The Training Operations and Administrative Assistant plays a pivotal role in ensuring the seamless delivery of training programs, efficient administra..
The Training Operations and Administrative Assistant plays a pivotal role in ensuring the seamless delivery of training programs, efficient administrative processes, and effective project and inbox management. This individual will work closely with the chairman, and sales, \to provide support across multiple functions.
Key Responsibilities
1. Training Program and Operations Preparation
Coordinate logistics for training sessions, including organizing catering and securing venues.
Prepare and arrange trainer materials, coordinating with printing vendors as needed.
Create and manage virtual feedback forms for each class, ensuring trainers receive them promptly.
Collect, collate, and send feedback reports to trainers and relevant stakeholders after each class.
2. Administrative e-Filing
Collect and organize participant details from sales teams post-deal closure, ensuring timely submission to the finance department.
Upload participant details to the virtual badge system to automate the issuance of e-certificates for attendees.
Regularly update and maintain CRM data on HubSpot, ensuring accuracy and relevance.
Download, analyze, and forward Mailchimp EDM reports (clicks and opens) to the relevant teams weekly.
3. Project Management and Inbox Management
Maintain and update the sales dashboard on Monday.com to reflect real-time progress and status.
Schedule and coordinate weekly sales meetings, including preparing agendas and materials.
Oversee the sales inbox, ensuring all inbound inquiries are reviewed and directed to the sales team promptly.
Nice to have (but not necessary as we will train you):
Familiarity with Hubspot, Monday.com, MS Office, Mailchimp, Wordpress
Key Skills and Qualifications
Organizational Skills: Strong ability to manage multiple tasks and priorities while maintaining attention to detail.
Technical Proficiency: Experience with tools like HubSpot, Monday.com, Mailchimp, and virtual badge systems is a plus.
Communication Skills: Excellent verbal and written communication for coordination with internal teams and external vendors.
Problem-Solving: Proactive and resourceful in resolving operational challenges.
Team Collaboration: Ability to work collaboratively across departments to achieve shared goals.
This role is ideal for someone with a strong administrative background, excellent multitasking capabilities, and a passion for ensuring smooth operations in a dynamic environment.
[No experience needed] Administrative Executive/Assistant/Supervisor, Up $3.1K #HJOT
Full-time
Full-time
Senior Executive
Singapore, Singapore
Administrative / Clerical
5 days ago
We are hiring a Contract Administrative Executive/Assistant/Supervisor to be outsourced to our clients from reputable healthcare organisations.
Apply ..
We are hiring a Contract Administrative Executive/Assistant/Supervisor to be outsourced to our clients from reputable healthcare organisations.
Apply now!
Job Responsibilities
Providing administrative support during grant calls
Handling training enquiries
Marketing operations and support
Supporting training logistics and implementation
Job Requirements
Min. Diploma holders
Min. 2 years of full-time work experience preferred
Able to use Canva to create basic video and graphic content
Prior experience of working in a training centre would be a plus :)
All Interested candidates are invited to email your resume in MS Word format to:
Interested applicants are invited to apply directly at the NUS Career Portal
Your application will be processed only if you apply via NUS Career Porta..
Interested applicants are invited to apply directly at the NUS Career Portal
Your application will be processed only if you apply viaNUS Career Portal
We regret that only shortlisted candidates will be notified.
Job Description
The Health Intervention and Policy Evaluation Research Centre (HIPER) (https://hiper.nus.edu.sg/) at the SSHSPH, NUS, is seeking to hire a highly organized and detail-oriented research assistant to support both administrative and financial functions within our research program.
This hybrid role will assist with a variety of administrative tasks, including scheduling, documentation, and communication, while also providing financial support in areas such as budget tracking, expense processing, and financial reporting.
The successful candidate will be proactive, capable of managing multiple tasks simultaneously, and eager to contribute to the success of the research program.
Key Responsibilities
Administrative Support:
General Office Management:Provide administrative support, including scheduling meetings, and preparing meeting agendas.
Event Coordination: Help coordinate events, workshops, and courses, including managing and tracking applications, tracking payments, booking venues, preparing materials, managing participant lists, and liaising with participants.
Communication: Serve as a point of contact for internal and external stakeholders by managing the HIPER email account, responding to inquiries and providing timely information related to the HIPER department.
Travel & Logistics: Assist with the coordination of travel arrangements, accommodations, and reimbursements for staff and guest speakers.
Financial Support:
Budget Assistance: Support budget monitoring and tracking of expenditures for the research program. Ensure that financial transactions align with the approved budget.
Invoice & Payment Processing: Process invoices, track payments, and maintain records of financial transactions, ensuring timely and accurate payment for internal transfer, guest speakers, and contractors.
Expense Reconciliation: Assist with reconciling program-related expenses, credit card statements, and receipts.
Financial Reporting: Assist to prepare basic financial reports, including monthly expenditure summaries and budget forecasts, to facilitate financial oversight and decision-making.
Reimbursements: Process reimbursement requests, ensuring proper documentation and adherence to policies.
Cross-functional Support:
Record-Keeping: Maintain an organized filing system for both administrative and financial documents, ensuring all documents are up-to-date and easily accessible.
Data Entry and Reporting: Input and update data, maintain spreadsheets, and generate summaries and reports as needed to support activities and program management.
Ad-Hoc Support: Assist the Center Manager and other staff with ad-hoc administrative and financial tasks as required to support the smooth operation of the program.
Working Conditions:
Full-time position (42 hours per week).
Standard office hours with occasional flexibility for program-related events or deadlines.
On-site work
The position is for one year but can potentially be extended.
How to Apply:
To apply for position, kindly share your CV and a cover letter that covers the following:
Why you want this role and how it will further your long-term career aims
How you meet the requirements of this post
Your MBTI personality (https://www.16personalities.com/free-personality-test)
Qualifications
Qualifications:
Education: Bachelor’s degree in Administration, Accounting, Finance, Business, or related field preferred.
Experience: Previous experience in administrative or finance roles is desirable but not required. Those with no experience are welcomed to apply, especially those with a background in business administration or finance.
Skills:
Strong organizational and time-management skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Basic understanding of financial processes and budgeting
Excellent written and verbal communication skills
Familiarity with accounting software (e.g., QuickBooks, Excel, SAP) is a plus
Strong attention to detail and ability to maintain accurate records
Ability to multitask and prioritize effectively in a fast-paced environment
Job description:
Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other m..
Job description:
Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
Provide administrative support such as data-entry, documentation, printing and filing
Training and course arrangement
- High incentives per successful placement (subject to terms and conditions)
Administrative Support: Manage the preschool’s correspondence, including emails, phone calls, and postal mail. Maintain accurate records and filing systems for student and staff information.
Coordination: Schedule and organize meetings or events, including parent-teacher meetings. Coordinate with staff, parents, and external vendors as needed.
Documentation and Reporting: Handle enrollment documentation and maintain student records. Prepare reports and assist in compiling data for the management team.
Financial and Inventory Tasks: Process invoices, payments, and petty cash claims. Monitor and order office supplies, ensuring sufficient inventory.
Customer Service: Address queries from parents, staff, and visitors professionally. Support the school in fostering positive relationships with parents.
Compliance: Ensure adherence to the regulatory guidelines and policies of the preschool. Assist in preparing documents for audits or inspections.
Skills and Requirements:
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
Preschool experience on Claim/Grant and little live App.
Familiarity with administrative procedures in an educational setting is a plus.
- Good communication skills.
- Proficiency in Microsoft Office.
- Able to work independently and be meticulous.
- Attention to detail to ensure accura..
- Good communication skills.
- Proficiency in Microsoft Office.
- Able to work independently and be meticulous.
- Attention to detail to ensure accuracy in cost calculations and reporting.
- Competent in performing all tender activities necessary for the procurement of new projects.
- Competent in preparing tender/quotation submissions.
- Assist in sourcing and obtaining quotations from subcontractors/suppliers for tenders & projects.
Responsibilities
Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incomin..
Responsibilities
Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
Coordinate domestic and international travel arrangements for employees
Maintain filing system, contact database, employee list, and inventory
Order and oversee office supplies and food deliveries for group meetings
Required skills
Proven administrative experience
Superb written and verbal communication skills
Strong time-management skills and multitasking ability
Aptitude for learning new software and systems
24 hours on call is needed
Preferred skills
Previous success in office management
Experience managing budgets and expenses
Experience developing internal processes and filing systems
*Job Summary *
We are a dynamic sporting company seeking a motivated and organized Part-Time Administrative Staff member to support our operations.
..
*Job Summary *
We are a dynamic sporting company seeking a motivated and organized Part-Time Administrative Staff member to support our operations.
The ideal candidate will assist with administrative tasks, liaise with the operations team, handle customer inquiries, and contribute to the company’s social media presence.
This role is perfect for someone with a passion for sports, a friendly demeanor, and a flair for communication and organization.
*Key Responsibilities*
- Perform administrative tasks, including managing correspondence, maintaining records, and data entry.
- Liaise with the operations team to ensure the seamless execution of sports events, training sessions, and day-to-day activities.
- Respond promptly to customer inquiries via email, phone, or social media, delivering excellent customer service.
- Coordinate schedules and update clients, participants, and stakeholders on event or session details.
- Manage event registrations, participant records, and inventory tracking for sports equipment and supplies.
- Contribute to light social media duties, including creating and scheduling posts, responding to messages, and engaging with the online community.
- Assist in preparing reports, presentations, and event-related materials
- Collaborate with the team to organize and execute events, workshops, and promotional activities.
- Maintain accurate databases and ensure timely communication of updates to relevant parties.
*Experience*
-Previous experience in an administrative, customer service, or social media role is advantageous.
-Experience in the sports or fitness industry is a plus but not mandatory.
-Skills and Competencies
-Strong organizational and multitasking skills. -Excellent written and verbal communication skills.
-Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with basic social media tools (e.g., Facebook, Instagram).
-Friendly and professional demeanor with a customer-focused approach.
-Ability to work independently and collaboratively in a team.
-Basic knowledge of event coordination and operational workflows.
-Attention to detail and ability to prioritize tasks effectively.
Job description:
Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other m..
Job description:
Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
Provide administrative support such as data-entry, documentation, printing and filing
Training and course arrangement
- High incentives per successful placement (subject to terms and conditions)
HR & Administrative Executive
Salary: $3000 - $4000 depends on experience
Working Days: Alternate Saturday 5.5 days 8am to 5pm // 8am to 12pm
Proj..
HR & Administrative Executive
Salary: $3000 - $4000 depends on experience
Working Days: Alternate Saturday 5.5 days 8am to 5pm // 8am to 12pm
Project Office: Lavender area, Site at Changi navel based
Job scope
Perform general administrative duties such as bank-in cheques, filing, controlling and maintaining of documents, mailing of documents
Perform IR21, IR8A for workers
Monitor and follow up on staffs’ probation, confirmation, appraisal or promotion
Office admin support and general administration such as air ticket purchase, accommodation and transportation arrangement
Performance Appraisal and implement company handbook
Organize company events/team bonding activities
Handle Petty cash claims
Administration and execution of HR functions including Recruitment & Selection, Compensation & Benefits, Payroll Administration, Performance Review, Training & Development, Employee Relations and Orientation Program.
Renew company licenses
Application/Renewal of Permit and Passes for workers and office staff.
Handle Payroll & Leave Application Matters (Calculating attendance/timecard of workers and key in system)
Prepare warning letters for workers/office staffs etc.
Other Ad-Hoc Duties.
Requirements
Minimum diploma/degree in HR or Business Administration
Administrative Executive | Inventory Management and Logistics
Full-time
Full-time
Senior Executive
Singapore, Singapore
Administrative / Clerical
2 weeks ago
On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive
Responsibilities
Inventory Mana..
On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive
Responsibilities
Inventory Management: Maintain accurate and up-to-date inventory records.
Conduct regular physical inventory counts and reconcile discrepancies.
Monitor stock levels to identify potential shortages or overstocks.
Implement and maintain inventory control systems and procedures.
Purchasing and Procurement: Process purchase orders and track deliveries.
Coordinate with suppliers to ensure timely deliveries.
Negotiate favorable terms with suppliers.
Data Entry and Reporting: Accurately input inventory data into the inventory management system.
Generate reports on inventory levels, usage, and purchasing trends.
Analyze data to identify areas for improvement and cost reduction.
Operations: Coordinate with warehouse staff to ensure efficient workflow.
Maintain a clean and organized warehouse environment.
Qualifications:
Diploma or equivalent.
Minimum 1 year of relevant experience
Proficiency in inventory management software
Strong organizational and time management skills.
Attention to detail and accuracy.
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team.
Work location: East (short working distance to MRT)
Receptionist Cum Administrative Assistant (Yishun)
Full-time
Full-time
Junior Executive
Singapore, Singapore
Customer Service
2 weeks ago
Location: Yishun
Working Hrs: 42hrs/weekly
Responsibilities:
Reception
Cover front desk customer service duties for Primary School and MOE Kinder..
Location: Yishun
Working Hrs: 42hrs/weekly
Responsibilities:
Reception
Cover front desk customer service duties for Primary School and MOE Kindergarten.
Answer phone calls, attend to walk-in visitors, takes messages,responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).
Maintain customer related information when required, eg phone log.
Communicate with teachers regarding parents’ feedback/ message from phone calls or walk-in parents.
Handle daily varied demands and queries from parents/ students/ vendors/ staff etc.
Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escalate
such cases to other colleagues in the office immediately if it is beyond superficial cases
Handle/ support situation when student(s) vomited and soiled their clothes.
Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.
Assist in receiving of goods and incoming mails.
Maintain tidiness of the reception area at all times.
General Administration
1. Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.
2. Assist in the dissemination of information: school circulars, parents’ messages.
3. Inventory management of spare uniforms and first aid items.
4. Assist with the updating of Organisational Chart when new staff joins, or resigning staff leaves.
5. Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.
6. Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.
Qualifications:
1. Minimum 3 GCE N Level passes including english & Mother tongue languages
2. Must be proficient in computer applications such as MS Word, MS Excel.
3. Possess customer service oriented disposition with good interpersonal and communication skills.
4. Shall have at least 3 years of relevant experience in administrative role and/or front desk reception, preferably with prior working experience in an educational institution.
Job Summary:
We are looking for a detail-oriented and organized Administrative Assistant to support the production team in managing daily operations. ..
Job Summary:
We are looking for a detail-oriented and organized Administrative Assistant to support the production team in managing daily operations. The ideal candidate will assist with scheduling, inventory management, and document handling to ensure smooth production processes.
Key Responsibilities:
Assist in coordinating and scheduling production activities.
Maintain and update production records, reports, and documents.
Monitor inventory levels and coordinate with the procurement team to ensure materials are available.
Support the production team with administrative tasks such as data entry, filing, and report generation.
Communicate with other departments to ensure timely and efficient production.
Help resolve any production-related issues by providing administrative support.
Track and report production progress and performance metrics.
Qualifications:
High school diploma or equivalent; additional administrative or production-related certification is a plus.
Proven experience in an administrative or production support role.
Strong organizational and time management skills.
Proficiency in MS Office (Excel, Word, etc.).
Excellent communication skills, both written and verbal.
Ability to work well in a team environment and under pressure.
Job Scope:
Support various work teams with administrative requests such as managing of invoices processing and tracking.
Assist in purchasing and..
Job Scope:
Support various work teams with administrative requests such as managing of invoices processing and tracking.
Assist in purchasing and tracking of stock orders.
Maintain stock of office supplies and order as needed.
Responsible for answering & directing phone calls, greeting & coordinating appointments, scheduling & facilitating on- or off-site consultations and meetings.
Job Requirements
Candidate must possess at least Primary/Secondary School/"O" Level, Professional Certificate/NiTEC in any field.
Required language(s): English
No work experience required.
Required Skill(s): Microsoft Office
Preferably Entry Level specialized in Clerical/Administrative Support or equivalent.
If you thrive in support functions and fit the role of an Administrative Executive, you would be the one that we are looking for. We will be happy to notify the shortlisted candidates.
1) Checking and audting of submitted documents
2) Folllowing up for outstanding documents
3) Preparation and Billing
4) Monitoring collection
5) Prces..
Are you an organized, detail-oriented professional looking to make a difference in a dynamic accounting firm? We’re searching for a talented Adminis..
Are you an organized, detail-oriented professional looking to make a difference in a dynamic accounting firm? We’re searching for a talented Administrative Assistant to join our team and help us keep everything running smoothly.
Key Responsibilities:
Serve as the first point of contact for clients—answering calls, emails, and welcoming visitors.
Manage schedules, appointments, and meetings for team members.
Handle correspondence, document preparation, and file management.
Maintain office supplies and ensure a smooth-running workplace.
Assist with invoicing, expense tracking, and basic accounting tasks.
Prepare and issue billing to clients.
Prepare secretarial work such as drafting letters and maintaining records.
Handle personal assistant tasks for the Director, such as managing personal schedules or travel arrangements.
Take on any ad-hoc tasks assigned by the direct report supervisor.
Support team members with administrative and organizational tasks as needed.
Qualifications:
O-Level or Diploma in any relevant field.
Proven experience as an administrative assistant, office manager, or similar role (experience in an accounting or financial environment is a plus).
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort with office technology.
Excellent organizational and multitasking skills.
Strong written and verbal communication abilities.
A proactive attitude with a high level of professionalism and confidentiality.
What We Offer:
Competitive salary and benefits package.
Opportunities for professional development and growth.
A friendly and supportive work environment.
The chance to be part of a firm that values your contributions
Summary
As an Administrative Assistant, you will provide crucial support to the operation team in managing daily administrative tasks. Your role will ..
Summary
As an Administrative Assistant, you will provide crucial support to the operation team in managing daily administrative tasks. Your role will involve assisting with administrative duties, organizing schedules, coordinating, and maintaining office records. Your contribution will help ensure efficient operations and smooth communication within the office.
Duties and Responsibilities
Perform administrative works and liaise with hospital & HQ on all administrative
matters.
File documents and records.
Maintain and update staff records (Claims, AMS, MC, OT etc.)
Maintain general housekeeping of offices.
Maintain notice boards.
Monitor and maintain First Aid Box.
Raise and monitor Purchase Request.
Coordinate and ensure PO, DO and invoice are correct, authorized certified and
approved.
Organize and maintain files and databases in a confidential manner
Manage communication including emails and phone calls
Schedule appointments, meetings, and record meeting minutes
Maintain and order office supplies
Receive invoices and review for accuracy
Perform any other duties as assigned by Food Service Manager.
- Send your resume to here to apply, include in the message where you learned about the job post