Job Title: Executive Assistant to CEO/COO and Office Coordinator

Job Overview: We are seeking a highly organized, proactive, and detail-oriented individual to serve as the Executive Assistant to the CEO and COO, while also taking on the role of Office Coordinator. This hybrid role will provide critical administrative support to the leadership team while ensuring the efficient operation of the office environment. The ideal candidate will have strong communication skills, the ability to multitask, and a passion for delivering excellent service.

This position is based in Singapore and reports to the COO.

Key Responsibilities:

Executive Assistant to CEO/COO:

• Calendar & Schedule Management - Manage and organize complex calendars for the CEO and COO, including scheduling meetings, appointments, and conference calls.
• Meeting & Event Coordination - Manage all logistics related to meetings, including location, catering, AV equipment, and meeting agendas.
• Travel Coordination - Book flights, accommodations, and transportation for the CEO and COO, ensuring all arrangements align with company policies and are cost-effective.
• Expense reconciliation - Prepare and submit expense reports for travel and other business-related expenditures.
• Communication & Liaison - Serve as the primary point of contact between the CEO, COO, and internal/external stakeholders.
• Project Assistance - Assist in planning and executing internal projects by coordinating tasks, tracking milestones, and ensuring deadlines are met.
• Alternate HR support

Office Coordinator:

• Oversee the daily operations of the office, ensuring it runs smoothly and efficiently.
• Provide administrative support to the leadership team and staff, including organizing files, managing data, and preparing reports.
• Organize and coordinate company events, including team-building activities, office celebrations, and other employee-related events.
• Handle office supplies, equipment, and vendor relationships, including ordering supplies and managing maintenance schedules.
• Ensure the office environment is organized, clean, and conducive to a productive work environment.
• Required Qualifications:
• Proven experience as an Executive Assistant, Office Coordinator, or similar role, ideally supporting senior executives (CEO/COO).
• Experience managing travel and complex calendars for senior executives.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Excellent communication skills (written and verbal).
• High level of professionalism and discretion with confidential information.
• Proactive, independent, and strong problem-solving skills.
• Strong interpersonal skills and ability to collaborate across teams.
• Background in office management, event coordination, or project management.

JOB RESPONSIBILITIES

• Daily cleaning vacuuming, clearing of rubbish, polishing of floor & wiping of windows and tables
• Prepare & serve beverages/refreshments to customers or visitors if required.
• Remove and throw unwanted food left in the fridge or articles at common areas, etc.
• Any other task as assigned

Job Description:

· Assist to preparation of daily operation such as issue Invoices, Delivery Order & etc.

· Must be familiar with Microsoft office (word/ excel), outlook & etc.

· Assist to handle phone calls, email and inquiries.

· Provide assistance and ad-hoc duties that may be assigned whenever necessary.

Job Requirement:

· Candidate must possess at least an "O" Level or equivalent.

· Good attitude and willing to learn.

· Working hours: 9am to 6pm, 5day work week.

Kindly email resume to [email protected]

Job Description

As a Clinic Assistant, you will be responsible for managing the clinic's day-to-day operations to ensure it is clean, organized and welcoming for patients and medical staff.

Job Requirement

· Perform general administrative duties assigned by the Clinic Supervisor or Managers, including:

o Patient registration

o Record medical history

o Dispense medication

o Schedule appointments

o Reconcile daily monetary transactions

o Update medical billings & invoices

o Monthly stock-take of drugs & consumables

· Assist and chaperone doctors during physical examinations

· Prepare and stock examination rooms with necessary supplies. Restock supplies as and when require

· Communicate effectively with patients to address their concerns

· Adhere to all clinic policies, procedures, and safety protocols

· Willing to work shifts (morning / afternoon / night shift)

· Willing to cover duties in other clinics own by the parent company

Skills and Knowledge

· Minimum GCE “O” Level or higher; prior healthcare experience is an advantage, but not required as training will be provided

· Strong interpersonal and communication skills, with a commitment to delivering high-quality patient care

· Excellent attention to detail and organisational skills

· Basic knowledge of medical procedures and equipment used in clinical setup

· Ability to work in a dynamic and fast-paced environment

· Proficiency in Mandarin is essential for effective communication with Chinese-speaking patients.

NOTE: Only shortlisted candidates will be contacted

Job Responsibilities

• Generate monthly rental invoices.
• Process rental collections.
• Process & prepare GIRO payment processing.
• Maintaining simple accounts.
• Check balances & daily emails.
• Proficient in Microsoft Office applications.
• Perform general clerical and other ad-hoc duties.

Job Requirements

• At least Diploma in accounting, LCCI qualification in accounting or equivalent
• At least 1-2 years working experience in similar role.
• Computer literate and proficient in MS Office especially Excel
• Good interpersonal and time management skills
• Meticulous with good analytical skills
• Full training will be provided

Interested applicants are invited to send your updated resume in MS Word format. We regret that only shortlisted applicants will be notified.

Please include the following in your resume:
(1) Last drawn & expected salary
(2) Reason for leaving last employment

The Assistant supervisors should relayinformation quickly, articulately, efficiently andthoroughly, so that employees are kept abreastof all relevant information and understandwhat's expected of them at all times.

1. In-Charge of Closing and Opening.

2. Knowledge in Cash-In Cash-Out, Cash RegisterMachine.

3. Making Traditional Coffee, Tea, Beverages.

4. Serving Drinks and Foods.

5. Able to Work Long Hours, Standing LongHours.

6. Can Communicate, Work, Train Staff.

7. Ensure Workplace is Clean and Hygiene at allthe Time.

8. Ensure Stocks is enough for Daily Operations.

9. Assisting with other administrative tasks,when required.

JOB REQUIREMENTS

1. At least 5-10 years of relevant experience inthis related fields is required.

2. Excellent verbal and written communicationinterpersonal skills.

3. Good work ethics ability to multitask & workefficiently under pressure.

4. Able to work in a fast-paced environment.

Job Overview

We are hiring a Warehouse Assistant for our esteemed client, a global leader in high-performance connectivity solutions. Join a dynamic team and contribute to innovative technologies that power data centres and networks worldwide. Be a part of building a smarter, connected future!

As a Warehouse Assistant, you’ll play a vital role in ensuring smooth operations in our fast-paced supply chain environment. This position offers an opportunity to contribute to cutting-edge solutions in the optical communication industry, helping to build a more efficiently connected world.

Responsibilities

• Responsible for independently implementing standardized operations according to SOP and 6S standards, and guiding subordinates to complete orders on time to ensure delivery of orders
• Responsible for dealing with problems in the delivery process, proactively reporting and timely obtaining solutions in case of problems that cannot be solved independently to ensure the timely flow of orders
• Responsible for completing all kinds of orders in and out of the warehouse and delivery work on time, familiar with all kinds of operation requirements, and regularly summarize and classify the delivery situation, abnormal orders and other data, and timely feedback
• Responsible for following up the progress of maintenance orders, sorting out and filing and handing over documents, and organizing inventory counting
• Responsible for the daily work system optimization requirements, solve abnormal problems, optimize work efficiency
• Responsible for 6S management on site and assist the person in charge

Responsibilities:

• Maintaining employees' personal file and timely and accurate update of employment database and manage HR documents and filling
• Maintaining and update employee’s personal files, leaves and payroll system.
• Creating and distributing documents
• Preparation and process staffs’ claims and reimbursement.
• Full spectrum of HR function.
• Processing payroll, maintain leaves record and overtime claims record
• Other ad-hoc and administrative support to the department within the group of company.

Requirements:

• Diploma in HRM or
• Minimum 1 year of relevant experience
• Well-versed with the Employment Act
• Meticulous, detail oriented
• Able to work independently

Kindly include the following in your resume:

• Last drawn salary
• Expected salary

Job Description

We are seeking a reliable and detail-oriented Warehouse Assistant to support the efficient operation of our warehouse. The role involves handling, organizing, and maintaining inventory while ensuring timely and accurate delivery of goods.

Duties and Responsibilities

• Receive, unload, and organize incoming shipments.
• Inspect goods for damages or discrepancies and report issues promptly.
• Perform regular stock checks and maintain accurate inventory records.
• Pick, pack, and prepare orders for dispatch in accordance with company standards.
• Label and organize shipments for delivery or storage.
• Keep the warehouse clean, organized, and free of safety hazards.
• Arrange stock in designated areas for accessibility and space efficiency.
• Communicate effectively with other departments regarding stock levels and order updates.

Job description:

• Assist in the design, development, and testing of engineering projects under the supervision of a Senior Engineer.
• Conduct preliminary surveys and collect data for project planning.
• Prepare engineering plans, drawings, and specifications using CAD software.
• Perform regular inspections of equipment and ensure maintenance schedules are followed.
• Collaborate with other engineers and technicians to troubleshoot and solve technical issues.
• Monitor project progress and ensure adherence to safety standards and regulations.
• Maintain detailed reports and documentation related to projects.

Requirements:

• Diploma in Engineering (preferably in Precision Engineering).
• Strong analytical and problem-solving skills.
• Practical experience with CAD software.
• Ability to work collaboratively in a team environment.
• Good communication and organizational skills.

About Allkin

Founded in 1978 as Singapore's first family service centre, Allkin Singapore (formerly known as AMKFSC Community Services) is a leading community-driven social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.

Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, pursue a brighter future, and inspire others to do the same. Today, Allkin uplifts and journeys with diverse communities such as children, youths, families, and seniors at close to 40 touchpoints across Singapore.

The Operations Assistant is responsible for supporting daily shelter operations and handling essential administrative tasks across two shelter locations. Key responsibilities include overseeing tenant intake and discharge, addressing tenant issues, and ensuring compliance with shelter rules. The role also involves coordinating vendor services, managing supply inventory, processing invoices, and tracking expenses.

Roles & Responsibilities:

Operational Administration:

• Support the daily operations of the shelter.
• Organize and schedule vendor appointments, deliveries, and essential services.
• Prepare essential documents, including notifications, warning letters, incident reports, and meeting minutes.
• Manage inventory for operational supplies.
• Assist with submission and follow-up of procurement processes.

Shelter Operations:

• Help maintain the shelter premises by liaising with vendors for repairs and maintenance.
• Manage tenant intake and discharge processes.
• Address to shelter operations requests.
• Assist in resolving tenant conflicts or issues.
• Conduct routine checks on shelter units and enforce rules and regulations.
• Oversee vendor activities, ensuring quality service.

Finance Administration:

• Process invoices and purchase orders.
• Track monthly expenditures required for shelter operations.

Candidate Profile:

• Female candidate required to conduct routine checks in female-occupied units.
• O-level, ITE, or Diploma in any discipline.
• Comfortable traveling between work locations and occasionally working at different work hours.
• Proficient in MS Office (especially Word and Excel).
• Good time management, organizational, and multi-tasking skills.
• Attention to detail and problem-solving abilities.
• Proficient verbal and written communication skills.

Job Description – Sales assistant

1. Assist the CEO and Director of the company in responding to emails from the customer
2. Assist in sales by generating and following up on business leads
3. Identify potential customers, reach out to them with business proposal etc
4. Follow-up via emails and phone calls and assist with enquiries
5. Support client acquisition and retention by understanding customer requirements
6. Work closely with the Sales Support team in a fast-paced environment to execute sales activities
7. Technical knowledge of telecommunication equipment or IT will be an added advantage
8. Performing administrative tasks such as filing, data entry and answering phone calls
9. Has to be driven, resourceful and collaborative
10. Fresh graduate or Diploma holder is preferable. Degree in electrical or electronics will be an added advantage
11. Has to have the right attitude to learn and support
12. No specific technical knowledge or skill is expected in this role

Key Responsibilities:

• General Cleaning: Sweep, mop, and vacuum floors, including office spaces, hallways, lift and restrooms.
• Trash Disposal: Empty trash bins and recycling containers regularly and ensure proper disposal in designated areas.
• Surface Cleaning: Dust and wipe down desks, office furniture, and countertops to maintain cleanliness and hygiene.
• Toilet Cleaning: Clean and sanitize restrooms, including sinks, toilets, mirrors, and floors. Restock necessary supplies like soap, paper towels, and toilet paper.
• Pantry Maintenance: Clean and sanitize Pantry areas, including countertops, sinks, and appliances (e.g., microwave, refrigerator).
• Window Cleaning: Clean windows and glass surfaces to ensure clarity and prevent streaks.
• Organizing: Ensure that common areas are organized and free of clutter, including waiting areas, meeting rooms, and hallways.
• Inventory Management: Keep track of cleaning supplies and inform management when new supplies are needed.
• Health & Safety Compliance: Follow all health and safety regulations while handling cleaning chemicals and equipment.
• Any other ad-hoc tasks and duties assigned by reporting manager and/or management

Job Requirements:

• Any experience as a cleaner or janitor, preferably in an office environment.
• Knowledge of cleaning chemicals and supplies, and ability to use them safely and efficiently.
• Ability to work independently and manage time effectively.
• Strong attention to detail and ability to maintain high standards of cleanliness.
• Physical ability to perform cleaning tasks, including lifting, bending, and standing for extended periods.
• Good communication skills and a professional demeanour.

Key Responsibilities:

1. Food Preparation:Assist with basic food preparation tasks such as chopping vegetables, preparing salads, and portioning ingredients.
   Follow specific instructions from chefs for more complex preparation tasks.
   
2. Cleaning and Maintenance:Regularly clean and sanitize all kitchen surfaces, equipment, and tools.
   Promptly and thoroughly wash dishes, utensils, pots, and pans.
   Maintain cleanliness in storage areas, including refrigerators and the pantry.
   
3. Stock Management:Help organize and stock kitchen supplies and ingredients.
   Monitor inventory levels and inform the kitchen manager of any shortages or expired items.
   
4. Support Kitchen Operations:Assist in the plating and presentation of dishes during service times.
   Help keep kitchen workstations organized and clean.
   Perform additional tasks as required by kitchen staff or management.
   
5. Health and Safety Compliance:Adhere to all health and safety regulations and guidelines in the kitchen.
   Ensure proper handling and storage of food to prevent contamination.
   Report any safety hazards or equipment malfunctions to the Head Chef or Kitchen Manager immediately.
   

Requirements:

• Experience: Previous experience in a kitchen or food service environment is beneficial but not mandatory.
• Skills:Basic understanding of food preparation and kitchen hygiene.
  Ability to follow instructions and work as part of a team.
  Strong organizational skills and attention to detail.
  Physical stamina to handle long hours of standing, lifting, and moving items.
  
• Personal Attributes:Reliability and punctuality with a strong work ethic.
  Adaptability to changing demands in a fast-paced environment.
  Commitment to maintaining high hygiene and sanitation standards.
  Positive attitude and ability to work cooperatively with team members.
  

How to Apply:

Interested candidates should submit your resume and a cover letter detailing your relevant experience and motivation for applying to [email protected] or WhatsApp 98620979.

Job Description

• To assist in the daily function of an Architect in design; design development and administration of the Architectural projects.
• Assist the Architect in Concept and Schematic design stage including research; conceptualizing; presentation and design development of architectural projects.
• Assist the Architect in production of drawing for onward submission to Authority, and procurement of Contractor.
• Submit and obtain required Authority Approval under supervision of the Architect.
• Assist the Architect in administration of construction projects leading to its completion.

Job Requirements

• Able to work independently
• Well versed with AutoCAD
• Knowledge of Sketchup/ REVIT a strong advantage
• Good working attitude, proactive and hardworking.
• Good command of English

Please send your CV & portfolio to [email protected] if you are interested in the position. Thank you!

Your Role on Our Journey

As an Accounts Assistant, you will be at the forefront of maintaining financial accuracy and supporting our accounting operations. Your primary focus will be on managing accounts payable processes, performing reconciliations, and collaborating with various departments to ensure seamless financial transactions. Your meticulous attention to detail and ability to meet deadlines will help drive our continued success.

Your Day-to-Day Adventures

• Process and review invoices, payments, and expense claims accurately and in a timely manner.
• Ensure proper documentation and authorization of payments in line with company policies and relevant regulations.
• Perform regular reconciliation of accounts payable, supplier statements, and bank accounts to maintain data accuracy and integrity.
• Respond promptly to supplier and internal inquiries related to accounts payable matters, resolving discrepancies and providing support where needed.
• Collaborate with cross-functional teams to ensure efficient and smooth financial workflows.
• Assist in month-end closing activities by preparing relevant reports and documentation, contributing to overall financial accuracy and compliance.

What Makes You a Perfect Fit

• Minimum 1-2 years of experience in an accounting role, with a strong focus on accounts payable and reconciliation.
• Highly organized and detail-oriented, with a commitment to maintaining financial accuracy.
• Proficiency in accounting software and Microsoft Excel, with the ability to learn new systems quickly.
• A collaborative mindset and a proactive approach to problem-solving.
• Ability to prioritize and meet deadlines in a fast-paced, dynamic environment.

Ready to Drive the Extra Mile?

Send your resume that showcases your unique spark to us today. If your journey aligns with ours, we'll get in touch soon!

Our clinic is looking to hire a full-time clinic assistant. You will be required to work Monday to Friday from 8.30 am to 5 pm and 8.30 am to 12.30 pm on Saturday

Job scopes

1. Answering phone calls, making appointments for patients, sending patient reminders, registering patients

2. Dispensing of prescribed medication and performing stock-taking and counting of medical stock

3. Assisting in basic cardiac procedures (ECG, hooking up Holter, and 24 ambulatory BP monitoring and stress ECG)

4. Assisting in administrative paperwork (Medisave, preauthorisation, corporate insurance claims)

5. Maintain tidiness and upkeep of the clinic.

Requirement

1. At least 2 years working in a general practice or specialist outpatient clinic

2. Experience in using electronic clinic software e.g. Plato, Clinic Assist would be preferable

3. Minimum O level education and Multi-lingual would be preferable

Job Advertisement: Executive Assistant

Location: Singapore
Eligibility: Open to Singapore Citizens and Permanent Citizens Only

We are seeking a dynamic and adaptable Executive Assistant to support our leadership team in a fast-paced and innovative environment.

Key Responsibilities

• Provide high-level administrative support, including scheduling, email management, and coordination of meetings.
• Assist in project management and follow-up on action items to ensure seamless execution.
• Communicate effectively in both Mandarin and English to liaise with diverse stakeholders and support cross-cultural collaboration.
• Manage travel arrangements and itineraries, ensuring smooth logistics for domestic and international travel.
• Utilize AI tools and mobile applications to enhance productivity and streamline processes.

Qualifications and Skills

• Education: University graduate or diploma with up to 4 years of relevant experience.
• Language Proficiency: Strong written and verbal communication skills in Mandarin and English is a must.
• Tech-Savvy: Proficient in using PCs, mobile applications, and AI tools to improve efficiency.
• Flexibility: Willingness to travel and work beyond standard office hours when needed.
• Multitasking: Demonstrated ability to manage multiple priorities and deliver results under pressure.

What We Offer

• A collaborative and forward-thinking work environment.
• Opportunities to leverage cutting-edge technologies.
• Career growth and development opportunities.

If you are a motivated professional with a knack for technology and an interest in working closely with senior leadership, we want to hear from you!

To Apply:
Please send your resume and a cover letter detailing your qualifications and interest in the role to [email protected] by 30 Nov 2024.

Only shortlisted candidates will be contacted.

About NUPA LAB:

NUPA LAB PTE LTD is an innovative technology company focused on advancing AI and high-performance computing infrastructures. Our team is dedicated to creating a dynamic work environment where innovation thrives, and we are now looking for a reliable Junior Office Assistant to support our daily operations.

Job Description:

We are seeking a Junior Office Assistant to manage daily administrative tasks and ensure the smooth functioning of our office. The ideal candidate is proactive, organized, and has excellent communication skills, capable of handling both front desk responsibilities and administrative support. This entry-level role is perfect for someone looking to develop their skills in a fast-paced, professional environment.

Key Responsibilities:

• Reception and Front Desk: Welcome visitors, answer phone calls, direct inquiries to appropriate team members, and maintain a tidy reception area.

• Administrative Support: Assist with printing, scanning, filing, and managing company documents, as well as data entry and basic record-keeping tasks.

• Office Organization: Ensure that office supplies are stocked and organized, coordinate supply orders, and handle minor office maintenance needs.

• Mail and Package Handling: Sort and distribute incoming mail, manage outgoing mail, and coordinate deliveries.

• Meeting Support: Assist with scheduling meetings, preparing meeting rooms, and setting up any required materials.

Requirements:

• High school diploma or equivalent; some college education is a plus.

• Strong communication and interpersonal skills.

• Proficiency in basic office software (e.g., MS Office, email).

• Detail-oriented with good organizational skills.

• Friendly, professional, and approachable demeanor.

• Ability to multitask and work efficiently in a fast-paced environment.

Benefits:

• Competitive salary

• Opportunity for skill development and career growth

• Supportive and collaborative work environment

Job Info:

• 5.5 Days, 1 Alternate Saturday
• Location: Bukit Batok

Responsibilities:

• Perform full HR spectrum in Singapore, including recruitment/internship, onboarding and offboarding, L&D, payroll, employee relations, performance management in compliance with SG labour laws and other relevant laws.
• Assist Group HR Manager in HR policy development and ensure compliance in HR policies and practices in Singapore office.
• Work with MY Assistant HR Manager to fulfil all candidate sourcing and onboarding requests for SG and MY executives and workers.
• Work with SG HR & Admin Team to implement the new HRIS for Group HR (SG and MY).
• Support internal audits and regulatory compliance tasks.
• Promote a unified company culture that aligns with the group’s values and mission, working closely to ensure consistency in employee engagement and workplace culture.
• Take on any other new assignments from Senior Management and Group HR Manager.

Requirements:

• Minimum 10 years of prior HR experience in SG, with strong knowledge of Singapore Labour Laws and Regulations.
• Strong experience in Talent Acquisition and Talent Development preferred.
• Self-driven and hands-on person. Collaborative in nature and strong team player.
• Able to handle confidential information with high integrity and discretion.
• Energetic and willing to implement change. Able to work in fast-paced environment.
• Willing and able to go to project sites and engage with front-line staff, other than executive staff.
• Very detailed oriented and strong at producing high quality/accurate work.
• Strong with numbers and critical thinking. Able to complete HR initiatives with high cost-benefit outcomes.
• Diplomatic and excellent interpersonal and communication skills in dealing with all levels of staff.
• Knowledge and prior experience with Malaysian Labour Laws are also useful.
• Highly proficient in M365, SharePoint and HRIS.
• Willing to work beyond normal working hours and weekends, should there be work exigencies.

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

We regret to inform that only shortlisted candidates would be notified

We wish you all the best in your career search.

You are welcome to visit our website at www.rdtpsg.com

EA License No: 24C2352
EA Personnel No: R24123724
EA Personnel Name: Tiffany Ng Xin Yi

Looking for candidates who can work on evenings of Tuesday, Thursday

Our clinic is located in Bishan

Job Responsibilities

• Attend to walk-in patients and clinic enquiries
• Manage front desk patient registration, answer phone queries and emails
• Provide administrative support and scheduling appointments
• Process prescription accurately and dispensing of medication to patients
• Cashiering and process billing transactions under different government schemes and managed care programmes
• Assist Doctor with procedures whenever necessary
• Manage inventory and replenish of medicines and consumable items
• Maintain a clean and organized clinic environment
• Assist with other ad hoc duties assigned by Doctor

Requirements

• Singaporean or Permanent Resident
• Candidate must possess at least "O"/"N" Level or equivalent
• Minimum 2 years of relevant working experience in a healthcare or clinic work environment.
• Proficient in English. Ability to speak Mandarin or dialect is a bonus as there are patients who do not speak English.
• Good knowledge and experience on claims submissions (eg. Third Party Administrator Portal, Insurance Provider Portal, Mediclaim Portal etc) will be an added advantage
• Excellent customer service and communication skills
• Responsible, well-organized and proactive
• Strong attention to detail and ability to maintain accurate records
• Computer literacy
• Remuneration is based on per hour rate and will be adjusted based on experience and performance.

Interested candidates please send your updated resume to [email protected]

Only shortlisted candidates will be notified for an interview.

Account Duties:

1. Order Entry Support
2. Issues Sales Invoice
3. Co-ordinate sales orders issued and matching to packing lists
4. General Filing, matching of invoices and delivery orders
5. Ad-hoc duties assigned by Management

Admin / Receptionist Duties:

1. Administrative Work
2. Assist in incoming and outgoing letters, mail, and sorting out mailers, etc
3. Maintain / Top up stationery, office suppliers, etc
4. Answer, screen and forward incoming phone calls
5. Ensure reception area is tidy and cleanliness
6. General Filing
7. Ad-hoc duties assigned by Management

Requirements:

• Junior position
• NITEC or Dip in Business in Admin
• Email pls state your last drawn and expected salary
• Part Timer will be consider
• Only Singapore / Permanent Resident Apply

Interested applicants pls send resume to [email protected]

1. Assist manager with operational issues.
2. Supervising daily shift operations.
3. Ensure that all operations activities are carried out in a timely and efficient manner.
4. Maintenance of company equipment and materials.

Requirements:

1. Must have valid class 3 license.
2. Good communication skills and a Team player.
3. Able to perform weekend operations.
4. Computer knowledge

Salary range: $2500 - $3200, no OT required

Location: AMK

Job Description:

• Monitor warehouse assistants on the safe receipt, storage, retrieval and timely dispatch of

goods;

• Identify all areas of improvement and maximize productivity;

• Prepare and manage SAP system to optimize time management;

• Closely monitor all deliveries for raw materials for production. Ensure all stocks are arranged

and delivered based on FIFO system;

• Handle and prepare for Delivery Order and Packing List;

• Assist on incoming and outgoing cargo;

• Maintain completed detailed warehouse materials identifications;

• Ensure that the minimum level of parts is identified and maintained at all times and planning

for future capacity requirements;

• Prepare and support production department for withdrawing raw material/packaging

material based on stock out request form and BMR List;

• Raise purchase order when required and ensure timely arrangement of maintenance for

forklift and stacker

• Conduct physical monthly inventories cycle counts and audit;

• Provide monthly inventory reports on the level of raw material, packaging material and

finished goods by end of the month; finished goods inventory list to be provided upon

management request;

• Responsible for the internal and external audit process and documentation

• Ensure health, safety, cleanliness and security of the warehouse/receiving and distribution

goods area at all times;

• Handle and manage GMP and ISO 9001, 14001 & 45001 guidelines, policy and SOPs;

• Conduct and provide refresher training for warehouse staff for cGMP and ISO SOPs;

• Plan, supervise all warehouse staff and assign their work schedule and inventory;

• Highlight, feedback or suggest during and/or after the monthly staff meeting;

• Other projects and assignments instructed or delegated by management and director.

Job Requirements:

• Candidate must possess at least a Diploma in Logistic Supply Chain/Warehouse Management

• Required skill(s): MS Excel, MS Word, Computer literate

• At least 5 year(s) of working and supervision experience in the related field

• Possess Forklift License

• Able to do manual job and have problem solving skills

Other information:

• AWS & Variable Bonus

• Medical and dental benefits

• Working location: Ang Mo Kio area (3 bus stops from Yio Chu Kang Interchange)

• Working days: 5.5 days’ work week

• Working hours: Monday to Friday 9am to 6pm, Saturday 9am to 1pm

For quick reply, please contact me at +65 85878287

Registration Number: R21100938 (Tan Jie Bei)

EA Licence No: 22C1301 (Unisearch Services Pte Ltd)

MISSION

The Executive Assistant assists the direction in the management and administrative organisation of tasks related to the proper functioning of the secondary school.

RESPONSABILITIES

Under the supervision of one of the Vice principals, the Executive Assistant shall:

Provide administrative support to the direction's activities:

• Managing schedules, filtering enquiries from parents/teachers/students
• Handling communication with parents/teachers/students (memoranda/briefing notes, mail, emails, dashboard)
• Attending educational board meetings (attendance, writing and sending of minutes)
• Being present at monthly secretarial meetings
• Ensuring regular correspondence with the different administrative departments
• Managing and keeping up with administrative departments in MAJE
• Helping in the practical organisation of educational projects: SIMUN, etc...
• Attending conventions with people outside of the School
• Coordinating and handling logistics for Defence and Citizenship Day
• Writing the secondary school periodical
• Planning and updating year calendars
• Writing and updating service procedures

● Handle follow-up of administrative and educational files of students:

• Preparing documents for parent-teacher conferences, follow up on warnings
• Handling arrivals and departures of students
• Preparing, managing and tracking orientation liaison forms
• Preparing for the ‘’Change of Class” Commission, Commission for Admission into the International Section, and the Appeals Commission in June (inquiry into files and follow-up)
• Requesting for school textbooks from institutions for new students
• Handling school reports
• Handling students enrolled in CNED (follow-up on enrolment, transcript)
• Handling the Citizenship, Commitment and Merit Prize and high school diplomas
• Handling parent enquiries regarding issues with connecting to PRONOTE, various certificates, change of options, requests for meetings, updating personal particulars...

● Ensure the administrative and pedagogical follow-up of teachers:

• Managing teachers' absences and replacements (preparatory documents, reception, equipment, email address, communication with the department and the teaching team)
• E-mailing to families and reorganizing of schedules
• Managing of travel and course catching up
• Updating databases in monitoring tools and software made available

Assist in the Exam Department

• Assisting in the conducting of mock and actual exams (replacement of teachers, shifting of classes, reallocation of classrooms, communication with teachers/parents/students)
• Organizing of internship report presentations for students in Secondary classes in conjunction with the orientation counsellor.

SKILLS, APTITUDES, TRAINING REQUIRED FOR THE POSITION

• 2 years of validated higher education in management assistance or equivalent is required
• Former experience in management assistance
• Knowledge of office tools and education tool as EDUKA and EDT tools would be an advantage
• Experience in handling customer relations
• Good communication skills (working closely with the administration, management, educational, general departments)
• Precision, sense of organisation and efficiency
• Ability to work in a team
• Sense of diplomacy
• Proficiency in French and English required (written and oral)
• Discretion
• An experience in the school environment would be ideal