Job Description:

• Provide administrative support to the office and purchasing manager.
• Provide support for office administrative duties, data-entry and filing of documents.
• Answer incoming phone calls and emails.
• Performing general office duties such as setting up filing systems, data entry, typing, copying.
• Manage employee training and other HR matters.
• Ad hoc duties as assigned.

Requirements:

• Proficient in Microsoft Office.
• Candidate must possess at least a Diploma in Business Studies administration or human resource management or equivalent.
• Responsible, mature, meticulous and good team player.
• Good communication and interpersonal skills and able to communicate well with all levels of people.

We are an interior construction and M&E contracting firm. We are inviting experienced and self-motivated individuals to join our fast expansion team as:

Administrative Role

· Responsible for handling general administrative and clerical support

· Establish and maintain orderly filling and documentation system, scanning and photocopy of documents

· Answer incoming calls and attend to visitors

· Manage and maintain administrative duties for logistics department

· Manage drivers’ database and record movement chart

· Assist in accident/ incident reporting and insurance submission claims

· Manage and prepare correspondences, quotations and all reports for medical equipment department

· Any other ad-hoc duties as assigned

HR Role

• Handle new worker orientation pre- and post-preparations such as registering PCP, bank account, issue of PPE, T-shirt, etc.

• Prepare documents for workers dormitory registration.

• Maintain and ensure proper documentation of workers database and personnel files.

• Follow up and process of worker work passes, including new application, renewal, transfer and cancellation matters.

• Tabulate & calculate workers OT pay.

• Handle workers medical welfare and all others medical issue (FWMI / WICA claim).

• Monitor and arrange for employees related training.

• All issues related to workers

Requirements:

· At least 2-3 years of relevant working experience

· Candidate must possess at least A level/ Diploma or equivalent

· Possess good written and verbal communications skills in English

· Proficient in MS office applications (Eg, Outlook, Excel, Words)

· Good communications skills, able to interact with people of all levels

· Able to work independently and excellent team player.

Remuneration will commensurate with qualification and experience.

Manage multiple accounts; develop positive working relationships with all customer touch points

· Drive client retention, renewals, upsells and client satisfaction

· Work closely with Associate Account Managers and Ad Operations on day-to-day operational processes including campaign set-up, receipt of creative or tags, trafficking, optimization, troubleshooting and QA

· Work closely with Analytics and Ad Operations to determine root causes for customer success or failure and drive requirements for product or process enhancement and development as needed

· Partner with internal cross-functional teams to understand customer goals and key performance metrics and exceed those goals throughout the campaign

· Leverage technical tools and quantitative data to manage campaigns to success, high customer satisfaction and renewal

· Prepare campaign insights reporting, including analysis and research

· Manage weekly campaign status documents for review

· Work closely with Finance on billing set up and invoicing

· Manage customer activity with CRM tools for maximum efficiency and visibility, with carefully executed follow-up to closure on open issues

· Adhere to established processes and workflows, as it relates to campaign set-up and pixel placement strategy, creative execution (including dynamic creative), ad trafficking, campaign management and any troubleshooting necessary with pixels, creative assets and campaign reporting

· Provide input on new processes and workflows as needed

· Focus on ensuring we maintain superior customer service levels, operational excellence and strategic insight

· Maintains administrative staff by recruiting, selecting, orienting, and training employees.

· Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees.

· Sets policies and procedures for training, coaching, counselling, and career development for staff.

· Initiates and coordinates goals, deadlines, and projects for their department.

· Develops and implements policies and procedures to improve operations and function of the department.

· Monitors and procures needed supplies for office, reception, mailroom, and kitchen.

· Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.

· Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.

ou report directly to the Principal and so you are required to be a highly condential person.

Your Primary role is to create and maintain a clean and pleasant work environment ensuring high levels of organisational effectiveness, communication and safety.

Responsible for planning, coordinating the school office services and other related office activities to achieve efficient utilization of available resources.

Coordinate the daily activities and operations of the administrative office.

Schedule and prioritise office activities to meet operating requirements.

Ensure adherence to quality standards.

Perform administrative support functions such as data entry and management, generating reports, drafting correspondences, preparation and distribution of minutes of meetings.

Handle incoming emails, mail and other materials.

Maintain security, integrity and confidentiality of data.

Coordinate the flow of information both internally and externally.

Operate, maintain all office equipment and manage office supplies.

Assist to plan in-house or off-site activities, parties, celebrations, and conferences.

Create content including text posts, videos and images for use on social media.

Work with cross-functional classrooms to develop communication strategies and build awareness for various internal and external information.

Plan, edit, write, and post content for internal communication channels, such as employee intranet, staff announcements, and weekly email newsletters.

Plan, edit, write, and publish content over social media platforms, such as Facebook, Twitter, LinkedIn, Instagram, and various other digital marketing tools.

Design and develop content for a social media calendar if necessary.

All other assignments given by your Superior

Must be a highly organised and meticulous person.

Take pride in completing each task professional and on time.

Multi-tasking and a team player.

Able to work in a team and individually and independently.

Highly confidential person.

• Provide general department administrative process
• Ensuring timely preparation and processing of various Maintenance reports
• Ensuring timely submission of the reports by Vendors
• Assist in coordinating the vendor engagement meetings
• Assist Executives with procurement related matters with the Company’s procurement team
• Assist P&M’s Managers in the scheduling and organising of meetings and visits to the vendors
• Assist P&M’s Managers in the preparation of reports, presentations and be briefs
• Develop and carry out an efficient documentation and filling system

Qualifications and Experience

• Degree or Diploma qualification in any discipline
• At least 3 years of relevant experience in administrative roleProficient in MS office
• Knowledge on inventory management, contract management, procurement, enterprise resource system and SAP software is a plus
• Analytical and able to resolve administrative issues
• Good writing and communication skills
• Able to multi-task in a fast pace working environment

Job Descriptions:

· Provide day to day secretarial & administrative support to Senior Vice President and supporting team

· In charge of arranging all travel logistics, including flights, accommodations, visas, and transportation.

· In charge of the scheduling the calendars for meetings, travels and activities.

· Maintain and update the Top Manager's calendar, ensuring efficient scheduling of meetings, conferences, and personal appointments. Coordinate with internal and external stakeholders to arrange meetings and resolve scheduling conflicts.

· Responsible for making travel arrangements and hotel bookings for visitors from overseas

· Manage driver and vehicle to ensure they are available for required purpose

· Organize and arrange for business lunches, dinners and meetings with business associates

· Coordinate and support the planning and execution of special events, conferences, and corporate functions, both domestically and internationally.

· Liaise with government agencies, corporate visitors, guest and Japan offices

· Assist in gathering and analysing data and compiling management reports

· Perform other ad hoc duties as assigned

Pre-requisit:

· At least 3 years of related working experience

· Minimum educational qualification as a Diploma holder

· Knowledge of Microsoft applications

· Overseas travelling may be required to support business needs

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at https://www.persolkelly.com.sg/policies. I also acknowledge that I have read, understood, and agree to the said Privacy Policy

Interested candidates who wish to apply for the advertised position, please email us an updated copy of your resume
We regret that only shortlisted candidates will be notified
Job Code: SHUL
Email Address: [email protected]
EA License: R1656128
Registration No: 01C4394
More jobs available HERE!

Job Summary:

· Aid in reception tasks, registration, financial guidance, payment collection, and other administrative duties.

Responsibilities:

Patient Care Management

-Welcome and assist patients or visitors at the reception counter courteously.

-Complete patient registrations for both inpatient and outpatient cases, accurately collecting addresses, contact details, insurance information, and medical histories.

-Verify and update patient information during each visit while maintaining confidentiality.

-Respond promptly and courteously to phone calls and inquiries.

-Guide patients and visitors to examination rooms as needed.

-Schedule patient appointments and send reminder calls and SMS notifications.

-Inform patients about any delays or waiting times.

-Offer financial counseling to patients and their families.

-Collect payments for services provided.

-Close daily accounts and deposit cash.

-Maintain cleanliness and organization of the counter and patient waiting areas.

-Adhere strictly to infection control measures, exercising standard precautions and maintaining good hand hygiene.

-Provide guidance to both inpatients and outpatients on necessary procedure preparation.

-Assist in maintaining cleanliness and upkeep of the assigned work area within the imaging facility.

-Assist in transferring patients to and from the imaging facility.

Administrative Management

-Replenish patient brochures and office stationery.

-Perform clerical duties including filing, data reporting for statistics.

-Arrange for maintenance and repair work as needed.

-Take on additional duties as assigned by the operation manager or supervisors.

-Report any errors promptly to the supervisor.

Requirements:

-Minimum GCE 'N' Level qualification.

-Strong communication and interpersonal skills.

-Computer literacy.

-Preferably possess experience in a healthcare setting.

HR & Administrative Executive (Whyze HR / Sage Payroll / Up to $4500)

Interested applicants can send your resume to 8739 9469 Janie / [email protected] and allow our Consultants to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

• Work Location: Changi Naval Base
• Working days: Alternate Saturday 5.5 days 8am to 5pm // 8am to 12pm
• Salary: $3500 - $4500 depends on experience
• Project contract based (start from 29 Jan, estimated 27 months until project completion)

Requirements

Minimum diploma/degree in HR or Business Administration

At least 4 years of related HR & Admin

Knowledge of Sage Payroll System is a plus.

Need have experience in whyze HR

Job scope

Perform general administrative duties such as bank-in cheques, filing, controlling and maintaining of documents, mailing of documents

Perform IR21, IR8A for workers

Monitor and follow up on staffs’ probation, confirmation, appraisal or promotion

Office admin support and general administration such as air ticket purchase, accommodation and transportation arrangement

Performance Appraisal and implement company handbook

Organize company events/team bonding activities

Handle Petty cash claims

Administration and execution of HR functions including Recruitment & Selection, Compensation & Benefits, Payroll Administration, Performance Review, Training & Development, Employee Relations and Orientation Program.

Renew company licenses

Application/Renewal of Permit and Passes for workers and office staff.

Handle Payroll & Leave Application Matters (Calculating attendance/timecard of workers and key in system)

Prepare warning letters for workers/office staffs etc.

Other Ad-Hoc Duties.

Fun Jia Jia (Janie) | Reg No: R22107945

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

-Coordinate sales team by managing schedules, filing documents and communicating relevant sales information

-Ensure the adequacy of sales-related equipment or material

-Respond and follow up after-sales customers complaints

-Store and sort financial and non-financial data in electronic form and present reports

-Handle the processing of all sales orders with accuracy and timeliness

-Inform clients of unforeseen delays or problems

-Monitor the team’s progress, identify shortcomings and propose improvements

- AR and AP key in to system & knock off work

- Providing administrative support to the Purchaser

-Providing administrative support and reporting to the higher management

_General administrative duties

Requirements:

-Experience: at least 1 year relevant working experience

-Proven experience in sales; experience as a sales coordinator or in administrative and junior accounting positions will be considered a good advantage

-Knowledge in general hardware products (building materials, hardware & etc) will be an added advantage.

-Good computer skills (MS Office) ,autocount and basic accounting knowledge

-Well-organized and responsible with an aptitude in problem-solving

-High level of dedication , pleasant and positive attitude

- Abiilty and maturity to carry out and execute higher management's instructions with strictest confidence tactfully and efficiently is a must.

EMPOWERING PEOPLE TO MAKE A DIFFERENCE

At Howden, we employ talented individuals and empower them to make a real difference to the company, whilst building successful and fulfilling careers.

The entrepreneurial atmosphere is one of the biggest reasons people love to work for us. We are a leading independent, global insurance brokers but have a noticeably flat hierarchy. It doesn’t matter how junior or senior, anyone with a good idea will be heard. This means our employees can shape their own career paths and determine their own success.

This People’s first culture attracts the brightest talent in the market. If that includes you, please get in touch with us.

A LEADING GLOBAL INDEPENDENT BROKER

Howden is a specialist commercial insurance broker. Its regional footprint covers Singapore (regional headquarters), Malaysia, Hong Kong, Indonesia, Thailand, and Philippines. It is part of the London-headquartered Howden Broking Group, a leading independent, global broker with offices in over 30 countries worldwide.

Howden has grown significantly in Asia in recent years; it is now a top broker of choice in Singapore. Financial Lines has always been a core specialism in the Group and has been growing fast with the many talents joining us in Singapore and globally. This is an exciting time to be part of a fast-growing team.

Our Financial lines team handle key products such as Professional Indemnity, D&O, Commercial Crime, Cyber Insurances for clients of all industries and across the region.

Role and Responsibilities

• Support claim process from notification to claim settlement.
• Maintain proper records of all communications with stakeholders.
• Handle claims administration including registering claims on system and generate claims report in periodic basis.

Our ideal candidate will be:

• Attention to details
• Good communication skills, both verbal and written
• Ability to meet deadlines efficiently

*This role is a 3-month fixed-term contract.

Job Description

• Prepare full set of accounts (AP, AR, bank reconciliation)
• Close accounts and perform GST and financial reports
• Work with marketing team to generate invoices and payroll
• Manage cash flow and internal control
• Liaise with different teams and clients to ensure smooth flow of operations
• Handle MOM and other government related submissions and matters
• Other ad-hoc activities

Job Requirement

• Possess at least Diploma/Post Graduate Diploma/Professional Certification in Accountancy or equivalent
• At least 1 year of working experience/Fresh Graduates are welcome to try
• Singaporean/PR/Malaysian only
• Proficient in MS Excel and other MS Office (many claim they know excel but few truly know it, please let us know how much do you understand)
• Able to communicate with all levels
• Responsible and positive with ‘can-do’ attitude
• Meticulous, independent and have integrity
• Able to work efficiently and effective under high pressure

Description

Under direct supervision of Project Manager, provides general administration support to project assigned.

Responsibilities

• Update Daily Manpower Report (based on submission from BUs, QA/QC and HSE)
• Transport Arrangement for site workers/staff for (daily and weekend)
• Petty Cash Reimbursement - collect the petty cash claims and maintain the records for all site staffs
• Preparing cash journal in SAP for site expenses
• Request site access card/activity code card for site personnel
• Maintain the records for issue of access card/activity code card
• Issuing of stationery for site staffs
• Replenish stationery/pantry items
• Prepare the Procurement Plan for stationery/pantry items with the guide of Construction Manager
• Man-hours/timecards submission to HRD
• Arrange the necessary things such as dinner, transport etc. for overtime work
• Site meeting arrangement
• Responsible for collating, issuing and purchasing of stationeries and others for site personnel
• Collect the invoices from vendor and send to main office
• Perform any ad-hoc tasks when required

Requirements

• Preferably with Office Skill Certificate or O level Certificate
• 1 -2 years of relevant working experience in site / construction environment preferred
• Computer literate in MS Office Word, Excel, PowerPoint and SAP
• Meticulous and detailed
• Positive attitudes/Drive for result
• Good interpersonal skills
• Team player
• Able to work independently with minimal supervision
• Able to work under pressure

Job Description:

• Attend to queries via calls and mails
• Administer staff leave
• Ensuring all license renewal matters are followed through
• Work closely with the cashier to check and finalize all sales amounts with over/short report and conduct audit checks on cash
• Perform monthly staff petty cash claims and record in excel spreadsheet
• To maintain the administrative system and ensure the accuracy of all information
• Handle full spectrum of Accounts Payable (AP) function
• Ensure all suppliers invoices are completed in an accurate and timely manner
• Responsible for reconciliation of supplier’s Statement of Account
• Prepare monthly supplier payments & follow up on long outstanding unpaid invoices with the suppliers
• Liaise with operations and suppliers to resolve invoice discrepancies
• To be involved in preparation of reports and other documentation when required.
• Perform other ad-hoc duties as assigned by the management / Superior etc.

Job Requirements:

• 1-2 years of experience in the office admin or relevant field
• Excellent organizational and time-management skills
• Good in Microsoft Office, especially Excel
• Well-organised and meticulous
• Able to multi-task and work in a fast-paced environment
• Team player and self-motivated
• Strong analytical, problem-solving, administrative and communication skills
• Responsive, responsible, outgoing and fast learner
• Preferably Singaporean/PR

Benefit Package:

• Working Hours: 9.00am to 6.00pm (Monday to Friday)
• 5-days work per week
• Convenience work location at Orchard (Just walking distance to MRT station Orchard)
• AWS and Annual performance bonus
• Annual leave
• CPF
• Training will be provided.

The Company is engaged in providing consulting and administrative support services to corporates. The candidate will be epxected to work as Relationship Officer for clients and provide support activities in the fields of trading back office support, basic accounting work and basic compliance work. Necessary on the job training will be provided for less experienced candidates. High level of integrity and dedication are expected.

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Responsibilities

• Handle daily administrative from F&B department (mails/reports (activities/events) /letter/memo/event menu/name cards and other related correspondence).
• Responsible on creation and deletion of new item in POS system.
• Conduct market research on comp set promotions.
• Attend to guest/client phone queries and provide information or direct them to manager in-charge.
• Monitor on F&B supplies and ensure timely ordering of supplies.
• Follow up with reservations deposit and events payment.
• Coordinate with outlet manager for staff training (internal/external).
• Updating of digital signage for events and ensuring projection is in order.
• Prepare monthly townhall slides to present new F&B updates/promotions for the month.
• Assist adhoc task when assigned by F&B manager.

Requirement

• Good communication and meticulous
• Positive attitude and teamwork

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Office Admin Tasks

• Receive guests and be the ‘face’ of the company - perform front desk duties when required
• Point person for office administration work including maintenance, mailing, shipping, supplies, equipment, bills and errands
• Manage relationships with office vendors, building management, service providers and other stakeholders, ensuring that all items are invoiced and paid on time
• Assist in booking facilities for meeting and/or facilitating for online meetings
• Handle business travel issues such as arrangements of air tickets / accommodation for staff
• Provide timely support for managers on administration matters and tasks
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

HR Admin Tasks -

• Handle onboarding and offboarding employees
• Provide support for staff engagement activities and events
• Assist in assigned HR admin duties such as staff claims, letters issuance, staff records updates, work pass application/renewal/cancellation, payroll etc.
• Any other HR admin duties that may be assigned on ad-hoc basis

Requirements:

• Possess at least a min. Diploma, in any field
• Min 3 years of relevant work experience
• Proficient in Microsoft Office suite
• Good interpersonal and communication skills
• Meticulous and detailed oriented
• Ability to handle highly confidential information of critical nature
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Proficient in Mandarin, as this role requires frequent liaison with stakeholders from/in China HQ
• Able to work night shift and split shift
• Able to work OT on weekends and public holiday
• · Must be able to work night shift and split shift
• · Must be able to work extra hours or weekend if needed

Job Responsibilities:

· Assist in all administrative duties assigned.

· Assist Administrative Manager in appointment/administrative duties.

· Any ad hoc duties assigned.

Requirements:

· GCE ‘O’ Level or above

· Minimum 1 year of Admin experience

· Proactive, committed and able to work in fast paced, high volume processing working environments

· Positive attitude, hardworking, possess initiative & ability to work independently

· Computer literacy in Microsoft Excel & Microsoft Words.

· Ability to organize and manage multiple priorities and able to meet deadlines

· Meticulous and detailed oriented, good filing system

· Possess and inquisitive and analytical mind and proactive in problem finding and resourceful in problem solving

· Excellent inter-personal skills, problem solving skills and a team player

Interested applicants please email your detail CV including your qualifications, working experience, current and expected salary to [email protected]

Job Responsibilities:

· Assist in all administrative duties assigned.

· Assist Administrative Manager in appointment/administrative duties.

· Any ad hoc duties assigned.

Requirements:

· GCE ‘O’ Level or above

· Minimum 1 year of Admin experience

· Proactive, committed and able to work in fast paced, high volume processing working environments

· Positive attitude, hardworking, possess initiative & ability to work independently

· Computer literacy in Microsoft Excel & Microsoft Words.

· Ability to organize and manage multiple priorities and able to meet deadlines

· Meticulous and detailed oriented, good filing system

· Possess and inquisitive and analytical mind and proactive in problem finding and resourceful in problem solving

· Excellent inter-personal skills, problem solving skills and a team player

Interested applicants please email your detail CV including your qualifications, working experience, current and expected salary to [email protected]

Why Join Us:

• 5 working days
• Work-life balance culture
• Collaborative work environment with a supportive team
• We offer a competitive remuneration package based on qualification and experience.

Overview:
We are seeking a detail-oriented and organized Administrative Assistant to support our printing operations. As an integral part of our team, you will be responsible for managing various administrative tasks essential for the smooth functioning of our printing facility.

Key Responsibilities:

• Generate accurate and timely quotations for printing services based on client requirements.
• Create and manage invoices for completed printing jobs, ensuring accuracy in billing details.
• Coordinate with the production team to generate delivery orders (DO) and arrange timely delivery to clients.
• Communicate with clients to schedule deliveries, address inquiries, and provide updates on orders.
• Handle daily paperwork, including filing, organizing documents, and maintaining records.
• Manage the movement of goods in and out of the facility and maintain accurate inventory records.
• Provide assistance and support to walk-in customers, addressing their inquiries and facilitating order pickups.
• Answer incoming phone calls, addressing customer queries, and redirecting calls as necessary.

Requirements:

• Candidates must possess at least GCE O Level, SPM or equivalent.
• Good conversant in English and Mandarin will be added advantages.
• Proficiency in Microsoft Office and accounting software (e.g. Xero) will be another added advantages too.
• Pleasant personality, hardworking, able to take/understand instruction and detail-oriented.
• Ability to work independently and collaborate effectively within a team.

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Prior administrative experience.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.

Responsibilities

• Overall responsible for general office administration & purchasing
• Ensure office equipment maintenance and control
• Ensure the arrangement of facilities after award of project in preparation for project start up
• Purchasing processing, ensuring purchase is followed up
• Ensure the maintenance of Approved Subcontractor/Supplier List
• Participate in management review of system
• Initiate action to prevent non-conformance relating to internal process and systems
• Record maintenance
• Recommend improvement measures to the superior
• Assist the MR in internal and external communication

Requirements

• Minimum Diploma in Business Administration related qualifications.
• At least 5 years relevant working experience.
• Good communication skills
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Exceptional verbal and written communication skills.
• Ability to collect, track, and analyze large amounts of data.
• Understanding of consumer behaviors and industry trends.
• Extensive, accurate product knowledge.

Interested applicants please email your detail CV including your qualifications, working experience, current and expected salary to [email protected]

• Receive guests and be the ‘face’ of the company - perform front desk duties when required
• Point person for office administration work including maintenance, mailing, shipping, supplies, equipment, bills and errands
• Manage relationships with office vendors, building management, service providers and other stakeholders, ensuring that all items are invoiced and paid on time
• Assist in booking facilities for meeting and/or facilitating for online meetings
• Handle business travel issues such as arrangements of air tickets / accommodation for staff
• Provide timely support for managers on administration matters and tasks
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

HR Admin Tasks -

• Handle onboarding and offboarding employees
• Provide support for staff engagement activities and events
• Assist in assigned HR admin duties such as staff claims, letters issuance, staff records updates, work pass application/renewal/cancellation, payroll etc.
• Any other HR admin duties that may be assigned on ad-hoc basis

Requirements:

• Possess at least a min. Diploma, in any field
• Min 3 years of relevant work experience
• Proficient in Microsoft Office suite
• Good interpersonal and communication skills
• Meticulous and detailed oriented
• Ability to handle highly confidential information of critical nature
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Able to work night shift and split shift
• Able to work OT on weekends and public holiday
• · Must be able to work night shift and split shift
• · Must be able to work extra hours or weekend if needed