Join us in our Singapore office as an Executive Assistant supporting the senior professionals from the Legal and Governance team in Asia within the Real Assets division in Macquarie Asset Management.
At Macquarie, we are working to create lasting value for our communities, our clients and our people. We are a global financial services group operating in 34 markets and with 54 years of unbroken profitability. You’ll be part of a supportive team where everyone - no matter what role - contributes ideas and drive outcomes.
What role will you play?
Working in a fast-paced and close-knit team environment, you will provide crucial support to the Legal and Governance team on preparing and processing corporate regulatory filings, maintaining corporate databases and updating internal registers and corporate records. This includes director appointments and board changes, coordinating execution of documents, notarization or apostillization, board approvals, agendas and board papers.
You will also support the business directly by providing key company information in response to KYC, Due Diligence and auditor requests. In addition, you will be responsible for extensive inbox and diary management, internal and external meeting arrangement, domestic and international travel management, as well as regularly interacting and supporting other assistants to coordinate conference calls with international offices and across different time zones.
What you offer
· 5+ years’ experience gained from providing executive assistant support within the professional services industry (finance, consulting or legal)
· Prior experience gained in the capacity of legal secretary, practice admin assistant, team assistant to a legal or corporate governance team is essential
· Be proactive and be able to understand the nature of the business and priorities within the team
· Maintain a high level of discretion, confidentiality, and professionalism
· Strong organisational, planning, and multi-tasking abilities with the ability to effectively manage conflicting priorities and exceptional attention to detail
· Excellent interpersonal and communication skills and ability to interact with a global team and with stakeholders at all levels.
We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.
Benefits
Macquarie employees can access a wide range of benefits which, depending on eligibility criteria and location, include:
· Hybrid and flexible working arrangements
· One wellbeing leave day per year
· Paid parental leave as well as benefits to support you as you transition to life as a working parent
· Paid volunteer leave and donation matching
· Range of benefits to support your physical, mental and financial wellbeing
· Access a wide range of learning and development opportunities
· Employee Assistance Program, a robust behavioural health network with counselling and coaching services
· Recognition and service awards
About Macquarie Asset Management
In Macquarie Asset Management, you will join a global asset manager that aims to deliver positive impact for everyone. Join a team that is trusted by institutions, pension funds, governments, and individuals to manage billions in assets globally. We provide access to specialist investment expertise across a range of capabilities including fixed income, equities, multi-asset solutions, private credit, infrastructure, green investments, natural assets, real estate, and asset finance.
Our commitment to Diversity, Equity and Inclusion
We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply for a role regardless of their identity, including gender, race, ethnicity, cultural identity, nationality, age, sexual orientation, gender identity, intersex status, marital or family status, neurodiversity, religion or belief, disabilities, or socio-economic background.
If you require adjustments to your working arrangements or the recruitment process, please let us know when applying.
