Job Description:
As an Accounts and Admin Executive, you will play a pivotal role in ensuring the smooth day-to-day operations of our office. Your responsibilities will include, but are not limited to:
Key Responsibilities:
1. Data Management: Efficiently handle data entry, maintenance, and organisation using Excel, Google Sheets, Powerpoint and Quickbooks.
2. Documentation: Create, format, and edit documents and presentations
3. Email and Calendar Management: Manage and organise emails and calendars for executives and team members.
4. Office Support: Provide general administrative support, such as managing office supplies, answering phone calls
5. Meeting Coordination: Schedule and coordinate meetings, prepare meeting materials, and take meeting minutes when required.
6. Communication: Assist in internal and external communication, including drafting and proofreading emails and letters
7. Filing and Records Management: Maintain an organised filing system for documents and records.
Requirements:
- Proficiency in Excel, Microsoft Word, and PowerPoint is essential
- Strong organisational and multitasking skills
- Good written and verbal communication skills (English and Mandarin due to the nature of the clients)
- Attention to detail and accuracy in data entry and document creation
- Self-motivated and able to work independently
- Possesses dedication and initiative
- Welcoming attitude towards colleagues from diverse cultural backgrounds
- Prior administrative experience is a plus but not mandatory
- Prior accounts experience is an advantage
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