Reports to:
Managing Director
1. AUTHORITY
To manage the Procurement Team and procurement processes, by delegation or execution.
2. RESPONSIBILITY
The procurement manager is responsible for the Procurement and Logistics Team. He/she is responsible for delegating or executing the spare part, consumable and service contract management, as well as vendor management. He/she will initiate and follow up on process improvement within his/her field of responsibility.
· Delegate contract management tasks as appropriate
· Develop procurement and logistic processes within company
· Setting the procurement strategy to conform to the overall ship management strategy
· Initiate and follow up on process improvements within the Procurement Team
· Pro-Actively contribute to Management Team
· Establish and maintain procurement market knowledge processes
· Maintain contact and actively participate in procurement consolidation
· Initiate and develop contract agreements with vendors and suppliers
· Implementing the procurement strategy at all levels of responsibility
· Initiate and follow up on improvement actions in line with the strategy
· Ensure spare part, consumable, and service contract management processes will come into place and will be improved continuously
· Ensure vendor management processes will come into place and will be improved continuously
· Delegate vendor management tasks as appropriate
· Delegate contract management tasks as appropriate
· Define, monitor, maintain, and if necessary modify required quality of delivered goods and services on board
· Respond to emergencies and potential emergencies as described in the Emergency Response procedures
· Issue standards, best practices and guidelines to the Procurement Department for action as appropriate
· Liaise between senior management and concerned staff in the department
· Participate in the Management Review of the Integrated Management System
· Support Fleet Management Teams on day-to-day and tactical strategic Procurement
· Monitor operational performance by reviewing KPI statistics, monthly reports
· Review Management Review conclusions and prepare corrective actions
· Verify Contract Performance
· Audit suppliers according to audit schedule
· Generate feedback on operational performance from Procurement Executives or Procurement Team
· Developing and Monitoring KPI’s in consultation with the Managing Director
· Provide corrective action proposals based on analysis of KPI results, deviation results and root cause analysis, Management Review results
· Provide status report to the Managing Director/CEO
3. WORK CONTACTS
Maintain a constant line of contact with all purchasers in the Procurement Team. Maintain frequent contact with other members of the Management Team and the Managing Director(s). Establish and maintain contacts with ships (representatives) and suppliers globally. Frequent contact with members of the combined Procurement Team.
4. SUPERVISORY RESPONSIBILITY
To the Procurement Team.
5. FINANCIAL AUTHORITY
As per Company Financial Authority procedure.
6. QUALIFICATIONS
· Strong analytical, problem solving, time management, decision making and leadership skills
· Highly flexible, stress resistant and able to demonstrate conceptual thinking skills
· Demonstrates teamwork, interpersonal and communication skills
· Extensive knowledge and experience of project work must be process oriented
· Ability to respond positively to customers and external bodies in an effective manner
· Knowledge and experience in the health and safety and the marine industry
· Sound knowledge and experience with QHSE Management concepts
· Preferably knowledge and experience of ship operations
· Good inter-cultural skills and an understanding of Asian and Western business practices and protocol
· Good working understanding of commercial and contractual documents as they pertain to Sellers/Buyers issues
