Roles & Responsibilities

JOD for Admin

· Performing admin duties like filing, updating documents, entering accounts documents to accounting system.

· Organising documents soft or hard copies.

· Coordinating orders and delivery with customers and colleagues

· To perform other office duties such as answering phone calls, receiving visitors etc.

Requirements:

· Min GCE 'O' Level

· Preferably have admin experience and basic accounts knowledge.

· Intermediate literacy on computer operation and computer software experience especially Microsoft Excel and Microsoft Office applications

· IT knowledge

· Candidates without experience are welcome to apply; training will be provided.

Location: Ubi (5 minutes walk from Ubi MRT station)

Working hours: Monday - Friday 8.30am – 5.30pm

Duration: Permanent

Duties

- Issue of quotation

- ⁠Liaise with vendor for quotation

- ⁠Prepare and submission of tenders

- ⁠Attend to site show round

- ⁠Attend to meeting with client

- ⁠Provide good customer service standards and build rapport with all clients

- ⁠Preparation of sales proposal

- ⁠Follow up on all potential prospects and existing client

- Updating of customer information in the database

- Assist with job assignment to relevant team for follow up and tracking.

- Collaborate with other teams to ensure timely and accurate and timely job completion.

- Assist with creating sales reports and analysing sales data to identify opportunities for growth and improvement.

- Ensure compliance with sales policies and procedures.

Requirements

- Experience with Microsoft applications such as word, excel, powerpoint

- Able to work independently with a good working attitude, willing to learn

- Attention to detail and good organisation skills

- Able to start work immediately or within short notice preferred

If you are a motivated individual with excellent organizational skills and a passion for providing administrative support, we would love to hear from you. Apply now to join our team as an Sales Administrator!

Responsibilities:

• Manage & liaise between clients and vendors to ensure sales realization
• Liaise internally with colleagues across all departments to coordinate activities in executing sales orders
• Regular follow-up on quotations and sales leads
• Strategize and report to the management on customer feedbacks
• Build pipeline and maintain long-term relationships with prospects
• Manage generating leads, addressing customer inquiries, managing orders, and providing after-sales support.
• Foster and nurture robust connections with both existing and potential clientele by promptly responding to queries and concerns.
• Provide accurate sales proposals and quotations, delivering to the clients in a timely manner.
• Manage record-keeping, document preparation, and schedule coordination.
• Other ad hoc tasks as assigned.

Job Requirements:

• Diploma, Bachelor's degree or equivalent experience
• Knowledgeable with Electrical Engineering in handling electrical installations
• Knowledge in electrical industry and the relevant code of practice and regulations
• Proficient with Microsoft Office Suite, AutoCAD and project planning related software are required to prepare for proposal, reports and logs

• Arrange and coordinate meetings and events.
• Answer and manage incoming calls and correspondence (e-mail, letters, packages etc.).
• Perform general clerical duties including photocopying, faxing, and mailing.
• Handle requests for information and data.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Maintain office supply inventories and coordinate maintenance of office equipment.
• Coordinating projects and tasks to ensure timely completion
• Preparation of inspection report for submission to authority
• Coordinate with external vendors for costings and quotations

Responsibilities:

• Create and refine drawings with AutoCAD, including proposed lighting and power layout plan, detailed plans, and single line diagrams
• ⁠Ability to draft SLD based on site photos provided
• Understanding of electrical systems and installations and ability to identify electrical components
• ⁠Take on additional drafting tasks as needed by the Team.
• ⁠Write detailed inspection reports and maintain documentation of inspections
• ⁠Compile and submit daily reports, inspection reports, and inter office communications in a timely manner
• ⁠Source for quotations of components / works

Job Requirements:

• Diploma, Bachelor's degree or equivalent experience
• Knowledgeable with Electrical Engineering in handling electrical installations
• Knowledge in electrical industry and the relevant code of practice and regulations
• Proficient with Microsoft Office Suite, AutoCAD and project planning related software are required to prepare for proposal, reports and logs

Roles & Responsibilities

• Responsible for month end and Year end financial and management reporting
• Use Quickbooks softwares
• Perform day to day accounting
• Process payments in compliance with company accounting policies and procedures using internet banking
• Actively engage in posting vendor invoices into the system.
• Assist Accounts Payable (AP) in identifying and organizing missing invoices versus SOA, escalating issues to the Operations team when necessary.
• Develop and execute daily payment plans, including posting payments into the system.

Job Requirements:

• Degree / Diploma in Accountancy, ACCA or equivalent
• Preferable candidates with GST/corporate tax background
• Capable to communicate with accounting staffs in the regional offices
• Ability to work with minimal supervision, a team player & result-oriented