The main administrative duties include maintaining personnel records, managing HR documents (e.g employment records, onboarding/offboarding guides, policy documents, etc), updating internal databases & payroll administration. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.

Job Description

• Assist & support the HR Managers on the full-spectrum of HR duties, day-to-day management of HR operations and other events & projects. (e.g Employee engagement programmes) 
• Update and maintain data of employees in HR systems, ensures data accuracy of all entries 
• File and maintain e-personnel documents in an organized manner under the Employee’s individual P-file 
• Administer & update Leaves and schedule of outlet staffs 
• Monitor & process all work passes renewal and applications 
• Preparation of Employment contract, memos and other necessary letters & correspondence  Monthly payroll, CPF submission and commission calculation 
• Handle the recruitment, onboarding and off-boarding process 
• To prepare yearly IR8A and to upload to tax portal for employee’s tax filing, to file IR21 and manage tax clearance etc. for WP holders
• Manage the employee's communication e.g announcement of policies, events etc 
• Liase with external partners, like insurance vendors, and ensure legal compliance 
• To perform other ad-hoc duties as assigned by superiors

Job Requirements

• Preferably Diploma in HR Administration/ Accounting 
• At least 2 -3 Year(s) of working experience in the related field 
• Required Skill(s): Microsoft excel 
• Preferably good knowledge of the Singapore Employment Act and the Singapore Labour Law 
• Able to deal with people of different levels, internal and external. 
• Pro-active attitude, responsive, reliable, resourceful, willing to learn and a good team player 
• Meticulous and analytical
• Self-driven and able to work independently under tight schedules 
• Comfortable working in a fast-paced environment 
• Good with numbers

Other Information

Location: Orchard

Working hours: 9.30am to 6.30pm

Working days: Monday to Friday

• Gather and review customers’ stock forecast
• Observe inbound shipment from suppliers

Requirements:

• Diploma and above
• At least 2 years of Customer Service experience with inbound & outbound shipment arrangements.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Responsibilities:

• To assist the statutory auditing of a range or corporate client.
• To assist with the compilation of financial statements in accordance with applicable standards.
• Responsible for various aspects of auditing functions including audit planning, system review, audit fieldwork etc.
• Prepare tax computations and relevant schedules.
• Exposure to current SSAs, FRSs, Tax developments
• Perform other ad-hoc duties when assigned.

Requirements:

• Candidate must possess at least Diploma/ Advanced/ Higher/ Graduate Diploma, Bachelor’s Degree/ Post Graduate Diploma, Professional Degree in Finance and Accountancy.
• Candidate who started Singapore CA Qualification (f.k.a SQP Programmes) under SAC will be preferred.
• Candidate who has completed all ACCA modules will be preferred.
• Required language (s): Mandarin (to liaise with Mandarin speaking clients), English
• Initiative and have the drive to learn
• Positive working attitude
• Posses initiative and able to work independently
• Able to work under stress and work overtime during peak period
• Candidates must have a good written and verbal communication skills and sound IT competences
• Familiarity with Microsoft Word and Excel
• Candidate who have either internship or working experiences in Deloitte, Ernst & Young (EY), KPMG and PricewaterhouseCoopers (PwC) will be preferred.
• Preferably Entry Level specialized in Finance – Audit / Taxation or equivalent.
• Kindly provide your contact details (Email and Contact Number) in the resume for communication purposes.
• Only shortlisted candidates will be notified.

Responsibility

• Act as the contact point for First Notice of Loss where customers make an initial report of loss
• Input data and information into policy administration system for all insurance claims
• Follow up with medical institutions on medical report, fee payments and required document
• Prepare computation of WICA claims
• Prepare Notice of Compensation and negotiated offer letter
• Prepare claims payment documentation i
• Handle and manage the retrieval and storage of documents in warehouse
• Provide claims administrative support to Claims Assessor
• Manage administrative tasks assigned by Manager

Requirement

• Minimum GCE ‘O’ qualification
• Possess Certificate in General Insurance will be an added advantage
• Proficient in MS Office
• Meticulous and detailed oriented
• Team player
• Organised and able to work under fast paced environment

Sales Admin Assistant

Location: Woodland

Salary range : $2000 - $3000

Working days: Monday - Friday (7.30am -5pm / 8am-5.30pm / 8.30am-6pm)

Job Responsibilities

• Provide support to the Sales team in the administrative duties
• Assist in order processing, quotation and delivery arrangements.
• Liaise with customers on the shipment arrangement to ensure timely and cost-effective deliveries.
• General administrative tasks. (e.g handle customers' enquiries, data entry, filing etc)

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

Assistant Officer (Maintenance Part Sales Department)

Working Days: 5 days (8am - 6pm)

Office Location: Toh Guan Road, Jurong East

Salary: $2500-$3200

other benefits: flex benefits $100-$300/year + transport allowance $50-$120/month + will state exact amount of confirmation increment $50 - $200

Requirements:

• Basic administrative skills
• Experience in negotiation with external customers / sales / customer service / analyzing data

Job Scope:

1. Make estimates for maintenance parts sales.
2. Prepare necessary quotations and negotiate with customers.
3. Update and monitor progress of sales status
4. Prepare necessary reports relating to quotation and sales works.
5. Issue job instructions and other relevant documents for the works.
6. Assist in developing and maintaining software for sales work.
7. Co-ordinate with other departments on matters relating to works.
8. Report to superior on all matters relating to the section.
9. Carry out any other duties as assigned by the superior.
10. Keep proper records and filling of works carried out.
11. Ensure all data and information are kept in confidentiality.
12. Ensure compliance to the Environmental Policy, reduction of waste and prevention of pollution.

Lim Jun Yao

Reg No: R1989028

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Main Job Duties and Responsibilities:

• Responsible in issuing and receiving of stock
• Packing and unpacking of goods
• Proper recording of stock
• Ensure proper housekeeping and overall maintenance of the store and equipment
• Other duties assigned by Store Supervisor
• Possess Driving license

Requirements

• Min 1-2 years of relevant experience
• Minimum Primary/Secondary School/"O" Level/Nitec or equivalent in any field
• Basic Computer knowledge
• Able to communicate in English and Mandarin (in order to handle queries and feedbacks from Mandarin speaking clients and counterparts)

Interested candidates are invited to apply online via the APPLY NOW button below.

We regret that only shortlisted candidates will be notified.

• Responsible for deployment and planning of pilotage, harbour towage and waterboat resource
• Liaise with vessels to coordinate the arrival and service timings

Requirements:

• NITEC in Marine or equivalent
• At least 2 years of experience in Marine industry

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

Are you an experienced facilities management professional with experience in sustainability? Our client, an IT Solutions Provider, is looking for an Assistant Facilities Manager to join their team. As Assistant Facilities Manager, you will be responsible for:

• Ensuring all facilities management matters are aligned with the organisation’s sustainability goals
• Tracking, reporting and communicating the organisation’s progress against sustainability goals
• Working closely with vendors to ensure they meet the agreed SLAs for building and facilities services
• Planning and managing of office renovation and upgrading projects
• Ensuring the smooth operation of all of the organisation’s facilities

Requirements

• More than 5 years of experience in facilities management
• Good experience in green buildings/offices, and familiarity with BCA Green Mark
• Strong written and verbal communication skills

If you are looking to take the next step in your career, do apply to this role now!

Responsible for providing administrative and client service support to Relationship Managers (RM) within the front office function servicing Private Banking clients.

Responsbilities:

• Provide administrative and client service support to Relationship Managers servicing Private Banking clients.
• Respond to all client enquiries and instructions and provide resolution to most issues and requests.
• Monitor transactions and activities in client accounts
• Maintain client data and reports, such as: contact lists, account numbers, facilities details, status of credit reviews/renewals, etc
• Handle administrative duties including scheduling of appointments, preparing correspondences, making travel arrangements, arranging meetings and receptions, producing presentation materials.
• Coordinate with Product Groups, Operations and other functional areas as necessary
• Ensure adherence to internal and external regulations and policies at all times

Requirements:

• Minimum 3 years of relevant experience in client servicing, operations or sales support within financial institutions
• Bachelor degree or diploma
• Strong understanding of financial products and services
• Excellent interpersonal, communication and client interfacing skills
• Meticulous, strong attention to details
• Possess future oriented mindset, strive to innovate and adapt to changes
• Strong understanding of inter-dependencies within the team and able to collaborate effectively across departments
• Ability to thrive in a fast paced environment and remain empathetic, passionate and resilient
• Preferably CACS certified

KPMG in Singapore is part of a global organization of independent professional services firms providing Audit, Tax and Advisory services. We operate in 143 countries and territories with more than 273,000 partners and employees working in member firms around the world. Each KPMG firm is a legally distinct and separate entity and describes itself as such. KPMG International Limited is a private English company limited by guarantee. KPMG International Limited and its related entities do not provide services to clients.

Job Description

We invite highly motivated and dynamic professionals with relevant experience to join our Tax Transformation team playing a critical role in the development of improved tax reporting processes across all functions of tax. Our objective is to elevate our overall technology capabilities while providing new and innovative solutions to alleviate previously manual tasks. Working in the Tax Transformation team will provide opportunities to develop in-depth understanding of tax processes, system and tool development and the implementation of critical internal and external solutions

In this role, you will be involved in analysing tax function business models in order to design and implement effective tax processes. Successful candidates should have a passion for all things data; from database architecture and data extraction to high value analytics, data mining and predictive analytics.

The successful candidate will:

• Partner with the business across all functions of tax to identify and clearly articulate tax requirements and help with the development of technology solutions to to meet their overall objectives of the tax optimisation projects
• Evaluate and document current and future state tax processes across all areas of compliance and reporting both internally and external clients
• Effectively plan and execute on key aspects of the project and optimisation initiatives to ensure successful implementations within the required timeframes
• Successfully implement the tax requirements defined by the business into the various systems and tools to assist with the automation of tax business processes, workflows and data quality throughout all tax processes
• Analyse complex problems, and share creative and innovative solutions to solve client's problems
• Collaborate with key stakeholders across all functions internally and externally with confidence;
• Effectively lead training and communication with end users as part of the overall product delivery
• Lead the design, development and execution of the end-to-end test scenarios on various tax technology applications

The ideal candidate should:

• Possess a recognised bachelor’s degree or Master's Degree in Computer Science, Management Information System, Statistics, Accountancy, Finance, or similar quantitative field of study
• Have minimum 5 years of recent related experience within the in finance, technology or project management
• Basic knowledge of tax regulations and tax function operations to be able to effectively communicate with the stakeholders
• Be curious about technology and have a passion for improving business processes
• A strong team player
• A tax background is preferred
• Demonstrated success leading, developing and implementing technology solutions
• Excellent presentation and communication skills both written and verbal
• Proven ability to communicate complex requirements to diverse stakeholders at multiple levels
• Possess the ability to think critically and solve problems in a creative and logical manner
• Demonstrate a growth mindset and an attitude for constantly striving for continuous improvement and optimal re-design of work processes
• Have a positive attitude, willingness to learn and take on responsibilities that may be outside the scope of your current skills

Only shortlisted candidates will be contacted by KPMG Talent Acquisition team, personal data collected will be used for recruitment purposes only.

At KPMG in Singapore we are committed to creating a diverse and inclusive workplace. We believe that diversity of thought, background and experience strengthens relationships and delivers meaningful benefits to our people, our clients and communities. As an equal opportunity employer, all qualified applicants will receive consideration for employment regardless of age, race, gender identity or expression, colour, marital status, religion, sexual orientation, disability, or other non-merit factors. We celebrate the different talents that our people bring and support every staff member in their journey to achieve personal and professional growth. One of the ways we do this is through Take Charge: Flexi-work, our flexible working framework which enables agile and innovative teams to help deliver our business goals.

Picture this, you're looking for a Part-Time job that's stable and not too physically demanding.

Even better if it was meaningful, not boring, and you'd learn a ton from?

Here's your chance to work closely with the Founder of growing tuition business!

Hi there! I'm Keefe, founder of ThatBioTutor, and I'm turning 22 this year :) https://www.linkedin.com/in/keefefonseka/

Benefits:
-Work directly with a Founder of a growing tuition business
-Flexible hours, low time commitment
-Comfortable working environment

Requirements:
-You're in poly/Uni and above
-Able to commit mid to long term, 2-3 days a week, half day each time
-Location: In-person only, @Buona vista area

For more details about the role and how to apply, please watch: https://www.loom.com/share/5798c108b0bc4f80a48884197492fd4b?sid=63cd9d64-b2b8-436d-bb0e-9020ab3c5f1d

First come first serve, apply asap (now)!

*IMPORTANT*: I do not read applications on this platform. You must follow the instructions in the loom video above^ on how to apply.

• Support in the monthly stock take of finished goods.
• Process delivery orders and inventory update.

Requirements:

• At least 2 years of warehousing experience
• Possess valid forklift licence.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

As a University of Applied Learning, SIT works closely with industry in our research pursuits. Our research staff will have the opportunity to be equipped with applied research skill sets that are relevant to industry demands while working on research projects in SIT.

The primary responsibility of this role is to deliver on an industry innovation research project Protein for Singapore (P4SG) where you will be part of the research team to optimise a food extrusion process for high-quality protein-based edible inks and establish the extrusion-based structuration of algae/soybean/mung bean proteins for use in a 3D printing platform prototype.

Key Responsibilities

• Participate in and manage the research project with Principal Investigators (PI), and the research team members to ensure all project deliverables including periodic progress reports are met.
• Undertake these responsibilities in the project:
i. Development and characterization and understanding of extruded protein-based edible foods
ii. Development and characterization and understanding of protein-based edible inks
• Design, execute, and interpret experiments independently.
• Author papers in high-quality journals and contribute to grant writing in areas that are related to the research.
• Carry out Risk Assessment, and ensure compliance with Work, Safety and Health Regulations.
• Coordinate procurement and liaison with vendors/suppliers.
• Work independently, as well as within a team, to ensure proper operation and maintenance of equipment

Job Requirements

• Have relevant competence in the areas of processing technology, analytical instrumentation, material formulation, and sensory evaluation.
• Have a PhD or other advanced degree in Food technology and engineering or related fields.
• Knowledge of extrusion technology, additive manufacturing, and rheology will be advantageous

Sales Admin Assistant

Location: Woodland

Salary range : $2000 - $3000

Working days: Monday - Friday (7.30am -5pm / 8am-5.30pm / 8.30am-6pm)

Job Responsibilities

• Provide support to the Sales team in the administrative duties
• Assist in order processing, quotation and delivery arrangements.
• Liaise with customers on the shipment arrangement to ensure timely and cost-effective deliveries.
• General administrative tasks. (e.g handle customers' enquiries, data entry, filing etc)

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

(Japanese Fair- Food) x 20 staffs needed

23rd Feb-4th March 2024 (Able to work on retail/event hours during this period)

Pay includes an hourly rate of $10 (8hrs shift) and $12 for (10 hours shift).

*Lunch hour Paid

• Working location : Orchard
• Working Hours :
  • 1:30 PM to 9:30 PM (Break: 3 PM to 4PM) - 8-hours shift
  • 11:30 AM to 9:30 PM (Break: 2:30 PM to 3:15 PM / 5:00 PM to 5:45 PM) - 10-hours shift
• Job Description: Sales & food service under the organizing company. Candidates with a Food Handler's Certificate /cash register experience are highly welcome

KPMG in Singapore is part of a global organization of independent professional services firms providing Audit, Tax and Advisory services. We operate in 143 countries and territories with more than 265,000 partners and employees working in member firms around the world. Each KPMG firm is a legally distinct and separate entity and describes itself as such. KPMG International Limited is a private English company limited by guarantee. KPMG International Limited and its related entities do not provide services to clients.

About the job

Are you excited about the latest international tax developments, keen to learn about BEPS 2.0, driven and possess a high growth mindset? If yes, we want you!

Our BEPS Pillar 2 core team is looking for Assistant Managers to join us in this strategic focus area.

You will be:

• providing technical advice to our key priority clients and driving their Pillar 2 implementation process
• leading workshops and seminars to provide Pillar 2 technical updates and training
• engaging with various consultation groups to provide Pillar 2 industry feedback and insights to tax authorities
• working on other international tax projects (non-Pillar 2) in close collaboration with our overseas offices

The ideal candidate should possess:

• at least 2 years of experience in the tax field with knowledge of international tax and accounting
• great communication skills and the drive to provide excellent service to clients
• a keen interest in international tax trends, tax policy, and developments in the tax landscape
• willingness to invest time to read OECD publications
• in-house experience with understanding of stakeholders and ERPs are a plus

⠀

Only shortlisted candidates will be contacted by KPMG Talent Acquisition team, personal data collected will be used for recruitment purposes only.

At KPMG in Singapore we are committed to creating a diverse and inclusive workplace. We believe that diversity of thought, background and experience strengthens relationships and delivers meaningful benefits to our people, our clients and communities. As an equal opportunity employer, all qualified applicants will receive consideration for employment regardless of age, race, gender identity or expression, colour, marital status, religion, sexual orientation, disability, or other non-merit factors. We celebrate the different talents that our people bring and support every staff member in their journey to achieve personal and professional growth. One of the ways we do this is through Take Charge: Flexi-work, our flexible working framework which enables agile and innovative teams to help deliver our business goals.

The Company

Our client, a luxury retail company, is looking to hire an Assistant HR Manager (Training) for their HR team.

The Role

Responsibilities include partnering with internal stakeholders to assess retail staff training needs, preparing training materials for staff, revising training modules, facilitating training, ensuring training courses are meeting the objectives.

Your Profile

You should have a diploma/degree in HR or any related discipline and bring along with you at least 5 years of experience. You should be able to work with minimal supervision, possess good interpersonal and communication skills, are a team player and a self-starter.

Apply Today

Please send your resume, in WORD format only and quote reference number SK12903019, by clicking the apply button. Please note that only short-listed candidates will be contacted.

Robert Half International Pte Ltd. Co. Registration no.: 200612189E | EA Licence no.: 07C5595 | Susan Koh EA Registration no.: R1107882

ExodusPoint Capital, founded in 2017 by Michael Gelband and Hyung Lee, began managing investor capital in 2018. The firm employs a global multi-strategy investment approach, seeking to deliver compelling asymmetric returns by combining complementary liquid strategies managed by experienced investment professionals within a robust risk framework. ExodusPoint brings together an accomplished team with hands-on experience running multi-manager businesses to create an institutional investment management firm

We are looking for a Quantitative Strategies Research Analyst to join our team in Singapore. This person will work closely with portfolio managers on research projects with a focus on data-driven quantitative strategies.

Responsibilities:

• Collaborate with other technology teams to formulate innovative solutions for trading and risk management
• Responsible for data parsing, cleaning and processing research jobs

Qualifications:

• Degree from leading university in a quantitative or technical field
• Good communication skills to collaborate both within and across teams
• Knowledge of linear algebra and statistics
• Prior experience in finance a plus
• Proficient in at least one language (e.g. Python) and relational database

• Maintain a comprehensive range of daily logistics administration and documentation, including order processing, deliveries, freight, bills, customer inquiries, and more.
• Take responsibility for order processing by receiving orders from customers and inputting them into factories located in Japan, Thailand, Indonesia, and Taiwan.
• Collaborate with factories, carriers, freight forwarders, and customers to ensure timely and cost-effective deliveries.
• Receive shipping documents from factories and process the necessary paperwork for customers.
• Prepare invoices for distributors and group companies.
• Review and submit freight, insurance, and other logistics invoices to the Accounting Department for payment.
• Manage logistics databases and assist in preparing transportation and distribution statistics for analysis.
• Develop a semi-annual budget for freight and insurance, including detailed analysis for approval.
• Oversee monthly order issues and allocation within the region, working closely with Production Planning and Sales teams to optimize supply and demand.
• Coordinate with Group Companies to resolve delivery problems, cargo damages, payment issues, and customer complaints.
• Handle the process of returning goods and managing loss or damage if discrepancies arise.
• Perform other ad-hoc duties as assigned.

Job Requirements:

• Diploma in Shipping and Logistics, Supply chain management and other related studies
• 2-3 years of experience Shipping / logistics, preferably from supply chain, freight and forwarding, transport and warehouse environment
• Preferably with relevant experience in Program Management
• Independent and able to work in a team
• Possess good communication skills and able to interact with all levels
• Good understanding and knowledge in inventory control, planning and procurement
• Able to multi-task and work in a fast-paced environment
• Proficient in MS office applications

Location : Town

Salary : S$3,000.00 with 0.5 months completion bonus

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be contacted.

Interested candidates, please forward your resume to [email protected]

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd EA License No. 01C4394 I RCB No. 200007268E

EA Reg. No. R1107631 Teresa Chan Poh Pin

Work & Responsibilities:

• Prepare innovative and functional architectural, interior, or industrial concepts, design development, detail/ construction drawings.
• Preparation of formal Presentation of Design Proposal to client
• Coordination with project consultants and preparation of Drawings (2D and 3D) during feasibility studies, design development, Tender and Construction stages.
• Coordination with Contractor on design details, material submission for approval and technical matters during Construction stage.
• Attend related project meetings and inspect work on site when necessary.
• All other duties as assigned.

Requirements:

• Diploma/ Degree in Architecture / Interior Design or related field.
• Proficiency in AutoCAD, SketchUP, Photoshop, Revit (or other relevant design software) and PowerPoint for presentation.
• Ability to adapt to changing project demands and deadlines.
• Ability to work in a team environment
• Excellent communication and interpersonal skills.
• Flexible working mindset in designing to accommodate varying project needs.
• Experience in all aspects of Design from concept through construction will be an advantage.
• Possess excellent technical design skills with an eye for details.
• Keen eye for aesthetics, sensitive in details design with a good knowledge of building materials.
• Minimum 3-5 years relevant working experience will be preferred.

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Sales Admin Assistant

Location: Woodland

Salary range : $2000 - $3000

Working days: Monday - Friday (7.30am -5pm / 8am-5.30pm / 8.30am-6pm)

Job Responsibilities

• Provide support to the Sales team in the administrative duties
• Assist in order processing, quotation and delivery arrangements.
• Liaise with customers on the shipment arrangement to ensure timely and cost-effective deliveries.
• General administrative tasks. (e.g handle customers' enquiries, data entry, filing etc)

Lim Jun Yao

Reg No: R1989028

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

To you, an ideal job is one where no two workdays are the same. As a go-getter, you aspire to be a jack of all trades where you get to learn and apply a wide variety of skills to different business functions!

If that sounds like you, you won’t want to miss out on this opportunity!

We are looking for a detail-oriented & resourceful Executive Assistant who wants to master a variety of business operations & play a key supporting role in other corporate functions!

[About The Pique Lab]

At The Pique Lab, we’re on a mission to create the best Math & Science learning experiences for students aged 9 to 16 in Singapore. Our lessons are meticulously crafted based on pedagogical research, data-driven methodologies & have one overarching goal: to make learning fun, shorten learning curves & help students develop a genuine appreciation for Math & Science.

Over the past decade, we've grown from a pair of co-founders to a diverse team of over 100 team members across 10 departments. Our proprietary learning methodology & examination-centric materials have helped more than 20,000 students ace their examinations.

Our headquarters is in Singapore, with remote teams in China, India, Malaysia & the Philippines. We take pride in our open, fast-paced & flat organisational structure where every team member is valued for their skills & competencies, not just their job titles.

With so many companies to pick from, what’s really in it for you to join us as our Executive Assistant?

1. Growth Is The Only Constant: You’ll pick up new valuable skills that will help you hone your craft as a professional supporter – from impeccable organisation, stellar negotiation to supernatural anticipation. You’ll get to gain access to resources that will help enhance your administrative & organisational skills, and spearhead the organisation’s adoption of more systematic processes.
2. Never A Dull Day With Us: From getting your hands dirty to giving recommendations as a strategic advisor, this multi-faceted role will give you plenty of exposure to make an impact in different functions within our organisation.
3. Be Part Of A Team That You’re Proud Of & Is Proud Of You: We’re a young team (averaging at 26) who love what we do & value each member’s contribution. You’ll be joining us at a pivotal time when we’re expanding our team & this means more growth opportunities for you!

[Your Role As Our Executive Assistant]

You’ll be a key team player in supporting our Senior Leadership team in a wide spectrum of business functions such as Facilities Management, IT Operations Management & HR Operations:

Facilities Management

• Ensure that our classrooms are in operable conditions based on defined SOPs: You’re in charge of maintaining a clean & conducive environment for our students to learn & team members to work in!
• Assist in project & contractor management: You’ll be actively involved in liaising with different contractors on renovation, repair & maintenance work.
• Implement & oversee office logistics management: As our very own Marie Kondo, you’ll be in charge of proposing & documenting a system that organises our logistics neatly & logically. The key components of this system will include:Categorisation guidelines based on use case & weight
  Maintenance schedule for all team members
  Weekly maintenance schedule for yourself (including cleaning areas seldom accessed by cleaners & consolidating used packaging & arranging for removal)
  Ideas on how we can use more space-efficient, aesthetic organisational furniture (e.g. plastic containers, boxes, drawers, etc.)
  Labelling system that encourages self-help
  
• Assist in office lease management: At this stage of our organisational growth, we’re constantly looking for bigger spaces that can accommodate our growing number of team members & students. You’ll be responsible for researching suitable office/classroom spaces, space planning & stakeholder management.
• Oversee food catering & procurement-related matters (local/overseas): You’ll be actively involved in sourcing the best deals (food & goods) to feed our team members during the weekends & school holidays, and secure the most memorable Children’s Day gifts & Chinese New Year red packets for our community.

IT Operations Management

• Assist in device deployment & patching: From our team members’ Macbooks to network equipment & CCTVs in our offices & classrooms, you’ll be involved in setting up & maintaining our IT equipment & infrastructure based on our in-house guides.
• Assist in backup management: You’ll be responsible for ensuring our network infrastructure & servers are consistently backed up, which will help us restore records effectively if needed.
• Maintain IT helpdesk: You’ll be in charge of helping our team members troubleshoot their devices & business equipment (e.g. door access systems) to ensure smooth daily operations.

Community Management

• Assist in HR-related operations & events: As our HR Team’s business partner, you’ll play a supporting role in onboarding & offboarding processes, and execute employment engagement & campus outreach events.
• Analyse post-event attendance metrics: Regular company socials are in our DNA & you’ll be involved in keeping a pulse on how our team members are enjoying & benefitting from these initiatives!

[You, Our Ideal Executive Assistant]

Personality

• Strong Attention To Detail: You need to be highly meticulous & always have a habit of checking your work before submitting it.
• Independent & Proactive: You’re able to carry out your tasks independently with minimal guidance.
• Patient & Personable: You have a warm personality & are able to build rapport & work easily with different stakeholders.
• Humble & Always Strive For Improvements: You are willing to take in feedback, learn from them & pursue excellence in your tasks.

Skills

• Strong Communication & Negotiation Skills: Since you’ll be required to communicate regularly with various stakeholders, you need to be able to write & speak well in both English & Mandarin. When conflicts arise, you’re able to hold your ground professionally to achieve the most ideal outcome for the organisation.
• Strong Confidentiality Skills: Due to the nature of your role, you’ll have access to highly sensitive data of our team members & customers. On the IT front, you prioritise user security & are discerning towards clickbait!
• Resourceful, Analytical & Forward-thinking: To succeed in this role, you’ll need to be able to analyse issues & deal with them skillfully. You also believe in taking pre-emptive approaches to potential problems by anticipating needs and thinking of backup plans.
• Strong Organisational & Time Management Skills: You’re proficient in prioritising tasks & meeting deadlines effectively.
• Tech-savvy & Open To Troubleshooting: You need to be well-versed in technology & be resourceful to figure out how things work independently.

Past Experiences

• Psychology, Human Resources, IT or Administration background

[Your Welfare]

• Market-competitive Remuneration
• Annual Performance Bonus
• Career Progression Opportunities
• Mentorship, Training & Regular Feedback
• Medical, Dental & Vision Benefits
• Technology Benefits
• Up to 16 Days of Paid Vacation Leaves
• Paid Birthday Leave
• Paid Marriage Leaves
• Paid Compassionate Leaves
• Time-off From Work For Errands
• Wellness Breaks
• Fully-stocked Pantry
• Free Meals on selected school holidays & weekends
• Fun Company Socials (For team bonding & exploring new personal interests!)

[Your Work Information]

• Office Location: 10 Jalan Serene, #02-20, Serene Centre, Singapore 258748 (3-Minute Walk From CC19/DT9: Botanic Gardens MRT)
• Attire: Business Casual
• Working Arrangement: You’ll be required to work on-site to support operations at our campuses (a 5-minute walk away from each other)
• Working Hours:Tuesday to Friday: 10AM to 7PM
  Saturday: 8AM to 5PM
  OFF: Sunday & Monday
  

Clinic Assistant

Working day: 5.5 days work week
Working Hour: Mon - Fri: 8.30am - 5pm, Sat: 8.30am - 1pm
Salary range: $2000 - $3,000
Location: Napier Mrt

Job Responsibilities:

• Serve as a Patient Service Associate at one of our clinics.
• Handle front desk related matters such as customer enquiries and cashiering.
• Provide administrative and logistical support to the clinic
• Ad hoc duties assigned by Supervisor.
• Other duties assigned by the doctor as required.

Requirements:

• With relevant experience.

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279