Job Description

• Perform and provide supervision to all contractual matter, tendering and procurements procedures (i.e. contracts, cost control, cashflow, project budgeting, project administrations, claims, cost analysis, etc).
• Assist in contractual and costing matters, ensure compliance with relevant laws.
• Liaise with Client / Consultant / Sub-contractors / Suppliers on contractual matters including payment claims, change orders, variation orders, extension of time, etc.
• Manage and prepare all contract documentation and agreement, as well as provide support in the drafting of specifications, bills of quantities and other tender requirements。
• Oversee the preparation and monitoring of project cost budget, cash-flow cash-flow for project, track changes in design/construction work and adjust budget projections accordingly。
• Manage contracts including progress and variation payment claims, change orders, variation orders, extension of time, etc。
• Work closely with the project team to ensure timely award and payment of subcontractors and suppliers。
• Manage and monitor all financial aspects including but not limited to budget & cost control of Projects assigned and ensure project runs within budget。
• Source, liaise, compile and evaluate quotations from respective subcontractors according to requirement, specification and time schedule including drafting of Subcontract Document.
• Evaluate all VO claims from sub-contractors and ensure all the variation orders are carried out in order & according to proper procedure.
• Effective follow up on payment certificate to sub-contractors and payment advice to client
• Other ad-hoc duties as assigned

Job Requirement

• Diploma/Degree in Quantity Surveyor
• Min 5-year of experience in Quantity Surveyor or relevant for luxury landed house project.
• Familiar with various high-end materials used for luxury house.
• Able to communicate and liaise with Chinese-speaking associate.
• Good communication skills and ability to work independently under minimal supervision, good knowledge in local standards & requirements.
• Familiar with AutoCAD & Revit.

Job Description

- Coordinate, Manage and supervise all M&E work; including but not limited to Planning, Scheduling, Controlling and Coordinating

- Prepare M&E drawings and CSD drawings and liaise with Consultants and Architects to issue drawing for approval.

- Ensure M&E works are performed on time, within budget and in compliance with all necessary standards, code of practice and safety regulations

- Manage M&E subcontractors and tradesman for ensuring works and materials are in accordance

- Monitor Progress, quality of workmanship and compliance of requirements

- Understand Main Contract, subcontract requirement

- Ensure all M&E submissions and applications to the relevant authorities to facilitate RI, TOP and CSC clearance, Combine all necessary documents for handover

- Attend to all M&E defects after handover

- Other ad-hoc duties as assigned

Job Requirement

- Diploma/Degree in Mechanical or Electrical Engineering or equivalent

- Min 5 years experience in M&E Coordination or relevant for landed house project

- Able to communicate and liaise with Chinese speaking associate

- Good communication skills and ability to work independently under minimal supervision, Good knowledge in local standards & requirements

- Familiar with AutoCAD & Revit

- Working hours: Monday to Saturday: 8am to 7pm at project site

Job Description

• Supervise and manage construction works to meet project objectives.
• Collaborate closely with client representatives and consultants to ensure seamless communication and project alignment.
• Ensure the achievement of high-quality construction works.
• Adhere to safety and environmental regulations, fostering a culture of compliance within the project team.
• Collaborate with the manager to coordinate design works effectively.
• Propose suitable solutions to clients and their consultants, demonstrating problem-solving skills.
• Interpret drawings, specifications, and other owner's requirements related to design works.
• Provide technical expertise to resolve design-related challenges.

Requirements

• Educational Background Diploma or Degree in Civil Engineering or equivalent.
• Proficient in AutoCAD, would be a strong advantage for candidates experienced in its usage.
• Highly skilled in using Microsoft Office for efficient project documentation and communication.
• Positive attitude towards teamwork, with the ability to collaborate effectively with diverse stakeholders.
• Ability to thrive in a fast-paced environment, demonstrating flexibility and resilience.
• Fresh graduates is welcomed too.

Job Description & Requirements

Experience in landed residential properties projectsHandle pre and post contract administration

Assist with evaluation of tender, analyse costing for tender submission and preparation of tender documents.

Perform cost planning and cost control.Liaise with Project Manager/designated staff to valuate and certify completed works and arrange for payment.

Carry out contract administration duties.Keep a close eye on project finances and contractual relationships.

Make sure that the financial position of construction projects is accurately reported and controlled effectively.

Perform Quantity take-off for tendering of project.To prepare BQ, tender document, cost comparison for tender project including source, compiles, evaluates and negotiates price with supplies and sub-contractors according to tender requirement.

Follows up effectively on payment certificate and payment with clients.Possess Professional Certificate/Diploma in Quantity Surveying or other related discipline.Proficient in Cad Software / BIM and MS Office.

Architectural Coordinator

Occupation

ARCHITECTURAL SUPERVISOR

Job Description & Requirements

eview project specifications, construction drawings and technical specification

Produce shopdrawing and details for submission, coordination & fabrication

Produce As-Built drawing for submission

Liaise with clients, consultants, subcontractors & project teams

Architectural planning, coordinating with consultants and subcontractors

Coordinate & liaise between structural, architectural & M&E works on site.

Assist Project Manager in planning, organising, implementing and controlling the construction of all architectural works.

Checking & submission of all subcontractors/suppliers shopdrawings & material catalogues to consultants

Attend site meetings

Able to meet tight schedule

Responsibilities of Accounts Executive

1. Handles full set of accounting for inter-companies that includes Account Payables, Account Receivables and General Ledger.

2. Submission of GST tax filling and other statutory filings in a accurately & timely manner.

3. Review and reconcile accounts, process payments to suppliers, external partners and maintains an up- to date records of invoices and receipts.

4. Handles bank transactions and keep track on Company’s cashflow, incomes and expenses.

5. Manage and monitor daily cashflow and update transactions in cash book accurately & timely and provide recommendations based on cash flow and budget analyses.

6. Process payroll and handles CPF matters.

7. Co-ordinate and liaise with quantity Surveyor for operational matters.

8. Serve as a lead point of contact for all customer account management matters.

9. Assist in audit preparation and coordinate with external auditors for year-end financial audits.

10. Perform other accounts ad-hoc assignments as assigned.

Requirements

· Possess a Diploma or Degree in Accounting , Finance or its equivalent

· Have at least 3 years of experience in managing full set of accounts for inter-companies

· Able to assist with cash flow forecasting to anticipate and manage future cash needs

· Have an eye for details and able to work with a high degree of accuracy and efficiency.

· Able to work independently and have a positive mindset and attitude to accept any new challenges.

Interested candidates, please send in your resume indicating the following :

· Last drawn salary

· Expected salary

· Reason(s) for leaving your current and previous employment(s)

· Availability

We regret that only shortlisted candidate will be notified.

Regional Finance Manager

Work Dynamics - Integrated Facilities Management

What this job involves:

Keeping our budget in check

Are you a financial expert who lives and breathes numbers? Working with the Finance Manager, you’ll keep a watchful eye on facility budget and vendor invoices, communicate with key facility personnel and provide approvals when needed. You’ll also team up with finance teams across all facilities during quarterly and annual budget forecasting.

Likewise, you’ll monitor all monthly bills and see to it that they are submitted and reimbursed to the subcontractors within the agreed timeline. You’ll also be the go-to person for all quarterly purchase orders—covering all our bases from raising orders to obtaining necessary approval. In addition, you’ll follow up with appropriate costs centres to recover costs.

Beating report deadlines

Another important facet of the role is generating reports, and the ideal candidate must be equipped with superior management skills to ensure the accuracy and timely submission of requests, reports and analysis, and business cases. On top of these, you’ll closely monitor vendor contracts and renewals, and ensure that we meet all legal parameters for our clients.

Upholding the JLL standard

Over the years, JLL has become synonymous with industry excellence—and this role calls for the same level of dedication and teamwork to uphold this image. To do this, the ideal candidate will build good working relationships across teams to ensure that we meet our clients’ needs.

Likewise, you’ll take charge of the head count deployment on all our sub-contractors in India, and see to it that all facilities across the country have sufficient manpower. Addressing all management queries will also be part of your mandate.

Sound like you? To apply you need to be:

A bonafide finance expert

As with other senior roles, this job calls for seasoned professionals who can deliver excellent results. We’re looking for candidates with a degree in commerce and finance with at least four years’ experience in business finance management. An MBA degree or a certification as a chartered accountant are also a big plus.

An influential leader

JLL’s continued success hinges on collaboration and outstanding work ethics—two core values that may come in handy when working with people across ranks and responsibilities. As the person in charge, you’ll influence and promote open, constructive and collaborative relationships with your superiors, colleagues, subordinates, and most important, your clients.

Summary:

✅ Good career progression

✅ Good Staff Benefits

✅ Office hour

✅Class 3 is a plus

Responsibilities:

• Estimate the cost of construction projects, including materials, labour, and equipment.
• Develop and manage project budgets to ensure they are realistic and aligned with project goals.
• Oversee the tendering process, including the preparation of tender documents and evaluation of bids.
• Manage contract terms, monitor compliance, and handle variations or amendments to contracts.
• Control project costs by monitoring expenditures and providing regular cost reports.
• Calculate quantities of materials and labor required for construction projects.
• Negotiate with suppliers and contractors to secure favorable terms on behalf of the client
• Coordinate with office, site , workers and clients

Requirements:

• Diploma / Degree in Quantity surveyor or related qualification.
• Candidates with Construction and M&E experiences are welcome to apply

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Khor Wan Ying (R22109948)

Summary :

5.5 days / Alt Saturday

Site Engineer up to $6000

Senior Site Engineer up to $7000

Industry: Construction (Civil & Structural)

Industry: M&E Fire Protection

Job Scope:

1. Site Supervision: To Oversee daily construction activities to ensure they align with project plans and timelines.

2. Quality Assurance: Monitor workmanship and materials to ensure compliance with specifications and standards.

3. Coordination: Collaborate with project managers, subcontractors, and other stakeholders to facilitate smooth operations.

4. Technical Support: Provide on-site technical assistance and resolve any engineering-related issues that arise.

5. Site Inspections: Conduct regular inspections to assess progress and identify any potential problems early.

6. Documentation Management: Maintain accurate records of project progress, including daily reports, logs, and photographs.

7. Health and Safety Compliance: Ensure that all safety protocols are followed and promote a safe working environment.

8. Problem Solving: Identify issues and implement effective solutions to minimize disruptions.

9. Client Communication: Liaise with clients to update them on progress and address any concerns.

10. Budget Monitoring: Assist in tracking project expenses and resource allocation to stay within budget.

Job Requirements:

• Bachelor's Degree / Diploma in Civil Engineering / Mechanical Engineering / Electrical Engineering OR any equivalent is welcome to apply
• Strong communication, organizational skills, and a solid understanding of construction practices and regulations.
• Good to have experience with LTA project
• Entry level is welcome to apply as there's assistant engineer's vacant available & training is provided.

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Jasmine Wong (R22107578)

Degree/Diploma holder perferable civil or structural engineering from university recognised by the PEB.

Have experience in HDB/ELU/HUP project with relevant computer related skill.

Ability to deal with public on feedback/comment related to the project issue.

Familiar with the authorities requirement related to the site work.

Manage the entire scaffolding team and to expand the scaffolding services thereby increase the department’s revenue.

- "Manage and plan all the Scaffolding Material resources for the whole Scaffolding team including Insulation / Painting activities for all projects, Third Party Projects + Maintenance.
Fully accountable to manage all Scaffolding Projects"

• - "Do Sales, Marketing/BD works to increase the Revenue
• Contact potential clients to establish potential opportunities and rapport"
• Client Acquisition and Relationship Management: Identify and engage potential new clients, build and maintain strong relationships with client’s network of construction equipment rental and sales.
• Service existing client base. Serve as the primary customer interface, building and sustaining strategic relationships with existing and potential customers.
• Understand market trends and changing customer needs to plan sales strategies & build new opportunities.
• Involve in coordinating inter-department activities to meet project deadlines.
• Responsible for effective sales strategies to surpass business targets.
• To increase company profitability and create profit growth opportunities, standardize and optimize operating costs.
• To drive an uncompromising culture of safety and quality throughout Project Operations workforce and lead by example.
• Provide daily supervisory surveillance checks and records, including all subcontracted works, to ensure safe working conditions and permit procedures, protective equipment, experienced / qualified supervision and manpower, with reliable, well maintained equipment to execute the contracted works as per contract schedule and targets.
• Attend construction progress meetings (daily, weekly, monthly) to monitor and report progress and provide support as required
• Lead and prepare all tender costing & prepare project budget for the awarded projects.
• Ensuring that all works proceed within budget parameters"
• Manage and Provide input to the site progress reports and monthly reports (per project, per asset, per construction team as required) - hours expended, % progress complete, Plan vs Actual, forecast to go, etc.
  - Ensure that all works are executed in a Safe manner, in compliance to Clients' requirements.
• Represent company in incident/accident investigations (together with relevant project team personnel) - with respect to related issues
• Represent company ‘on-call’ services for 24/7 support to the all awarded projects, especially on Mainteance services.
• The overall control and implementation of Contractual Procedures to ensure that all delays and extensions to scope are properly managed and documented for later Contractual Claims
  • *Job Type**: Contract
  • *Education**:
• *Experience**:
• Minimum 20 years Experience in Sacaffolding sector as Top management, Sacffold Safety Supervisor, Supervisor, Manager or Senior Management.
• Oil and gas industry: 5 years (preferred)
• SIP MANAGER: 10 years (preferred)
• Must have all the following certification:

1. Metal Scaffold Errection course
2. Supervision of Metal Scaffold errection Course
3. Meatl Scaffold Erection (Tubular Scaffold)
4. Signalling For Lifting Operation
5. Lifting supervisors Safety Course
6. Work at height course for supervisors
7. Work at height course for Assessors
8. Building Construction Supervisors safety course
9. Advanced certificate in Workplace safety and health
10. Oil/Petrochemical Industry Safety Course for Supervisors

• Must Have Class3/Class4 Preferred
• Knowledge of Mandarin/Bangladesh/Indian dialects is essential.

Key Responsibilities

· Plan, execute, monitor and control project as per contractual, client and QEHS requirements.

· Ensure smooth implementation of work progress so project can be completed on time, within budget and meet contractual & safety standards.

· Manage suppliers and sub-contractors to ensure compliance in terms of QEHS, schedule and cost.

· Define clear roles & responsibilities, and deliverable requirements of team members.

· Monitor construction productivity and provide recommendations for improvement to works.

· Preparation of site progress report and necessary documentation.

· Ensure that all project documentation including emails exchanges are maintained properly

· Report to management periodically on status of project in terms of QEHS, cost and schedule.

· Any other duties assigned by management.

Requirements

· Posses degree in civil engineering, construction management or equivalent and safety certificates like CSCPM.

· At least 8 years experience as project manager in building project

· Able to work independently and lead project team

· Proficient in Microsoft Project

· Certified QM/ Conquas Manager would have an added advantage

Resident Relations/ Facility Officer supports the Manager in the general administration of the estate

Job Responsibility

Responsible for the common facilities in:

• The management, bookings, maintenance of all facilities (swimming pool, spa pool, sauna, gym, squash and tennis courts, playgrounds, putting green, BBQ pits, function room, games room).
• Keying in of data
• Handing over of security pass / carpark label
• Collection of Admin fee / Renovation fee / Security Pass
• Administer the following works:
• Refund of renovation deposit
• Refund of other deposits (Security pass / 2nd carpark label / BBQ pits / Function hall)
• Order and keeping track of stationery inventory including office inventory
• Postage record for mailing
• Filing and updating of all administrative documents and files and ensure that they are kept and filed in a manner which facilitates their easy retrieval;
• Registration of movement of key (in key press)
• Preparation of circular to Subsidiary Proprietors / residents
• Distributing incoming fax / letters and keeping proper records of correspondences
• Keeping record of file opened
• Negotiate / Sourcing in purchase of budget items for office equipment
• Keeps the petty cash, if assigned.

At a high level, construction operations managers solve problems that might impede their employer’s ability to produce deliverables on time and within budget. This often means addressing urgent problems that arise day-to-day.

For example, a construction operations manager might be responsible for securing additional resources should changes in a project’s scope necessitate them. They would need to communicate with the project manager and other stakeholders to understand the issue, build a case, and present it to financial decision-makers.

Successful operations managers aren’t just reactionary, though. They’re also proactive, staying involved at every stage of the project cycle to ensure planning accounts for potential issues down the line. For example, a construction operations manager might reduce the aforementioned scenario’s likelihood of occurrence by ensuring accuracy during the estimating process.

Responsibilities:

• Manages the development of highly complex estimates from inception to completion.
• Maintain surveillance of all project activities and where necessary initiate corrective actions to meet project objectives.
• Identification and management of project risks.
• Ensure compliance with technical specification and performance criteria during design, installation and operation of the plant
• Ensure that adequate inspections and tests are carried out and the results are properly documented, to ensure safe and reliable operation
• Involvement in the commissioning and improvement works
• Oversee all required engineering qualification tests on project, ensure compliance with all outside parties involved.

Requirements:

-Good interpersonal and communication skills.

-Able to work independently, self-motivated and resourceful.

Qualification:

-Degree in Mechanical / Electrical / Building Services Engineering.

-Min 5 years of relevant experience.

Job summary

Manage facade project operations, ensure quality, safety and progress compliance.

Job Description (Façade Rectification Project):

1) Project Planning and Progress Controlling – collaborating with other stakeholders to determine project scope, objectives, timelines and budget constraints. Understand the specific requirements of the project.

2) Design and Engineering –collaborating with the design team to ensure that the designs are workable and meet technical specifications.

3) Safety and Compliance –Ensures that all work is carried out following safety regulations and industry best practices.

4) Quality Control –Monitors the quality of work being done, conducts inspections and ensures that the work meet the required quality standards.

5) Procurement - Required to be involved in the procurement of necessary equipment, materials and components for the project.

6) Resource Management - Responsible for coordinating resources, including general labour, equipment and subcontractors to ensure smooth project execution.

7) Problem Solving – When unexpected challenges and issues arise. The Manager plays a crucial role in identifying and resolving these problems.

Specification/Job Requirements

• Diploma/ Degree in Mechanical or civil Engineering or equivalent
• At least 3 years of experience in project management.
• Knowledge of applicable engineering theory, methods and practices.
• Ability to communicate effectively.
• Ability to handle multiple priorities, stress, detailed work, reasoning, deadlines. Must be flexible, analytical, and possesses excellent communication and interpersonal skills. Will be interacting with multiple stakeholders and working independently.
• The person is expected to be flexible including working outside of normal work hours and weekend working on occasions when required.

Key Responsibilities:

• Website Management: Maintain, update, and enhance the company website to ensure optimal functionality, user engagement, and compliance with best practices.
• Server Administration: Oversee the administration, configuration, and maintenance of company servers, ensuring high availability and performance.
• Email Management: Monitor, configure, and troubleshoot company email systems, ensuring seamless communication for all employees.
• Technical Support: Provide timely technical support to employees regarding computers, software applications, and other IT issues.
• Hardware and Software Installation: Assist with the installation, configuration, and maintenance of computer hardware and software.
• Data Security: Ensure data security and integrity through the implementation of backup procedures and security protocols.
• Documentation: Maintain accurate documentation of IT processes, configurations, and user guides for reference.
• Training: Assist in training staff on IT-related policies and best practices.

Qualifications:

• Bachelor’s degree in Computer Science, Information Technology, or a related field (preferred).
• Proven experience in website management and IT support.
• Strong understanding of computer systems, networks, and software applications.
• Excellent problem-solving skills and attention to detail.
• Strong communication skills and the ability to assist non-technical staff.

Working in a construction site leading a team of engineers to supervise M&E subcontractors and laising with consultants and client. Scope involving construction of low rise buildings with underground sevices and infrastructure works. Ability to solve site technical issues and coordination of various M&E sevices. Knowledge of BIM will be an added advantage.

• Plan, lead, and monitor progress and performance against the project plan, managing day-to-day operations including manpower planning, construction progress monitoring, master schedule preparation, and cost control.
• Manage project costs within approved budgets, including materials, manpower, and machinery cost control for new and ongoing projects.
• Play a key role in the conceptual development of various construction projects, overseeing organization, scheduling, and implementation.
• Collaborate closely with Project Managers, Architects, Engineers, and all stakeholders to minimize errors and ensure smooth project completion.
• Liaise with clients, consultants, sub-contractors, relevant authorities, and developers to resolve site issues and ensure compliance with regulations.
• Handle any other ad-hoc duties and tasks as assigned.
• Issue timely instructions to address delays or emergencies at construction sites.
• Review manpower planning and work schedules to ensure smooth operation and effective delegation of tasks, while enforcing safe and economical methodologies and project standards.

Workplace Facility Manager

Work Dynamics - Integrated Facilities Management

Roles & Responsibilities:

Facilities Management

• Oversee daily operations and maintenance of the office space, including cleaning, repairs, and preventative maintenance.
• Manage vendor relationships for cleaning, security, and other services.
• Ensure compliance with all relevant safety regulations and building codes.
• Manage and track facility budgets effectively.
• Provide access to project manager and/or external contractors for renovation projects of the workspace as required.
• Manage and provide relevant facilities related data to real estate, security or any other team as per established protocol.

Experience Management

• Work with Employee Services and Employee Experience (EXES) team to standardize on-site employee experience in line with laid down protocols at other offices.
• Work with EXES team on rolling out of company-wide initiatives.

Event Management

• Support event logistics, including set-up, coordinating with external vendors hired by business unit and, catering (if requested) and coordinate with event organizers.
• Facilitate booking of event space with internal team and stakeholders.
• Ensure the facility is well-maintained and presented for each event.

Audio Visual (AV) and Video Conferencing (VC) Equipment Management

• Ensure AV/VC equipment are maintained and operating.
• Coordinate with technician to conduct preventive checks and monitor on-site repair works.
• In event of system upgrade required, to support in data gathering for provision to wider real estate team for decision and execution.

Community Engagement

• Drive community cohesion in the workspace with residents and business unit stakeholders.

Communication Management

• Work with Communication team in standardizing communication protocol on site.
• Roll-out communication based on protocols.
• Seek relevant approvals on local communication from central communications team or Group Communications team as may be required as per approved protocol.

Sustainability Program

• Roll out sustainability programs as per organisation protocols including site specific sustainability initiatives.
• Gather and enter site level data in specified MIS systems.
• Engage with vendors and other service providers on specific programs and projects related to sustainable operations and provide access to site level metrics.

Contract Lodgement and Procurement

• Seek relevant approvals on site level initiatives
• Lodge relevant contractual documents in prescribed systems.
• Raise purchase orders and invoices in systems as per policy.
• Track relevant spends, get approvals for variations and any other financial processes as per established protocols.
• Liaise with SMEs within the organization for relevant procurement.

Team Management

• Lead, supervise, and mentor a team of receptionist, cleaner, and technician.
• Assign tasks, provide training, and monitor performance.
• Conduct regular performance reviews and provide constructive feedback.
• Foster a positive and collaborative team environment.
• Address employee concerns and resolve conflicts effectively.

Overall Site Management:

• Prepare regular reports on facility operations, maintenance, events, and team performance.
• Manage and track facility inventory.
• Maintain detailed records of all facility-related activities.
• Continuously seek ways to improve efficiency and optimize resource utilization.
• Coordinate between internal SMEs, vendor and business unit point of contact where applicable for improvement initiatives.

Qualifications:

Diploma or bachelor’s degree in Facility Management, Hospitality Management, or related field. 3 to 5 years of experience in facility management, preferably in an event space or similar environment, including proven experience in team leadership. Strong understanding of event planning and logistics. Excellent communication, interpersonal, organizational, and leadership skills. Ability to work independently and as part of a team. Proficiency in Microsoft Office Suite. Experience with budgeting and financial management. Strong problem-solving and decision-making skills.

Additional qualifications

Experience with community engagement initiatives. Knowledge of relevant Singaporean regulations and building codes. Certifications in facility management or related fields.

Facilities Site Lead - School

Work Dynamics - Integrated Facilities Management

Principal Accountabilities

• Play a leadership role in overseeing delivery of facilities management services
• Single point of contact on site - responsible for ensuring that contractual obligations, including taking accountability for all on-site FMM matters, are met
• Leading role on people development and site team management
• Responsible for budget control and site finance tracking
• Accountable for site maintenance, small and capital projects

Duties & Responsibilities

Client Management

• Liaise regularly with the Client's nominated representative on various operational issues and JLL programs (e.g. JLL EHS Week, ISO Audits, etc)
• Manage communication channels between the Client and JLL team
• Accountable for delivery of SLA and KPIs and reporting on-time.
• Prepare regular reports to the Client and ensure Client is updated on key matters
• Lead quarterly business review (QBR) and annual review with the Client nominated representative
• Responsible for the attendance at all client meetings and daily record submission to client
• Adhere to College's Safeguarding and all policies stated in the agreement

Service Delivery

• Work closely with the Account Management team to manage facilities management services to the campus
• Monitor critical path activities, ensure timely escalation, and drive quality & consistency within the campus
• Administer client's FM vendor contacts such as evaluating scope of work/ proposed pricing for contract renewals
• Accountable for the overall implementation and review of Environmental Health and Safety (EHS) standards
• Involve in JLL strategic planning and execution of related client business plan to include key objectives, client satisfaction results, summary of value-add activities, and potential growth/expansion opportunities
• Submission of client site risk tracking monthly
• Manage the site duty management team (Operational Lead, Soft Services Lead, Hard Services Lead & Security Coordinator / FSM) to achieve contractual KPI and SLA target
• Manage the site duty management team (Operational Lead, Soft Services Lead, Hard Services Lead & Security Coordinator / FSM) to actively identify and manage sustainability
• Ensure overall customer service satisfaction

People Management

• Responsible for the management of the onsite team e.g. recruitment, performance, assessment, etc
• Actively manage the professional development of all direct reports
• Prepare and implement a Succession Plan for the account
• Ensure the campus is adequately staffed
• Responsible for planning and oversee the site staff training program

Finance Management

• Responsible for budget control and site finance tracking of fixed and adhoc vendor expenditure

Person Specification

• Degree in Building/Mechanical/Electrical Engineering or any other related discipline
• Practical experience in facilities management, vendor management, client reporting and finance management
• Ability to adapt and perform under pressure, strong leadership, people, and communication skills
• Possess strong interpersonal skills with the ability to build rapport quickly
• Good communication skills with excellent command in spoken and written English

Facilities Manager

Work Dynamics - Integrated Facilities Management

• Provide reporting and analytics for Client, including but not limited to maintenance activities, inspection and incidents, generate key performance indicators and metrics, budget performance and variance analysis
• Developing, managing and tracking of admin and facilities management budget. This would include introducing cost control measures implementation (as identified) to ensure financial efficiency.
• Effective vendor management to ensure seamless daily office operations and coordination works which may impact office operations.
• Develop and implement strategic facilities management plans across the Southeast Asian region
• Oversee day-to-day facilities operations in multiple countries, ensuring consistency and efficiency.
• Liaise with Building Management Office (BMO) on any initiatives, activities or rectification works
• Ensure seamless office operations by overseeing all hard and soft services, as well as guest’s experiences at the Front of House
• Ensure all queries are responded and rectified within an agreed Service Level Agreement (SLA) and quality standards.
• Manage a team of facilities managers and coordinators across various locations
• Ensures compliance with JLL and client best practice, policies and procedures including statutory compliance, Quality and EHS compliance.
• Acts as go-to person in relation to all facilities/project/fit out/crisis management activities on site ensuring timely solutions and identification and removal of potential roadblocks
• Establish and maintain relationships with key stakeholders, vendors, and service providers
• Ensure compliance with local regulations and company policies in all managed facilities.
• Develop and monitor key performance indicators (KPIs) for facilities management across the region. Propose and implement corrective actions and enhancements to optimize performance.
• Optimize facilities-related costs while maintaining high standards of service and safety
• Implement and oversee sustainability initiatives across regional facilities
• Coordinate and oversee major facilities projects, including renovations and relocations
• Develop and manage emergency response and business continuity plans for all sites

Duties & responsibilities

As a Project Director (PD) you will be expected to take a lead role in securing new and retaining local and regional work with existing and new investor and landlord clients.

To develop new and strategic business opportunities through a strong local network of contacts internally and externally. Leveraging business relationships such as Commercial, Retail and Industrial Investor sectors.

When delivering complex projects, to accept total responsibility for the effective management of all phases of a project (or projects) from initial establishment to handover and project closure.

The PD role requires coordinating thought and leadership skills to encourage maximum contributions of all participants in the specific project and focus these to maximise outcomes for all stakeholders.

As a Project Director, you have a responsibility to contribute to the development of less experienced colleagues through mentoring and coaching in all aspects of project management.

Performance objectives

A SUCCESSFUL PROJECT

• Within each project, establish and implement an effective organisation structure for reporting, communication and working procedures.
• Lead the project team to assemble and effectively lead consultants, contractors and suppliers to achieve the best possible performance from all members of the project team.
• Take a proactive role in delivering successful projects
• Represent the client’s best interests from inception to completion of the project.
• Establish and maintain a positive client relationship.
• Lead the project team to achieve the best possible performance from all members.
• Represent and promote the company throughout the project.
• Ensure accurate and timely project reporting.
• Ensure repeat business from existing clients.
• Produce detailed monthly reports for projects covering, safety, environment, program, resources, budgets, risk and profitability
• Lead the management of the construction phase of the project and ensure Jones Lang LaSalle is providing appropriate supervision commensurate with our role.
• Establish and implement an appropriate quality control system.
• Lead the identification, mitigation, and reporting on project risks to ensure the delivery of projects on time and under budget.
• Utilise JLL technology including AdaptiveWork, Jaggaer, Project Toolkit and OVal.

BUSINESS OUTCOMES

• Promote JLL to new prospects and key landlord clients with expressed purpose of developing new business opportunities.
• Seeking out and developing new business relationships and generating new revenue from landlords
• Target and generate new investor related revenue in a 12month period that does not relate to new or existing Global, Regional or National agreements
• Develop and strengthen relationships with other JLL business lines.
• Where possible introduce opportunities to other business lines within JLL
• Develop relationships with existing clients to increase the profile and exposure of JLL
• Manage project revenue and payment cycles to avoid bad debt.
• Lead the preparation of EOI’s and pricing submissions to clients to win new work.
• Lead in the development of quality templates for use by others using Project Toolkit.
• Lead in external industry award nominations to promote the business within industry.

LEADERSHIP

• Create an environment where all team members are encouraged to contribute.
• Set objectives and measurable goals and remain motivated to achieve them.
• Act as a leadership role model for JLL by embracing JLL’s Values at all times, these being Teamwork, Ethics & Excellence.
• Coach and develop staff and provide regular feedback and guidance.

PERSONAL EFFECTIVENESS

• Set stretch targets for self, and rigorously monitor and manage individual performance.
• Develop and monitor plans for team operations.
• Seek advice and collaborate with other senior staff in exploring solutions to problems and areas of risk that arise.
• Delegate to others in the team in a logical and effective manner that empowers positive contribution.
• Be prepared to make tough decisions that resolve problems or improve operations.

RELATIONSHIP BUILDING

• Promote open, constructive, and collaborative relations with superiors, subordinates, peers, and clients.
• Gain respect of JLL people, clients, and where appropriate with the broader business community.

COMMUNICATION

• Regularly communicate plans and performance in a clear and motivational manner to members of the team.
• Maintain positive lines of communication with clients and other stakeholders.
• Listen effectively and communicate through actions and example.
• Analyse completed projects to promote successes and lessons learnt, including case studies to the greater business

Key skills

• Negotiate skilfully in tough situations with both internal and external groups.
• Can anticipate future consequences and trends accurately and can articulate vision of possibilities.
• Confidently manage project delivery from inception to closure.
• Proficiency in the use of Microsoft Office Suite, SharePoint, Microsoft Project, and experienced in managing cost reporting systems.
• Understand the legal environment for each project in respect of planning, commercial aspects, and delivery constraints.
• Be able to carry out commercial negotiations with contractors, suppliers, consultants, and authorities within established limits of authority.
• Understand our obligations for complying with ISO14001, ISO45001, ISO9001 and Environmental Health and Safety legislation generally.
• Assist in maintaining accreditations where applicable.
• Ability to assess clients’ needs and project constraints.
• Ability to assist in the commercial assessment of new projects.
• Have a detailed understanding of different delivery methods. I.e., Project Management, Construction Management, Managing Contractor and Warranted Price, Lump Sum etc.
• Ability to assist in the preparation of project proposals and the delivery of presentations that may be required as part of securing new work.

Employee specification

• A degree in a relevant Project or Construction Management related discipline and at least fifteen (15) years’ experience in to Design, Construction, or Project Management.
• Experience with MNC and Financial Sector Clients

Full Time

Workplace at Kranji

Basic Up to $2,500 per month

5 day work per week

Handle day-to-day Admin & accounts duties (MYOB accounting software & MS office) such as filing, data entry including answering calls, emails & correspondence

AP/AR/Issue invoice, HR duties (assist on payroll)

Any Ad-hoc assigned

Ability to handle confidential information professionally.

Ability to manage multiple taks & prioritize work effectively.

· Provide front-desk service duties, such as handle incoming calls, attend walk – in visitors, handle incoming mails and fax, handle incoming and outgoing courier services including transmit the documents items from office to site by mail or courier.

· Manage and up-keep overall cleanliness and tidiness of office areas.

· Managing administrative tasks such as filing, typing, copying, binding and scanning.

· Maintaining records, updating paperwork, and documenting procedures as per the requirement of an organisation.

· Assist with preparing payment certificates

· Process employee expense reimbursements.

· Assist in accounting matters such as matching of PO, DO, invoices, documentation and filing.

· Assist in purchasing matters.

· Provide other admin or general office support duties as needed.