• Provide administrative and clerical support.
• Prepare and ensure the timely submission of reports.
• Manage and process invoice payments.
• Organize and coordinate meetings, including scheduling, sending invitations, reserving conference rooms, and arranging necessary equipment.
• Arrange travel plans and appointments for the management team.
• Plan and organize internal and external events.
• Coordinate with various departments to facilitate effective communication within the organization, ensuring information flow and timely updates.
• Perform other duties as assigned.

Requirements:

• Atleast 2 years experience of relevant experience.
• Familiarity in Excel tools.
• Good in communication.

Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: [email protected]

EA License No.: 13C6305

Reg. No.: R23117344

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

• Attend to all incoming calls
• Reception duties
• Bookkeeping
• Data Entry & administration duties
• Customer service

We welcome applications from individuals with prior work experience in managing Edu Trust Certification protocols and processes in an international school. Well spoken,independent and a team player who is keen to work in a social enterprise set up to support neuro divergent students. A good understanding of Edu Trust application,certiification process and prior work experience in a similar role are complusory.

Job Responsibilities:-

• Manage meeting room schedule
• Manage organization's certifications (Apply/Renew)
• Able to assist with IT support
• Manage road tax & vehicle insurance renewal/ VPC
• Manage organisation's insurance
• Handle day to day procurement operations
• Hold primary responsibility for procuring categories such as consumables, equipment, and services
• Actively assess cost-saving initiatives
• Ensure proper maintenance of documentation update and filing for Purchasing Department
• Ensure full coordination among inter-departments, suppliers, vendors and contactors on matters related to purchasing and supplies
• Other general administration duties as & when require

Requirements:

• Experience in full spectrum of Admin Duties
• Must be strong in administrative support/ computer skills
• Able to work independently, dynamic with initiative within timeline
• Able to communicate in both English & Chinese (to liaise with associates)
• Able to provide IT support will be an advantage

• Position : Sales Admin Assistant (Furniture Industry/QS Background Welcome) - Up to $3,500
• Working hours : Monday to Friday | 9am to 6pm
• Salary (commensurate with experience) : Basic Up to $3,200 + Variable Bonus + 14 Days Annual Bonus + Medical Benefits
• Duration : Permanent
• Industry : Furniture Manufacturer

Responsibilities:

• Prepare sales documents
• Coordinate & liaising with suppliers & forwarders on delivery schedules and ensure timely delivery of goods
• Follow up closely with suppliers on backlog
• Handling shipping documentation
• Liaise closely with internal & external people and operations team on order fulfilment, inventory & shipment related activities
• Ensure documents, data and records are properly updated and kept for ease of retrieval
• Maintain good housekeeping and ensure cleanliness of working environment

Requirements:

• Diploma with minimum of 1 year of relevant experience.
• Bilingual in English and Mandarin to communicate with Chinese speaking associate.

Email to: [email protected]

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Senior Consulting Manager (APAC)

Reg no.: R22105510

EA No: 13C6684

Our client is a Education Industry. Due to their current expansion plan, they are looking for a Customer Service cum Admin Executive to join their team, in hopes of developing the current high performing team. They are located in the Central area.

Key Roles and Responsibilities:

• Respond to daily emails and phone inquiries
• Provide support, advice, and counseling to students
• Manage graduation processes, including payment verification and document handling
• Coordinate mid-term test deferments and liaise with students and UC
• Handle exam script viewing requests, including coordination with the Exams Office and students
• Explain transfer contracts to students
• Conduct welcome orientations, LinkedIn workshops, and graduation ceremonies
• Perform class visits as needed
• Oversee ad-hoc projects or audit events
• Manage miscellaneous administrative tasks, such as attendance tracking and course evaluations

Requirements:

• Diploma in any field.
• At least 1 year of customer service and 2 years of administrative experience.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

R24144162 | LAI CHAI LI

• Position : Receptionist cum Admin Assistant (5.5 Days/Simple Duties) – Up to $3,000
• Location : East – Loyang
• Working hours : Monday to Friday | 9am to 6pm | Saturday 9am to 1pm
• Salary (commensurate with experience) : Basic Up to $3,000 + Performance Bonus + Annual Leaves + Medical Benefits
• Duration : Permanent
• Industry : Smart Home Appliances

Responsibilities:

• Provides professional customer support on call enquiries coordinate customer orders
• Answers all incoming telephone calls and enquiries and handles all correspondence.
• Assisting to generating new invoices
• Any other ad-hoc duties assigned

Requirements:

• Minimum of O’ Level or equivalent with at least one year of working experience
• Bilingual in English and Mandarin to communicate with Chinese speaking associate.

Email to: [email protected]

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Senior Consulting Manager (APAC)

Reg no.: R22105510

EA No: 13C6684

• Position : Admin Assistant (Customer Service/Data Entry)
• Location : Tuas - daily company transport to/from Boon Lay and Jurong East MRT
• Working hours : Monday - Friday 9.00am to 6:00pm
• Salary (commensurate with experience) : Up to $3200 + AWS + 14 Days Annual Leave + Variable Bonus + Mobile allowance
• Duration : Permanent
• Industry :Concrete Precast

Main Responsibilities:

• Work as part of admin team to ensure customers the best possible experience on all fronts of the company.
• Check all POs and DOs from internal and external parties to ensure items, quantity, and amount are correct.
• Data entry of information
• Filing, checking and verify documents.
• Office admin including handling phone calls.
• Additional administrative duties when assigned.

Requirements:

• Proficient in software applications, particularly Microsoft Office
• Good communication skills.
• 1-2 years relevant experience preferred.
• well-organized, meticulous and able to work in a fast-paced environment
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Email to [email protected]

Do visit Search Personnel Pte Ltd for more job listings.

***We DO NOT charge our candidates any referral fee nor bind them with any contract.***

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

We are looking for a Temp HR Admin Assistant to be outsourced to our healthcare clients.

Job Description:

• Handle recruitment process
• Conduct phone screening or interview
• Coordinate interview with hiring managers
• Ensure that documents received are accounted for
• Liaise with external parties
• Assist with ad-hoc administrative duties

Job Requirements:

• Min A Level/ Diploma/ Degree in any related course of studies
• Candidates without experience are welcome to apply as training will be provided

All qualified applicants, please send in your resume to:

[email protected]

Tricia Celestine Goh (R1981653)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

Job Description

We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corportise our business

Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling segment

Responsibilities:

Accounting, General Admin Functions

• Responsible for the full set accounts and day-to-day accounting
• Perform bookkeeping general ledger, AP, cash management, and bank reconciliation
• Ensure all accounting records are kept up-to-date and maintained promptly and accurately
• Handle all regulatory submissions including GST returns
• Process payments to suppliers
• Liaise with the external auditor and tax agents
• Report to the Directors and handle ad-hoc assignments

HR Functions

• Responsible for full spectrum of HR function
• Responsible in payroll process, claims expenses, and other related matters
• Manage recruitment cycle including sourcing, arrange for interview, and salary proposal
• Process Work pass application, renewable and cancellation
• Coordinate with insurance agents with regards to cancellation, renewal, new coverage of insurances

Requirements:

• ACCA/Diploma in Accounting or equivalent with 2 years of relevant work experience
• Possess knowledge in GST, Local Tax Regulations, and Singapore Financial Reporting Standards (FRS)
• Self -motivated. well organized, meticulous, and able to multi-task

Working hours:

- 2 to 3 weekdays per week

- 4 to 6 hours shift

- $12 to $15 per hour

Job description:

- Managing admin work

- Basic proficiency in Canva and Microsoft excel/office

- Basic communication with clients via text/calls

- Handling marketing campaigns/ client

- Any other simple adhoc admin duties

Job Title: Japanese Speaking Office Admin
Industry: Financial Services
Salary: SGD 2,500 - 3,500
Location: Central, Singapore
Job Type: PERMANENT (FULLTIME)
Job URL: https://www.jointhire.com.sg/job/3284

About Company:
Our Client is a Japanese Fund Management Organization who was voted and held on to their title of Most Consistent Asia-based Fund and Credence Global with Best Asia-based CTA/Managed Futures Fund – both for the third consecutive year since 2016

Job Description:
- Handle office admin tasks including, managing general office duties
- Organizing and maintaining office files and records
- Assisting with scheduling meetings and managing calendars
- Handling basic bookkeeping tasks and expense reports
- Coordinating office supplies and equipment maintenance
- Support team members with various administrative tasks as needed
- Be prepared to take on additional responsibilities or projects as they arise
- Adapt to changing priorities and workload distributions

Job Requirements:
- At least Diploma
- Fluent in Japanese (speaking and writing) to communicate effectively with the Japanese-speaking stakeholders
- Good communication skills in both Japanese and English
- Proficient in Microsoft Office, especially Excel
- Strong organizational and time management skills
- Excellent attention to detail
- Ability to multitask and prioritize effectively
- Comfortable with a desk-bound job and on-site work
- Flexibility to adapt to various tasks and responsibilities

Compensation:
- Working location: CBD
- Working hour: 9am -6pm

Provide administrative support to the management team and office staff

Maintain and organize company files, records, and databases

Manage scheduling, meetings, and appointments for executives

Handle incoming calls, emails, and correspondence

Prepare reports, presentations, and documents as needed

Assist in the coordination of real estate transactions and documentation

Track and manage deadlines, contracts, and client communications

Maintain office supplies and ensure smooth day-to-day operations

Liaise with clients, vendors, and service providers

Assist in the preparation of financial statements and reports

Requirements:

Proven experience as an Administrative Assistant or in a similar role, preferably within real estate or investment firms

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

Excellent organizational and multitasking abilities

Strong verbal and written communication skills

Ability to work independently and in a fast-paced environment

Detail-oriented and proactive problem-solver

Familiarity with real estate or financial services is a plus

Provide administrative support to the management team and office staff

Maintain and organize company files, records, and databases

Manage scheduling, meetings, and appointments for executives

Handle incoming calls, emails, and correspondence

Prepare reports, presentations, and documents as needed

Assist in the coordination of real estate transactions and documentation

Track and manage deadlines, contracts, and client communications

Maintain office supplies and ensure smooth day-to-day operations

Liaise with clients, vendors, and service providers

Assist in the preparation of financial statements and reports

Requirements:

Proven experience as an Administrative Assistant or in a similar role, preferably within real estate or investment firms

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

Excellent organizational and multitasking abilities

Strong verbal and written communication skills

Ability to work independently and in a fast-paced environment

Detail-oriented and proactive problem-solver

Familiarity with real estate or financial services is a plus

Duties & Responsibilities:

• Responsible for day-to-day HR operational functions including payroll processing, compensation & benefits, training & development & employee relations functions
• Responsible for the full cycle of recruitment till the exit interview process within the company
• Coordinates with internal parties, recruitment agencies, schools and job portals about job requirements and hiring
• Maintain an accurate HR database and up-to-date employee records
• Handling employee on-boarding and off-boarding procedures
• Prepare, draft and review job offer letters, confirmation letters, increment letters and any other HR letters
• Liaise with the relevant authorities (i.e. MOM, CPF) on survey-related and compliance matters, including work pass applications(application, renewal, appeal & cancellation) for foreign employees
• Assist in conducting annual performance & appraisal review exercise
• Conduct market analysis on salary benchmarking
• Generating of HR related reports and assisting in insurance-related matters
• Source and make travel and hotel arrangements for staff and visitors
• Assist in organising company functions and staff welfare-related activities
• Provide secretarial and administrative support to HR & Admin department and Managing Director
• Ad hoc duties/ projects as assigned

Requirements:

• Degree/Diploma in Human Resources/Business or its other equivalent
• Min 3-4 years of relevant working experience
• 1-2 years of Compensation and Benefits experience and knowledge is an advantage
• Good knowledge of the Employment Act and HR practices and regulations
• Resourceful and self-driven with a high degree of professional integrity
• Proficient in Microsoft Office

We are partnering with a prestigious educational institution that is dedicated to developing top-tier student-athletes. As the Assistant Director / Senior Manager of Human Resources, you will play a pivotal role in shaping HR functions at this dynamic and future-focused organization.

Reporting to the Director of Corporate Services, your scope will cover recruitment, performance management, compensation and benefits, training and development, payroll administration, and budgeting.

In this role, you will develop, implement, and review HR strategies and policies that support the institution’s broader objectives. You will also lead and inspire the HR team, ensuring efficient operations and providing professional growth opportunities for team members.

First Konnection – The Authorized Education Recruitment Specialist for this Role

What You Can Expect:

• Streamlined Process: Let us handle the logistics while you focus on showcasing your expertise.
• Direct Communication: Receive timely updates and clear guidance throughout the application process.
• Personalized Advice: Leverage our insights to present your strengths and secure the role.

Key Responsibilities:

• Lead Core HR Functions: Oversee the recruitment, talent management, and employee development strategies.
• Drive HR Strategies: Ensure alignment with organizational goals, and foster a collaborative work environment.
• Provide Development Opportunities: Identify and facilitate professional growth for the HR team.
• Oversee Operations: Manage budgeting, payroll, and performance management processes.
• Ensure Compliance: Adhere to HR regulations, including the Singapore Employment Act and other statutory requirements.

Requirements:

• Proven track record in HR leadership roles, demonstrating capability in managing a full spectrum of HR functions, including talent acquisition, employee development, and strategic workforce planning.
• Strong communication and interpersonal skills to effectively engage with diverse stakeholders.
• Proactive, independent, and able to operate at both strategic and operational levels.
• Familiarity with HR laws and regulations in Singapore.
• Knowledge of HRIS systems and their implementation is a plus.

Submit Your Application

Click here to submit your application or apply directly through MyCareersFuture.

Note:
We welcome applicants from all backgrounds and are committed to creating an inclusive and diverse work environment.

We do not discriminate based on age, gender, race, religion, marital status, family responsibilities, or disability.

Let’s shape the future together!
EA Registration No.: R23111820 (Ben Chang)
EA Licence No.: 22C1307 (First Konnection Pte. Ltd.)

Job Description

• Preparation and handling of accounts
• Maintain proper accounting record and filling
• Timely invoice billing and follow up on outstanding invoices
• Assist in drafting of quotation
• Perform general administrative duties
• Perform any other ad-hoc duties/projects as and when required

Job Requirements

• Certificate in Accountancy or Business Administration, Min. GCE ‘O’ Levels
• Minimum 1 year working experience in similar position
• Proficient in MS Office Applications (Excel)
• Self-motivated and able to work independently
• Commitment to working efficiently and accurately.

Job Benefits

• AWS & Performance Bonus
• Medical Insurance Benefits

By applying to this position, you are deemed to consent to the collection, use and/or disclosure of your personal data for the processing of your job application. For more details on how we handle your personal data and how to exercise your data protection rights, please refer to our Data Protection Notice for Job Applicants via “ https://egis.com/data-protection-notice-for-job-applicants”.

Job Description & Requirements

• Multitask and manage time effectively.
• Respond to payment queries via phone and email.
• Responsible to receive and verify bills and requisitions for goods and services.
• Assist audit activities.
• Prepare, send and store the record of invoices on time.
• Contact clients to update them about balance payments.
• Prepare and submit tax forms and their filings.
• Process general administration functions.
• Update internal accounting databases and spreadsheets.
• Offer support to the finance team as needed.
• Assist all accountants and prepare all cash flow reports and data.
• Create and manage daily paperwork for mailing as well as invoicing.

Requirements

• Advanced knowledge of MS office
• Ability to work in a team as well as individually.
• Good organizational and time management abilities.
• Ability to handle confidential information.
• Trustworthy, respectful, honest and flexible.

Part Time Admin (HR) Assistant

Working hours: 9am-6pm

Part-Time: 3 days - Weekdays (Fix by Executive)

Responsibilities:

Onboard and Offboard

Organise and maintain personnel files, ensuring necessary personal records are filed

Update internal databases (e.g. record medical or maternity leave)

Provide support in recruitment such as job posting, sourcing, reference checks, arranging interviews, contract signing and onboarding of new employees

Prepare HR documents, such as employment contracts and new hire guides

Liaise with external partners, such as insurance agents, and ensure legal compliances

Ensure work pass applications (WP/SPass/EP) and status including monitoring of expiry date Support the management of disciplinary and grievance issues

Assist in any ad hoc duties assigned

Requirements:

Minimum 1-2 year experience as a HR Admin, HR Admin Assistant or relevant role Diploma or above in Human Resources or relevant field MS Office literacy

Thorough knowledge of MOM laws Excellent organisational skills, with an ability to prioritize important projects

Strong communication, interpersonal and negotiation skills Good with time management and problem-solving

Meticulous and keen eye for details

• Perform general administrative and operational duties.
• Maintain and update service provider and client records.
• Manage paperwork and handle formalities related to claim matters.

Requirements:

• Diploma and above
• At least 1 year of relevant working experience.
• Proficient in MS Office.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Our client is a local established Medical Manufcaturer. Due to business needs, they are now recruiting a Admini Officer to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Admin Officer:

• Handle document preparation, filing, and general administrative tasks.
• Operate office equipment such as computers, fax machines, and photocopiers efficiently.
• Manage the flow of incoming and outgoing communications via office tools.
• Monitor and maintain office supplies, ensuring stock levels are sufficient.
• Oversee the processing of outgoing mail when necessary.
• Ensure a safe and secure working environment.

Requirements:

• Min Diploma in related studies
• At least 1 year of administrative experience is highly prefer. Entry level is welcome

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De