Job Description

• You will be working closely with Departments to manage reports and coordinate internal work
• Provide office support and ensure smooth information flow and communication among various internal and external stakeholders
• Generate detailed reports and data
• Outreach to vendors for business procurement related matters
• Forecast business related budgeting and costings
• Conduct relevant audits and reports tracking
• In charge of General Administrative duties and office maintenance matters
• Any other ad-hoc tasks as assigned

Requirements

• Candidates must have a minimum of 1 - 2 years relevant office support / business operations / administrative experience
• IT savvy and good in Microsoft Office
• Able to work independently in a fast-paced environment
• Able to communicate effectively with various departments

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Duties & Responsibilities

• Support end-user hardware and software deployment
• Provides support and troubleshooting for end-user incidentals
• Liaising with outsource services provider in resolving issues when required
• Support and maintain office IT assets and documentation
• Monitoring and maintaining office network and data backup and recovery
• Liaising with vendors in sourcing and purchasing or IT requirements
• Support user account maintenance for ERP system
• Help to setup or troubleshoot and resolve online meeting incidentals
• Maintain company website and email accounts
• Support branch office IT counterpart when necessary
• Any other relevant job scope assigned

Requirements

• MCandidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Computer Science/Information Technology or equivalent.
• Minimum 3 years’ experience as an IT administrator
• Must be knowledgeable in server virtualization
• Linux and Window Server deployment, configuration, and patching
• Proficiency in Office 365, Microsoft Team and perpetual Microsoft Office
• Knowledgeable in VBScript for Excel and Power BI
• Proficiency in maintaining Network switches and Firewall
• Database optimization and performance tuning
• Good interpersonal and communication skills

Primary responsibility will be to manage and coordinate renovation projects from inception to completion. You will play a crucial role in facilitating effective communication between contractors and customers, ensuring that projects are executed smoothly and meet the desired specifications. Your organizational skills, attention to detail, and excellent communication abilities will be essential for success in this role.

Key Responsibilities:

1. Contractor Liaison:Act as the main point of contact between the renovation contractors and the company.
   Communicate project requirements, timelines, and expectations to contractors.
   Facilitate regular meetings and updates with contractors to ensure project progress.
   
2. Customer Communication:Engage with customers to understand their renovation needs and expectations.
   Provide regular updates to customers on project status, timelines, and any potential issues.
   Address customer inquiries, concerns, and feedback in a timely and professional manner.
   
3. Job Scope Coordination:Collaborate with project managers to define and document the scope of renovation projects.
   Ensure that the job scope aligns with customer requirements and company standards.
   Communicate any changes or modifications to the job scope to both contractors and customers.
   
4. Project Scheduling:Develop and maintain project schedules, ensuring that timelines are met.
   Coordinate with contractors to optimize workflow and minimize project delays.
   Communicate any schedule adjustments to all relevant parties.
   
5. Documentation and Reporting:Maintain accurate and organized project documentation, including contracts, permits, and change orders.
   Generate regular reports on project progress, budget adherence, and any issues or challenges encountered.
   
6. Quality Control:Conduct periodic inspections to ensure work quality meets company and customer standards.
   Address and resolve any quality issues promptly with contractors and other team members.
   
7. Budget Management:Assist in monitoring project budgets and expenses.
   Communicate any budgetary constraints or adjustments to contractors and customers.
   

• Proven experience in project coordination or administration.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficient in project management software and Microsoft Office applications.

• Receive and respond to customer sales inquiries via email and company work phone from Website including webshop, Google/FB/Instagram/LinkedIn/blogs, WhatsApp, SMS, staff referrals, etc
• Tally, Track, Manage, Communicate and Coordinate between customers and inspectors for mould inspection bookings, amendments, res-cheduling as well as cancellations using Google Calendars, Tracking Sheet, Filemaker, ICAB
• Manage webshop sales & inquiries including coordination for self collection and deliveries working closely with warehouse and delivery coordination
• Prepare invoice using internal system and manage pipeline tracker
• Provide support and coordination to Hygiene business sales team

• GCE “O” Level, Diploma in any discipline or higher with relevant hands-on experience in similar environment
• Passionate about sales, providing excellent customer service and building relationships with customers
• Independent, Takes pride in the work, Motivated, Service-oriented, able to multi-task and work under pressure
• Possess a strong work ethic and team player
• Computer literate, knowledge & proficiency in Microsoft and google applications
• Proficient in using Google Sheets

• Training provided
• We provide 16 days of annual leave, medical and dental benefits, along with insurance coverage to our employees

• Monitors and maintains the company's Office 365 email system.
• Carry out quality checks on performance and audit of email system and (provides discrepancy reports where necessary).
• Troubleshoots and resolves users' problems with and related to email systems.
• Constantly seeking improvements to secure the user environment and devices.
• Recommend policies and documents related to the acceptable use and standards of the system.
• Prepares training materials or delivers training on acceptable use of the system.
• Recommends backup and message retention.
• Install and configure anti-virus software.
• Updating anti-virus software patches and monitor for suspicious activities in the network.
• Perform other related duties as assigned.

Requirements :

• Diploma in Computer Science or equivalent.
• Experience in monitors and maintains the office 365 email system.
• Preferably at least 1-2 years of relevant working experience in IT and cyber security.
• Proficient in Office 365 administration and Microsoft Office Suite or related software.
• Excellent verbal and written communication skills.
• Good team player who is self-driven and result orientated.
• Organizational skills and attention to details.

5 days work week

East Area (Chai Chee/Bedok)

Manufacturing Industry

Interested candidates, please forward a detailed resume as MS Word format to hr(at)tempserv.com.sg

Tempserv Pte Ltd
License No: 06C3745
Attention: Audris Teo / EA Personnel No: R1102063

Job Description:-

• Updating and alerting sales team on daily sales and stock availability.
• Coordinating and keeping track of new purchases.
• Assisting sales team to take orders during their absence.
• Keeping track of goods return and sample stocks.
• Updating and preparing price books and product materials.
• Attending to sales enquiries when the sales team member is not available.
• Coordination work among various department for the Division assigned.
• Provide support to division/company as required.
• Handle ad-hoc project, if any.