Core duties:

- Manage payroll calculations including bank bulk payroll upload, CPF submissions, FWL submissions, etc

- Manage leave records

- Assist to create and maintain personnel files and records

- Process medical reimbursements for staff (FWs and locals), etc

- Schedule and manage internal training such as new-hire orientation / on-boarding, on-job-training, supplier-product training courses, etc

- Apply for grants, subsidies and waivers

- Assist with the hiring processes such as posting of job ads, screening & interviews etc

- Manage FW applications & renewals

- Onboarding & offboarding processes

- Assist with any WSH incident reporting & insurance claims

- Assisting with mediation & resolution of staff-related complaints/issues

- Assisting with management of company staff events such as company D & D, CSR programs, etc

- Manage FW accommodations such as making dormitory arrangements & inspections, etc

- Assist with the ordering and distribution of company uniforms, safety boots, PPEs, personal tools, etc for staff

- Any other job scope or tasks to be appointed.

Requirements:

- Min. Diploma education

- Capable of performing physical job tasks in process of facilitating HR functions

- Knowledge of HR functions with some practical experience preferred

- At least of 1 year of HR experienced

Working day(s) & Timing:

Monday - Friday: 8:30am - 5:30am

Core duties:

- Manage payroll calculations including bank bulk payroll upload, CPF submissions, FWL submissions, etc

- Manage leave records

- Assist to create and maintain personnel files and records

- Process medical reimbursements for staff (FWs and locals), etc

- Schedule and manage internal training such as new-hire orientation / on-boarding, on-job-training, supplier-product training courses, etc

- Apply for grants, subsidies and waivers

- Assist with the hiring processes such as posting of job ads, screening & interviews etc

- Manage FW applications & renewals

- Onboarding & offboarding processes

- Assist with any WSH incident reporting & insurance claims

- Assisting with mediation & resolution of staff-related complaints/issues

- Assisting with management of company staff events such as company D & D, CSR programs, etc

- Manage FW accommodations such as making dormitory arrangements & inspections, etc

- Assist with the ordering and distribution of company uniforms, safety boots, PPEs, personal tools, etc for staff

- Any other job scope or tasks to be appointed.

Requirements:

- Min. Diploma education

- Capable of performing physical job tasks in process of facilitating HR functions

- Knowledge of HR functions with some practical experience preferred

- At least of 1 year of HR experienced

Working day(s) & Timing:

Monday - Friday: 8:30am - 5:30am

Responsibilities

• Set up Personal file for new employees and update employee personal record in HR system.
• Maintain and update employee records and HR databases.
• Handle administration duties such as preparation of offer letter, confirmation letter, employment verification letter etc.
• Coordinate training sessions, workshops, and employee development programs.
• Management of office premise access for new staff and leaver.
• Other ad-hoc duties as assigned.

Requirements

• Diploma in Human Resources, Business Administration, or a related field.
• At least 2 years of prior experience in HR role.
• Familiar with labour regulations, related compliance and HR management practices.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong organizational skills and attention to detail.
• 5 days Work week
• Workplace: Tagore (Thomson Area)

Established in 2001, Nanyang Institute of Management ("NIM") is a forward-looking premier education provider in the region. At NIM, we focus on "Nurturing Today for Tomorrow" with a student-centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards achieving academic and teaching excellence while nurturing our students as a whole.

We have an exciting career opportunity for the position of Human Resource Executive and invite industry professional to join us in our mission.

Job Description:

• Manage the full-cycle talent acquisition and retention activities.
• Manage the full-cycle payroll administration activities.
• Manage work pass applications, renewals and cancellations.
• Manage HR administrative tasks across multiple functions.
• Manage and participate in talent engagement events.
• Maintain and update employee records in Info-tech system and personnel files.
• Collaborate closely with all internal and external stakeholders to drive business goals.
• Participate in all HR projects, audit and compliance activities.
• Responsible for other duties as assigned by the HR Manager and President.

Requirements:

• Diploma or Bachelor’s degree in Human Resources Management.
• 3 years of working experience in HR capacity, with focus in Talent acquisition and Payroll administration.
• Proficient with Singapore's statutory laws (e.g., Employment act, CPF act)
• Meticulous, organised, process-driven, detailed-oriented and operationally hands-on.
• Proficient in Info-tech systems and HR related portals.

We are looking for an HR Administrative Executive to help with various personnel-related tasks. You will help the HR department with tasks such as publishing job ads, maintaining the HR database, and processing employee requests.

Our HR administrative assistant role requires exceptional organizational skills as well as the capacity to handle sensitive material discreetly. If you are interested in HR policies and procedures and want to contribute to the establishment of a nurturing workplace, this is the opportunity for you.

Finally, you will get HR experience in a fast-paced setting by assisting with and improving all HR functions.

Responsibilites

• Handle work passes applications, renewals & etc matters.
• Maintain employee records (soft and hard copies).
• Update HR databases (e.g. new hires, separations & etc).
• Prepare paperwork for HR policies and procedures.
• Process employees’ requests and provide relevant information.
• Coordinate HR projects, meetings and training seminars.
• Collaborate with the various departments to post job ads on careers pages and process incoming resumes.
• Manage the department’s telephone center and address queries accordingly.
• Prepare reports and presentations for internal communications.
• Provide orientations for new employees by sharing onboarding packages and explaining company policies.
• Handle offboarding procedures for employees with exit interview & etc.

Requirements

• Minimum GCE "O" levels or related fields
• Minimum 1 year of relevant work experience
• Entry level candidates are welcome to apply
• Able to multitask and work well in a fast paced environment
• Possess good communication and interpersonal skills
• Able to work independently as well as a team player
• Possess a good mindset and attitude with a strong drive to learn

Office is located at Tuas Avenue 13.

Company provides transport pick up from Jurong East to office & vice versa at specific timing.

Only selected candidates will be notified.

Our client is a very well-established MNC.

In view of their expansion, they are now looking for a high calibre professional to join them as:

Human Resource Manager

Responsibilities:

• Lead a HR team in HR Management, HR Development and provide leadership to HR team
• Drive HR process improvements; identify and develop HR strategies and plans to support the company’s vision, strategy and culture.
• Oversee the manpower planning, talent management and succession planning function.
• Responsible for HR and Recruitment budget.
• Understands industry and business in order to provide strategic business partnership.
• Act as change agent. Provide subject matter expertise and education on effective change management.
• Ensure compliance with Group HR policy, Local labour law and industry HR standards

Requirements:

• Bachelor's degree in Business, HR Management or equivalent.
• Ability to travel as needed
• Excellent interpersonal & communication skills
• At Least 5 years HR experience

Human Resource Management:

· Manage recruitment activities, including job postings, interviews, and candidate selection.

· Oversee employee onboarding and orientation programs.

· Address employee grievances, promote a positive workplace culture, and handle disciplinary actions.

· Ensure accurate payroll processing and maintain historical salary records.

· Administer employee benefits, manage leave policies, and process statutory claims (e.g., maternity, childcare leave, paternity, NSmen).

· Develop, update, and enforce HR policies and procedures in compliance with labor laws.

· Prepare and submit IR21 tax declarations for departing employees.

Office Management:

· Supervise daily office operations and ensure smooth workflows.

· Manage office supplies, facilities, and vendor contracts.

· Act as a liaison between departments to improve operational efficiency.

· Organize meetings, events, and company-wide initiatives.

· Oversee workplace safety, implement health and safety protocols, and address emergencies.

· Handle office maintenance and facility-related issues.

ERP System and IT Support:

· Monitor in-house ERP system performance, ensure data integrity, and maintain system functionality.

· Troubleshoot ERP issues and coordinate with the system provider for prompt resolution.

· Perform basic IT troubleshooting for office systems and equipment.

Working Location at Tuas

Monday - Friday 8:30am -5:30pm

Advise on work permits, visa and documentation required for international workforce. Analyse assessment effectiveness. Analyse various sourcing approaches and tools.

Attend recruitment events to seek interest from external talent pools. Communicate employment offers to candidates. Conduct background search of job applicants to identify any critical issues.

Conduct reference document authenticity checks on the candidates. Deliver orientation briefings and programmes for new hires. Determine effects of current and future needs on hiring requirements.

Develop content for new hire orientation programmes. Develop hiring collaterals based on organisation's Employee Value Proposition. Develop new hires information packs for new employees.

Implement Standard Operating Procedures (SOPs) in selection, assessment and hiring, in accordance with fair employment practices. Implement talent outreach plans. Manage external stakeholders and vendors involved in the sourcing of talent.

Negotiate terms and conditions of offer to selected candidates within standard operating Guidelines. Propose assessment tools to be used for selection.

Propose improvements to the sourcing processes. Review opportunities to convert potential employees into new hires. Shortlist candidates for hiring managers based on assessment results.

Analyse data gathered from line managers on competencies required and gaps identified. Analyse employee participation rate. Analyse evaluation scores and effectiveness of learning programmes. Analyse external vendors' learning course content, checking for suitability to meet training needs.

Audit completion of mandated learning courses, and identify lapses for enhancements. Communicate developed learning courses' schedule and objectives to employees. Develop post-learning feedback forms using learning systems. Evaluate business impact of investing in learning needs.

Facilitate payments to vendors. Focus on learning needs based on current and future business requirements. Include profiling tools into the learning needs analysis process. Liaise with internal trainers and external vendors for scheduling and conducting courses.

Liaise with trainers on resources and logistical arrangements. Manage virtual learning community platforms. Monitor budgets and grant schemes for learning programmes. Refresh e-learning content.

Select suitable trainers in consultation with business units. Support development of materials with content experts for learning programmes following Technical and Generic Skills and Competencies (TSCs and GSCs) of the Skills Frameworks. Track the usage of technology in learning programmes. Work with business units to develop business case course content when necessary.

Job Description

1，Source and screen local and foreign worker for both office and

construction site, ensuring alignment with requirements.

2, Oversee HR processes, including recruitment, employment cycles,

performance management, and organizational changes.

3，Manage the hiring, staffing, and employment of full-time staff and

contingent construction workforce.

4，Support business development initiatives for company

construction project.

5，Manage full spectrum of monthly payroll processing and

administration.

6，Recruitment and selection process, posting of advertisements,

shortlisting, arranging of interviews.

7， Maintain and ensure proper documentation of employee database

and personnel files.

8，Performing general HR administrative functions such as processing

of Work Pass, preparation of appointment / confirmation letters,

insurance claims for Hospital & Surgical and Work Injury

Compensation.

9，Identify training and development needs within the company

through job analysis, appraisal and regular consultation with

department heads.

10, Administration of company insurance and license and medical

insurance claims.

11, Attend to Governmental Agencies survey, e.g., MOM HR survey,

BCA, etc.

12, Handle worker's accommodation such as dormitory rental

contract, check in & out and all related matters.

13, Any other ad-hoc duties which may be assigned.

Qualifications:

● Experience in the construction sector or recruitment sector with

knowledge of local and foreign labour laws and regulations is an

added advantage.

● Ability to multitask, prioritize work, and manage workloads

independently.

● Strong attention to detail, adaptability, and integrity.

● Strong knowledge of Singapore employment legislation and HR best

practices.

● Excellent interpersonal skills to collaborate with internal and external

stakeholders.

· Job Requirements

• Minimum SPM or Diploma or relevant studies

• Experience in Construction industry & Employment agency industry

,handle migrant workers advantageous

• Possess high interpersonal and good communication skills

• Have initiative and able to work well under tight candidate with

minimum supervision

• Must be sensitive to confidential information and is discreet

You are responsible for the full cycle of recruitment process of the assigned departments. In addition, you will also provide advisory and support to the departments on HR-related matters and implement HR programmes and initiatives. You will participate and spearhead HR projects as and when required.

Job Requirements

• Diploma holder with 8 years of relevant HR experience
• Strong communication and interpersonal skills
• Proficient in Microsoft Word and Excel
• Effective organizational skills with an ability to prioritize workload.

We are looking for a Senior HR Executive to manage our full cycle recruitment, from identifying potential hires to interviewing and evaluating candidates. Senior HR Executive responsibilities include sourcing candidates online, updating job ads and conducting background checks. If you have experience with various job interview formats, including phone screenings and group interviews, and can help us recruit faster and more effectively, we’d like to meet you. Ultimately, you will play an important part in building a strong employer brand for our company to ensure we attract, hire and retain the most qualified employees.

Responsibilities

• Design and update job descriptions
• Source potential candidates from various online channels
• Craft recruiting emails to attract passive candidates
• Screen incoming resumes and application forms
• Interview candidates
• Prepare and distribute assignments and numerical, language and logical reasoning tests
• Advertise job openings on company’s careers page, social media, job boards and internally
• Provide shortlists of qualified candidates to hiring managers
• Send job offer emails and answer queries about compensation and benefits
• Monitor key HR metrics, including time-to-fill, time-to-hire and source of hire
• Participate in job fairs and host in-house recruitment events
• Collaborate with managers to identify future hiring needs
• Act as a consultant to new hires and help them onboard

Requirements

• Proven work experience as an HR Recruiter or similar role
• Familiarity with resume databases
• Experience with sourcing techniques
• Understanding of referral programs
• Solid verbal and written communication skills
• Sound judgement
• Degree in Human Resources Management, Organizational Psychology or relevant fields

Job Description

Assist in full spectrum of HR functions which includes the following:

Compensation & Benefits Administration

- Full cycle of payroll management including employees’ data input into system, pay computation, bank transmission, CPF submission, IR8A submission, IR21 submission.

- Analysis of employees’ attendance management.

- Compile overtime calculations, monthly variable bonus calculations.

- Process employees’ expenses / insurance claims.

Talent Acquisition

- Screen, select suitable candidates

- Arrange interview appointment

- Issue letter of offer

- Assist in work pass application and cancellation

Employee Relations

- Counsel employees for performance improvement

- Manage grievance / disciplinary matters for corrective actions

Learning & Development

- Conduct new employee on-boarding orientation

- Train and re-train employees for compliance to Company policies & procedures

- Basic digital HR training on leave application

- Update training material and maintain training SOPs

Performance Management

- Assist to administer full cycle of performance management

HR Reports (Internal & Statutory)

- Assist in monthly HR statistical reports

- Computation / submission of quarterly MOM Labour Statistics Report

Operations Compliance

- Assist to cover duty for company’s call centre department.

- Ad hoc duty : Assist to conduct compliance and CCTV audit checks of outlets remotely to ensure Recovery, Disciplinary, Retraining and Compliance (RDRC) ; daily CCTV audit check of restaurant operations, identify and report to management for major hygiene or SOP lapses.

Requirements:

Diploma in HR management or its equivalent

At least 2 years of HR administration experience preferable with payroll experience

Fresh HR graduates who aspire to grow in HR career are welcome to apply as training and coaching will be provided by HR Manager

Candidates must have the attributes of learning spirit, meticulous, numerically strong, analytical, excellent interpersonal skills, ability to handle confidential information, self-motivated, independent, effectively bilingual in English and Chinese for purpose of communicating to outlet operation staff

Interested candidates, please WhatsApp our friendly HR: 92978413 or 98889975

Only shortlisted candidates will be contacted. Thank you.

Job Description & Requirements

- To perform the full spectrum of coordination and administrative duties,including invoicing, data entry, documents filling etc.

- Efficient document management such as printing and filing of the documents.

- Assist with day to day operations of the office.

Benefits:

- Annual leave, medical leave, and public holidays in accordance with local labor laws.

Job title: Human Resource Manager

About Our Company

Established for over 30 years, Gan Teck Kar is a well-respected local company in its field with a substantial workforce. We have modern, spacious offices with an excellent canteen and gym provided for our staff.

GTK is looking for dynamic HR manager who can be part of the team here to continue to develop the role and continuously improve our processes and assist in our growth. We are looking for a ‘people person’ who can make a difference in attracting, developing and retaining staff in the in the modern workplace.

Responsibilities

• Lead and manage the full spectrum of HR functions with the help of an HR executive
• Manage full employee lifecycle from onboarding to offboarding including search, selection and retention of the right staff
• Handle work pass applications for new, renewal, cancellation and repatriation of foreign staff
• Highly knowledgeable in current regulations and compliance requirements from the relevant authorities and able to assess impact of changing regulations on the workplace
• Continue to improve and develop the HR function, processes and procedures and also capable of supporting ISO audit requirements
• Responsible for group health insurance scheme and submission of insurance claims
• Source and administer suitable training programmes for employees and apply for training grants
• Manage employee relations and welfare plus monitor external issues
• Responsible for all mandatory HR surveys and reports
• Organize staff recreational events and team bonding activities
• Undertake any ad hoc duties as assigned by the Management team

Requirements:

• Diploma / Degree in Human Resource Management preferred
• Minimum 3 years of relevant managerial experience, ASEAN/international expertise an advantage
• Personal qualities will be important; high integrity, excellent interpersonal and communication skills, proactive practical problem solving and a team player
• Able to handle sensitive and confidential information
• Proficient in Microsoft Office Suite

The Position

The Human Resource Manager will be reporting to the Managing Director and Director of the Company. The HR Manager will oversee the HR Team and all aspects of human resources practices and processes.

Job Responsibilities:

Recruitment, Onboarding and Offboarding

• Maintain the work structure by updating job requirements and job description for all current and promotion positions
• Review and establish screening and interviewing processes
• Counsel hiring managers on candidate selection
• Conduct and analyse exit interviews and make recommendations based on data
• Assist with recruitment whenever necessary, including screening, interviewing, reference check, hiring and HR onboarding orientation
• Work closely with HODs to plan new hires departments’ orientation programs with relevant stakeholders
• Develop, implement and review onboarding and offboarding processes
• Maintain company organization charts and employee directory

Compensation and Benefits Administration

• Responsible of reviewing monthly payroll prepared by relevant HR team member ensuring accuracy in salary payment including but not limited to commissions payout and other proration calculations
• Responsible of reviewing monthly claim expenses prepared by relevant HR team member
• Assist with payroll processing whenever necessary
• Engage in compilation of market insights for Compensation & Benefits review

Training and Development

• Develop, implement and review effective performance management system for yearly performance review (HO)
• Work closely with inhouse trainer and HOD to close any training gaps for Office employees
• Work closely with HOD / Director / Managing Directors in providing regular feedback and advise in employees’ growth and development

Labour Law & Regulations

• Ensure the Company is compliance with MOM regulations
• Provide professional HR advise to Managing Directors / Directors and relevant stakeholders
• Review and update all HR policy documents in line with Company policy and Government regulations e.g. Employee Handbook, Employment Letters

HR Strategies

• Work closely with Director / Managing Director in aligning HR practices with the Company’s vision and mission
• Identify workforce requirements needed to achieve goals to ensure right talent is in the right position
• Yearly review of HR strategies to ensure consistent HR practices alignment to business goals
• Involve in workforce planning when necessary

Operations

• Review and improve HR workflow and Standard Operating Procedures
• Responsible for handling employee grievances with strict confidentiality and advise line managers on the best HR practices and address employees’ queries on HR services and applications
• Maintain and update employee information in HRIS
• Maintain employees’ P file by designing a filing and retrieval system and keeping past and current records
• Ensure enforcement of Company policies and procedures
• Promote and foster a collaborative and positive company culture of mutual respect and open communication that drives teamwork, innovation and collective achievement.
• Lead, direct, evaluate and develop HR team

Job Requirements:

• Degree in Human Resource Management, Business Administration or Business Management
• 7 years’ experience working in HR department with 2 years in a supervisory or managerial role
• Experience in retail industry will be advantageous
• Strong understanding in labour law and regulations
• Must be proficient in Microsoft Office
• Meticulous and independent with good interpersonal skills
• Proactive with positive attitude as a team-player
• Excellent communication, organizational, and problem-solving skills
• Ability to develop and manage interpersonal relationships at all levels of the company
• Must have a sense of urgency, able to prioritise and meet deadlines

Job Description

Partner with your business unit and ensure a deep understanding of business strategy and implement high-quality HR practices within the team.

Coach and mentor business leaders to help build a strong community that will improve the development of the business.

Collaborate with stakeholders and leadership and provide HR guidance when appropriate; including staffing, talent development, performance management, and employee relations.

Be the ambassador for the Singdata culture as well as plan and implement activities to continue to drive employee engagement.

Manage HR operation activities when in needs.

Manage employee disciplinary issues and provide advice to business leaders on ways to manage each case.

Assist with recruitment efforts when necessary to ensure continued growth and success of the business.

Requirements

Minimum 10 years of Human Resources working experience.

Strong written and oral English.

Comprehensive HR knowledge, especially hands-on experience in employee relations and performance management.

Must have extensive and in-depth knowledge of local compliance and labor laws.

Highly organized and self-sufficient.

3-6 years of experience in HR at Internet giants or MNC with at least one HR domain experience. HR projects (L&D, Talent, leadership etc.) or HRBP experience is highly appreciated. Fast paced internet company background with good understanding of internet industry is also appreciated.

Attention to detail and results driven.

Resilient and adaptive towards a fast-paced working environment.

Strong cross-cultural competency.

High maturity level and being absolutely trustworthy in handling data or info with high confidentiality, able to provide fair judgement according to company guideline or people process.

The person in this position is responsible for managing and executing human resource functions, including recruitment, employee relations, performance management, training, and compliance with labor laws.

Responsibilities:

Recruitment & Onboarding

• Coordinate with School Operation Division in fulfilling manpower requirements, and manage the deployment of suitable staff to various outlets

• Manage the end-to-end recruitment process, including job postings, screening, interviews, work pass application and selection.

• Coordinate the employee onboarding process to ensure smooth integration into the organization

Performance Management

• Support the regular performance appraisal/assessment of employees by coordinating reviews, compiling feedback and assist in preparation of contracts renewal

• Assist in monitoring employee performance to identify training needs and growth opportunities

Training & development

• Coordinate on employee training workshop, seminar, and manage training records.

• Maintenance of training materials and documentation.

Administration

• Assist in the administration of payroll, benefits, and compensation plans.

• Monitor employee attendance, leave applications, and absences to ensure proper workforce planning. • Maintain accurate and up-to-date employee records, ensuring confidentiality and compliance with data protection regulations.

• Prepare regular HR metrics, reports, and dashboards to senior management to support decision-making.

Requirement:

1. Bachelor Degree in Human Resource or related field

2. 1-2 years related experience. Fresh grads are welcome.

3. Knowledge on HR practices and employment law

4. Highly self motivated, willingness to develop, resourceful and pay attention to detail.

Job description

• Preparing employees’ training bond letter prior to start of training/course and ensures updating of training bond record
• Preparing and updating of training calendar
• Updating of training records every month
• Preparing the daily line-up materials every week and line-up calendar every month
• Administering performance appraisal (goal setting, etc) in July (for mid-year) and December (for year-end)
• Preparing and circulating of birthday cards and purchasing of gift vouchers for full-time employees celebrating their birthday in that particular month
• Coordinating and organizing Staff Meeting
• Onboarding newcomers to the company.
• Managing company staff, including coordinating, and supporting the recruitment process.
• Coordinating and registering of employees’ trainings, seminars, workshops, briefings, etc (external, in-house, and internal) as per the Total Company Training Plan
• Preparing and updating of training calendar
• Administering APPLE forms for employees’ trainings, seminars, workshops, briefings, etc
• Administration and coordination of confirmation appraisal (for new employees) and performance appraisal
• Preparing the agenda, room set-up, attendance, departmental presentation, etc for Staff Meeting
• All data pertaining to the above must be duly updated in HR folders within the company drive
• Identify ways to improve processes to gain efficiency using information technology tools.
• Operate HR systems efficiently and effectively.
• Performs other duties as may be assigned from time to time

Job Requirements:

• Minimum GCE ‘A’ level or Diploma in Human Resources Management or equivalent
• Minimum of 1-year work experience preferably in Education Industry
• Ability to handle sensitive and confidential information with discretion
• Excellent command of both spoken and written English
• Pleasant personality and positive attitude with strong desire to learn
• Work independently with minimum supervision
• Good communication and interpersonal skills
• Digitally savvy
• Confident to conduct presentations on management reports
• Possess strong data analytical skills & business acumen
• Possess a transformational mindset
• Proficient in Microsoft Office applications

Location: 7 Gambas Crescent, Singapore 757087

Rounds of Interview – 2

Work From Office all 5 Days

Primary Responsibilities

1. HR Operations

• Handle day-to-day HR operations, including employee queries, payroll, and benefits administration. Managing SPass holders and have all the knowledge around it, regarding renewal process etc.

• Maintain accurate employee records and manage HR documentation, such as contracts, appraisals, and leave records.

• Ensure compliance with Singapore’s employment laws and company policies.

• Administer CPF contributions, insurance enrollments, and statutory requirements.

• Training and Development – Coordination work for scheduled trainings and making sure the candidates are enrolled and attend those trainings as necessary.

2. Employee Relations

• Serve as the primary point of contact for employee grievances and conflicts.

• Promote team cohesion through open communication and regular feedback sessions.

• Organize team-building activities and initiatives to enhance morale and collaboration.

3. Performance Management

• Work with department heads to align employee goals with company objectives.

• Recognize and reward high-performing employees to encourage retention.

4. Office Administration

• Oversee general office operations, including maintenance, procurement of supplies, and vendor management.

• Ensure smooth functioning of office equipment and IT infrastructure.

• Maintain a professional and welcoming office environment for employees and visitors.

• Handle miscellaneous administrative tasks.

• Plan and organize company-wide events, including cohesion activities, celebrations, and staff retreats.

• Assist in scheduling meetings, preparing agendas, and managing calendars for senior staff.

5. Compliance and Safety

• Ensure workplace safety standards are adhered to, especially for site-based employees.

• Collaborate with safety officers to implement and monitor safety programs.

• Manage workplace injury claims and coordinate follow-ups.

6. Onboarding & Exit Management

• Oversee onboarding & offboarding processes, including clearance, exit interviews, and final settlements.

• Address feedback from departing employees to identify areas for improvement.

• Ensure compliance with all regulatory requirements during employee terminations.

Qualifications and Skills

• Bachelor’s degree in Human Resources, Business Administration, or a related field.

• Minimum 3-4 years of experience in HR roles

• Familiarity with Singapore labor laws and HR best practices.

• Strong organizational and multitasking abilities to manage HR and administrative functions simultaneously.

• Excellent interpersonal and communication skills to manage diverse teams and build a positive work culture.

• Proficiency in HR software, office management tools, and Microsoft Office Suite.

• Ability to handle confidential matters with integrity and discretion.

• Familiarizing employees with benefits packages
• Hiring new employees that accommodate a company’s vision for the future
• Releasing employees whenever necessary
• Resolving disagreements between employees that cannot be solved privately
• Planning corporate events and other team-building activities
• Installing appropriate pay scales across the company
• Establishing community outreach programs to get employees involved in charity, volunteer, and goodwill initiatives
• Regulating compliance and correct benefit usage across the company

Position Overview:

The HR and Admin Executive will assist to ensure that the department’s day-to-day operations are running smoothly; recruitment, payroll, admin and training.

HR Processes | Office Management responsibilities:

• Update Employee Handbook and Policies
• Prepare Contracts of Employment, review Salary offers (to be approved by GM)
• Execute and Support HR processes (includes Payroll, Hiring, Onboarding/ Exit processes, Performance Management, Objective Settings, Training and Development enrolment, FWA, follow through on MOM obligations, manage work pass/ foreign employment applications etc.)
• Consistently update and provide support in PDPA
• Submission of statistics & report to government bodies
• Processing & applying available grants with relevant Government departments
• Assist in organizing company events & activities
• Handle contracts and renewals
• Organize and maintain files on all insurances, patents, licenses, certifications and trademarks
• Manage office efficiency and cost relating to: office stationery, pantry requisition, cleaning service and office equipment procurement
• Maintain the office & equipment condition & proactively coordinate necessary maintenance & repairs in partnership with Production Supervisor
• Liaise with all facility management vendors (including cleaning, security services, building maintenance)
• Source, negotiate, select and manage list of preferred vendors for all offices & shops
• Ensure Health & Workplace Safety standards are met
• Support IT related matters (at HQ & retail shop), as point of contact, maintaining back-up & disaster recovery plan

Key Responsibilities:

• Maintain and update employee records and HR databases.
• Support the development and implementation of HR policies and procedures.
• Manage payroll processing and attendance tracking.
• Coordinate training sessions, workshops, and employee development programs.
• Handle employee inquiries regarding HR policies, benefits, and general HR-related matters.
• Ensure compliance with labor laws and company policies.
• Collaborate with departments to enhance employee engagement and morale.
• Assist with MOM related survey
• Participate in continuous improvement on HR work processes and create SOPs and documentations
• Support any ad-hoc HR projects as required.

Job Requirements

• Minimum 4 years of relevant human resource experience
• Good interpersonal and communication skills
• Detailed with strong sense of confidentiality
• Pro-active, resourceful and meticulous
• Positive and able to multi-task and work in a fast pace environment
• People oriented, team player and willingness to learn
• Good in MS Office applications particularly MS Words and Excel
• HR experiences in construction industry will be an advantage

• Assist in developing and executing personnel procedures and policies, and provide guidance and interpretation for business operations
• Participate in development of HR objectives and systems, including metrics, queries, and ongoing reports for company requirements
• Assist in administering benefits, compensation, and employee performance programs
• Suggest new procedures and policies for improving employee experience as well as the efficiency of HR department and company
• Ensure compliance with local and national regulations and applicable employment laws, and update policies and procedures when necessary

Responsibilities

• Prepare paperwork and schedules for smooth new-hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first-day experience
• Handle all administrative tasks for onboarding, new-hire orientations, and exit interviews, including data entry in human resources information systems (HRIS).
• Provide a dedicated and effective HR advisory service to employees that covers absence and health issues, conduct and capability, grievances, organizational change, and all other employee-relations matters
• Be the primary backup for payroll processing, including biweekly and semimonthly updates to employee files, bonus/incentive pay, vacation/sick pay, expense reimbursements, hourly-employee validations, and benefits changes
• Assist in the communication, interpretation, and upkeep of employee handbook, employee directory, and organizational chart, and contribute to policy development

• Manage onboarding, offboarding, and workers’ welfare needs.
• Handle payroll, overtime, leave, and reporting.
• Apply or cancel work permits as required.
• Source and order office and cleaning supplies.
• Admin: Monitor stock of uniforms and safety shoes.

Requirements:

• Minimum Dip/Deg holder in Human Resource/Business.
• Prior human resource working experience will be an advantage.

Interested candidates please send in your resume to:

Yvonne Suan Ying Zhen

CEI No: R24122857

Email: [email protected]

EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.