1. Committed to doing everything possible to prevent injuries and to maintain a safe and healthy environment.
2. To support OSH program and make safety and health a part of their daily routine and to ensure that they are following safe work methods and relevant regulations.
3. Resnpoisble for Order Processing support (order processing, customer order verifications & follow up with customer orders)
4. Prepare orders for Planner and follow-up with customers when there are incomplete information or documents
5. Coordination with booking agents or ship operators for status of supply schedule / vessel loading
6. Collaborate closely with the planner to ensure timely supply and corrdination.
7. Tally overall order received at the end of day to ensure all order is not missed out.
8. Ensure all delivery orders are received (arrange dispatch) once job completed and forward to customers as proof of delivery
9. Closing of job orders for billing once job is completed.
10. Handle customer complaints, provide appropriate solution and alternatives
11. Foster long-term, sustainable relationships with customers by maintaining open, transparent and interactive communication, thereby building trust and ensuring customer satisfaction.
12. Other duties as assigned.

Requirements:

• Good communication skills (both verbal & written)
• Capable to work independently and demonstrate a strong work ethic
• Demonstrate a positive attitude, showing flexibility and committment to being a supportive team player
• Able to analyze processes and identifying areas for improvement
• Capable of performing well under pressure during peak periods, and willingness to take on responsibility.
• GCE N Level, O Level or Professional Certificate
• 2-3 years experience in Logistic operations
• Proficient in MS Office

1. To assist in the overall management and technical operations of the Marine Fleet that includes the preparation, review and management of all technical documentation, vessel certificates, maintenance records, compliance records and etc.
2. Providing the necessary administrative support and coordination for any vessel inspections, repairs and docking works.
3. Assist in liaising with customers on technical and operational matters that inclusive of vessel performance etc.
4. Attending to vessel docking, repairs and surveys when requires and carry out supervision on any contractors' repair / maintenance works on board the vessel.
5. Monitoring the technical status of vessel in term of Class certificates and surveys and ensure that all statutory certificates, equipment certificates, etc, are properly maintained, documented and up to date.
6. To identify and source for technical and operational supplies required for the vessel's need. Coordinate with the suppliers for timely delivery to the vessels.
7. Monitoring and controlling of the vessels consumables to prevent unnecessary wastage.
8. To keep track of the vessels LSA, FFA, cargo hoses registry, lifting gear registry and PPE of all shipboard personnel.
9. Appointed as safety committee member to carry out ool-box meeting for the vessels and attend to vessel inspections.
10. To work closely with the HSE team to ensure the smooth implementation and compliance of company's safety and quality standards.
11. To assist in investigating any defects / failures occurred and reporting all vessel incidents, near misses to prevent and eliminate any potential incidents.
12. To assist in maintaining crew records that inclusive of certifications, training, medical checks and coordinating in crew changes.
13. To undertake any other technical related tasks and assignements as and when required.

Job Requirements:

• Some relevant working experience in similar capacity
• A team player and ability to work in a team enviornment with minimum supervision.
• Ability to Speak Bahasa Indonesia ( to communicate with crew from Indonesia)
• Possess of Class 3 licence will be an advantage
• Must be contactable 24/7 and be available to board the vessels as and when required.
• Proficient in MS Office
• Possess good communication and interpersonal skills

Working Hours: Mon to Fri, 8.30am to 5.30pm

Company Transport near Jurong East MRT

Job Description

Contracting Strategy & Management:

• Lead the planning and development of contracting strategies for all terminals, ensuring alignment with project scope and contractor market insights. Involve early on, starting from the Investment Proposal stage.
• Oversee the contractor pre-qualification process.
• Set up contracts, manage scope changes, and address scheduling obstacles in close coordination with the Project Manager.
• Manage the entire tendering process up to contract awards.
• Develop contracting and sourcing plans while organizing tender boards in compliance with the Global Tender Procedure.

Supplier Management:

• Organize and conduct pre-qualification assessments for tenders.
• Ensure an updated list of qualified vendors and contractors is maintained.
• Conduct site visits for contractors involved in growth projects as required.

Contract Management:

• Ensure procurement contracts are implemented effectively, monitored, and fully utilized.
• Ensure contract availability and visibility, as well as compliance with procurement policies and principles.
• Evaluate supplier contracts with stakeholders and determine necessary adjustments or terminations.
• Collaborate with Project Managers to negotiate Variation Orders for growth projects.

Purchase-to-Pay (P2P):

• Oversee and execute all stages of the P2P process (Request, Approve, Order, Expedite, Receive) to ensure timely delivery of services/products, leveraging the ERP system.
• For purchases exceeding SGD40K without framework agreements, manage the supplier selection process, including market analysis, development of RFIs and RFPs, conducting clarification meetings, and coordinating with internal partners.

Project & Category Strategy Development:

• Develop project and category strategies based on key procurement categories, conducting internal and external analyses to secure and sustain optimal business value in terms of cost, efficiency, and risk management.
• Ensure availability of goods and services according to budget and planning requirements.

Annual Procurement Plan:

• Execute terminal procurement plans and budgets.
• Perform spend analysis, contract reviews, and process improvement assessments, aligning initiatives with stakeholders.

Continuous Process Improvement:

• Regularly review S&P policies and systems to identify and recommend P2P process improvements to the Manager of S&P.

Performance Measurement:

• Monitor and analyze performance by measuring KPIs (e.g., P2P, savings, contractor safety) and provide recommendations for improvements.

Job Requirement:

• Solid commercial awareness with experience in Contract Law, including drafting contract/specification clauses.
• Proven track record in contract negotiations and vendor management.
• Strong negotiation, communication, and analytical skills; decisive and proactive.
• Quick learner, team player, and able to work independently.
• Minimum 3 years of experience in Contracting Management or Procurement.
• Bachelor’s Degree in any discipline.

Other:

• Monday - Friday
• AWS + VB (3-5 months)
• West Area

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START YOUR REWARDING CAREER WITH US NOW!

************************************************************

Interested Candidates, Please send your Detailed Resume stating Past Employments, Including Reasons of Leaving, Current / Last Drawn and Expected Salary to: [email protected]

WE REGRET TO INFORM THAT ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED

Manfield Employment Services Pte Ltd (Lic. No: 95C2823)

Posting Personnel: Leroy Lok

EA Personnel Reg No.: R2090115

By sending your job resume to us, it shall be deemed that you have agreed and hereby give your consent to MANFIELD in collecting, using and/ or disclosing your personal data for the purpose of accessing and processing your job application and/ or for future job opportunities within MANFIELD and/ or with the client(s) of MANFIELD. If you wish to withdraw your consent, please notify us. Kindly visit our company website for more information on the Privacy Policy.

Job Description

• Handle full set of accouts
• Inventory system maintenance
• Prepare monthly inventory reconciliations, bank reconsiliations, and intercompnay confirmations
• Prepare AR aging report and sales reports
• Handle tax compliance matters, including tax computation and GST reporting
• Liaises with external auditors and tax agents
• Maintain accounting controls by preparing and recommending policies and procedures
• Other ad-hoc assignments as assigned

Requirements

• Candidate must possess at least a Diploma, Advanced/Higher Diploma, Bachelor's Degree in Fiance/Accountancy/Banking or equivalent
• At least 2-3 years of working experience in the related fields is required
• An independent team player, with a proactive personality
• Strong excel and database skill
• Knowledge in AutoCount accounting system will be advantageous
• Candidates with audit working experience are preferred

Job Purpose

Responsible in warehouse daily operation duties of coordination and ensure all requirement document is in place and compliance to rule & regulations.

Duties and Responsibilities

• Ops Exec and Ops Exec Assistant assist the Marine Logistics Manager in the day to day operations and their functions including:-
• Sea staff engagement and deployment on/off vessels.
• Assess and identify sea staff of good potentials and make recommendations for their specific deployment and promotions.
• Briefing Sea staff prior to their joining vessels with regards to SEMS matters as required, Charterers’ requirement, and any unique nature of the trade and Port requirements.
• Brief Sea staff prior to their joining vessel with regards to the operational aspects of the vessel and charterer’s requirements.
• Control and monitor vessels daily activities.
• Control and monitor budgets relevant to Operations Department.
• Maintain, control and monitor Company SEMS, Port and Charterers requirements, in conjunction with QHSSE Dept.
• Arrange and deploy Sea Staff for in-house training and external approved short courses training.
• Carry out annual Vessel Operation Inspection Audits as assigned by Manager in conjunction with the DPA.
• A member of the shore Emergency Response Team for the relevant vessels they are in charge of.
• As one of the incident investigators, if so appointed by Marine Logistics Manager or as required by the Designated Person Ashore,
• Carry out necessary formalities and documentary requirements with Flag State, Port Authorities, Immigration and Customs for sea staff signing on/off vessels.
• Maintain and update an efficient filing system for the Operations Department.
• Sourcing and appointment of agency with approval from the Marine Logistics Manager.
• Contacting ex-seafarer for redeployment.
• Sourcing for new seafarer and arranging for interview of senior officers with the respective department heads.
• Checking seafarer’s certificates, including arrangement for medical check-up as per Charterer’s requirement.
• Checking of seafarer’s certificate authenticity with the relevant authority and application for Flag State licence.
• Maintaining up-to-date seafarer’s personnel file and monitoring seafarer’s certificates and documents expiry.
• Updating crew planning/rotation list and crew list.
• Ensuring crew appraisal assessment is being conducted, signed and filed.
• Extension of crew’s entry pass and ship’s landing pass with Singapore Immigration authority.
• Declaration of immigration clearances and outward port clearance.
• Update of crew article, including sign on/off via MPA Marinet.

Qualifications and Requirements

• At least Diploma in Logistics Supply Chain Management or Business Studies
• Expertise: 3-5 yrs working experience in Marine lubricant logistics supply operations
• Knowledge: Port operation and shipping & transport coordination
• Skill: Excel worksheet , Planning, scheduling and Marine deliveries to vessels

Working Conditions

• 5.25 Working days per week but may be subject to O/T and working during weekends and holidays.
• Could expect to work in stuffy, noisy and dusty environment.
• May need to travel out of Singapore occasionally.
• Mandatory wearing of appropriate PPE when on duty.

Responsibilities:

• Manage sales growth of key retail accounts and monitoring the accounts’ performance.
• Maintain strong and good working relationships with existing customers.
• Liaise with supermarket personnel for best product display space and rental during promotion periods.
• Achieve / exceed monthly sales targets.
• Develop and implement strategies to enhance the visibility and performance of our products on various channels.
• Conduct frequent market visits to outlets and analyzing trends in market dynamics.
• Expand clientele base and key accounts through networking, cold calling, and social media channels to drive sales revenue.
• Develop and implement innovative market penetration strategies and new launch promotions.
• Manage merchandisers and promoters on their job performance.
• Assist to resolve any issues or complaints from customers, outlets or merchandisers / promoters.
• In-depth understanding of the Company’s range of products and services
• Any ad-hoc duties as assigned by Manager.

Qualifications:

• Diploma / Marketing / Business Administration
• Minimum 2 years of relevant experience in F&B or FMCG industry
• Proficiency in Microsoft Office, e.g. excel, powerpoint.
• A dynamic and highly motivated individual with ability to multi-task effectively
• Customer oriented with excellent interpersonal skills
• Able to work independently as well as in a team environment

Job Summary

Responsible for the proper maintenance of Building Facilities and its associated equipment

Responsible for successful execution of adhoc projects

Job Responsibilities

Managing

• Smooth operations of all building facility equipment.
• Manage all building assets and service contractors to ensure timely PM within scheduled month.
• Ensure and work on improvement projects within an annual maintenance cycle.
• Perform first line troubleshooting and recommends actions.
• Act as first line site investigations for fire alarm activation
• Manage cleanroom cleaning, mass wipe down, sterilisation and gown and shoe washing
• Manage contractor safety
• Ensure critical asset readiness

Operations

• Operate, check and sign off on all service reports for the following assets:
• Chiller, Cooling towers, condenser water and chilled water pumps, make up tank and Newater system
• Air conditioner filter washing and changing including server room CRAU units
• Check and sign off daily cleaner’s record logs
• Building Management Systems (BMS)
• Toilet assets, flushing system and flooring
• Portable water system and annual cleaning
• Fire protection systems, Fire hydrants, fire extinguishers, hose reels, dry risers and sprinklers systems
• Smoke detector and sensor testing at AHU and PUB transformer yard and switching rooms
• Server room FM 200 systems
• Mechanical and Electrical servicing including tripping handling, meeting rooms blind systems
• Mechanical Fresh air fan and exhaust fans
• Lift operations and maintenance
• Phone system patching
• CCTV, EM locks, PA system and vehicle barrier system
• Testing of generator including monitoring diesel supply
• UPS system and battery checks including external bypass system
• All lighting fixtures, timers, motion sensors within the building and its perimeters
• Third party verification of cleanroom display boards, lighting protection test and IR imaging test annually
• Fume scrubber and pH maintenance
• Write new and update Work instructions (WIs) and update record forms
• Update drawings
• Maintain and issue keys
• Records all daily utilities consumptions
• Maintain records to satisfy ISO 14001 requirements
• Monitor BMS issued daily SMS alarms
• Maintains record keeping for service reports
• Attends to internal and external audits
• Maintain all activities in Log Book
• Collate all critical equipment reliability and water treatment data

Personnel

• Establish skills training to perform higher level tasks
• Standby to tackle any off office hour emergencies and request
• Maintains good working relationship with in house contractors and external vendors
• Work with all affected stakeholders and assist in admin requests

Site/Safety

• Ensure contractors execute all works according to PTW requirements
• Assist in emergency mechanical and staircase pressurisation fans readiness
• Assist in Fire Certificate testing and recording
• Tests all EXIT lightings and emergency backup lightings
• Performs downloading of CCTV footages requests
• Assist in lift testing and load testing
• Assist in first line fire alarm activation investigation
• Sits in WSH committee and acts as fire warden

Planning

• Maintains spare inventory and makes reorder level
• Calls for RFQ for PM works and service
• Plan and coordinate adhoc maintenance works

Job Requirements

• Minimum ITE qualifications with 2 years working experience
• Knowledge and understanding of Cleanroom protocols will be an added advantage
• Able to perform additional tasks on weekends and standby duties
• Good interpersonal relationship and communication with contractors
• Able to produce simple reports and email communications
• Good understanding of WSH rules and ISO 14001 requirements

Job Description

• Assist & support the HR Managers on the full spectrum of HR duties, day-to-day management of HR operations, and other events & projects. (e.g Employee engagement pgms)
• Monitor & process all work passes renewal and applications
• Preparation of Employment contract, memos, and other necessary letters & correspondence
• Liaising with dormitory, vendors and related parties, and internal customer
• Manage the medical claim records and others that are relevant
• Verification of OT and allowances for payroll processing
• Handle the recruitment, onboarding, and off-boarding process
• Maintain & update the HR system
• Handle training & development e.g courses planning, records update, sourcing, and registration
• Manage the employee's communication e.g announcement of policies, events, etc
• Other administrative duties
• Ad hoc duties

Job Requirement

• Diploma with 2 years of relevant HR and Administration experience
• Demonstrate ability to handle multiple priorities, work independently and collaborate with team members.
• Meticulous with an eye for detail
• Proficient in Microsoft Excel

Job Description

• Assist & support the HR Managers on the full-spectrum of HR duties, day-to-day management of HR operations and other events & projects. (e.g Employee engagement pgms)
• Monitor & process all work passes renewal and applications.
• Preparation of Employment contract, memos and other necessary letters & correspondence.
• Laising with dormitory, vendors and related parties and internal customer.
• Manage the medical claim records and others that are relevant.
• Verification of OT and allowances for payroll processing.
• Handle the recruitment, onboarding and off-boarding process.
• Maintain & update the HR system.
• Handle training & development e.g courses planning, records update, sourcing and registration.
• Manage the employee's communication e.g announcement of policies, events etc.
• Other administrative duties.
• Ad hoc duties.

Job Requirement

• Diploma with 2 years of relevant HR and Administration experience.
• Demonstrate ability to handle multiple priorities, work independently and collaborate with team member.
• Meticulous with an eye for detail.
• Proficient in Microsoft Excel.

1. Committed to doing everything possible to prevent injuries and to maintain a safe and healthy environment.
2. To support OSH program and make safety and health a part of their daily routine and to ensure that they are following safe work methods and relevant regulations.
3. Resnpoisble for Order Processing support (order processing, customer order verifications & follow up with customer orders)
4. Prepare orders for Planner and follow-up with customers when there are incomplete information or documents
5. Coordination with booking agents or ship operators for status of supply schedule / vessel loading
6. Collaborate closely with the planner to ensure timely supply and corrdination.
7. Tally overall order received at the end of day to ensure all order is not missed out.
8. Ensure all delivery orders are received (arrange dispatch) once job completed and forward to customers as proof of delivery
9. Closing of job orders for billing once job is completed.
10. Handle customer complaints, provide appropriate solution and alternatives
11. Foster long-term, sustainable relationships with customers by maintaining open, transparent and interactive communication, thereby building trust and ensuring customer satisfaction.
12. Other duties as assigned.

Requirements:

• Good communication skills (both verbal & written)
• Capable to work independently and demonstrate a strong work ethic
• Demonstrate a positive attitude, showing flexibility and committment to being a supportive team player
• Able to analyze processes and identifying areas for improvement
• Capable of performing well under pressure during peak periods, and willingness to take on responsibility.
• GCE N Level, O Level or Professional Certificate
• 2-3 years experience in Logistic operations
• Proficient in MS Office

1. To assist in the overall management and technical operations of the Marine Fleet that includes the preparation, review and management of all technical documentation, vessel certificates, maintenance records, compliance records and etc.
2. Providing the necessary administrative support and coordination for any vessel inspections, repairs and docking works.
3. Assist in liaising with customers on technical and operational matters that inclusive of vessel performance, etc.
4. Attending to vessel docking, repairs and surveys when requires and carry out supervision on any contractors' repair / maintenance works on board the vessel.
5. Monitoring the technical status of vessel in term of Class certificates and surveys and ensure that all statutory certificates, equipment certificates, etc, are properly maintained, documented and up to date.
6. To identify and source for technical anoperational supplies required for the vessel/s need. Coordinate with the suppliers for timely delivery to the vessels.
7. Monitoring and controlling of the vessels consumables to prevent unnecessary wastage.
8. To keep track of the vessels LSA, FFA, cargo hoses registry, lifting gears registry and PPE of all shipboard personnel.
9. Appointed as safety committee member to carry out tool-box meeting for all the vessels and attend to vessel inspections.
10. To work closely with the HSE team to ensure the smooth implementation and compliance of company's safety and quality standards.
11. To assist in investigating any defects / failures occurred and reporting all vessel incidents, near misses to prevent and eliminate any potential incidents.
12. To assist in maintaining crew records that inclusive certifications, training, medical checks and coordinating in crew changes.
13. To undertake any other technical related tasks and assignments as and when required.

Job Requirements:

• Some relevant working experience in similar capacity
• A team player and ability to work in a team environment with minimum supervision.
• Ability to speak Bahasa Indonesia (to communicate with crew from Indonesia)
• Possess Class licence will be an advantage
• Must be contactable 24/7 and be available to board the vessels as and when required.
• Proficient in MS Office
• Possess good communication and interpersonal skills

Working Hours: Mon to Fri, 8.30am to 5.30pm

Company Transport: JE MRT

1. Coordinate with the Operations Team on Inventory Management

2. Conducting a Site Visit to Evaluate the Supply of Rental Materials

3. Developing new accounts for the sale or rental of materials requires a structured approach to identify, attract, and convert potential clients

4. Assisting in the timely and accurate receipt of receivables

5. Other ad-hoc duties as assigned.

Requirement

• Minimum A Level / Local Diploma in any field
• High-level communication and networking skills.
• Good project management skills.
• Excellent interpersonal skills/ good team player

You will be supporting the Contracts and Procurement Division (Construction) in the following areas:

• To assist and support on progress payment for consultancy contracts

• To assist in checking of tender evaluation matrix for PQM & QFM scoring

• To assist in checking of Final Account for both construction and consultancy contracts

• To assist in checking finalise Variation Order (VO) and update of VO (request and finalise) in PROMPT

• To assist in checking of Price adjustment of material price fluctuation

• To assist in checking of L&E claims

• To assist in updating and uploading of Extension of Time Request in PROMPT

• To assist in updating/verifying of data in PROMPT

Background in Building or Quantity Surveying

As HR and Admin Executive, you will be part of our growing team to provide a productive work environment and essential support for day-to-day operational efficiency. Your primary responsibilities involve execution of various HR operations tasks and handling of administrative functions.

Human Resource

• Provide support in recruitment activities such as posting job advertisements, scheduling interviews and preparation of employment agreement.
• Plan and organize new hires orientation for smooth onboarding. Responsible for new hires onboarding and offboarding of separation staff.
• Execute annual appraisal processes, administer employee benefits and compensation packages.
• Responsible for sourcing and implementation of training programs that meet staff developmental needs.
• Maintain accurate personnel records, ensuring compliance with HR policies and labour regulations.
• Coordinate payroll processes to ensure accuracy in monthly pay processing.
• Handlework passes and statutory surveys.
• Prepare regular HR reports and metrices.

Administration

• Schedule and coordinate meetings for senior executives, prepare presentation materials or logistics arrangement.
• Make travel arrangement such as booking of flights, accommodations, ground transportation and visa application.
• Manage expense reports and claims matters.
• Oversee general office operations to maintain clean and efficient work environment, maintain office supplies and timely servicing of office equipment.
• Attend to guests and visitors in a friendly and professional manner.
• Perform any other tasks as the need arises.

Job Requirements

• Professional qualification with prior experience in HR and office administration or secretarial support. Experience in manufacturing industry would be an advantage.
• Sound knowledge of labour regulations and HR practices.
• Strong organizational skills with the ability to multitask and prioritise.

Responsibilities:

• Handle Account Payable & Receivable.
• Controlling Documentation, purchase invoices & sales invoices.
• Maintain files and records of the company.
• Maintain updated all companies databases on daily and weekly base.
• Perform data entry operations.
• Perform administrative and accounting duties as assigned.
• Assist in HR matters.
• Any other ad hoc duties as assigned.

Requirements:

• Meticulous and possess good organizational and time management skills.
• Self-motivated and able to proactively resolve issues, whether independently or as a team.
• Good communication and interpersonal skills.
• Able to commence work immediately or within short notice period.

Job Responsibilities:

• Perform system data entries and related functions for customers and ”Internal Warehouse Management System” (iWMS)
• Coordinate with customers and internally for Operation and inventory-related matters
• Ensure all paperwork, system, and filing is completed on time and accurately
• Plan and follow up on Orders to ensure on-time delivery
• Maintain accurate and updated inventory records
• Generate accurate billing invoices, inventory reports, and related reports as per the required deadline
• Attend to customer inquiries and ensure all requests and issues are resolved
• Any other duties assigned

Job Requirements:

• Minimum O'level/N'level
• Positive attitude, detail-oriented, organised, and able to prioritise tasks
• Good interpersonal, communication and analytical skills
• Good command of English (written and spoken)
• Ability to work independently and under pressure in a fast-moving environment
• Able to work as a team player, pro-active, self-motivated and high sense of responsibility
• Entry level candidates are welcome to apply

**Shuttle service is provided from/to Joo Koon

Responsibilites:

• Manage sales growth of key retail accounts and monitoring the accounts’ performance.
• Maintain strong and good working relationships with existing customers.
• Liaise with supermarket personnel for best product display space and rental during promotion periods.
• Achieve / exceed monthly sales targets.
• Develop and implement strategies to enhance the visibility and performance of our products on various channels.
• Conduct frequent market visits to outlets and analyzing trends in market dynamics.
• Expand clientele base and key accounts through networking, cold calling, and social media channels to drive sales revenue.
• Develop and implement innovative market penetration strategies and new launch promotions.
• Manage merchandisers and promoters on their job performance.
• Assist to resolve any issues or complaints from customers, outlets or merchandisers / promoters.
• In-depth understanding of the Company’s range of products and services.
• Any ad-hoc duties as assigned by Manager.

Qualifications:

1. Diploma / Marketing / Business Administration
2. Minimum 2 years of relevant experience in F&B or FMCG industry
3. Proficiency in Microsoft Office, e.g. excel, powerpoint.
4. A dynamic and highly motivated individual with ability to multi-task effectively
5. Customer oriented with excellent interpersonal skills
6. Able to work independently as well as in a team environment

Job Descriptions:

· Brew coffee and prepare the beverage

· Assist counter

· Assist in customer service duties

· Maintaining the cleanliness and tidiness of the

coffee shop

· Assist in receiving, stocking, arranging of

ingredients and supplies for coffee shop

· Assist supervisor to help out and guide other

workers and manage the stalls

· Monthly stock check

· Any other duties which may be assigned from

time to time

Requirements:

· Ability to carry out multiple tasks and be a

team player

· Customer service experience

· Relevant working experience in the Coffee

Shop/Food Court is an added advantage

· Must prepare to work during weekends/ public

holidays and overtime as and when required

2.

1. Experience in maintaing full set of accounts (general ledger / accounts receivable / accounts payable)

2. Billing to customers (monitor payment)

3. Payment to suppliers (monitot payment)

4. Perform monthly bank reconciliation

5. Maintain inventories records

6. Maintain fixed asset register

7. Perform payroll

8. Filing of company's annual return / income tax / GST

9. Arranging for statutory audit (if required)

10. Familiar with accounting software such as MYOB, Quickbooks, Sun system and MIM

HR & Admin Executive

Achieve a promising career with OSG by joining our journey to become Singapore’s leading supplier of containers and modular space solutions! Get acquainted with clients from a wide range of industries, government and MNCs! Accepted candidates can look forward to a friendly, respectful and rewarding working environment. Join our family now!

The HR and Admin Executive plays a vital role in managing and supporting the daily operations of the Human Resources and Administrative functions. This position involves overseeing HR processes, ensuring compliance with employment laws, and performing general administrative duties to support the smooth operation of the organization.

Responsibilities:

• Recruitment and Onboarding:
  • Coordinate and support the recruitment process, including job postings, candidate screening, and interview scheduling.
  • Conduct orientation sessions and facilitate the onboarding process for new hires.
• Employee Records Management:
  • Maintain and update employee records, including personal information, employment history, and benefits enrollment.
  • Ensure compliance with data protection regulations and confidentiality standards.
  • Submission of employees’ personal and income data e.g. CPF, IR8A, levy
• Payroll and Benefits Administration:
  • reparation of letters, forms, email correspondence, etc.
  • Assist with payroll processing and ensure accuracy in employee compensation.
  • Manage employee benefits programs, including health insurance, retirement plans, and leave management.
• Performance Management:
  • Support performance appraisal processes, including scheduling reviews and tracking performance metrics.
  • Address employee queries related to performance management and development.
• Compliance and Reporting:
  • Stay updated on labor laws and regulations, ensuring organizational compliance.
  • Prepare and submit reports related to HR metrics, employee turnover, and other relevant data.
• Office Management:
  • Oversee daily office operations, including managing office supplies, equipment, and facilities.
  • Coordinate maintenance and repair services for office infrastructure.
  • Renewal of employee & company insurance policies (i.e. WIC, FWMI, GHS, D&O)
  • All insurance claim matters; including but not limited to liaising with employees, brokers and medical institution on required treatment, claim documents, follow-up on claim status, etc…
• Administrative Support:
  • Provide administrative support to senior management and other departments as needed.
  • Handle correspondence, scheduling, and meeting arrangements.
  • Manage and co-ordinate all training activities including enrolment, payment request, disseminate course confirmation, etc…
  • Administrative duties including but not limited to grant application, vehicle notices, obtaining & evaluating quotations for corporate expenses, etc…
  • Support other team members when they are on leave
• Document Management:
  • Maintain and organize company documents, including contracts, policies, and other important records.
  • Ensure secure storage and retrieval of sensitive information.
• Event Coordination:
  • Assist in planning and organizing company events, meetings, and team-building activities.
  • Any other duties as and when assigned

Requirements

• High integrity when handling confidential information
• Candidate must possess at least Diploma in Business Studies/Administration/Management, Human Resource Management or equivalent.
• Minimum 2-3 years related experience
• Good command of English (spoken & written)
• Meticulous, highly organized and able to prioritise

Please provide address, resume & last drawn salary. Only shortlisted candidates will be notified.

Company Overview

Our company is one of the leading suppliers of cabin containers in Singapore that provide portable, affordable and flexible space solutions. We strive to deliver reliable products and warm service to our customers from many different industries including Building & Construction, Manufacturing, Maritime and Services. As we expand, we will continue to bring out the best in our people and seek better working experience & environment.

We believe in building for all a:
1) Progressive working environment
2) Friendly & respectful culture
3) Rewarding & enriching experience

Our core values are being Optimal, Smart & Genuine

WHO ARE WE

An e-commerce platform supplying home living products. We are a fast pace working environment employing the latest in paid advertising strategies, social media engagements within the digital space and market place.

Being part of the world-wide OTTO Group, we have opportunities for our team members to learn and develop their careers.

ROLES AND RESPONSIBILITIES

As a business development associate, the position reports to the Head Of E-commerce; works closely with the Customer Service Manager and the Digital Media team.

Job Description

Managing marketplace platforms Sopify, Lazada & Shopee etc.,

Proceed daily online orders

Liaise with Warehouse dept. on picking, packing and deliveries arrangement

Liaise with customers on orders & deliveries arrangement

Serve walk-in customer and response to online customer enquiry via phone call or platform

Manage online daily sales promotion and campaign deals

Assist in internal and external audits for stock take

Prepare invoice, PO, DO and Packing list

Handle purchasing for order

All other comprehensive ad-hoc duties as assigned

Requirements

Able to start work immediately

O-Level /A-Level / Diploma in E-commerce related course (preferred or equivalent)

1-2 years relevant working experience

Independent, highly organized with pro-active attitude. Able to multi-task

Detailed and a faster learner

Able to thrive in a team base environment

Proficient in MS Office

Experience in SAGE, ACCPAC will be an added advantage

Proficient in MS Office

Experience in SAGE, ACCPAC will be an added advantage

Duties and Responsibilities

• To support the OSH program and make safety and health a part of their daily routine and to ensure that they are following safe work methods and relevant regulations
• General administrative support as required by members of Transport Dept. and management
• Liaise with customers or vendors related to procurement and administrative requirements
• Monitor vessel schedule vis PSA Portnet and Jurong port system.
• Declare permit via Trade web Live(permits)
• Manage customer orders and transportation requests within the TMS, ensuring accurate input and timely processing. Manage and address customer queries that are routed by TMS systems
• Retrieve and analyze data from TMS system and or other internal systems to address customer requests
• Coordinate with internal teams, carriers, and logistics partners to schedule pickups, deliveries, and transit times in accordance with customer requirements via the TMS.
• Monitor delivery status and information in real-time, providing updates to customers and stakeholders as needed via the TMS.
• Generate and analyze reports from the TMS to track key performance indicators (KPIs), such as on-time delivery, customer volume metrics and customer satisfaction scores.
• Serve as the primary user and administrator of the TMS for managing customer orders and deliveries
• Prepare documentation for lifting operation perform in Port facilities.
• Prepare documentation for cargoes clearance from Keppel distripark,Jurong port.
• Prepare and submit police escort application for Out of Gauge (OOG) Cargoes.
• Perform general administrative duties eg, Invoicing, Filing, mailing, faxing and photocopying

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• GCE ‘N’ or ‘O’ levels
• 1 year administrative experience. (Preferred in logistics industry)

SKILLS COMPETENCIES

• Good communication skills (both verbal and written) and excellent organizational abilities.
• Familiar with PSA Portnet, Jurong Port system and trade Web Live
• Meticulous and attentive to details and follow ups
• Capable to work independently and pressure
• A good team player who is self–motivated and independent with good attitude.
• Willing to take responsibility and accountability of their role.
• Capable of identifying and suggesting improvements
• Well-versed Microsoft Office skill: Power point Presentation, Excel & Word

Working Conditions

5.25 Working days per week

Job Responsibilities:

1. Monitor accounts (41% assignment) to identify outstanding debts. Initiate collection calls, emails, or correspondence to follow up on overdue payments and negotiate payment plans when necessary.
2. Build and maintain relationships with customers to facilitate prompt payments and resolve dispute.
3. Develop and implement collection strategies, following up on overdue accounts, and negotiating payment plans.
4. Assist in reviewing and discussing legal documents with lawyers to facilitate escalation processes and follow up on debt collection cases with Dun & Bradstreet.
5. Evaluate customer credit applications and assist in reviewing customer credit worthiness, setting appropriate credit limits, and monitoring credit risks.
6. Mentor and train team members, oversee their work, and ensure adherence to company policies and procedures.
7. Ensure compliance with relevant financial regulations and internal company policies.
8. Collaborate closely with key stakeholders to align processes and address any issues related to accounts receivable.
9. Perform other duties as assigned by the superior.

Job Requirement:

• Education: Degree/Adv Diploma/Diploma in Accounting or equivalent.
• Experience: Minimum 5 Years of relevant working experience in Account Receivable.
• Knowledges: Strong knowledge of accounting principles, practices, and financial regulations.
• Technical Skills: Proficiency in ERP systems.
• Attention to Detail: Excellent analytical skills with attention to detail.
• Teamwork: Ability to work independently and collaborate effectively within a team.
• Communication Skills: Strong communication and interpersonal skills.

1) Responsible for assigning correct fleet resources (tow trucks) to real-time and pre-scheduled job

2) Overall in charge of all Fleet (Tow Drivers and Lorry Drivers)

3) Monitoring and recording of staff fleet performance, attendance, discipline and management

4) Ensure daily,weekly and monthly KPIs are met and not limited to any task assigned by management

Job Description:

• Providing secretarial, administrative, and personal supports to MD.
• Conduct weekly diary meeting with the MD to discuss upcoming engagements, invitations, and other requests. (e.g. meeting appointments, travel schedule, and travel arrangements).
• Schedule and manage meetings on behalf of MD, between him and his direct reports and the committees and group to which he is a member.
• Assist MD to follow up on task assigned to subordinate and manage MD’s appointment.
• Filter general information, queries, phone calls and invitations to the MD by redirecting and taking forward such contacts as appropriate.
• Prepare correspondence on behalf of the MD, including the drafting of general replies.
• Prepare meeting minutes and follow up action plans after meeting as and when required.
• Maintain proper filing system for both electronic and hard copies filing.
• Prepare letters, memos for an announcement to staff and related parties.
• Support and assist in the planning of company activities.
• Assist on administrative duties of HR process. (e.g. claiming of the levy, purchase of air-tickets, pass application, renew work passes).
• Maintain records and monitor on company fleet vehicles, road tax renewal, etc.
• Provide administrative support to the department head for establishing the department structure and system, establishment of policies and procedures. Assist in the creation of necessary forms, documentation process presentations & system where necessary.
• Other ad-hoc assignments as assigned.

Requirements:

• Minimum Diploma qualification.
• At least 3 years of relevant experience.
• Proficient in MS Office (MS PowerPoint, MS Excel, MS Word).
• Strong interpersonal skills in a professional and responsive manner.
• Demonstrate ability to handle work professionally, independently, and efficiently.
• Possess effective organizational and follow-up skills, attention to details.
• Experienced in office administration.
• Good inter-personality skills, grooming & communication.
• Ability to manage complex and highly confidential information with discretion and integrity.
• Immediate starters preferred.