MAIN DUTIES & RESPONSIBILITIES

- Coordinating and managing schedules

- Filing important documents and communicating relevant information

- Ensuring adequacy of sales-related equipment or material

- Responding to complaints from customers and give after-sales support when requested

- Administrative matters including providing quotations to customers

- Monitoring of purchase, delivery orders, service reports

Key Responsibilities :

• Support sales in sales activities as a point of contact for customers with inquiries and quotations
• Miscellaneous administrative sales projects as needed.
• Efficiently process orders and coordinate projects
• Responsible for inventory management (including stocktaking) to ensure smooth & consistent goods delivery.
• Establish active communication and engagement with sales representatives to ensure that projects are managed promptly.
• Collaborate with sales staffs in daily operation

Job requirement :

• Proven work experience as a Sales administrator or Sales support agent
• Hands on experience with Photoshop and MS Office (MS Excel)
• Pleasant personality with strong written & verbal communication skills
• Excellent organizational &multitasking skills, ability to work under deadlines.
• A team player with high level of dedication
• Strong analytical skills and the ability to take initiative and prioritize tasks.

JLL supports the Whole You, personally and professionally.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

What this job involves: Our Leasing Coordinator is an integral member of our Office Leasing Advisory team and is responsible for creating presentation decks for clients, managing Matterport scans, streamlining work processes, and handling data administration tasks. This role involves coordinating with brokers, vendors, and landlords, updating market data, and maintaining various databases. The coordinator will also assist with administrative tasks and support the team in achieving its goals.

What your day-to-day will look like:

Presentation Deck Creation

• Create presentation decks for clients, including Potential Options and Location Mapping.
• Extract and present track record information to support client presentations.
• Develop competitor mapping slides to provide valuable insights.

Matterport Coordination

• Act as the main coordinator between brokers, vendors, and landlords to schedule Matterport scans.
• Utilize the Matterport eForm for streamlining communication and documentation.
• Manage and update the list of Matterport scan links to ensure accuracy and accessibility.
• Share Matterport scan links with the Online Listing Administration (OLA) team upon request.
• Edit new Matterport scans as needed before sharing them with landlords.
• Verify monthly invoices before forwarding them to the payment processing team.

Database Maintenance and Streamline Work Processes

• Develop and maintain a master list of property buildings, which serves as a time-saving resource for creating option decks.
• Create and manage a tracking folder and excel list to monitor and save monthly vacancy listings.
• Design various co-working deck formats, stacking plan formats, and PowerPoint slides to present information more effectively.
• Create data analysis reports of past years' transactions using pie and bar charts as requested by the AMT (Account Management Team).
• Collect data from brokers to ensure accuracy and timeliness of information.

MarketLink Data Administration

• Possess comprehensive knowledge of the MarketLink tool and provide assistance to brokers and new users when needed.
• Update availabilities, stacking plans, building information, and occupancy rates in the MarketLink system.

Other Responsibilities:

• Update the Landlord CRM File regularly.
• Maintain a track record of business wins.
• Assist in booking meeting rooms.
• Create and maintain a Negotiation Tracker to support the team's negotiation efforts.

Required Skills and Experience:

• Proficient in Microsoft Office Suite, particularly PowerPoint, Excel, and Word.
• Familiarity with Matterport technology and related software will be an advantage
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication abilities.
• Ability to work in a fast-paced and deadline-driven environment.
• Proactive problem-solving and adaptability.
• Prior experience in commercial real estate or related industry is preferred but not required.

Location: Singapore, on-site

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honoured to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together.

Job Responsibilities:

1. Image Quality Control:

• Join our team and enhance your design skills with on-the-job training opportunities.
• Scrutinize and approve product images created by designers for various online marketplaces, ensuring they align with our brand identity and quality standards.
• Collaborate with designers to provide constructive feedback for image improvement and compliance with our specifications.

2. Vendor Management and Coordination:

• Source and research suitable lifestyle and product photoshoot and video vendors within the allocated budgets and timelines for various locations, including Singapore.
• Gain expertise in evaluating vendors' capabilities and suitability with our brand identity and quality standards and explore collaboration opportunities.
• Develop negotiation skills to acquire services within the company's budget while maintaining quality standards.
• Create comprehensive shot lists for required product images and furnish vendors with precise briefs containing our expectations and requirements for the visual content.

3. Digital Image File Management:

• Efficiently organize and manage digital image files to ensure quick and easy retrieval.

Requirements:

• Willing to learn attitude
• Strong communication and organizational skills
• Project management skills
• Attention to details
• On-site training will be provided

Job Responsibilities:

1. Image Quality Control:

• Join our team and enhance your design skills with on-the-job training opportunities.
• Scrutinize and approve product images created by designers for various online marketplaces, ensuring they align with our brand identity and quality standards.
• Collaborate with designers to provide constructive feedback for image improvement and compliance with our specifications.

2. Vendor Management and Coordination:

• Source and research suitable lifestyle and product photoshoot and video vendors within the allocated budgets and timelines for various locations, including Singapore.
• Gain expertise in evaluating vendors' capabilities and suitability with our brand identity and quality standards and explore collaboration opportunities.
• Develop negotiation skills to acquire services within the company's budget while maintaining quality standards.
• Create comprehensive shot lists for required product images and furnish vendors with precise briefs containing our expectations and requirements for the visual content.

3. Digital Image File Management:

• Efficiently organize and manage digital image files to ensure quick and easy retrieval.

Requirements:

• Willing to learn attitude
• Strong communication and organizational skills
• Project management skills
• Attention to details
• On-site training will be provided

Key duties & responsibilities

The Project Admin primarily offers support to ensure workplace efficiency. Assist the respective managers through a variety of tasks related to organization, communication, and daily routines. Familiar with a variety of the industry’s concepts, practices, and procedures.

Ability to effectively communicate via phone, email, and collaboration platforms, ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities

• Provides support to the General Manager in daily administrative tasks.
• Providing administrative support for the General Manager
• Respond and resolves administrative requests and inquiries.
• Working closely with Management Team as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks.
• Do quotations
• Providing other organizational support such as ordering supplies and equipment.
• Involved in Ad-Hoc Projects.

Requirements:

• Minimum GCE ‘N’ or ‘O’ levels / Nitec. At least 1 year of experience in administrative role.
• Proficient computer skills, including Microsoft Office (Word, PowerPoint, Outlook, and Excel).
• Ability to multitask and work with tight deadlines.
• Good communication skills with people of all levels.
• Ability to work effectively both independently and as part of a team.
• 5.5 working day

COMPANY DESCRIPTION

THKMC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. THKMC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission To Serve Mankind to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. THKMC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors Community, and Therapy.

RESPONSIBILITIES

The IT Project Coordinator plays a crucial role in facilitating effective communication between the IT department and various business units within the organization. This position is responsible for understanding the technology needs of different departments, conveying those needs to the IT department, and assisting in the resolution of IT-related issues. The IT Project Coordinator acts as a bridge to ensure seamless collaboration and integration of IT services across the organization.

1. Communication Facilitation:

• Facilitate communication between the IT department and other business units.
• Serve as a point of contact for IT-related queries and concerns from different departments.
• Organize regular meetings or forums to enhance cross-departmental communication.

1. Needs Assessment:

• Collaborate with business units to understand their specific technology needs and requirements.
• Translate business requirements into clear and actionable items for the IT department.
• Work with IT teams to ensure a thorough understanding of business processes and objectives.

1. Issue Resolution:

• Assist in the resolution of IT service issues encountered by other departments.
• Collaborate with IT support teams to address and troubleshoot problems promptly.
• Provide timely updates to relevant stakeholders during issue resolution processes.

1. Relationship Building:

• Establish and maintain positive relationships with key stakeholders in different business units.
• Act as a liaison to build trust and understanding between IT and non-IT departments.
• Gather feedback from business units to identify areas for improvement and optimization.

1. Documentation:

• Maintain documentation related to communication protocols, business requirements, and issue resolution processes.
• Ensure that relevant information is documented and accessible to both IT and business teams.

• Diploma/degree in Information Technology, Business, or a related field.

• Proven experience in IT support, project management, or a similar role.
• Strong communication and interpersonal skills.
• Ability to understand and translate business needs into technical requirements.
• Problem-solving and troubleshooting skills.
• Organizational and multitasking abilities.

JOB SCOPE

• Report to Project Director and Project Manager on site matters and progress of work
• Assist with workers matters
• Provide reports and daily activity updates to management
• Produce proper reports and documentation before and after project completion.
• Conduct inspections and assess the work performance done by all subcontractors
• Identifying and resolving workplace problems with all the subcontractors & suppliers

Planning

• Assist the team in project schedule by contributing to calculating time requirements, and sequencing project elements.
• Liaise with consultants, clients, sub-contractors and coordinate site activities arrangement, and ensure effective teamwork alongside the team and workers.
• Review and check detailed plans before actual work implementation.
• Resolve technical problems at site by developing solutions to problems.
• Assist to plan, coordinate and supervise assigned activities to optimise the utilization of resources available to ensure that activities are completed within schedule.
• Participate with the team in controlling the project plans in reviewing design, specifications, and plan, scheduling changes, and recommending actions.

Documentation

• Assist the team and participate to prepare daily/weekly and monthly site reports and submit to the planning department.

Safety and cleaning

• Conduct risk assessment and implement hazard/safety control measures.
• Ensure working environment is safe and clean by enforcing procedures, rules, and regulations to achieve high safety and quality standards for site works.
• Assist the team to ensure that the project team always follow the safety work procedure to maintain a safe working environment.

Adhoc

• Other ad-hoc duties as may be assigned.

JOB REQUIREMENTS

• Familiar with construction drawings and A&A works.
• Required to travel to office when necessary and required to.
• Good interpersonal and communication skills.
• Ability to work on tight deadlines, task oriented and meticulous with keen eye for details..
• Client oriented, able to work independently and a team player.
• Able to lead a team of workers efficiently.

Key duties & responsibilities

The Project Admin primarily offers support to ensure workplace efficiency. Assist the respective managers through a variety of tasks related to organization, communication, and daily routines. Familiar with a variety of the industry’s concepts, practices, and procedures.

Ability to effectively communicate via phone, email, and collaboration platforms, ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities

• Provides support to the General Manager in daily administrative tasks.
• Providing administrative support for the General Manager
• Respond and resolves administrative requests and inquiries.
• Working closely with Management Team as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks.
• Do quotations
• Providing other organizational support such as ordering supplies and equipment.
• Involved in Ad-Hoc Projects.

Requirements:

• Minimum GCE ‘N’ or ‘O’ levels / Nitec. At least 1 year of experience in administrative role.
• Proficient computer skills, including Microsoft Office (Word, PowerPoint, Outlook, and Excel).
• Ability to multitask and work with tight deadlines.
• Good communication skills with people of all levels.
• Ability to work effectively both independently and as part of a team.
• 5.5 working day

Duties & Responsibilities:

• Ensure worksites compliance with Workplace Safety & Health Environmental policies and identify safety issues including auditing of work quality
• Liaise with authorities and customer on work programs, service activities and safety issues including of drafting of service orders and quotation
• Implementation of Safety Policies and ensure workplace safety compliance
• Identify safety issues and recommend corrective actions to prevent / minimise risks
• Allocation of manpower, vehicles and equipment to achieve smooth operation for services activities
• Conduct and direct safety related presentations, safety inspections and tool box meetings
• Plan and implement programs for safety training
• Site inspection, supervise and ensure optimal work quality during and upon completion of work
• Responsible for risk assessment and conduct incident investigations
• Maintain Safety and Health documentation and records of safety-related incidents
• Site inspection, supervise and ensure optimal work quality during and upon completion of work
• Implement and maintain documentation related to various quality systems – ISO 9001, ISO 14001 and ISO 45001 and ensure compliance with applicable legislation and regulations

Requirements

• Good interpersonal and communication skills
• Positive work attitude, self-driven, team player with ability to work independently
• Able to commence work immediately or within short notice will be an added advantage
• 5.5 days work week
• Contractual role (conversion to perm available)

Job Description

Liaise with Consultant During the Design and Construction Stage

Preparation and submission of RFI/ RFA/ MAR

Preparation and submission of Structural Shop Drawings, CSD and Concrete Body Plan

Understand and participate in the implementation of Virtual Design Construction (VDC) and Building Information Modeling (BIM) concept.

Coordinate with PPVC/ Precast Subcontractor for Precast Components

Performs such other duties and responsibilities as assigned by his/her supervisor/manager

Job Requirements

Min 5 Years experience as a Structural Coordinator

Experience in PPVC Project

Able to work well under pressureJob Description

Summary Benefit :

• Location : East (Islandwide transport pick up!)
• Salary up $3800
• 5 Day Week, Office Hour
• MNC, Great career progression

Responsibilities :

• Oversee the inventory of machinery spares.
• Handle the submission of monthly, quarterly, and annual reports.
• Coordinate spares transfers.
• Perform Goods Receive/Goods Issue tasks.
• Verify and close Maintenance Orders.
• Undertake any other assigned duties.

Requirements :

• Min Nitec/ Diploma in any Engineering/ Supply Chain/ Logistics or equivalent.
• Candidate with no experience are welcome. Training will be provided.

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Jasmine Wong (R22107578)