We are looking for a detail-oriented team player with great communication skills and positive attitude to join our team at the HQ. Your main responsibility will be to order supplies and equipment in accordance with our company’s needs.
This will involve researching new vendors, tracking deliveries, and maintaining accurate order records. Familiarity with supply chain procedures and the ability to create and interpret cost analyses are of an advantage. Your goal will be to make cost-effective purchases while ensuring our inventory remains well-stocked.
If you have a keen eye for detail and a strong understanding of procurement processes, we would like to meet you.
Job Description
Purchasing
Gather list of suppliers in line with selection processes
Evaluate offers from vendors and negotiate better prices
Purchase supply of products/materials.
Determine the lowest cost for products/materials.
Communicate with vendors, team members, and managers to align goals
Support procurement activities based on product specifications and company needs.
Prepare requisitions and purchase orders and monitor order expenses
Liaise with Accounts Department for invoice processing, filing and issue payments
Create and maintain filing systems, both electronic and physical
Tracking orders and ensuring timely delivery
Follow up with suppliers, as needed, to confirm or change orders
Update internal databases with order details (dates, vendors, quantities, discounts)
Administrative
Update daily sales record of multiple branches
Prepare communications, such as memos, emails and other correspondence directed by Group Operation Manager to all retails managers/supervisors
Carries out administrative duties such as filing, copying, binding, scanning etc.
Maintains supplies inventory by checking stock to determine inventory level and anticipating needed supplies
Provides administrative support to ensure efficient operation of retail outlets
Liaise with warehouse staff to ensure all products arrive in good condition
Requirements
Committed, meticulous and keen learner with positive attitude
Well organized in a manner that is easily read by others
Trustworthy and discreet when dealing with confidential information
Desire to be proactive and create a positive experience for others
Able to multitask, prioritize, and manage time efficiently
Experienced at compiling and following strict budgets
Ability to work as part of a team and take direction accurately
Able to handle any other ad-hoc duties as and when assigned
Applicants with no purchasing and administrative background will be considered.
ONLY SINGAPOREAN AND PR MAY APPLY.
