the worker.

Job Requirements:

1) Diploma in any field.

2) Minimum 2 years of experience.

3) Familiar in Construction industry and playground administration work is preferred.

Education Requirements

At Least 3 GCE 'N' Level passes or equivalent, with a pass in English Language

Able to work using MS Words and MS Excel

Candidate with Early Childhood Knowledge will be an advantage.

Job Descriptions

Assist the Centre Principal and Director in the following areas:

Account Matters:

1. Verification and follow up with parents on the month fees collection and other adhoc incidental fees/charges such as insurance, mattresses, field trips etc.

2. Verification, consolidation of petty cash claim by staff.

3. Verification of invoices and create payment in company's OCBC/DBS accounts.

4. Other adhoc account matters

Admin Matters:

1. Manage enrolment of children in the ECDA CMS

2. Communication with parents via Little Lives

3. Other enrolment matters and following up with parents

4. To answer to phone calls and enquiries during the absence of the Principal

5. Assist Principal in the filing of documents

6. Check and verify students enrolment details, fees deposits, payments and follow up with parents if necessary

7. Assist Principal to consolidate documents for periodic audits.

8. Other Adhoc admin matters, such as creation of inventory of teaching resources, etc as required by the Principal

As a leader, you are responsible for managing a team of administrative support staff and overseeing their day-to-day operations. You will work with your team to ensure all tasks are completed on time and to create a positive and collaborative work culture within the administrative team.

• Perform general administrative duties like counter duties, filing and documentation
• Clearing the daily general email mailbox for the business unit.
• Use of in-house software systems for daily operation
• Provide administrative assistance to both the Operation Teams and the Finance Department and ensure that both departments are well-supported in their respective tasks.
• Oversee timekeeping, attendance tracking and duty roster for the Admin Team
• Manage office equipment and stationery orders.
• Monitor and ensure filing and record-keeping systems compliance with document retention policies.
• Ensure administrative operations adhere to policies and regulations.
• Assist in new staff onboarding processes in collaboration with HR.
• Any ad hoc duties assigned by the Supervisor from time to time.

Requirements

• Possesses a Diploma in Business Studies or relevant studies
• With at least 5 years of administrative experience with good customer service
• Able to lead a team and work together as a team
• Possessed strong MS Office skills
• Working hours: 5.5 work week (Alternate Saturday)
• Ability to work independently with minimal supervision.
• Attention to detail and ability to handle tasks in a prompt and efficient manner
• Able to multi-task and work in a fast pace environment

Company Information

GLC Recycle was established by an experienced team of industry-hardened professionals who have an extensive history of more than 15 years of trading experience in the non-ferrous metals and battery cathode materials industry who are now venturing into battery recycling.

Responsibilities

- Provide administrative support to ensure efficient operation of office

- Answer phone calls, schedules meeting and supports visitors

- Administrative duties such as filing, typing, copying, binding, scanning

- Assist in the preparation of regular scheduled reports

- Order office supplies & catering for staff

Skills/Requirements

- 1 year of experience in similar position

- Able to work well within Factory Office environment

- Detail-oriented & meticulous

- Good communication skills

Salary, Leave and other benefits

- $2500 - $3200

- AWS + Performance bonus

- Annual Leave - 15 days and increment up to 20 days

Working location and working hours

- 7 Tuas South Street 6

- Mon – Fri: 9am – 530pm

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]