We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Accounts and Admin Executive who can help support us through the next phase of the growth and development roadmap.

Duties

• Assist in all accounting matters and responsible for monthly accounting reconciliation
• Responsible for all payroll functions in the organization
• Data entry for maintenance of proper filing system, ensuring all records are in proper order
• Prepare monthly statement claims, GST, CPF and related bills
• Involved in HR duties such as but not limited to, work pass application, payroll processing and maintenance of Employee files
• Perform general administrative duties
• Other ad-hoc duties assigned

Requirements

• Diploma / Degree in Accounts / HR / Admin related field
• At least 1 year of relevant experience in Accounting firm
• Able to work independently in a fast-paced environment.
• Proficient in Microsoft Excel

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

Email Address: [email protected]

We regret that only the shortlisted candidates will be notified.

Position Objective:

To drive the development and execution of comprehensive content marketing strategies aimed at enhancing brand visibility, engaging target audiences, and ultimately driving business growth. The role involves creating relevant content across various channels and collaborating with cross-functional teams to ensure cohesive messaging. The Executive – Marketing (Digital and Outreach) will focus on building a strong online presence, increasing audience engagement, and measuring the effectiveness of content initiatives through key performance indicators. The objective is to position the company as an industry authority, generate leads, and contribute to overall marketing and business objectives.

Key Responsibilities:

• Develop and execute comprehensive content marketing strategies to engage existing Workmate users by using multiple communication channels, including social media, email marketing, and events.
• Create and publish organic, high-quality, engaging content across all social media platforms (TikTok, Facebook, Instagram, and other relevant platforms), as well as write monthly newsletters highlighting our Jobs of the Month, Worker of the Month, and more.
• Manage our online reputation by monitoring and responding to customer feedback and reviews.
• Collaborate with other teams to create compelling content, including blog posts, videos, and infographics, as well as promote top-priority jobs to the community.
• Analyze and report on social media performance metrics and use the data to improve our social media strategy.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

5 Days workweek

Raffles Place

Responsibilities:

• Assist with full set of accounts including AR, AP, GL Bank Reconciliation etc
• Timely & Accurate processing of accounting entries
• Engage with operation branch to record daily POS Sales receipts relatin to cash sales, credit card sales and delivery platform
• Engage in maintaining record of Petty Cash for the outlets
• Check, record and verify vendor invoices and staff expenses claims
• Ensure proper recording and filing of documents are maintained
• Perform any other finance administrative duties when assigned.

Requirements:

• At least 2 - 3 years account related working experinece and possess at least a Diploma in finance/Accountancy/Banking or equivalent in the financial field, preferably from F&B inductry
• Able to work in a fast-paced environment with good interpersonal and communication skills
• Abel to work independently, positive attitude and self-motivated
• Experience in auto count accounting software will be an added advantage. Training will be provided for those with no knowledge in auto count system
• Strong in Microsfot Excel and formulas

Only Singapore Citizen needs apply.

Only shortlisted candidate will be notified.

• Deliver administrative support to Sales Department.
• Handle process delivery orders/ invoices.

Requirements:

• Nitec and above
• At least 1 year of administrative experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R24120303

Accounts Executive

Working day: Monday – Friday
Working Hour: 9am - 6pm / 10.30am – 7.30pm
Salary: SGD 3,000 - SGD 4,000
Location: Tiong Bahru

Job Responsibilities:

• Handle full set of accounts.
• Prepare monthly Bank, AP & AR & fixed asset & inventory reconciliations.
• Reconcile monthly intercompany balances and transactions.
• Prepare monthly bank reconciliations.
• Maintain proper filing system and accurate accounting records.
• Responsible for processing all student receipts and refunds.
• Responsible for updating the receipt batch and prepare the necessary paperwork for banking and filing purposes.
• Reviewing student files for action.
• Ensure timeliness and accuracy of month end closing.
• Prepare periodic tax return filings for both direct and indirect taxes
• Liaise with external auditors and tax agents.
• Assist superior in quarter ly consolidation, year-end audit and preparation of annual report
• Any other tasks, administrative duties or ad-hoc projects as assigned by direct manager.

Requirements:

• Diploma in Accountancy or equivalent
• Experience in handling full spectrum of Accounts

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

Are you ready to advance your career in Corporate Tax Compliance and Advisory with a dynamic and innovative company? Look no further! Assembly Works is on the lookout for a skilled and experienced Corporate Tax Executive to join our team and contribute to our comprehensive tax compliance and advisory services.

Job Responsibilities:

• Assist and support in providing tax compliance and advisory services to clients across various industries.
• Prepare corporate and individual tax returns, including estimated chargeable income filing and withholding tax returns.
• Assist clients in responding to queries from tax authorities.
• Prepare tax computations, tax returns, and provide support in dispute resolution.

Job Requirements:

• Bachelor's degree in Finance/Accounting, Professional Qualification, or equivalent
• Singapore Chartered Tax Professionals accreditation will be advantageous.
• At least 3 to 5 years of experience in a professional tax practice.
• Good communication and interpersonal skills, able to collaborate effectively with teams at all levels.

Ready to elevate your career with Assembly Works? Send in your application to [email protected]. Join us in redefining excellence in corporate secretarial and accounting services!

Be part of a company where your skills are valued, your potential is recognized, and innovation is celebrated. Apply now and become a crucial part of the Assembly Works family!

• Provide front-line service to patients and visitors such as registration of patients, answering phone and email queries, scheduling of appointments and billing.
• Handle insurance claims and other admin/ad hoc duties.

Requirements:

• Diploma and above
• At least 2 years of frontline experience in healthcare industry.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

KPay is a fintech company that strives to service the underserved SMEs globally. A soon-to-be “Unicorn”, we are hiring for like-minded individuals who are passionate and committed to changing their lives through hard work and values a clear progression path.

Are you an individual who is seeking financial freedom and is looking for a sales position that serves a purpose, with the opportunity to earn uncapped sales commissions? If you are, we want you!

Salary & Benefits

• Base salary + uncapped commission!
• Medical Benefits + comprehensive training program provided!

Responsibilities:

• Responsible for merchant acquisition by direct approach and canvassing.
• Leading the merchant acquisition efforts including prospecting, negotiation and development of necessary sales techniques.
• Work closely with the merchants to ensure a successful and amazing onboarding experience.
• Point of contact and liaison for merchants, manage and respond to their queries.
• Maintain good relationships and value-add to your merchants to improve performance on the platform.

Requirements:

• No experience required as long as you are passionate and driven to make a change! (sales / account management / business development related background would be a plus).
• Highly self-motivated with strong sense of ownership.

Provide events logistic and secretariat support; assist in the planning and execution of events.

Key Responsibilities:

• Secretariat and admin support
• Source, evaluate and negotiate with third party vendors
• Manage registration to create a streamlined experience for invitees
• Manage flight and hotel bookings
• Manage transfer and transportation requirements
• Manage F&B and dietary requirements and setup
• Manage event collateral design and production
• Responsible for successful delivery of the event, ensure smooth communication with partners, vendors, manage registration desk and the onsite team

Dynamic Adaptation:

• Digital event setup and co-ordination
• General admin support for the team
• Team-bonding and/or activities organisation

Qualification:

• General University Degree or Polytechnic Diploma

Knowledge & Experience:

• 1-2 years’ of work or event management experience
• Candidates without experience will be considered
• Good Microsoft Office Skills

Personal Attributes:

• Meticulous
• Good interpersonal and communication skills
• Good team player
• Adaptable and can react to changes readily
• Able to work independently
• Driven, confident and well-groomed

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Human Resource Executive - Talent Acquisition & Management who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Manage the entire talent acquisition function to support expansion of company
• In charge of onboarding/ off-boarding of employees
• Assist in talent retention and crafting out competitive strategies with regards to compensation and benefits
• Implement and execute training plans and conduct trainings as well as post-training evaluations
• Organise company events including festival celebrations, anniversary dinner and team-bonding events
• Handle work pass application, renewal and etc
• Ensure company’s compliance with local relevant regulations
• Assist in other HR operations and business functions
• Ad-hoc duties as assigned

Requirements:

• Diploma in relevant discipline
• Minimum 1 year of relevant experience
• Experience in Staffing/ Recruitment industry will be added advantage

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

• Generating data to establish a basis for analyzing sales and fostering market growth through the utilization of Microsoft and SAP software.
• Responsible for promotional initiatives, generating leads, and contributing to the development of sales strategies.

Requirements:

• Degree in Marketing or equivalent.
• At least 2 years of relevant experience.
• Proficient in Microsoft Excel.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R24120303

Executive Chef has to look after entire Kitchen operations and also work in hand with the manager for day to day operations. Menu planning has to be a must along with portion control and inventory management. Work with the director for menu planning and menu management . portion control and hygiene management is a must . To plan choosing suppliers also along with the group menu planning .knowledge of North Indian Cuisine is a must along with knowledge of tandoori Cuisine and also Curries along with sweet meat

Well-established Chartered Accountants and Certified Public Accountants firm actively seeking an ideal candidate to provide crucial support to Managing Director.

EXECUTIVE / PERSONAL ASSISTANT (secretarial and business communication)

Key Responsibilities:

Offer high-level administrative assistance to the Managing Director, managing calendars, scheduling meetings, organizing travel arrangement and handles correspondence.

Serve as the primary point of contact between the Managing Director and internal/external clients.

Coordinate and plan meetings, with emphasis on setting agendas, preparing materials, and recording minutes

Prepare, edit, distribute professional documents, reports, presentations, and proposals

Assist in project management, involves in research, data analysis and collaborate with other departments

Manage stakeholder relationships, ensuring effective communication.

Handle financial tasks such as managing expense reports and providing assistance in budgeting

Stay current with industry trends and actively seek professional development opportunities.

Qualifications:

Bachelor’s degree in Business Administration or a related field.

Minimum 3 years of experience as Executive / Personal Assistant preferably with corporate business service providing firm.

Exceptional organizational and time-management skills.

Strong written and verbal communication abilities.

Proficiency in office software and modern technology tools.

Familiar with strategic planning, biz research and project management

Positive attitude and ambition towards continual professional development

Willingness to travel overseas for work trip when necessary

Working hours: 9 am to 6 pm (Mon to Fri).

Competitive salary up to $5,000.

Singaporeans are welcome to apply.

Location: Robinson Road

Interested applicants are welcome to submit MS word format resume, stating current and expected salary with detailed work experiences to us.

Email: [email protected]

C-Connect Consultants Pte Ltd

18 Robinson RRoad #15-01

Singapore 048547

Tel: 69557787 HP: 9843 5711

MOM EA Licence no. 18C9211

Website : c-connectconsultants.careers

JOB RESPONSIBILITIES

• Manage full sets of accounts includes performing daily accounting & finance duties such as receivables and payables processes, general ledger, tax and bank reconciliation, etc.
• A/R functions – Able to reconcile the sales with credit cards, delivery platforms, etc commission to ensure revenue settlement are in balance
• A/P functions – Liaise with suppliers on discrepancies in invoices, and process payment via online banking transfer or TT
• Prepare monthly audit schedules (fixed assets register, prepayment and accrual etc) and bank reconciliations etc
• Manage timely closing process and reconciliations, including intercompany transactions;
• Handle quarterly GST preparation and submission.
• Liaise with external auditors.
• Process petty cash float requests, staff expenses claims, and ensure all payments made are captured in the system.
• Assisting for financial report and management reporting
• Cash flow management
• Assist for budget and forecast
• Any other ad-hoc duties as assigned.

JOB REQUIREMENTS

• Diploma/Degree in Accountancy
• At least 4 years of related working experience
• Able to work independently with minimum supervision
• Dependable, responsible and possess positive working attitude
• Possess initiative and able to organize and prioritize work
• With experience of using accounting software, knowledge of Netsuite is a plus
• Able to work independently under tight schedules
• Advantage to have experience in F&B industry

Responsibilities

1. Assist in planning and conceptualising sports/ social activities within budgeted funds

2. Organise activities and ensure smooth execution

3. Monitor and evaluate the success of the activities, investigate trends, recommend and implement modifications to improve effectiveness

4. Provide secretariat support to Sub-committees/ Sections

5. Prepare timely reports

Any other task as assigned by the Sports & Events Manager

Requirements

1. Minimum Diploma with at least 2 years’ relevant working experience

2. Meticulous and a team player with a positive working attitude, preferably with a keen interest in sports

3. Possess strong interpersonal and communication skills

4. Proficient in MS Office applications and minutes writing

Responsibilities:

• Identify and pursue new business opportunities within the logistics and supply chain sector.
• Build and maintain a robust sales pipeline through market research, networking, and lead generation.

Client Relationship Management:

• Cultivate and strengthen relationship with existing clients.
• Understand client needs and provide tailored logistics solutions to meet their requirements.
• Act as the primary point of contact between the company and clients.

Sales Strategy and Planning:

• Develop and implement effective sales strategies to achieve and exceed sales targets.
• Collaborate with the sales team to create innovative approached to market out logistics services.

Market Analysis:

• Monitor industry trends and competitor activities to identify opportunities and potential risks.
• Provide regular market feedback to the management team for strategic decision making.

Sales Reporting:

• Prepare and submit regular sales reports, including sales forecasts, client feedback and market trends.
• Utilize CRM tools for efficient management of customer interactions and sales processes.

Negotiation and Contract Management.

• Negotiate terms and conditions with clients to secure profitable and sustainable business partnerships.
• Ensure timely and accurate completion of all necessary documentation.

Job Requirements

• Diploma/Advanced Diploma/Degree in any field
• Preferably with 1 to 2 years of working experience in the related field
• An ambitious go-getter, eager for opportunities in sales
• Excellent communication skills
• Proactive in seeking opportunities to acquire new business
• Driven, high energy levels, results-oriented, driven to excel in sales and able to work independently
• Proficient in written Korean language will be preferred in order to liaise with the Korean clients and HQ in Korea on a regular basis is a plus.

Wilmar International Limited is Asia’s leading agribusiness group. Wilmar International business activities include oil palm cultivation, edible oils refining, oilseeds crushing, consumer pack edible oils processing and merchandising, specialty fats, oleochemicals, and biodiesel manufacturing, and grains processing and merchandising. It has over 500 manufacturing plants and an extensive distribution network covering China, India, Indonesia and some 50 other countries. The Group is backed by a multinational workforce of about 100,000 people.

Job Description:

You will be working within the Laboratory Safety Team, providing support to the safety and operational functions in the research laboratories, which will enable the research staff and students to strive towards research excellence.

Job Responsibilities:

Laboratory Operations

• Maintain the relevant laboratory licenses, permits and certifications.
• Coordinate checks on chemical orders, maintain the chemical inventory and their corresponding Safety Data Sheets.
• Coordinate the chemical and biological waste management.
• Conduct trainings on the use of some common equipment.
• Coordinate lab space allocations for the researchers.
• Any other Ad-hoc duties as assigned.

Safety

• Ensure that duties are carried out in compliance to ISO 45001 Occupational Health and Safety Management System.
• Assist in the development and implementation of safety policies and procedures.
• Assist in the laboratory safety inspections and audits on a regular basis.
• Maintain and update the risk assessments and other safety-related documents.

Administration

• Required to perform some administrative work (no experience required)

Job Requirements:

• Diploma/Degree in Biomedical/Life Sciences or equivalent.
• Laboratory/research support experience is preferred.
• Preferably to have some prior hands-on experience and knowledge in using common chemicals and laboratory equipment.
• Must be proficient in Microsoft Office, Words and Excel
• Preferably with some knowledge of workplace safety management systems
• A hands-on person who enjoys working in a dynamic research environment.
• Able to work independently and in a team.

We are seeking an experienced and detail-oriented Finance Executive to join our team. The ideal candidate will play a crucial role in ensuring accuracy and contributing to the overall efficiency of our accounting processes. The Finance Executive will be reporting to Finance Manager and be responsible for day-to-day accounting tasks such as handling AR, AP, and GL functions.

Job Description:

- Perform day-to-day accounting activities, maintain records & data entry

- Perform monthly bank reconciliations keep accurate records for all daily transactions

- Record Accounts Payable and Accounts Receivables

- Process invoices

- Update internal Systems with Financial Data

- Assist Finance Manager in processing month end / querter end / year end closings

- Reconcile Bank Statements

- Assist finance team in the annual audit

- Assist in Budget Preparation and GST filings

- Review and Implement Financial policies

- Responsible for administrative documentation, processes and coordination

- Act as a liaison with the other departments

Job Requirements:

- Minimum Bachelor's Degree or professional qualifications in Finance or Accountancy

- Minimum 1~3 years of relevanet working experience in Finance role

- Computer literate (Advanced Microsoft Excel skills and SAP)

- Responsible, possess initiative, independent and resourceful

- Fluent in English

Work Location:

30 Pasir Panjang Road, #07-32, Mapletree Business City, Singapore 117440

Working Hours:

8.30 AM - 5:30 PM, Monday to Friday

Responsibilities

• Responsible for providing forward planning on materials stock plan
• Responsible for liaising with all extenal vendors on subcontracting job particularly on their PO, DO, shipment arrangment, delivery schedule and quality delivery service to production.
• Responsible for procuring production material based on master planning requirement for manufacturing and also support Production to procure consumable items.

Requirements

• Min Diploma in Engineering, Supply Chain or Business
• Min 2 years of working experience in Production planning, FIFO for material supply and good supplier communication and basic procurement SOP.
• Knowledge and experience using MRP or ERP system for planning and inventory control.

Please kindly email your resume in Ms Word to [email protected]

We regret to inform that only shortlisted candidates would be notified.

Registration Number: R1328870

EA License No. 22C1026

Position Objective: (the primary reason the position exists)

The main role of the HR Shared Services Assistant (Business Operations) is to be the main point of contact for both contractors (Associates) and clients such as helping in contract renewals etc.

Key Responsibilities:

• Manage & provide internal reports on Associates headcount movement & Client’s growth.
• Provide monthly reminder for client holders for Contracts and Work Pass Due.
• Manage end to end onboarding & offboarding formalities.
• Assist in Work Pass Application/Renewal, Contracts extension, termination, resignation, reference checks, leave & claims requests, contractor bonuses.
• Help in the handling of contractor’s disciplinary & grievance issues.
• Provide HR advisory services as required to internal Consultants and Associates.
• Liaise with the payroll team to resolve contractor timesheet & claims issues.
• Liaise with payroll & finance team to resolve client billing issues, overpayments etc.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at https://www.persolkelly.com.sg/policies. I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

Responsibilities include, but are not limited to, the following:

• Adhere to both business and underwriting plans and strategies to support the business growth through the various distribution channels.
• Working with the Head, Team Leader, Underwriting and Distribution Team to drive the profitable growth of Financial Lines portfolio for the company and achieving market leadership.
• Working with the Head and team to establish best practices and processes to ensure that the team meet the company’s service standards set.

Underwriting
Assist the Head and work with Team Leader and members to:

• Review and prepare underwriting / renewal information
• Prepare Raters for discussion with Team Leader / Head.
• Underwrite risk of moderate complexity and maintain a profitable book of Specialty Lines business.
• Prepare quotation slips after finalization with Team Leader / Head
• Attend to queries or mid-term changes from existing accounts
• Liaise with intermediaries and follow up on new quotations and renewals
• Ensure timely and proper passing down of instructions to Policy Administration with the required information / documentation.
• Ensure that sanction checks are conducted.
• Handle the checking of policies and broking slips
• Update and maintain the records, schedules, statistics, etc.
• Assist the Head, Team Leader to compile, analyze and prepare monthly reports required for monthly meetings and business reviews.
• Ensure that an acceptable pricing and terms is dertermine within own underwriting authority and underwriting guidelines, on new business and renewals.
• Ensure acceptable loss ratio through coordinating account stewardship process, loss control activities, tracking and following up on large claims and related activity as required.
• Ensure evaluation of facultative reinsurance needs and coordination as necessary within company underwriting and risk control guidelines.
• Stay current on competition, underwriting environment, and market conditions and to share findings and updates with all members of the team as appropriate.

Business Development

• Assist the Head and Team Leader in successful business penetration launch.
• Assist the Head and Team Leader in growing new and existing business through strengthened account relationships by way of a multi-tier approach.
• Assist the Head and own Team Leader in driving efforts in key business and line reviews including product selection, pricing, new product introductions, competitive (healthy) conversions via Key Decision Influencer, etc.
• Assist the Head and Team Leader in performing territory and distribution channel analyses and planning in order to prioritize allocation of efforts to maximize profitable growth.

Channel / Relationship Management / Service Standards

• Develop, maintain and deepen relationships with intermediaries in support of business retention and acquisition and works with customers and distributors (agents & brokers) to determine their insurance related needs and provide solutions.
• Maintain service standards by timely response to intermediaries’ requests and timely receipt of collateral and agreements in addition to meeting deadlines on submissions of quotations, certificates and/or policies.
• Adopt practices to ensure rigorous screening via our KYC process.

Job Requirement

• ACII, ANZIIF or Degree/Diploma in Insurance
• Basic Degree/Diploma in Business or Banking & Finance with CGI
• RPLU designation with the Professional Liability Underwriting Society
• Minimum 2 years’ experience in Specialty Lines insurance underwriting with direct intermediary engagement / technical underwriting.
• Knowledge of insurance operations, underwriting procedures and understanding in policy wordings.
• Understanding of risk assessment, laws and legislation in relation to the general insurance industry and specifically within the Financial Lines field.

We apologize that only shortlisted candidates will be contacted. Thank you

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA License No. 01C4394 • EA Registration No. R22109561 (Mohammed Firdaus Bin Ellias)

Mode: 12 mths contract (renewable)

Work location: Changi Business park

Domain: Banking

The candidate will be part of the IT Organization based in Singapore. The candidate will be personal assistant to the Head of IT APAC including admin support responsibilities to the business management office

Personal and Social

• Good communication and inter-personal skills;

• Team player and independent worker Professional and Technical

• More than 5 years of experience as a personal assistant or admin assistant.

• Strong organizational skills and able to multitask.

• Proficient in Microsoft Outlook Calendar, excel and PP

Personal Assistant

• Managing Outlook Calendar, schedule meetings and appointments.

• Screen and direct phone calls.

• Travel arrangement and expense claim processing.

• Writing of meeting minutes during management meetings.

• Coordinate events, Townhalls and brown bags sessions as and when required.

• Any other ad-hoc tasks as and when required

People Management

• Responsible for onboarding and offboarding of IT resources from end to end on a timely manner.

• Management of desks and lockers for the IT Organization.

• Updating of department Organization Chart.

Business Management

• Support invoice processing related to Run-the-Bank and Change-the-Bank and ensure compliance with IT financial governance process and accounting policies.

• Oversee month-end time booking for management members

Interested applicants can apply to [email protected] for a quicker response.

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Ensure that the company's objectives and sales targets are met

Requirements:

• Pursuing a Diploma or Bachelor’s degree in Business or equivalent
• No need experience
• A proactive team player with the ability to work independently
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Location : Orchard

Industry : Retail

Benefits : Basic + AWS + VB

Duties

· Involve in the preparation of the company’s agreements on the request of the business operations team for new or renewal and termination of concession, consignment and service agreements. Liaise with the business operations personnel to carry out the job tasks

· Assist Department manager in developing policies and procedures

· Prepare monthly expenditure budget report presentation by monitoring the administration expenses and to process payment requests for reimbursement

· Receive and audit invoices for accuracy and budgeting compliance, to ensure timely payment of department bills

· Prepare summary report of the monthly utilities for Accounts to bill the selected tenants and concessionaires

· Draw up monthly Duty Managers Roster of Retail Managers performing the duties

· Attend internal/ external meetings and take meeting notes

· Handle event planning for meetings , professional development and other department initiatives

· Draft reports and correspondences in respect of the matters involved.

· Engage in the duties of an Administrator comprising of the following works:

a. Maintain the Company’s Corporate Golf membership & monthly subscriptions

b. Administer the maintenance of the companys telephone PABX system , request for installation of office extensions, telephone sets and troubleshooting of faulty lines

c. Control & record the inventories of copier paper and replacement of toner, coordinate the purchase and distribution of these supplies. Monitor the maintenance schedules and meter-readings of the photocopiers for monthly billings by the service vendors

d. Provide support services to all departments on the functionalities of the photocopier cum fax and other office equipments

e. Monitor the regular maintenance and servicing of company leasing vehicles, namely the car, vans truck and update weekly transactions as well as to top-up value of the cash cards acquired in the vehicles

f. Keep records of ordering and distribution of all stock items including groceries for the office pantries.

· Provide administrative support such as :

a. Preparing of monthly department’s staff roster

b. Maintain records of departments staff annual and medical leave

c. Update and submit to HR the staff attendance

d. Monitor and co-ordinate the company’s driver schedule

e. Booking of meeting rooms and ser up the TV system for virtual meetings

f. Perform reception duties to attend to walk in enquiries , deliveries and providing support to office duties and postal services at Singpost outlet to mail letters, registered articles and parcels

· Perform other related duties as assigned by the company .