An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- Duxton Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation including all meals and beverage (incl. alcoholic) in any of the 4 Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Job Description:

- Tactical sourcing for food and non-food categories related items
- Ongoing assessment, strategic sourcing and supplier relationship management
- Drive purchasing needs within all the departments and manage communication by giving procurement updates weekly
- Identify Cost Control Strategies
- Monthly Purchasing Reports
- Conduct Physical Inventory Counts at various locations within the company
- Examine and analyze inventory levels to ensure they match the records in the company database
- Detect discrepancies or errors in inventory records and report to management
- Identify slow-moving or obsolete inventory and take necessary action to address it
- Collaborate with team members to share inventory audit findings and proposed solutions
- Create reports on inventory levels and communicate findings to management

Job Requirements:

- Minimum ‘O’ Level and above with at least 2 years of working experience in purchasing in the Hospitality industry
- Good communications & negotiation skills
- Strong research skills & time management
- Planning & coordination
- Proficient in Microsoft applications
- Experience in Purchasing & inventory softwares
- Strong email skills
- Positive attitude, adaptability and able to work independently and as well as in team
- Altminds/orderEZ system knowledge preferred

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- Duxton Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey.

- 2 nights yearly staycation including all meals and beverage (incl. alcoholic) in any of the 4 Garcha Group hotels in Singapore.

- 20% off Food & Beverage at all Marriott & Garcha Group restaurants and bars.

Job Description:

- Tactical sourcing for food and non-food categories related items

- Ongoing assessment, strategic sourcing and supplier relationship management

- Drive purchasing needs within all the departments and manage communication by giving procurement updates weekly

- Identify Cost Control Strategies

- Monthly Purchasing Reports

- Conduct Physical Inventory Counts at various locations within the company

- Examine and analyze inventory levels to ensure they match the records in the company database

- Detect discrepancies or errors in inventory records and report to management

- Identify slow-moving or obsolete inventory and take necessary action to address it

- Collaborate with team members to share inventory audit findings and proposed solutions

- Create reports on inventory levels and communicate findings to management

Job Requirements:

- Minimum ‘O’ Level and above with at least 2 years of working experience in purchasing in the Hospitality industry

- Good communications & negotiation skills

- Strong research skills & time management

- Planning & coordination

- Proficient in Microsoft applications

- Experience in Purchasing & inventory softwares

- Strong email skills

- Positive attitude, adaptability and able to work independently and as well as in team

- Altminds/orderEZ system knowledge preferred

Responsibilities

• Provide support as needed in the procurement departments, including data-entry, presentation creation, strategic planning, liaise with vendor matters, create vendor visit report and file reports as needed.
• Learn various functions, including management viewpoints, company policies and practices affecting each phase of business.
• Observe experienced staffs to acquire knowledge of methods, procedures, and standards required for performance of departmental duties.
• Ensure timely preparation of all required relevant procurement, shipping documents.

Requirement

• Candidate must possess at least ITE/Diploma/Advanced/Higher/Graduate Diploma/Degree in any field.
• Experience in shipping, freight forwarding in import & export would be an advantage.
• No relevance working experience also can apply.
• Computer Literature.
• Knowledge of international transportation business would be an advantage.
• Able to adapt fast and comfortable with working on in house system.
• Able to cope in fast pace environment.
• Multitasking pre requisite.
• Fluent in English, both written and oral.
• Possess excellent interpersonal and communication skills to deal with people in different level/department.
• Team player mentality.
• Plus point for those who possess ISO Tank knowledge.

Procurement Specialist (Aerospace/ Purchasing/ SAP/ RAMCO)

2 Years Contract

Location: Seletar

Salary up to $3,500

Our client is an aerospace manufacturer specializing in military rotorcraft and commercial helicopters. They also engage in the wholesale of aircraft equipment and supplies, including aeronautical equipment.

General Responsibilities:

• Prepare and issue purchase orders to both local and overseas suppliers in accordance with recommendations from the requestor. Both SAP PO and manual PO where applicable.
• Support company MRO / CRO operation in the form of hangar consumables timely replenishment, on time sending out of tooling and GSE POs to approved vendors that are due for calibration.
• Evaluate and select suppliers that meets organization's standards of pricing, quality, timing and reliability of supplies. Carry out vendor performance review as required under the SOP.
• Analyze and evaluate supplier bids, tenders, proposals or quotations, negotiate prices, delivery and payment term.
• Maintains files and records of current and potential suppliers and vendor, materials and prices.
• Seek Quality and Compliance officer's approval on OEM or distributor/stock lists for parts that are subject to FAA or CAAS airworthiness certification.
• Data entry to computer system to raise and issue purchase order and transmit order to vendors through email or other acceptable means. Ensure all orders to suppliers are received and acknowledged.
• Track and monitor status of purchase orders and handles suppliers follow ups on delivery action to ensure timely delivery and meet urgent requirement.
• Update company stake holders on the status of the request to ensure MRO / CRO project are on track and tooling and GSE calibration PO are issued before calibration due dates.
• Liaise and communicate with internal customers on status of orders and other procurement needs.
• Update ERP system on incoming materials and compares information on packing slips with purchase order to verify accuracy of shipment received for Finance processing.
• Ensures that all supplies received are processed and distributed to requestor in timely manner, as directed in Purchase Requisition.
• Assist Procurement Lead / Procurement Manager in all other procurement functions as required.

Requirements:

• At least three to five (3-5) years of relevant experience in Aerospace Industry
• Knowledge in purchasing function
• Microsoft Office such as Excel, Word, PowerPoint.
• International Shipping Knowledge
• Knowledge in SAP and RAMCO applications

Lim Pey Chyi (Apple) - [email protected]

Recruitment Consultant (R2090579)

Manpower Staffing Services (S) Pte Ltd

EA Licence: 02C3423

Job Summary
We are seeking a highly experienced and strategic Procurement Director to lead and manage our procurement function across multiple product categories. The ideal candidate will have strong experience in FMCG purchasing, overseas sourcing (especially from China), and outstanding negotiation skills to drive cost efficiencies while ensuring quality and timely supply.

Key Responsibilities

• Develop and implement procurement strategies aligned with the company’s business goals and objectives.
  Oversee the purchasing of gadgets, tidbits, and toys, ensuring cost efficiency, quality, and supply chain reliability.
• Identify and evaluate new suppliers and maintain strong relationships with existing suppliers.
• Manage and optimize overseas sourcing operations, particularly from China, ensuring seamless communication and supply chain execution.
• Monitor market trends and identify cost-saving opportunities and potential risks in international procurement.
  Negotiation and Vendor Management
• Lead negotiations with suppliers to secure the best terms for pricing, delivery, and quality.
• Implement supplier performance metrics and conduct regular evaluations to ensure compliance with company standards.
• Establish long-term partnerships with reliable vendors.
• Manage procurement for specific categories, including gadgets, tidbits, and toys, ensuring proper inventory levels, market competitiveness, and quality standards.
• Collaborate with the product development and sales teams to understand category-specific requirements.
• Lead, mentor, and develop the procurement team to enhance performance and efficiency.
• Foster a culture of continuous improvement and innovation within the procurement department.
• Oversee the procurement budget and ensure cost control measures are in place.
• Ensure compliance with local and international procurement regulations, policies, and procedures.

Qualifications and Skills
Education:

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• Minimum of 10 years of experience in procurement, with at least 5 years in a leadership role.
• Proven experience in FMCG purchasing and overseas sourcing, especially from China.
• Demonstrated expertise in managing procurement for gadgets, tidbits, and toys categories.

Skills:

• Strong negotiation and vendor management skills.
• Ability to analyze market trends and adapt procurement strategies accordingly.

Regret to inform you that only shortlisted candidates will be contacted by us

Interested candidate may send your resume to [email protected] for more information.

Align Recruitment Pte Ltd (20C0253)

Tee Siew Mei (R1219651)

.

Procurement Specialist (Aerospace/ Purchasing/ SAP/ RAMCO)

2 Years Contract

Location: Seletar

Salary up to $3,500

Our client is an aerospace manufacturer specializing in military rotorcraft and commercial helicopters. They also engage in the wholesale of aircraft equipment and supplies, including aeronautical equipment.

General Responsibilities:

• Prepare and issue purchase orders to both local and overseas suppliers in accordance with recommendations from the requestor. Both SAP PO and manual PO where applicable.
• Support company MRO / CRO operation in the form of hangar consumables timely replenishment, on time sending out of tooling and GSE POs to approved vendors that are due for calibration.
• Evaluate and select suppliers that meets organization's standards of pricing, quality, timing and reliability of supplies. Carry out vendor performance review as required under the SOP.
• Analyze and evaluate supplier bids, tenders, proposals or quotations, negotiate prices, delivery and payment term.
• Maintains files and records of current and potential suppliers and vendor, materials and prices.
• Seek Quality and Compliance officer's approval on OEM or distributor/stock lists for parts that are subject to FAA or CAAS airworthiness certification.
• Data entry to computer system to raise and issue purchase order and transmit order to vendors through email or other acceptable means. Ensure all orders to suppliers are received and acknowledged.
• Track and monitor status of purchase orders and handles suppliers follow ups on delivery action to ensure timely delivery and meet urgent requirement.
• Update company stake holders on the status of the request to ensure MRO / CRO project are on track and tooling and GSE calibration PO are issued before calibration due dates.
• Liaise and communicate with internal customers on status of orders and other procurement needs.
• Update ERP system on incoming materials and compares information on packing slips with purchase order to verify accuracy of shipment received for Finance processing.
• Ensures that all supplies received are processed and distributed to requestor in timely manner, as directed in Purchase Requisition.
• Assist Procurement Lead / Procurement Manager in all other procurement functions as required.

Requirements:

• At least three to five (3-5) years of relevant experience in Aerospace Industry
• Knowledge in purchasing function
• Microsoft Office such as Excel, Word, PowerPoint.
• International Shipping Knowledge
• Knowledge in SAP and RAMCO applications

Lim Pey Chyi (Apple) - [email protected]

Recruitment Consultant (R2090579)

Manpower Staffing Services (S) Pte Ltd

EA Licence: 02C3423

Job Description & Requirements

Research potential vendors.

Compare and evaluate offers from suppliers.

Negotiate contract terms of agreement and pricing.

Track orders and ensure timely delivery.

Review quality of purchased products.

Maintain updated records of purchased products, delivery information and invoices.

Monitor stock levels and place orders as needed.

Liaise with vendors and monitor the purchase order schedule.

Utilize the purchasing system with Microsoft Navision.

Reconcile vendor delivery orders (DO) with purchase orders (PO).

Perform other purchasing duties as assigned.

3-5 years in Construction industry as purchaser.

Knowledge of construction material and source of suppliers.

Strong negotiation skills.

Diploma in Engineering, Supply Chain, Business Administration or any related fields.

Proficient in computer applications (MS Office Applications)

• Well Established Food Robotics Technology Company

• Working hour: Monday – Friday (9am - 6pm)

• Working location at Yishun

• AWS + Variable Bonus + Excellent Welfare & Benefits

Job Scope

• Identifying the organisations purchasing needs.
• Research, select and purchase quality products and materials.
• Build relationships and negotiate with suppliers for best price, MOQ and delivery timescales.
• Process requisitions and update management on the status of orders.
• Set retail price of the products and analyse the profit margins.
• Understand target market and analyse buying trends.
• Update inventory and manage and forecast stock levels.
• Arrange transport of goods and tracking orders to ensure timely delivery.
• Monitor product quality and expiry, to escalate any discrepancies to suppliers and management.
• Coordinate with relevant internal departments.
• Contributes to team effort by accomplishing related results as needed.
• Any other ad-hoc duties as assigned.

Requirement

• Diploma/ Degree in Business Management or equivalent
• 3 - 5 years of buyer experience in F&B FMCG environment

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

SIM BEI NA (R22111637)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Responsibilities include, but not limited to:

• Source for all goods and services (both locally and overseas) and to ensure that all purchases made through Purchasing Department are bona fide, properly authorized and conforms to prices and quality specifications and standards.
• Conduct annual review of the procurement strategies and policies.
• Verify goods purchased and delivered are at competitive prices; qualities conform to specifications and standards; and are delivered on time.
• Advises user departments on economic order quantities, lead times, etc so that ordering and holding costs are minimized without jeopardizing material availability.
• Develops implements and maintains an efficient, effective and objective vendor evaluation and selection system.
• Continuously monitors and evaluates vendor performance and ensure that purchasing efficiency and effectiveness are at their highest possible levels and resolve dispute quickly and professionally.
• Stay updated with market changes, new products and services in order to continuously look for opportunities to reduce purchase costs without compromising on quality or delivery.
• Maintains accurate and comprehensive information on all purchases made, filing purchasing records.
• Ensures all tender-related matters such as Tender Notice Advertisement, Tender Closing, Opening Tender Witnessing and Contracts drawing are in accordance with the Contract Administration Unit.
• Regularly monitors stock supplies to ensure adequate supply at all times for a smooth operation.
• Check completion and authorization of all purchase requests and purchase orders and that the right expense code numbers are utilized.
• Ensures the smooth running of the Purchasing & Store Inventory modules of the BIRCHSTREET system.
• Supervise and provide guidance to Purchasing Executives and Storekeeper.
• Conduct staff assessment and provide recommendations to management.
• Adhere to good Corporate Governance and Ethics Practices in the day-to-day operations based on operational processes, policy, rules and regulations.
• Prepare Monthly Agenda for sub committee meeting.
• Oversees the store team and manage inventory.
• Perform other duties as may be assigned by Management.

Key Attributes:

• Diploma or equivalent in procurement field.
• Relevant experience (preferably in F&B industry), at least minimum 6 years of working experience in managing organisation procurement process; including managing quotation / tender document publication at various platform, quotation / tender evaluation, recommendation and award.
• Strong knowledge of procurement policies, procedures, and finance policy and manual.
• Good interpersonal and communication skills.
• Meticulous and attention to details.
• Lead a team of purchasing staff and storekeeper.

· Updates management on sub-contractor's claims status (i.e. work performed, penalties, back-charges, advances imposed on sub-contractors);

· Prepares debit notes on back-charges and/or penalties imposed on sub-contractors; follows up to ensure that such debit notes are contra against claims raised by sub-contractors;

· Assists in identifying and resolving discrepancies/errors between records of sub-contractor work completed against sub-contractor claims;

· Verifies and ensures that payment certifications issued to sub-contractors are in accordance with approved sub-contractors’ interim payment recommendations;

· Reconciliation of sub-contractors’ invoices against payment certification issued;

· Prepares accrual listing reporting on a quarterly basis (i.e. work done by sub-contractors yet to be billed);

· Works closely with external suppliers to ensure the accuracy in price and quantity for materials ordered & delivered;

· Reconciliation of delivery orders against approved purchase orders and suppliers invoices;

· Liaises and rectifies discrepancies/disputes with external supplies;

· Liaises with QS of any discrepancy in certification amount;

· Liaises with finance for payment that requires immediate attention due to site work schedule;

Performs any other duties as may be assigned.

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- Duxton Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation including all meals and beverage (incl. alcoholic) in any of the 4 Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Job Description:

- Tactical sourcing for food and non-food categories related items
- Ongoing assessment, strategic sourcing and supplier relationship management
- Drive purchasing needs within all the departments and manage communication by giving procurement updates weekly
- Identify Cost Control Strategies
- Monthly Purchasing Reports
- Conduct Physical Inventory Counts at various locations within the company
- Examine and analyze inventory levels to ensure they match the records in the company database
- Detect discrepancies or errors in inventory records and report to management
- Identify slow-moving or obsolete inventory and take necessary action to address it
- Collaborate with team members to share inventory audit findings and proposed solutions
- Create reports on inventory levels and communicate findings to management

Job Requirements:

- Minimum ‘O’ Level and above with at least 2 years of working experience in purchasing in the Hospitality industry
- Good communications & negotiation skills
- Strong research skills & time management
- Planning & coordination
- Proficient in Microsoft applications
- Experience in Purchasing & inventory softwares
- Strong email skills
- Positive attitude, adaptability and able to work independently and as well as in team
- Altminds/orderEZ system knowledge preferred

Key Performance Indicators

• Co-ordination between Logistics and Inventory internally/externally
• Accuracy of inventory updates

Job Responsibilities and Duties

• Receive incoming shipments using Microsoft Business Central for all clients
• Process any Tax invoice cancellations, sales return or Purchase Returns for all clients
• Adjustments of inventory requested by all clients
• To update all clients via email on any shipments received, adjustments made
• To furnish all on documents/data requested
• To assist Inbound Team on receiving of all clients’ shipment
• Replenishment of stocks from External to PMP warehouse
• To process Samples and Write Off requests
• Ad-hoc tasks assigned

Job Requirements

• Min O Levels/Diploma in related field such as logistics, supply chain, inventory management
• Self-motivated and able to work in a fast-paced environment
• Prior experience in pharmaceutical industry or with Microsoft Business Central will be an added advantage
• Able to work under pressure and has good time management
• A good team player with good organization skills
• Proficient in Microsoft Excel

Inventory Specialist

• 12 months contract
• Work location: Depot Close

The Opportunity

• Drive cost efficiencies through ingenious portfolio and inventory management.
• Maintain and improve on print top parts effectiveness.
• Drive Supply Chain team to meet/ optimise delivery turn around time.
• Collaborate with them on ad-hoc TAT & customer experience improvement initiatives such as Hybrid Model, Lead time PBI development, etc
• Collaborate with market leads, supply chain planner & Buyer on optimal PHA stock level.
• Bulk & multipack creation - be Proof of Concept for RPB bulk/multipack creation.
• Processes includes parts’ creation & follow through until parts are activated with relevant troubleshooting and abnormalities’ investigation.
• Communicate ad-hoc bulk/multipack list to marketing team to update partners and on quarterly basis to SSC/ Finance to adjust NMCA rate in system.
• Check material status & orderability.
• Last-Time Buy & Binding forecast process - check past demand and collaborate with market lead to provide relevant forecast.
• Inventory reduction - monthly inventory report & orders report to track inventory reduction.
• Assist in other duties as assigned by the supervisor

Your Background

• 2-3 years of relevant experience in inventory management

Interested parties please click "Apply Now" or contact May Anne Ramos (EA Reg no: R1110127) at [email protected] for more information.
Peoplebank Singapore Pte Ltd, EA Licence Number: 08C5248.

• Well Established Company
• Basic $6000 - $6500 + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Pioneer (Company Transport Provided)
• Working day: Monday to Friday
• Working hours: 8am to 5.10pm

Job Responsibilities:

Strategic

• Perform Spend Analysis to support sourcing strategy and annual plan development
• Perform study of supply market intelligence (market, vendor, product, commodity, etc)
• Drive procurement cost reduction initiatives
• Support the development and drive the implementation of Group Procurement strategies, policies and initiatives
• Contribute to the development of procurement planning processes
• Lead/Manage the procurement processes
• Drive the alignment of Divisional SOP to GPPA and ensure compliance to GPPA
• Drive and manage capability development and knowledge management

Operation

• Conduct tenders in accordance to Division SOP/GPPA and make recommendations to Tender Committee
• Understanding and influencing sourcing project / business requirements. Identify opportunities that focus on cost reductions, efficiencies/quality improvements, risk mitigation, industry and supply trends and shifts in technology
• Supplier Classification, Relationship Management and contract management
• Proactively work with Stakeholders and assist in or directly manage spend
• Know, understand and stay abreast of industry trends, benchmarks, best practices, etc.
• Monitor Strategic/key Suppliers to provide internal notifications and develop risk mitigation scenarios
• Analyze past and future demand volumes, inventory trends and current inventory levels
• Drive Procurement Digital Strategy (Digitization and Automation of processes) and reductions in Total Cost of Ownership (i.e. supply programs, catalogs)

Responsible Sourcing

• Supplier assessment and due diligence: Conduct assessments and audits of current and potential suppliers to evaluate their compliance with ethical, social, and environmental standards. Identify risks and areas for improvement and collaborate with suppliers to drive corrective actions
• Supplier performance monitoring: Establish metrics and key performance indicators (KPIs) to evaluate supplier performance in responsible sourcing. Regularly monitor and evaluate supplier performance, providing feedback and guidance to drive continuous improvement
• Stakeholder engagement: Collaborate with internal stakeholders, including procurement, legal, sustainability, and operations teams, to ensure responsible sourcing practices are integrated into procurement processes
• Training and awareness: Conduct training programs to educate employees, suppliers, and other relevant stakeholders on responsible sourcing practices. Promote awareness and understanding of responsible sourcing throughout the organization
• Reporting and transparency: Prepare regular reports and metrics to track responsible sourcing performance. Ensure transparency by communicating progress, challenges, and achievements to internal and external stakeholders
• Continuous improvement: Drive continuous improvement initiatives related to responsible sourcing, collaborating with suppliers and internal teams to implement best practices, innovative approaches, and new technologies

Job Requirements:

• Possess minimum Bachelor’s Degree in any discipline with minimum 5 years relevant working experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

• Minimum ‘O’ Level with 3 years relevant experience in construction related industry.
• Able to liaise with site personnel, to source and compile quotation from sub-contractors and suppliers on materials and services required.
• To source and compile quotation from sub-contractors and suppliers for materials and services required.
• To evaluate quotations received and prepare recommendation reports.
• To prepare sub-contract documents.
• To prepare Purchase orders for ordering of materials and services.
• To carry out pre-qualification survey for new vendors.
• To prepare and maintain the approved vendor list.
• To certify invoices.
• To compile vendor performance report for completed projects.

BASIC FUNCTION

Responsible for the daily purchasing duties in Oracle and Simphony Point of Sale and assist on ad-hoc sourcing of quotations. Coordinates paperwork relating to the procurement process.

DUTIES & RESPONSIBILITIES

Responsibilities and duties for this position shall include, but not be limited to, the following areas and activities, including adhoc duties assigned by management:

• Daily processing of Purchase Requisition to Purchase Orders in Oracle and Simphony.
• To assist Food & Beverage department to build materials and recipe cost in procurement systems.
• Handle daily market list ordering. Receives PR list from the end user via system daily and arranges for delivery of those items daily.
• Manage the suppliers’ database by updating the details and bank information.
• Sourcing of vendors/products and negotiate best deals for company to obtain cost savings and other purchase terms at the optimal level without sacrificing quality.
• Conduct Request for Quotations/Tenders in accordance with the Company Procurement Policy and prepare recommendation proposal.
• Conduct market surveys of all items to be purchased for the purpose of cost savings.
• Follow up on open purchase orders with the relevant Head of Departments.

SKILLS

• Experience in Oracle or SAP would be a plus
• Proficient in use of MS Office Applications
• Possess good communication and interpersonal skills
• Resourceful, self-driven, proactive and independent worker
• Able to work well under stress in a fast-paced environment.
• Meticulous with positive attitude.

Job Description & Requirements

This job role is to support the procurement team mainly. The job entails learning the Purchaser's functions such as PO issuance, reconciliation of DOs with POs and invoices in order to assist the Purchaser.

1. Learn to use in-house procurement system to issue POs, check inventory levels, generate reports etc.
2. Reconciliation of delivery orders with purchase orders and invoices.
3. Creating POs, uploading DOs on in-house system.
4. Work with colleagues on fulfilling requests.
5. Checking subcontractor's billing as required.
6. Liaise with suppliers as required.
7. Updating repair list for vehicle and machinery, as cover buddy.
8. Monthly preparation of labels for site usage, as cover buddy.
9. Scanning, photocopying, filing and related admin support to other department.

Qualifications and Experience:

1. 1-2 years of experience in office admin work
2. This role would suit someone wishing to go on the procurement path or with some experience in procurement.
3. O-Levels and above.
4. Proficiency in Microsoft Office 365. High level of competence in Excel will be favoured.
5. Highly detailed and always checks own work.
6. Quick and accurate in processing data.
7. Strong analytical skills and able to organise data to convey information clearly.
8. Highly organised; uses calendar or sticky notes to set alert for tasks
9. Team player.
10. Strong communication skills.
11. Ability to follow SOP strictly.
12. Takes the initiative and self-driven.
13. Strong problem solving skills

Working hours:

Monday - Friday, 8:30am - 5:30pm

Saturday, 8:30am - 12:30pm (WFH when required)

Responsibilities

• Maintain updated records of product specifications & marketing materials, certification, delivery information and invoices.
• Work with buyers and in-house team to ensure all required documentation is identified and shared in internal database.
• Support the procurement team with administrative tasks, including filing, data entry, and correspondence.
• Maintain documentation workflow within the company.
• Work closely with QA and buyer to ensure all products meet the legal and regulatory requirements of the country’s product intended for.
• Ensure all product photos, videos and marketing materials are updated in internal database.
• Other relevant and ad-hoc tasks assigned by supervisor / manager.

Prerequisites

• Minimum 3 years of experience in purchasing, procurement, or an administrative role.
• Strong organizational and time management skills.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with purchasing software or ERP systems.
• Attention to detail and a high level of accuracy in work.
• Ability to work independently and as part of a team in a fast-paced environment.

LEADING THE MARKET SINCE 1969

Founded in 1969, our company is a leading self-adhesive tape manufacturer, distributor, importer & exporter for a broad spectrum of quality self-adhesive tapes and packaging products / materials.

Our rich history and active presence in the industry has brought about high brands and product recognition by industry leaders. Our excellent track record for efficient and reliable sevices backed by high manufacturing standards have enabled us to be the leading choice for packaging solutions.

We are currently hiring and looking for a resourceful and highly motivated individual to join our expanding Marketing teams as:

Purchasing Assistant

• "O" Level with at least 2 years of working experience
• Competent in Microsoft Excel and Words
• Prefer staff who stay in Ang Mo Kio or East area
• Navision knowledge will be an added advantage
• Any other work assigned by supervisor

Job Description:

We are seeking a motivated and detail-oriented Purchasing Assistant to become part of our team. This position plays a key role in providing support to our Purchaser and maintaining efficient operations within the purchasing department.


Responsibilities:

• Assist in creating purchase orders ensuring basic accuracy and completion of necessary details.
• Accurately update and maintain records in the company’s system, including purchase orders and delivery details.
• Communicate and coordinate with internal teams to ensure timely updates on procurement needs.
• Address any discrepancies or issues with deliveries promptly.
• Assist the finance team in resolving discrepancies with goods received notes.
• Other duties assigned

Job Requirements:

• Proficient in MS Office (Excel)
• Good communication and interpersonal skills, with ability to interact with all levels of staff
• Demonstrates sense of initiative with the ability to work independently and as a team player
• Individuals without prior experience are encouraged to apply, as training will be provided.

Job Responsible:

• To receive the work order from Assistant Purchasing Manager to carry out jobs by the requirement of the order.
• To clarify with customers via Marketing department enquiries or item descriptions that are unclear
• To submit quotation worksheet to assistant purchasing manager within the time frame as stated on work order for approval and make the necessary amendments
• To ensure the timely delivery of stores of confirmed orders by supplier.
• To provide Picking list, Stock chit, and coordinate with Operations Department on delivery time.
• To ensure that all relevant documents (i.e. Certificate, D.O) are in order for delivery
• To hand over signed delivery orders to Accounts department.
• Coordinate return of stores to supplier, submit Goods Return Note (if any) and collection of Credit note.
• To update system and post the necessary documents after completion of order

Job Requirements:

• Min Degree Holder
• Min 3 years of relevant experience in relevant industry
• Negotiation skills with suppliers and principals.
• Knowledge in MS Office, SQL software

• Be responsible for the purchasing functions for the food and beverage outlet.
• Generate purchase orders for the Company’s food & beverage orders.
• Liaise with vendors, respective chefs and outlet managers on orders and delivery schedules.
• Liaise closely with vendors on price quotations for food and beverage items on a quarterly basis.
• Source for quotations from suppliers for non-inventory purchases.
• Propose, implement, review and maintain purchasing control measures.
• Oversee the inventory management for the organization.
• Organise and co-ordinate monthly stock-take for all outlets.
• Oversee monthly updating and maintenance of the inventory system.

• Be responsible for the purchasing functions for the food and beverage outlet.
• Generate purchase orders for the Company’s food & beverage orders.
• Liaise with vendors, respective chefs and outlet managers on orders and delivery schedules.
• Liaise closely with vendors on price quotations for food and beverage items on a quarterly basis.
• Source for quotations from suppliers for non-inventory purchases.
• Propose, implement, review and maintain purchasing control measures.
• Oversee the inventory management for the organization.
• Organise and co-ordinate monthly stock-take for all outlets.
• Oversee monthly updating and maintenance of the inventory system.

Job Responsibilities:

--Purchase materials, decorative accessories, etc., according to order material size requirements.
--Assist in the production and development of samples.
--Control procurement based on production schedules to ensure timely delivery.
--Use spreadsheets to record various steps in the process.

Worker Requirements:

Relevant experience required.
--Strong communication skills, basic computer operations-
--Familiar with Adobe software, including Photoshop and Canva.
--Travel for purchasing and attend trade shows when required.

Benefits:

--Medical benefits, including coverage for immediate family members.

--Annual allowances for dental and optical care.

--Annual leave, marriage leave, birthday leave, and bereavement leave.

--Parental leave.

--Annual performance incentives.

--AWS/CNY bonuses.

General Description

Purchase goods and ingredients to ensure that the company operational needs are met, taking into account price, quality, delivery and to ensure continuity of supply.

Key Responsibilities

• Accountable for timely and accurate processing of all orders
• Support the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations
• Assist in preparation and issuance of purchase orders to suppliers
• Conduct inventory checks and monitor stock levels
• Perform supply chain cost analysis and implement cost efficient and effective purchasing strategies
• Keep abreast of market/price situation and conduct regular price comparison
• Liaise with Manager for any improvement to the purchasing process/flow/system to enhance the work efficiency and effectiveness.
• Ensure and promote compliance to company procurement policies and procedure
• Establish a costing sheet and check that the selling price is set appropriately.
• Manage vendor relationships and assist in building effective partnerships
• Assist on sourcing, evaluating and negotiation of ingredients and equipment, both locally or from overseas vendors
• Any other job-related ad-hoc duties / projects as assigned by Management

Job Requirements

• At least 5 years of relevant working experience in F&B industry
• Good communication and interpersonal skills, with ability to interact with all levels of staff
• Proficiency in MS Office
• Strong organizational skills with the ability to multi-task

Qualifications

• Secondary / Certification / Nitec / Diploma or equivalent