We are seeking an admin executive for our client, ST Engineering.

Job Title: Executive (NSREC)

Job Description:

1. Provide administrative support to NSREC admin and operations.

2. Working knowledge or proficient in MS Word and Excel.

3. Process oriented and able to work well on data details.

4. Good spoken and written English and other languages if any.

5. Experience with customer services if any.

Job Requirements:

EDUCATION

Diploma.

Fresh graduates can be considered.

SKILLS

Good interpersonal and communication skills with passion for customer service.

Good command of English (written and spoken) is preferred.

IT savvy and familiar with common software.

Please click apply, or submit resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

Goh Kwan Way Marc

EA License No : 06C4642

EA Reg No : R24120754

We regret that only shortlisted candidates will be notified.

We are seeking an admin executive for our client, ST Engineering.

Job Title: Executive (NSREC)

Job Description:

1. Provide administrative support to NSREC admin and operations.

2. Working knowledge or proficient in MS Word and Excel.

3. Process oriented and able to work well on data details.

4. Good spoken and written English and other languages if any.

5. Experience with customer services if any.

Job Requirements:

EDUCATION

Diploma.

Fresh graduates can be considered.

SKILLS

Good interpersonal and communication skills with passion for customer service.

Good command of English (written and spoken) is preferred.

IT savvy and familiar with common software.

Please click apply, or submit resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

Goh Kwan Way Marc

EA License No : 06C4642

EA Reg No : R24120754

We regret that only shortlisted candidates will be notified.

Our client, a reputable Electronics MNC, is looking for a 1 year Contract . Contract is renewable. This role is 5 days work week & normal office hr.

Job Responsibilities:

• Perform order processing for Local Sales Team, B2B Team and staff purchase.
• Preparation of Loan Goods Form for Road Show Events.
• Issuance of Goods Return/ Exchange for faulty sets.
• Organization of monthly sales meeting.
• Update of sales performance for sales personnel’s target incentive.
• Updating of promoters’ attendance for submission to HR department.
• Liaison with promoters on Home Delivery Order, stocks availability, Goods Return approval, etc.
• Liaison with Sales and Logistics department on sales promotions, uploading of new products information, delivery schedule, barcode information, and etc.
• Preparation of letter for sales promotions and launch of new products.
• Dissemination of Stock Positions to relevant parties.
• Download of Stocks Advice Reports for Service Team.
• Update and generation of sales reports for sales and management.

Requirements

• Relevant Sales Admin experience & able to handle data management

• Proficient in MS office applications, especially Excel formula & pivot table.

• Experience in SAP System is advantageous.

• Experience in handling bulk order processing is advantageous

Please send your updated resume to [email protected] if you are interested.

Regret to inform that only shortlisted candidates will be contacted.

Workstone Pte Ltd (EA License 19C9998)

Aslin Wong Mun Ning (R1326393)

Nearest MRT: Buona Vista

Employment Type: Permanent
Working Hours: 8.30am – 6pm (Mon – Thu), 8.30am – 5.30pm (Fri)
Basic Salary: Up to $5,000 per month

Job Responsibilities:

· Design, develop and manage study visits and training programmes for international delegates within East Asia and Central Asia regions.

· Conduct research on regions, countries and institutions.

· Network and build strategic partnerships with key stakeholders and clients.

· Involvement in administrative duties, project management and business development work.

Job Requirements:

· Bachelor’s Degree in Political Science, Chinese Studies, International Relations, Public Policy & Global Affairs or equivalent.

· At least 2 years of relevant working experience in Learning and Development, International Relations, and/or programme management will be preferred.

· Proficiency in Mandarin is essential to liaise with delegates from China.

· ACTA/ACLP certification is an advantage

· Entry Level applicants are welcomed to apply.

· Only Singaporeans.

We regret to inform that only shortlisted candidates will be notified.

Interested candidates, please forward a copy of your resume to: [email protected].

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

Tasks & responsibilities

• Onboard new clients - design and implement efficient workflows & processes before delegating to associates
• Full Set of Accounts Management: Independently manage the complete set of accounts for various clients, ensuring accuracy and timeliness.
• Month-End Closings: Execute month-end closing processes efficiently for multiple companies.
• Management Accounts Preparation: Develop comprehensive monthly management accounts and reporting packages.
• Mentorship: Guide and mentor junior associates, fostering their professional growth.
• Team Supervision: Oversee associates to ensure high-quality work and achieve departmental goals.
• Financial Management Support: Assist in delivering expert financial management services to our clients.
• Problem-Solving: Address and resolve accounting issues promptly as they arise.
• Client Advisory: Provide clients with insightful advice on finance operations, accounting systems, and reporting requirements.
• Handle GST submission
• Handle payroll and CPF submission
• Prepare tax computation (training will be provided if necessary)
• Ad-Hoc Assignments: Tackle special projects and assignments as needed.

Qualifications & experience

• ACCA/ Degree in Finance, Accountancy or equivalent qualification.
• 3 years above of relevant work experience.
• Good work ethic, initiative, keen to learn new things and acquire new knowledge.
• Mature personality and willing to learn.
• Proficiency in Microsoft Office, Xero is essential
• Experience with Audit Express or SingTax, or basic corporate secretarial work.
• Possess good accounting knowledge.
• Possess good time management, planning, and organizational skills.
• Good interpersonal and communication skills to interact effectively with clients and co-workers.

Others

● Walking distance to Raffles Place, City Hall and Clarke Quay MRT (Red, Green and Purple Line)

● Enjoy a healthy work-Life Balance - 5 days work week (Monday to Friday 8:30am - 5:30pm)

● Competitive compensation includes salary, performance bonuses, and opportunities for internal growth.

Interested candidates are invited to apply online. Only shortlisted candidates will be notified.

Thank you for your interest.

Library & Archives Solutions Pte Ltd (LAAS) incorporated in 2000, is a wholly-owned company of the National Library Board (NLB) of Singapore. It is created to be the sole distributor of products and services of NLB. The Company plans to reach out to the library industry to exert leadership in library innovations, as well as provide assistance to libraries that wish to expand their services and grow their capabilities. It also aims to provide productivity tools to reduce the cost of operations for clients, and to enable libraries to embrace digital technology to better serve users.

Reporting to the General Manager and Head of Corporate Services, the Finance & Admin Manager’s main responsibilities include

• Responsible for monthly, quarterly and yearly closing processes including analyzing financial reports including liaising with auditors, tax agent and bankers for all financial & accounting matters.
• Prepare and present accurate and timely financial reports to internal and external stakeholders, including management, investors, and regulatory bodies.
• Work closely with senior management to develop and implement financial strategies to support the company's growth and profitability objectives.
• Provide comprehensive administrative support to the management team.
• Liaise and coordinate with the outsourced accounting firm on finance matters.
• Preparation of documents, including Quotations, POs, DOs and Invoices including monitoring of Account Receivable
• Preparation of payments, including managing Account Payable to ensure timely accurate payment
• Responsible for Banking relationships
• Oversees Fixed Assets Registers
• Identify and implement improvements to accounting processes and procedures for efficiency and accuracy.
• Assist in any other finance and admin-related matters as required

Job Requirements :

• Minimum Diploma in Finance, Accounting, Business Administration, or a related field. CPA, CFA, or other relevant certification preferred.
• At least min 6 years of experience in the full spectrum of financial and accounting.
• Previous experience in big 4 audit firm is preferred.
• Having previous experience in project accounting is desirable.
• Prior working experience in government agencies will be highly valued.
• Strong proficiency in Excel and Word is a must.
• Strong knowledge of financial principles, practices, and regulations.
• Updating and implementing all necessary business policies and accounting practices to improve the Finance department’s overall SOPs.
• Facilitating and providing secretarial support for the Board’s discussions.
• Meticulous, detailed, self-motivated, and responsible individual who has proven ability to work under pressure and manage multiple priorities

Job Reporting Location:

• 100 Victoria Street, National Library Building. Singapore 188064.
• 5-day work week

Interested applicants, please email your detailed resume, stating your current and expected salary, date of availability and contact number to: [email protected]

We would like to thank all applicants for their interest but regret that only those qualified will be contacted.

Responsibilities

• To do the processing and documentation of Sales & Purchase Agreements and any other administrative aspects of sales i.e. conveyancing administrative duties, Filing

• To attend to enquiries from both the existing and prospective purchasers

• To monitor the collection / payment records of purchasers

• To process payment of commission or referral fees to agents and referrers

• To prepare reports

• Handle enquiries and follow ups, including extensions, as required

• To perform other administrative duties which may be assigned to you by Management from time to time.

Requirements

• Diploma/A level/O Level holders

• 1-2 years of relevant experience.

• Prior experience in real estate will be advantageous.

• Detail oriented, meticulous and organized

• Good communication and writing skills

• General knowledge in Microsoft Office Suite (e.g. Excel, PowerPoint, Word)

Nearest MRT: Labrador Park
Contract Duration: 11 Months
Working Hours: 8.30am to 6pm (Monday – Thursday), 8.30am – 5.30pm (Friday)
Basic Salary: $3,450 per month

Job Responsibilities:

· Design and develop content & collaterals for internal communication (e.g. eDMs, intranet banners, TikTok-style videos, staff photos) and keep internal communications platforms updated.

· Support in staff engagement activities, including planning and executing events and workshops.

· Assist in sourcing and liaising with vendors for required goods and services.

· Produce and manage pre/post-event artefacts (e.g. photos, videos, soundbites).

· Collect and report data insights to support engagement efforts.

· Support Workday administration such as course registration and follow-up for training enrolments, where required.

· Oversee and manage corporate collateral inventory, including tracking stock levels and coordinating replenishment.

Job Requirements:

· Bachelor’s Degree in Marketing, Human Resource Management or other relevant disciplines

· Proficiency in photography and videography

· Proficiency in content creation tools (Canva, CapCut etc.) and event management

· Familiarity with learning management systems (e.g. Workday) is a plus.

· Immediate Starters are preferred.

· Only Singaporeans.

We regret to inform that only shortlisted candidates will be notified.

Interested candidates, please forward a copy of your resume to: [email protected].

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

Nearest MRT: Labrador Park
Contract Duration: 11 Months
Working Hours: 8.30am – 6pm (Mon – Thu), 8.30am – 5.30pm (Fri)
Basic Salary: $3,450 per month

Job Responsibilities:

· Support in daily administration and operational processes for protecting users from harmful online content (e.g. scam)

· Support to obtain information and communicate with Licensees and other stakeholders

· Tabulate, organise and collate data to support reporting activities and updates to senior management.

· Undertake research projects on international benchmarking and review of anti-scam and other related projects

· Handle ad-hoc assignments.

Job Requirements:

· Bachelor’s Degree in any discipline.

· Only Singaporeans.

· Proficient in Microsoft Excel (VLOOKUP & Pivot Table)

We regret to inform that only shortlisted candidates will be notified.

Interested candidates, please forward a copy of your resume to: [email protected].

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

Nearest MRT: Changi Airport
Contract Duration: 6 Months
Working Hours: 8.30am – 6pm (Mon – Thu), 8.30am – 5.30pm (Fri)
Basic Salary: Up to $6,000 per month

Job Responsibilities:

· Partner key divisions in strategic and operational financial planning.

· Develop financial models and business analysis to support strategic and financial decisions

· Support the monthly closing, forecast, and budget exercises in updating data, consolidating information, and developing reports, including impactful trends and variance analysis

· Support fee review process, including ensuring timeliness of review and addressing of clarifications.

· Support the update of the master listing of fees and charges

Job Requirements:

· Bachelor’s Degree in Accounting and Finance, or equivalent.

· At least 3 years of relevant experience, preferably in the public sector.

· Only Singaporeans.

We regret to inform that only shortlisted candidates will be notified.

Interested candidates, please forward a copy of your resume to: [email protected].

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

OPERATIONS SUPERVISOR

OccupationOperations Supervisor

Job Description & Requirements

Supervising and training employees

Implementing processes to reduce costs

Analyzing and reporting on performance

When you build your own operations supervisor job descr iption, make sure to tailor these duties to the role, based on your company’s requirements.

Oversee efficiency of operational processes

Participate in strategic planning and goal-setting for various business functions, including IT and customer support

Analyze business requirements and customer needs

Research methods to improve operations and reduce costs

Monitor and report on department performance

Supervise and train employees

Provide administrative support (e.g. updating inventory)

Ensure compliance with company policies and regulation

We welcome applications from individuals with prior work experience in managing Edu Trust Certification protocols and processes in an international school. Well spoken,independent and a team player who is keen to work in a social enterprise set up to support neuro divergent students. A good understanding of Edu Trust application,certiification process and prior work experience in a similar role are complusory.

Job Description:

• Provide administrative support to the department including procurement, maintain and track departmental assets/ equipment
• Provide scheduling and secretarial support to the department (Clinical Research Unit) such as managing calendars of department Director
• Coordinate department meeting and minutes writing
• Provide grant and project funding administrative support
• Assist in generating reports and data
• Any Ad Hoc duties as per assigned

Requirement:

• Diploma in Business Administration/ Project Management/ Health Service Management or equivalent

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button.

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

** JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties. Please be aware of scams impersonating JobStudio and our employees. You may call our office directly for verification. We will not be liable for any loss arising from scams. **

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Kam Xiu Ping

EA Personnel Reg No: R21101828

如果你认真、细致、有耐心，喜欢将事情安排得井井有条，乐于接受新鲜事物，厌倦一成不变并喜欢在快速发展和变化的环境中接受挑战，欢迎你加入我们！

南洋社会科学学院是新加坡教育部私立教育理事会批准注册的高等教育机构，致力于构筑融汇东西方优质高等教育资源的终身学习平台。学院分别与中国顶尖高校、西方杰出高等教育机构合作，解析和传播支撑中国成功高速发展的理论与经验，研究和传授西方社科领域教研的最新发展方向与成果，培养兼具东方智慧与全球视野的复合型人才。

学院与中国知名高校合作举办 MBA硕士学位项目，中文教学，在职学习，在新加坡招生和授课。

学院现开放 教务行政专员 岗位，负责学院日常行政工作及教学项目相关行政工作。

我们希望你具有以下特质：

1. 强自驱力和责任心
2. 细心稳重，注意细节
3. 善于多任务处理

工作职责：

1. 独立完成学院日常行政工作，提供各类行政/后勤支持，例如文件管理、设备管理、采购管理、库存管理、会议安排、场地预定、活动组织等；
2. 协助处理教学项目相关行政工作，例如考勤、教室安排、教学设备管理、教师后勤支持、各类活动支持等；
3. 完成岗位相关的其他日常工作。

岗位要求：

1. 具备良好的中文口语、书面表达能力，英文水平（书面及口语）需满足商务沟通的要求；
2. 具备踏实认真、稳重细致、有耐心的特质，工作态度积极主动，拥有极强的责任心；
3. 具备组织协调和解决问题的能力，能在多任务的环境下独立且积极主动地工作，善于时间管理，执行力强，能够灵活应对各种工作挑战；
4. 具备良好的沟通和协调能力，能够与团队成员和外部合作方有效沟通；
5. 具备较好的知识结构，学习和接受新业务能力强；
6. 熟练使用Word、Excel、PowerPoint等办公软件；
7. 有办公室行政、教学管理、多任务工作经验者优先考虑。

薪酬面议

Looking for Admin to work

$10 per hour

Work in office hour 9am to 6pm

Monday to Friday

No minimum commitment

Must know how to use laptop

If you are a computer/laptop gamer is even better!

COMPANY DESCRIPTION

THKMC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. THKMC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission To Serve Mankind to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. THKMC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.

RESPONSIBILITIES

Office Administrative Duties

• Process CorpPass applications and terminations
• Administer Sseason parking requests and renewals
• Order and inventory control of stationeries and pantry supplies Manage office and pantry inventories and restock supplies
• Oversee general office cleanliness and festive decoration
• Administer and maintain Ccompany mobile phones administration
• Perform relief duties at reception
• Any other duties as and when assigned

Board Secretariat

• Coordinate Board Members' Induction and Training Programme
• Organise Board Members' Retreat
• Provide administrative support, including Preparation,re, compilecompilation, upload and circulation ofe meeting materials
• Minutes taking

Corporate Secretariat

• Circulation and compilation of Annual AGM / EGM documents and Directors' Resolutions

• Degree in Business Administration or related field, minimum Diploma in Business Administration with at least 2 years' relevant experience
• A team player, analytical, meticulous, resourceful, with good interpersonal skills
• Experienced in Office Administration at Executive level
• Good written and verbal communication
• IT savvy - Intermediate to advanced proficiency in Microsoft Office especially Power Point, Excel, Word and IT savvy
• Able to multi-task and communicate well with people of all levels

Working Location:Caldecott
Contract Duration: 6 Months (Extendable up to 1 year)
Working Hours: Monday – Thursday: 8.30am – 6pm, Friday: 8.30am – 5.30pm
Basic Salary: $2,980 per month

Overview:
There are two openings available in this job posting:

Job Position 1:

· Develop creative visuals for deals; and website assets

· Monitor and ensure upload of deals on website is timely and relevant.

· Manage creative agency to design user-friendly webpage for deals to be visible, attractive and accessible.

· Align and update internal stakeholders on publicising of deals through all touchpoints/platforms

· Budget management of creative agency

· Provide events support.

· Any other work as needed by the department.

Job Position 2:

· Liaise with agencies for the development and execution of integrated marketing campaigns and communication plans to publicise and create awareness of brand and initiatives.

· Content creation and management of website and social media content to drive digital marketing efforts.

· Collation of monthly report and data analysis of initiatives digital insights.

· Conceptualize and manage publicity aspects for promotion of schemes for families deals

· Management of collaterals inventory, coordination of mascot appearances, and support for other administrative matters.

Requirements:

· Bachelor’s Degree in Psychology, Sociology, Marketing or Communications.

· Proficient in graphic design tools such as Canva and Adobe Creative Suite.

· Experience in past creative agencies will be an advantage.

· Experience in managing multiple social media platforms.

· Immediate Starters (No notice period).

Interested candidates, please forward a copy of your resume to: [email protected].

We regret to inform that only shortlisted candidates will be notified.

Justin Lee

Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

Nearest MRT: Tai Seng
Contract Duration: 11 Months
Working Hours: 8.30am – 6pm (Mon – Thu), 8.30am – 5.30pm (Fri)
Basic Salary: Up to $3,200 per month

Job Responsibilities:

· To oversee the administration and ensure system-level governance of Human Resource & Payroll System (HRPS).

· To manage HR accounts and admin rights granted to officers based on a defined access rights matrix.

· To establish and maintain a list of accounts and the admin rights granted to officers for HR systems and submit monthly AAR reports.

· To review and update the access rights matrix for HR systems based on officer appointments, and identify appropriate admin rights that should be tagged to officers based on their appointments and job functionalities upon request.

· To identify areas for improvement in management and governance of HR systems. Gather requirements and drive change requests to improve and streamline HR workflows in HRPS.

Job Requirements:

· Minimum Diploma in any discipline.

· Good understanding of enterprise resource planning systems used for HR database and processes

· Proficient in Microsoft Excel (VLOOKUP / Pivot Table)

We regret to inform that only shortlisted candidates will be notified.

Interested candidates, please forward a copy of your resume to: [email protected].

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

Working Location: East

Working Hours: Monday to Friday 8.30am – 5.30pm

Basic Salary: $2,390 per month

Work Period: Immediate till end October / November 2024 (subject to further extension based on performance)

Job Responsibilities:

• Manage incoming enquiries over the phone on government schemes.

Requirements:

• Only Singaporeans.

• GCE O Levels and above

• Training will be provided

• No prior experience is required.

Interested candidates, please forward a copy of your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified.

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

We need to hire an administration officer to support our business operations and management in terms of office operations, office supplies,data entry and general well-being of the company.

This person will be reporting directly to the Manager of the company.

Nearest MRT: Labrador Park
Contract Duration: 11 Months
Working Hours: 8.30am to 6pm (Monday – Thursday), 8.30am – 5.30pm (Friday)
Basic Salary: $3,450 per month

Job Responsibilities:

· Design and develop content & collaterals for internal communication (e.g. eDMs, intranet banners, TikTok-style videos, staff photos) and keep internal communications platforms updated.

· Support in staff engagement activities, including planning and executing events and workshops.

· Assist in sourcing and liaising with vendors for required goods and services.

· Produce and manage pre/post-event artefacts (e.g. photos, videos, soundbites).

· Collect and report data insights to support engagement efforts.

· Support Workday administration such as course registration and follow-up for training enrolments, where required.

· Oversee and manage corporate collateral inventory, including tracking stock levels and coordinating replenishment.

Job Requirements:

· Bachelor’s Degree in Marketing, Human Resource Management or other relevant disciplines

· Proficiency in photography and videography

· Proficiency in content creation tools (Canva, CapCut etc.) and event management

· Familiarity with learning management systems (e.g. Workday) is a plus.

· Preferably at least 1 year of Training Administration or Organisational Development experience is preferred.

· Immediate Starters are preferred.

· Only Singaporeans.

We regret to inform that only shortlisted candidates will be notified.

Interested candidates, please forward a copy of your resume to: [email protected].

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• Performance Management Policies, Processes and Procedures: Design, review and implement performance management policies, processes, and procedures to ensure fair, objective and consistent PM practices.
• Annual Performance Management Coordination and Reporting: Plan, coordinate and implement the University's annual performance management exercises and operations.
• Organisational Performance Management Reviews and Calibration: Collaborate with relevant stakeholders such as HR Business Partners, HR policy owners to implement calibration and organizational performance reviews.
• Performance Management Platform and System Management: Work with relevant stakeholders such as system owners, HR users to oversee related performance management system design, requirements gathering, workflow redesign etc.
• Consultancy and Guidance: Provide internal consultancy services and guidance to stakeholders on matters concerning performance management and performance improvement. This includes putting together organizational-level reports on key performance management outcomes, trend analysis etc. to update stakeholders such as senior management, Heads of Departments etc.

• Degree in Human Resources Management or equivalent with at least 5 years of relevant Performance Management experience.
• Expertise in Performance Management: Deep understanding of performance management principles, methodologies, and best practices.
• Project Management: Proficiency in planning, coordinating, and executing performance management projects and initiatives.
• Consultancy and Advisory Skills: Capability to provide guidance and consultancy services to stakeholders on performance-related matters.
• Communication Skills: Strong verbal and written communication skills to convey performance management concepts effectively.
• Analytical Skills: Aptitude for monitoring, tracking, and analyzing performance data to identify trends and areas for improvement.

#LI-ST1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

FSM Coordinator Roles and Responsibilities:

1. ERT Management:Ensure fire safety requirements are followed.
   Conduct weekly fire hazard checks.
   Prepare, execute, and distribute the Emergency Response Plan.
   Conduct fire drills and ensure occupants are familiar with escape routes.
   Train and supervise the Emergency Response Team (ERT) and occupants for emergencies.
   Operate the Fire Command Centre during emergencies.
   Conduct 2 Table-Top Exercises annually to evaluate emergency plans.
   Submit annual FSM reports.
   
2. Project:Monitor and coordinate fire safety maintenance.
   Ensure occupant load complies with the Fire Code.
   
3. First Aid Management:Train occupants in first aid and evacuation procedures.
   
4. Fire Safety Awareness:Organize campaigns and activities to promote fire safety.
   Coordinate medical checkups for ERT members (SCBA/Hepatitis B), track outcomes, and maintain records.
   
5. Admin Roles: Coordinate medical checkups for radiation workers.
   Manage I&I case documentation and reporting.
   Track headcounts and calculate I&I Frequency & Severity rates.
   Maintain records of ERT, I&I statistics, and radiation badge medicals.

Requirements:

• Minimum 2 years of experience as a Fire Safety Manager
• Must be a registered Fire Safety Officer
• Completion of Advanced Certificate in Safety & Health (Level-B)
• Strong team player with good interpersonal skills
  

• Providing support and assisting general administration in General Office.
• Supporting printing needs of school (e.g. worksheets and documents) when required and ensuring materials are efficiently produced.
• Assisting in maintenance of printing equipment (printers, copiers), including monitoring, and managing of ink, toner, paper supplies to ensure uninterrupted printing.
• Answering the phone calls in a timely manner, including screening and directing calls to the appropriate colleagues. This include taking and relaying of messages where necessary.
• Dealing with enquires by parents, members of public and other stakeholders.
• Assisting in office administration matters and clerical work, including receiving, sorting and distributing daily mail/deliveries/posts/couriers, maintaining a log book.
• Attending to sick/injured students and contact caregivers (if required), ensuring that all accidents / injuries are appropriately recorded / reported.
• Upkeeping office general conditions, including tidying and maintaining the reception area in the General Office.

Requirement:

• O Level certification and equivalent with good communication, and customer service skills.
• Knowledge of administrative and clerical procedures and duties.
• Knowledge of computers and relevant software applications including Microsoft Excel, Word etc.
• Knowledge of customer service principles and practices.
• Preferably 3 years of relevant experience in reception and administration in a school environment.
• Meticulous and independent.

Job Description

• Achievement of Club's budget on banquet sales
• Achieve maximum profitability and overall success by controlling costs and quality of service
• Participate in sales and marketing activities including sales calls and club events
• Participate in building up client database and increasing client retention
• Prepare proposals, confirmation and event orders as required
• Conduct site inspections for existing and new clients
• Generate weekly and monthly reports
• Participation and input towards banquet marketing activities
• Assist in preparation of forecast and actual budget function sheets
• Co-ordinate with all relevant departments to ensure smooth delivery of events
• Supervise and co-ordinate banquet set-up and service
• Provides labour costing information for Function Statements
• Supervision of weekly schedules and schedule staff as necessary to meet function needs
• Ensuring that services meet customer specifications
• Quality of meeting room set-up should be abiding by the SOP
• To work alongside the culinary and service team to ensure all arrangements are as per request
• Provide quick service for last minute changes.
• To handle customer dissatisfactions and follow-up on service recovery (where necessary)
• Express and display teamwork and good relations with co-workers and Management.
• Inspection of Meeting Room prior to guest arrival, ensuring that client specifications are met.
• Display adaptability skills and effective communication skills
• Minutes taking of dept and sub comm meetings

Job Requirement

• Diploma in Events /Hospitality/Hotel Management or equivalent
• At least 2 years' relevant experience in a similar capacity
• A good leader with excellent communication skills
• Ability to uphold good service standards at all times
• Well organised and creative nature
• Excellent communication and interpersonal skills
• Able to display a "Passion for perfection" and work in a dynamic environment
• Proficient in Microsoft applications