Key Responsibilities:
Accounts Payable & Receivable:
- Process and manage invoices from subcontractors, suppliers, and vendors related to construction projects.
- Ensure accurate coding and approval of invoices in alignment with project budgets and contracts.
- Assist in the preparation and processing of client invoices, ensuring timely collections and accurate billing.
Project Budget Tracking:
- Assist in tracking and reconciling project budgets, ensuring that expenses are in line with forecasts.
- Work with project managers to monitor project costs and report on budget variances.
- Update project financial records and assist in preparing financial summaries for ongoing projects.
Financial Reporting & Reconciliation:
- Support monthly and quarterly financial reporting for construction projects, including cost tracking and variance analysis.
- Reconcile construction project expenses, ensuring that all transactions are recorded accurately.
- Assist in the preparation of financial reports for senior management and stakeholders.
Documentation & Record Keeping:
- Maintain organized files of project-related financial documents, including contracts, purchase orders, and payment records.
- Ensure compliance with internal policies and accounting standards related to construction projects.
- Assist in audits and prepare documentation as needed for internal or external auditors.
Communication & Coordination:
- Communicate with project managers, subcontractors, and vendors to resolve billing discrepancies and payment issues.
- Coordinate with the accounts team to ensure timely processing of project-related payments.
- Provide general administrative support to the accounting team, as needed.
Qualifications:
- Education:
- Associate’s degree in Accounting, Finance, Business Administration, or a related field (or equivalent work experience).
- Certification or coursework in construction accounting or project management is a plus.
- Experience:
- 2+ years of experience in accounting, bookkeeping, or financial administration.
- Experience in the construction industry or construction accounting is strongly preferred.
- Familiarity with construction project financials and tracking project costs is a plus.
Skills:
- Strong attention to detail and organizational skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (e.g., QuickBooks, Sage, Procore).
- Ability to work effectively with cross-functional teams and manage multiple tasks simultaneously.
- Knowledge of basic accounting principles and financial processes.
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