Our client is Singapore leading player in Real Instate industry. Due to their current expansion plan, they are looking for a Executive Assistant, in hopes of developing the current high performing Secretary team. They are located in the Central area – easily accessible.

Duties of Executive Assistant:

• Manage Directors’ schedules efficiently.
• Draft various documents and maintain quality standards.
• Coordinate meetings and disseminate communications promptly.
• Plan business events involving internal and external stakeholders.
• Handle confidential strategic projects for Senior Management.
• Lead cross-divisional team projects with effective communication.
• Assist in onboarding top executives and new joiners.
• Arrange travel logistics and handle expense reporting.
• Coordinate with drivers and manage vehicle maintenance for executive transportation.

Requirements:

• Min Diploma holder in any discipline
• Min 5 years of secretarial experience to Senior Management
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2198636 (Oh Puey Xin)

Our client is Singapore leading player in Real Instate industry. Due to their current expansion plan, they are looking for a Executive Assistant, in hopes of developing the current high performing Secretary team. They are located in the Central area – easily accessible.

Duties of Executive Assistant:

• Manage Directors’ schedules efficiently.
• Draft various documents and maintain quality standards.
• Coordinate meetings and disseminate communications promptly.
• Plan business events involving internal and external stakeholders.
• Handle confidential strategic projects for Senior Management.
• Lead cross-divisional team projects with effective communication.
• Assist in onboarding top executives and new joiners.
• Arrange travel logistics and handle expense reporting.
• Coordinate with drivers and manage vehicle maintenance for executive transportation.

Requirements:

• Min Diploma holder in any discipline
• Min 5 years of secretarial experience to Senior Management
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2198636 (Oh Puey Xin)

• Company located at Kaki Bukit

• Monday – Friday 8am – 5pm

• AWS + Variable Bonus

• Excellent Welfare & Benefits

• Well Established Packaging Solutions Company

Job Scope

• Responsible for Billing process, issuance of Delivery Order and Sales Invoices.
• Liaise and coordinate with sales teams on order processing and delivery arrangement.
• Collaborate with warehouse to ensure timely delivery.
• Ensure all orders are delivered to customers within the timeframe.
• Issue PO to vendor and follow up on the scheduled delivery.
• Manual updates of stock balance in Excel. Coordinate with warehouse team on stock balance. Prepare meeting minutes and disseminate to relevant parties.
• Attend to phone calls and email queries.
• Any other duties assigned. Required Skills.

Requirement

• GCE O Level or Diploma in Accounting or relevant discipline
• 1 – 3 years of relevant work experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

KHOO SOT MEI (R21102604)

EA Recruitment Pte Ltd

EA License No: 21C0492

About Care@Community Department:

Care@Community Department aims to deliver holistic care that is centred on an individual’s needs. It mainly targets seniors that are frail, whom have multiple care needs, that will become increasing complex with time. With the integration of community-based aged and social care services, it enables the seniors to continue to stay in the community for as long as possible, therefore allowing them to age-in-place.

Responsibilities:

• Assist in providing Advance Care Planning Facilitation to the AAC Seniors.
• Interact with AAC seniors and link them up with Palliative Care services.
• Organize Workshops to build capabilities within amongst staff.
• Organize Activities such as quarterly awareness talks and quarterly day trips.
• Organize Activities that are tailored towards client’s needs.
• General Admin Duties.

Requirements:

• Minimum GCE ‘A’ Level, Diploma
• Good communication & interpersonal skills
• Proficiency in English and Mandarin is essential as this role will need to organise English & Chinese workshop and activities
• Good public speaking skills
• This position is on contract basis.

Work Location: Limbang Green

Interested applicants are to submit their resume to [email protected]. Please visit www.fycs.org for more details.

About Facilities Management Team:
Our team centralises the organisation’s facilities management and renovation needs. We are looking for candidates who are happy to work at multiple locations, enjoy troubleshooting facilities issues and able to independently resolve facilities issues for our various centres. Candidates must be good stewards of Fei Yue resources and can provide solutions that best fit Fei Yue.

Responsibilities:

Facilities Management and Maintenance
• Independently troubleshoot facilities issues at various centres and provide best solution using cost-benefit-performance analysis.
• Basic repairs and maintenance works at Fei Yue premises, including height works.
• Optimizing the use of space within facilities to support operational needs and accommodate growth or changes in the organization.
• Supervise installation / replacement works on facilities and equipment which are carried out by vendors / contractors and ensures all works are carried out appropriately.

Health and Safety Compliance
• Part of Workplace Safety & Health Committee.
• Ensure all installation/ replacement works carried out by the contractors complied with the safety standards.

Others
• Develop and review work processes pertaining to FM.
• Ad hoc dispatch duties.
• Perform any other duties as assigned by the management.
• Maintain and upkeep an inventory list on spares for all centres.

Requirements:
• Holder of Higher Nitec in Facilities Management & Engineering or Integrated Mechanical & Electrical Design
• Preferred at least 2 years of facilities management and project management experience.
• Understand the importance of stewardship.
• Able to travel to various locations.
• Possess a Class 3 driver’s license.
• Able to work independently and as a team.
• Able to interpret single line electrical diagrams and layout plans for ACMV, fire protection and plumbing & sanitary.

Work Location: Henderson Road/ Islandwide

Interested applicants are to submit their resume to [email protected]. Please visit www.fycs.org for more details.

Account cum Admin Assistant / Executive

Working Hours: Monday-Friday (9.00 am - 6.00 pm)

Working Location: Bartley

Salary: $2000-$2800

Requirements

• Preferably with 2 years of Administrative/ Accounting experience

Responsibilities

• Assist the company's management team with administrative and accounting tasks.
• Perform general office duties and upkeep of office to ensure that it is always neat and tidy.
• Assist to prepare sale quotation and invoices
• Keep good records of the company documentation.
• Assist in coordination with vendors
• Printing, scanning and filing documents (e.g. tax invoices, invoices issued etc.)
• Keeping good records of supplier invoices and payment
• Other admin/accounts duties as assigned by superior.
• Assist team on project coordination if required
• Assist team on submitting permit to work application to landlord before projects commence

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

[Job ID: 829684]
Responsibilities :

1. Executive Secretarial Duties (80%)

• Prepare and manage documents, reports, and correspondence.
• Organize and coordinate meetings, conferences, and travel logistics (including flights, accommodation, and transportation).
• Manage calendars, schedule appointments, and handle event coordination.
• Oversee internal and external communication, including emails and mail.
• Serve as a point of contact for inquiries and manage the flow of information within and outside the organization.

2. Sales Planning Support (20%)

• Prepare materials for sales meetings and consolidate forecasts.
• Maintain and update customer and user databases.
• Monitor sales opportunities and generate status reports.
• Assist in creating and managing digital content, including website updates and sales tools.
• Support planning and execution of events such as seminars, exhibitions, and webinars.
• Arrange and monitor email campaigns, social media, and online advertisements.

Requirements :

• A minimum of 3 years of experience in a similar secretarial or administrative role.
• Proficiency in Microsoft 365 applications, including Outlook, Teams, Excel, and PowerPoint.
• Strong verbal and written communication skills in English and Japanese to coordinate with counterparts in Japan.
• High level of security awareness and information literacy.
• Exceptional attention to detail and a proactive approach to supporting the team.
• Excellent interpersonal skills to collaborate effectively with internal and external stakeholders.

If you are interested in the role, please feel free to contact me at
[email protected]

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771

The Admin Executive Assistant will be responsible for delivering administrative and operational support to the Nursing Department. This role may occasionally involve handling sensitive and confidential information, requiring the maintenance of strict confidentiality at all times.

What you'll be doing

• Provide administrative support to the Nursing Department, including organising meetings, training, events, logistics, and maintaining records
• Handle financial transactions, monitor office supplies, manage budgets, and submit training hours
• Coordinate training activities, support nurse onboarding, and provide non-clinical assistance in clinical areas
• Assist with departmental projects, events, and other assigned duties

What we're looking for

• Diploma level in Business Administration or relevant studies
• 1 - 2 year of working experience, preferably in similar setting
• Strong communication skills, able to work independently in a fast-paced environment with good time management
• Meticulous, detail-oriented, positive attitude, and works well with all levels of staff

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button.

**We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

**JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties. Please be aware of scams impersonating JobStudio and our employees. You may call our office directly for verification. We will not be liable for any loss arising from scams.**

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Stephanie Toh

EA Personnel Reg No: R1217674

Our client is Singapore leading player in Real Instate industry. Due to their current expansion plan, they are looking for a Executive Assistant, in hopes of developing the current high performing Secretary team. They are located in the Central area – easily accessible.

Duties of Executive Assistant:

• Manage Directors’ schedules efficiently.
• Draft various documents and maintain quality standards.
• Coordinate meetings and disseminate communications promptly.
• Plan business events involving internal and external stakeholders.
• Handle confidential strategic projects for Senior Management.
• Lead cross-divisional team projects with effective communication.
• Assist in onboarding top executives and new joiners.
• Arrange travel logistics and handle expense reporting.
• Coordinate with drivers and manage vehicle maintenance for executive transportation.

Requirements:

• Min Diploma holder in any discipline
• Min 5 years of secretarial experience to Senior Management
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2198636 (Oh Puey Xin)

The Offensive Engineering Analyst will be responsible to conduct vulnerability assessment/penetration tests of Income internal/external web, mobile and web service applications and execute simulated security testing against corporate web applications, networks, and infrastructure. This role will come under the IT Risk and Security department, reporting to the Senior Manager of Cyber Assurance.

Key Responsibilities

• Coordinate with external vendors to conduct application security/penetration tests of Income internal/external web, mobile and web service applications, leveraging both manual techniques as well as automated tools in order to uncover and report security vulnerabilities that exist and liaising with systems & applications owners on follow up actions.
• Perform vulnerability scanning/discovery, tracking of remediation SLA and vulnerability fix verification in support of the remediation
• Plan and scope the internal Red Teaming program to conduct red teaming exercises and execute adversarial simulations mimicking real-world threat actors (APTs, insider threats, etc.) against Income environment using tools and manual techniques.
• Conduct compliance audit on Income Systems and Devices hardening standards.
• Perform risk assessment and recommend mitigations on vulnerability findings when remediation is not possible.
• Administer security tools and service providers.
• Support the running of bug bounty and vulnerability disclosure programs.
• Conduct meetings to communicate the findings and implications to stakeholders and track remediation status and outcomes.
• Undertake other projects and tasks that may be assigned by management.

Qualifications

• Bachelor's Degree with more than 5 years of experience in technology, information or cyber risk management, information security or enterprise architecture.
• Minimum of three years years of experience in offensive security (Red Teaming, Penetration Testing, or related fields).
• Minimum of two years direct information security experience in penetration testing, vulnerability assessment, threat hunting, red teaming or similar roles.
• Strong background in application development, web application technologies and architectures, application security testing or vulnerability assessment.
• Familiar with penetration testing steps, methods, procedures, and excellent in using penetration testing tools.
• Familiar with attack techniques and methods, common security vulnerabilities and threats of network and application systems, and competent in identifying and evaluating these vulnerabilities and threats with existing tools.
• Equipped with programming skills in Java, .NET or Python.
• Relevant industry certifications such as CEH, OSCP, OSCE, GPEN, GWAPT, CREST CRT certifications is preferred.

Competencies

• Hands-on experience on vulnerability assessment tools (Preferably Tenable and others such as Qualys, Rapid7).
• Working knowledge on industry standard scoring models such as CVSS.
• Working knowledge on SAST, DAST, IAST, SCA and DevSecOps.
• Familiarity with penetration testing techniques (eg web application proxies, packet capture analysis software, browser extensions, penetration testing Linux distributions, static source code analyzers, SoapUI, etc).
• Good understanding of adversary tactics, techniques, and procedures (TTPs), such as those outlined by MITRE ATT&CK.
• Good understanding of offensive security tools (e.g., Cobalt Strike, Metasploit, Burp Suite, BloodHound, Mimikatz).
• Good written skills and able to effectively communicate security and risk-related concepts to technical and non-technical audiences.
• Work well under pressure and demonstrate the ability to meet tight deadlines.
• Able to work independently and in a team-oriented, collaborative environment.

Position : Executive Assistant

Working Location : Suntec Tower
Working Day : 5 Days | 9 AM – 6 PM
Salary Budget : Junior :$4,000 - $5,000 + AWS (No VB) / Senior : $5,000 - $6,800+ AWS (No VB)

** Family Office Environment in managing fund, investment and charity from the budget given**

( no Progression in Career)

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Ideal candidate from trust consultancy firm, law firm, banking industry or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
• Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

Tan Jia Jun | REG No: R23112681
The Supreme HR Advisory Pte Ltd | EA No: 14C7279

1. Chinatown - Collectible coins / Gift
2. Funan Mall - Stationary shop
3. Bugis - Clothing (Modest Fashion)
4. Changi Airport - Clothing (Modest Fashion)
5. Pasir Panjang - Luxury Watches
6. Bugis / Little India / Serangoon - Jewellery retail
7. Bukit Panjang - Optical shop
8. Tuas area (Company transport at Choa chu Kang) - Minimarket / grocery store

• Working Hours: 44 hours shift
• Full time Perm role
• Able to work on weekend / PH due to retail job nature

Ho Ming Jie (Edmund) Reg No: R1987094

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Responsibilities:

Program Management:

• Develop, implement, and oversee CoC programs and services.
• Monitor and evaluate program performance to ensure objectives are met.

Collaboration:

• Foster partnerships with healthcare providers, social service agencies, and community organizations.
• Facilitate communication and coordination among stakeholders to enhance service delivery.

Data Management:

• Maintain accurate records and data related to program activities and outcomes.
• Use data to inform program improvements and ensure compliance with quarterly reporting requirements.

Outreach and Engagement:

• Conduct outreach activities to promote CoC programs within the community.
• Engage community members and stakeholders to understand their needs and gather feedback.

Compliance and Quality Assurance:

• Ensure all programs comply with relevant regulations and organizational standards.
• Implement quality assurance processes to maintain high standards of service delivery.

Requirements:

• Minimum Diploma in Social Work, Public Health, Healthcare Administration, or a related field.
• 3-5 years of experience in program coordination or management within healthcare or social services.
• Experience with community-based care programs is highly desirable.
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Ability to work collaboratively with diverse groups.
• Knowledge of regulatory requirements related
• Demonstrates empathy and a strong commitment to community service.
• Ability to work independently and take initiative.
• Strong problem-solving skills and the ability to adapt to changing circumstances.
• High level of integrity and professionalism.

Work Location: Bukit Batok

Interested applicants are to submit their resume to [email protected]. Please visit www.fycs.org for more details.

Reporting to Contracts & Compliance (HOD), the C&C Senior Executive/ Assistant Manager is responsible for Contracts Review, Negotiation, and Compliance matters in the Research Division.

Main Responsibilities:

1. Oversee and Manage C&C unit

• Track and manage legal agreements, and maintain legal agreement database,
• Facilitate the negotiation and execution of legal agreements,
• Provide support to facilitate the training and guiding of staff on compliance (HBRA & PDPA),
• Act as check points for compliance (HBRA, PDPA) requirements by sighting compliance related approval documentation where necessary,
• Provide guidance to C&C unit junior staff,
• Improve contracts review workflow,
• Coordinate with CTE-CTO and LCDG (other contract teams in NCCS)
• Update and manage C&C policy.

2. Intellectual Property (IP) Management & Revenue

• Coordinate with SingHealth Intellectual Property (SHIP) unit for paperwork involving IP filing
• Track and monitor revenue from commercialised IP agreements.

3. Research Admin

• Broadcasting research related events to the research community on campus; provides administrative support for research events hosted by NCCS,
• Support HBRA and PDPA compliance matters (e.g. broadcast updates to NCCS stakeholders),
• Organise, coordinate and collate Research Metrics Info for submission to Office of Research, SingHealth (translational funding, IP and licensing indicatros)
• Support with KPIs collation for NMRC Centre Grant

Requirements:

• Bachelor of Science degree with a keen interest in contracts review, compliance & governance, and research administration.
• Must possess a flair for writing and a good command of English to handle minutes and draft policy papers/ presentation slides
• Excellent oral and presentation skills for effective communication with PIs, clinicians & peers in other departments
• Must be IT savvy and able to navigate through standard software applications and databases
• Familiar with HBRA and PDPA regulations
• Experience in reviewing contracts
• Must be meticulous and have good organisational skills to create / maintain detailed records.
• Independent worker with a strong sense of initiative

Marketing Strategy Development:

• Collaborate with the marketing team and other departments to develop and implement marketing strategies aligned with business goals.
• Conduct market research to identify trends, customer needs, and competitor activities.

Video Content Creation:

• Plan, script, and produce engaging video content together with the team for various marketing channels, including social media, website, and email campaigns.
• Collaborate with creative teams, videographers, and editors to ensure high-quality production.

Social Media Management:

• Manage and grow social media accounts by creating and curating content, engaging with followers, and monitoring social media trends.
• Develop and implement social media campaigns to increase brand awareness and drive customer engagement.

Content Marketing:

• Develop and execute content marketing strategies to attract and retain customers.
• Create blog posts, articles, and other written content to enhance the brand's online presence.

Campaign Planning and Execution:

• Plan and execute marketing campaigns, including promotions, product launches, and special events.
• Monitor campaign performance and adjust strategies to optimize results.

Analytics and Reporting:

• Utilize analytics tools to track and analyze the performance of marketing efforts.
• Provide regular reports on key performance indicators (KPIs) and make data-driven recommendations for improvement.

Collaboration and Coordination:

• Work closely with cross-functional teams, including sales, product development, and customer service, to ensure cohesive marketing efforts.
• Coordinate with external vendors, agencies, and partners as needed.

Budget Management:

• Assist in developing and managing the marketing budget.
• Monitor expenses and ensure cost-effective strategies.

Stay Informed:

• Stay updated on industry trends, new technologies, and marketing best practices.
• Attend relevant conferences, workshops, and training sessions.

Marketing Strategy Development:

• Collaborate with the marketing team and other departments to develop and implement marketing strategies aligned with business goals.
• Conduct market research to identify trends, customer needs, and competitor activities.

Video Content Creation:

• Plan, script, and produce engaging video content together with the team for various marketing channels, including social media, website, and email campaigns.
• Collaborate with creative teams, videographers, and editors to ensure high-quality production.

Social Media Management:

• Manage and grow social media accounts by creating and curating content, engaging with followers, and monitoring social media trends.
• Develop and implement social media campaigns to increase brand awareness and drive customer engagement.

Content Marketing:

• Develop and execute content marketing strategies to attract and retain customers.
• Create blog posts, articles, and other written content to enhance the brand's online presence.

Campaign Planning and Execution:

• Plan and execute marketing campaigns, including promotions, product launches, and special events.
• Monitor campaign performance and adjust strategies to optimize results.

Analytics and Reporting:

• Utilize analytics tools to track and analyze the performance of marketing efforts.
• Provide regular reports on key performance indicators (KPIs) and make data-driven recommendations for improvement.

Collaboration and Coordination:

• Work closely with cross-functional teams, including sales, product development, and customer service, to ensure cohesive marketing efforts.
• Coordinate with external vendors, agencies, and partners as needed.

Budget Management:

• Assist in developing and managing the marketing budget.
• Monitor expenses and ensure cost-effective strategies.

Others:

• Highly motivated and experiences in Mass Communication or FMCG Industry
• 5days work week. Able to commit if require to work beyond required hours / workday
• Renumeration base on work experiences with 14days annual leaves and others benefits upon confirmation

Reports to the Centre Manager with specific responsibilities for the efficient and smooth operation of all matters relating to the maintenance, security and management of the Building.

Responsibilities:

• General administration of all building works/service contracts, carpark management, security and fire protection system.
• Oversee all aspects of common areas defects, repairs & maintenance matters, plumbing, sanitary, carpark and fire & security matters.
• Planning and implementation of building maintenance programmes such as preventive, corrective maintenance, inspection schedules and programmes relating to security.
• Prepare cost estimates, work specifications, invite quotations and follow up on various repairs and maintenance work in the Building.
• Supervise building works carried out by maintenance staff and service contractors, ensure that all works comply with specifications and statutory requirement, and initiate actions against defaulting contractors when needed.
• Conduct regular inspections of all common areas, public walkways, building surrounding facade, etc. and institute remedial action including following up on outstanding works.
• Build and maintain relationships tenants and occupiers, attend to their feedbacks and complaints.
• Liaison with government authorities/ statutory boards, architects, engineers and other divisions on matters relating to management, security and maintenance of the Building.
• Assist in preparation of budget forecast, meeting materials, minutes of meeting, various reports timely and accurately.
• Check all safety equipment, work method and procedures regularly; ensure proper control/record of keys movement and take necessary action to rectify any unsafe situations, and enhance the security in the Building.
• Attend to emergencies in Building and any other duties assigned to you from time to time.

Job Requirements:

• Diploma or Degree in Building / Facilities / Property Management / Engineering or relevant discipline.
• Minimum 2-3 years’ (for Senior Executive) / 3-5 years' (for Assistant Manager) experience in similar role.
• Strong verbal and written communication skills to front and manage all levels of tenants or landlord.
• Dynamic, resourceful, self-motivated, able to work independently as well as in a team.
• Commercial / Retail / Industrial building experience will be a strong advantage
• Candidates with more years of relevant experience may be considered for Senior Executive position.
• Open to work 5.5 day.

Interested candidates, please submit your application with resume including the following information:

1. Last drawn/ Current salary
2. Expected salary
3. Notice Period

Our client a freight forwarding company established in China with 11 strong years of market presence. They specialize in e-commerce and traditional freight, handling about 15,000 tons of airfreight per month.

The ideal candidate is adaptable and skilled at prioritizing tasks in a fast-paced environment. This role requires a meticulous individual with excellent communication skills, a knack for problem-solving, and the ability to handle confidential information with discretion.

Responsibilities:

• Manage and maintain the executive team's calendars, schedule appointments, and arrange meetings.
• Coordinate travel arrangements, including flight bookings, accommodation, and itinerary preparation.
• Prepare and organize materials for meetings, presentations, and conferences.
• Draft, review, and manage correspondence, reports, and documentation on behalf of the executive team.
• Handle day-to-day administrative functions, including filing, data entry, and document management.
• Manage expenses and handle budgeting tasks for the executive team.
• Oversee the office supply inventory and ensure the office is well-maintained and fully stocked.
• Act as a liaison between the executive team and internal/external stakeholders.
• Assist in drafting internal and external communications and correspondence.
• Facilitate efficient communication within the team and ensure timely responses to emails and messages.
• Support the executive team in planning and executing special projects and company initiatives.
• Track progress on various projects, ensuring deadlines are met and key deliverables are completed.
• Conduct research and prepare reports as required by the executives.

Requirements:

• Bachelor’s degree in business administration, Communications, or a related field preferred.
• Experience: Minimum of 3 years of experience as an executive assistant or in a similar role preferably in a multinational organization.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Highly organized, with a keen attention to detail.
• Ability to manage multiple tasks, prioritize workload, and meet deadlines.
• Discretion and confidentiality in handling sensitive information.

By sending your job resume to us, it shall be deemed that you have agreed and hereby give your consent to Merries Employment LLP in collecting, using and/ or disclosing your personal data for the purpose of accessing and processing your job application and/ or for future job opportunities within Merries and/ or with the client(s) of Merries. If you wish to withdraw your consent, please notify us.

We regret to inform only shortlisted candidates will be notified.

Merries Employment LLP

EA Licence No: 14C7362

Posting Personnel: Kong Fong Ting
EA Personnel Registration No: R1987853

Job Description:

• Data entry, invoicing and filings
• Handle partial set of account (AP,AR, GL, Accts Reconciliation)
• Key in all accounting transactions into accounting system
• Assist in preparing quarterly GST report
• Assist in preparing weekly and monthly reports
• Assist in monthly payroll and manage timesheet & leave records
• Assist in managing road tax and insurance renewals
• Perform any other related duties as assigned
• Handle general administrative work and ad hoc duties

Job Requirements:

• Candidate must possess at least Diploma in Accountancy/Finance. Otherwise, 2-3 years of relevant working experience is accepted
• Possess a willing-to-learn and proactive attitude
• Must be able to work independently and be resourceful
• Well organized with excellent time management, computer and communication skills
• Proficient in MS Office application
• Knowledge of XERO Accounting will be an advantage
• Preferable for candidate to start work immediately
• We regret only shortlisted candidates will be notified

Working Hours:

• Monday to Friday 8.30am to 6pm (Including of 1 hour of lunch break)
• Saturday (Alternate) 8.30am to 1pm

About Elder Education Department:

The Department provides a gamut of active ageing programmes that reaches out to seniors in the community. To encourage seniors to maintain active lifestyles, the department offers a wide variety of programmes to promote lifelong learning, healthy living, social networking and inter-generational bonding. Their efforts to encourage seniors to adopt digital technology is a key thrust to give seniors more options – in the way they receive information and how they communicate with others. The department believes that learning never stops.

Responsibilities:

• Manage and organise in-venue/online courses for seniors
• Handle course enquiries and registration
• Logistics preparation
• Provide administrative support
• Other duties as assigned

Requirements:

• A Level / Diploma Holder
• Strong communication skills
• IT savvy
• Experience in coordinating and recruitment work preferred
• Able to multi-task & work independently with minimum supervision
• This role will need to manage both English and Mandarin courses. Proficiency in English and Mandarin is essential.
• This position is on contract basis

Work Location: Tiong Bahru

Interested applicants are to submit their resume to [email protected]. Please visit www.fycs.org for more details.

The Company

Our client, a leading company in the Financial Services sector, is seeking to hire an Executive Assistant to manage both secretarial and administrative responsibilities.

The Role

The successful candidate will provide essential secretarial support to a team of managers. Key duties will include travel arrangement, handling visa applications, managing expense claims, overseeing calendar scheduling, managing email correspondence, and coordinating meeting room bookings. In addition, this role will support office administration, including ordering office supplies, organizing annual office events, and assisting with any ad-hoc tasks as needed.

Your Profile

To be considered for this role, candidates should have a minimum of 5 years of relevant experience. Proficiency in Microsoft Office is required, and the ideal candidate will be a collaborative team player with strong interpersonal and communication skills. Attention to detail, excellent time management, flexibility, and the ability to multitask are essential traits for success in this role.

Apply Today

Please send your resume, in WORD format only and quote reference number Ref No SK13126753, by clicking the apply button. Please note that only short-listed candidates will be contacted.

Robert Half International Pte Ltd. Co. Registration no.: 200612189E | EA Licence no.: 07C5595 | Susan Koh EA Registration no.: R1107882

Teeth. Q Dental Surgeons @ Hougang Green is seeking to hire a clinic executive for its clinic operations.

Responsibilities

• Carrying out important frontline duties such as patient registration, appointment scheduling and payment collection
• Providing good support and service to ensure smooth and efficient patient flow in the clinic
• Preparing the treatment room and assisting the dentist during treatment
• Maintaining clinic equipment, instruments and materials in good order
• Having a good standard of infection control
• Performing basic dental laboratory works

Requirements

• Singaporeans (SC) / SPR / Long Term Visit Pass (LTVP) holders / Dependant's Pass (DP) holders
• Minimum 'N' / 'O' Levels or equivalent
• Having a good sense of responsibility
• Being able to be a team player - good communication and interpersonal skills
• Experience in Dental Assisting: minimum 1 year
• Having a positive attitude!

Interested candidates, please kindly email your resume to: [email protected]

Email: [email protected]

Website: https://teethq.com

Teeth. Q Dental Surgeons @ Hougang Green

21 Hougang Street 51

#01-21

Hougang Green Shopping Mall

Singapore 538719

(the clinic is located next to the 7-11)

We regret that only shortlisted applicants will be notified. Thank you.

• Developing and directing organizational strategy.
• Drafting organizational policies and philosophies.
• Overseeing day-to-day business activities.
• Conducting performance reviews.
• Preparing comprehensive budgets.
• Reporting on revenue and expenditure.
• Engaging with community groups.
• Creating sound business plans.
• Coaching department heads.
• Overseeing financial accounts.

Job Description:

1. Schedule and assign specific duties/roles to cleaners and lead team members to perform cleaning activities. Ensure cleaners adhere to the cleaning standard and procedures.

2. Experience in operating cleaning machines such as scrubbers, hi-jet, etc.; and providing training to cleaners when necessary.

3. Control and monitor the usage of cleaning materials to avoid or minimize waste and/or misuse.

4. Daily report to operations manager on the job site situation

5. Help operations manager and be the first contact person to handle any complaints and feedback from Clients.

6. Any other duties assigned by operations manager.

Job Requirements:

1. At least 2 years' experience in a similar role in the cleaning sector.

2. Hardworking attitude, able to work at height and move 20 Kgs of weight.

3. Able to work overtime including weekends and public holidays; willing to alternate between Night and Day shift when required.

4. Will and able to work at island-wide locations at short notice.

5. Able to use simple Office Software and willing to undertake paperwork duties as well.

6. Good attitude and hard work. Must be physically fit.

7. Long hour standing jobs.

8. Can communicate in English & Mandarin.

Job Description:

1. Schedule and assign specific duties/roles to cleaners and lead team members to perform cleaning activities. Ensure cleaners adhere to the cleaning standard and procedures.

2. Experience in operating cleaning machines such as scrubbers, hi-jet, etc.; and providing training to cleaners when necessary.

3. Control and monitor the usage of cleaning materials to avoid or minimize waste and/or misuse.

4. Daily report to operations manager on the job site situation

5. Help operations manager and be the first contact person to handle any complaints and feedback from Clients.

6. Any other duties assigned by operations manager.

Job Requirements:

1. At least 2 years' experience in a similar role in the cleaning sector.

2. Hardworking attitude, able to work at height and move 20 Kgs of weight.

3. Able to work overtime including weekends and public holidays; willing to alternate between Night and Day shift when required.

4. I am willing and able to work at island-wide locations at short notice.

5. Able to use simple Office Software and willing to undertake paperwork duties as well.

6. Good attitude and hard work. Must be physically fit.

7. Long hour standing jobs.

8. Can communicate in English

Who We Are

At OKX, we believe that the future will be reshaped by Crypto, ultimately contributing to every individual's freedom. OKX began as a crypto exchange giving millions of people access to crypto trading and over time becoming among the largest platforms in the world. In recent years, we have developed one of the most connected Web3 wallets used by millions to access decentralized crypto applications (dApps). OKX is a trusted brand by hundreds of large institutions seeking access to crypto markets on a reliable platform that seamlessly connects with global banking and payments. In the last year, OKX has expanded into new markets including Australia, Brazil, Netherlands, Singapore and Turkey, with plans to launch in the US, Belgium and the UAE.

We are deeply committed to shaping a fairer, more transparent and accessible society through blockchain technology. This is why we publish proof of reserves monthly, and continue to ship new innovative security features.

About The Opportunity

OKX is seeking an Executive Assistant to support our Group CEO.

This role is ideal for a dynamic, intelligent and highly organized individual who excels in meticulously managing details and consistently striving to get things done.

If you have a passion for the crypto/web3 industry and demonstrate proficiency in both English and Chinese (Mandarin), this presents an exceptional opportunity for you to thrive.

What You’ll Be Doing

In this role, your day will consist of managing and prioritizing a steady stream of requests, meetings, trips, and anticipating how our CEO wants these priorities to be handled. To succeed, you'll need to balance the needs and requirements of multiple stakeholders and be ready to pitch in wherever necessary.

Your key responsibilities include:

• Support to the CEOManage the CEO's daily schedule, including vetting, prioritizing, and providing recommendations
  Short-term and long-term project management for the CEO and other members of the executive team
  Facilitate client receptions and ensure a seamless experience for VIP guests
  Assist CEO in conducting town hall meetings, facilitate management and strategy meetings
  Help arrange CEO's domestic and international travel
  
• CEO Office Department ManagementPrepare and review documents, reports, and presentations for executive meetings
  Assist in performance assessments and reviews for the CEO's office team members
  Organize team-building activities and manage departmental events
  Assist in budget management and financial reporting related to the CEO's office
  

What We Look For In You

• Bachelor's degree or equivalent experience from a reputable institution is highly regarded
• Executive Support Experience: 2+ years of supporting C-Level executives
• Proactive and Adaptable: Track record of taking initiative and navigate through ambiguity and fast paced industry
• Strong Communication: Exceptional written and verbal communication skills
• Tech Proficiency: High proficiency in collaborative software, Microsoft Office, and a readiness to embrace new tools
• Time Zone & Travel Flexibility: Able to provide timely support across multiple time zones and travel as needed
• Proficiency in both English and Mandarin is mandatory

Perks & Benefits

• Competitive total compensation package
• L&D programs and education subsidy for employees' growth and development
• Various team building programs and company events
• Wellness and meal allowances
• Comprehensive healthcare schemes for employees and dependants
• More that we love to tell you along the process!