Job Description

• Manage the meeting agenda and arrange meetings
• Taking Minutes for all meetings and send out to relevant personnel
• Handling correspondence for Managing Director
• Receiving Managing Director's customers and guests
• Record & update the salesman's carpark movement
• Check other suppliers' vehicle prices.
• Handling UBI / AML / Carros Rental.
• Liaising with relevant organizations and clients whenever instructed.
• All ad-hoc tasks are assigned as and when by directors.

Job Requirement

· Diploma or University in Business Administration or equivalent with at least 3 - 5 years of experience.

· Organized, energetic, proactive with the ability to multi-task, and takes on new responsibilities with a 'can-do attitude.

· Excellent communication and interpersonal skills.

· Proficient in MS Office.

· Bilingual

JOB DESCRIPTION

• Manage the meeting agenda and arrange meetings
• Taking Minutes for all meetings and send out to relevant personnel
• Handling correspondence for Managing Director
• Record and Updates salesman car park movements.
• Receiving guests and customers.
• Check other suppliers vehicle prices.
• Handling managing director's customer sales & purchasing documention
• Handling UBI / AML / Carros Rental.
• Liaising with relevant organizations and clients whenever instructed.
• All ad-hoc tasks are assigned as and when by directors.

JOB REQUIREMENTS

• University in Business Administration or equivalent with at least 3-5 years of experience.
• Bilingual
• Organized, energetic, proactive with the ability to multi-task, and takes on new responsibilities with a ‘ can-do’ attitude
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office

JOB INFO

• Working Location: UBI
• Working hours: 8:30am - 6:15pm ( Mon - Fri )

JOB DESCRIPTION

• Manage the meeting agenda and arrange meetings
• Taking Minutes for all meetings and send out to relevant personnel
• Handling correspondence for Managing Director
• Record and Updates salesman car park movements.
• Receiving guests and customers.
• Check other suppliers vehicle prices.
• Handling managing director's customer sales & purchasing documention
• Handling UBI / AML / Carros Rental.
• Liaising with relevant organizations and clients whenever instructed.
• All ad-hoc tasks are assigned as and when by directors.

JOB REQUIREMENTS

• University in Business Administration or equivalent with at least 3-5 years of experience.
• Bilingual
• Organized, energetic, proactive with the ability to multi-task, and takes on new responsibilities with a ‘ can-do’ attitude
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office

JOB INFO

• Working Location: UBI
• Working hours: 8:30am - 6:15pm ( Mon - Fri )

1. Secretarial support to Manager

2. Meeting Minutes

3. Fix & update appointment in Manager's calendar

4. Handle email / correspondence / enquiries

5. Prepare PPT slides for manager

6. Manager's client servicing especially for online submission

7. Preparation for manager's meeting with internal and external stakeholders

8. Other ad-hoc duties

An established Law Firm situated at Tanjong Pagar invite applicants for the position of Litigation Secretary (full time or part time basis).

Requirements:

1. Relevant working experience in civil litigation / debt recovery.

2. Knowledge in drafting court procedures and legal correspondence.

3. Ability to communicate in both English and Mandarin.

4. Good computer knowledge (knowledge in using E-litigation systems)

5. at least 1 year work experience in a related role.

6. Retirees welcome.

7. Able to start work immediately.

Remuneration will commensurate with relevant experience, qualifications and skills.

Interested applicants kindly email CV to [email protected]. Only shortlisted applicants will be notified.

JOB DESCRIPTION

A homegrown trading company with global presence is currently looking for a Secretary to support the CEO’s daily operations.

The Secretary will be responsible for providing executive and administrative support such as managing calendar, meeting schedules, preparing reports, presentations, preparing meeting agendas, meeting minutes, and providing materials that the CEO needs for meetings and appointments.

The Secretary will be responsible for assisting the CEO in managing projects as well by tracking deliverables, coordinating projects, providing research, and monitoring timeline.

The incumbent need to act as the primary point of contact for matters involving the CEO, with responsibilities to act as gatekeeper in handling correspondence and inquiries, communicating with stakeholders and handling emails while maintaining utmost confidentiality regarding sensitive and confidential information.

Additionally, the Secretary will be handling the planning and arranging of travel itineraries such as flights, accommodation and ground transportation, and must be open to travel for about 40% in a year to assist the CEO with business trips.

Successful candidates can expect to work in an established organization with a cohesive team.

REQUIREMENTS:

• Bachelor’s degree in Business Administration, Management, or equivalent
• Minimum 5 years of experience as Executive Assistant, Secretary, or Personal Assistant for CEO
• Open to travel overseas for business trips
• Experience with handling projects and arranging events are good to have
• Fluent in both English and Chinese language on business level as the role require liaising with China branch

Interested applicants kindly use the apply button or send in your application in MS word format to [email protected] (EA: 18C9213 | R23112611)

*We regret that due to potential volume of responses, not all candidates will be contacted.

Corporate Secretary Executive

Location: Cecil street

3 mins to Telok Ayer MRT

4 mins to Shenton Way MRT

5 mins to Raffles Place MRT

Working Days: Mon-Fri, 5 days

Working Hours : 9am to 6pm

Salary: $3800 - $4500

Job Descriptions

•  To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)
•  Manage a portfolio of clients in providing corporate secretarial services
•  Handling submission of ACRA & IRAS transactions
•  Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
•  Provide advice on compliance requirements, corporate governance and corporate secretarial matters
•  Ensure that secretarial files and statutory records are properly updated and maintained
•  Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
•  Liaise with statutory bodies, banks and other third-party business partners as and when required
•  Handle work pass application for clients’ expatriate staff
•  Review/Prepare financial statements in XBRL format.
•  Any other corporate and ad-hoc jobs as required

Requirements

•  Holding or currently pursuing corporate secretarial qualification / compliance background would be an advantage.
•  A meticulous, organized and proactive individual who is able to work independently.
•  Multi-task and work under tight timelines.
•  At least 2 years’ relevant corporate secretarial experience is required
•  Someone who is looking for long-term career growth prospect

Benefits

• Performance bonus will be considered (average: 2 months for past a few years)
• Company trip (year 2024 : trip to Japan) may conduct once in 2 to 3 years
• Team building has been conducted once every 2 months. (the company gave some budget and team can organize lunch or activity)
• Manager distributed work schedule (list of assigned task in a month) to each staff at the beginning of month based on the position and capability to avoid giving heavy workload to each staff

Work environment and past benefits track records:

※This is not mandatory benefit to available to everyone. It is an example that the company provided such a

benefit to certain employee last time or currently. And the decision is subject to the employer and

performance/working period.

• The company subsidizes lecture, exam fees or courses (ACCA/Secretary/IRAS) if it is subject to work related.
• A few staff opt to work from home a few days in a week
• Average OT hours is less than 5 hours in a month
• Work from own country due to personal matters (period is limited) such as Bereavement, returning home, pregnancy, buying a house, etc.

Corporate Secretary Executive

Location: Cecil street

3 mins to Telok Ayer MRT

4 mins to Shenton Way MRT

5 mins to Raffles Place MRT

Working Days: Mon-Fri, 5 days

Working Hours : 9am to 6pm

Salary: $3800 - $4500

Job Descriptions

•  To provide full suite of corporate secretarial related services (e.g., incorporation of company change of company officers and share transfers)
•  Manage a portfolio of clients in providing corporate secretarial services
•  Handling submission of ACRA & IRAS transactions
•  Preparing Directors/Shareholders resolutions, Extraordinary / Annual / General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
•  Provide advice on compliance requirements, corporate governance and corporate secretarial matters
•  Ensure that secretarial files and statutory records are properly updated and maintained
•  Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
•  Liaise with statutory bodies, banks and other third-party business partners as and when required
•  Handle work pass application for clients’ expatriate staff
•  Review/Prepare financial statements in XBRL format.
•  Any other corporate and ad-hoc jobs as required

Requirements

•  Holding or currently pursuing corporate secretarial qualification / compliance background would be an advantage.
•  A meticulous, organized and proactive individual who is able to work independently.
•  Multi-task and work under tight timelines.
•  At least 2 years’ relevant corporate secretarial experience is required
•  Someone who is looking for long-term career growth prospect

Benefits

• Performance bonus will be considered (average: 2 months for past a few years)
• Company trip (year 2024 : trip to Japan) may conduct once in 2 to 3 years
• Team building has been conducted once every 2 months. (the company gave some budget and team can organize lunch or activity)
• Manager distributed work schedule (list of assigned task in a month) to each staff at the beginning of month based on the position and capability to avoid giving heavy workload to each staff

Work environment and past benefits track records:

※This is not mandatory benefit to available to everyone. It is an example that the company provided such a benefit to certain employee last time or currently. And the decision is subject to the employer and performance/working period.

• The company subsidizes lecture, exam fees or courses (ACCA/Secretary/IRAS) if it is subject to work related.
• A few staff opt to work from home a few days in a week
• Average OT hours is less than 5 hours in a month
• Work from own country due to personal matters (period is limited) such as Bereavement, returning home, pregnancy, buying a house, etc.

Responsibilities:

- Manage and organize the executive’s calendar and schedule

- Arrange and coordinate meetings, conferences, and appointments

- Prepare and edit correspondence, reports, and presentations

- Handle confidential information with discretion

- Make travel arrangements including flights, accommodations, and itineraries

- Maintain filing systems and ensure document accuracy and organization

- Prepare briefing materials for meetings

- Liaise with clients, stakeholders, and other staff on behalf of the executive

- Filing documents and minutes

- Assist in the preparation of documents for meetings

- Perform general office duties as required

Requirements:

- Proven experience as a personal secretary or executive assistant is preferred

- Proficiency in MS Office (Excel, Word, PowerPoint, and Outlook)

- Excellent time management and organizational skills

- Strong written and verbal communication skills

- High level of discretion and confidentiality

- Ability to multitask and prioritize tasks efficiently

- Attention to detail and problem-solving skills

- Min. Diploma / A level

- Based in office

Salary: up to $4000

Duration: 6 months contract

Working Days & Hours: Mon-Fri Office Hours

Location: Raffles Place

Job Description:

• Administrative support for Global Markets secretary who is supporting all GM’s department Heads, as well as assisting the Division Office secretary on miscellaneous logistics.
• Daily office errands, assisting with office events, sales customer events and GM’s contact person facilitating signatories for Treasury Ops’ RGN/PS and ECP documents and all other ad hoc duties.

Job Requirements: Min Diploma in Secretarial / Business or similar w min 3 yrs of relevant office management/admin experience, preferably in banking/financial institutions

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

- Fast growing professional consulting firm executive with major customers from China, currently have 200+ customers (including 20+ listed companies customers)

- Must be bilingual in English and Chinese

- Bacholar of Business Administration or chartered company secretary background

- Prefer to have few years of company secretary firm or employment agency firm experience

- Assist customers to do incorporation/company secretarial work/employment pass application and maintanence

-Have experience in using Corppass

- High performance, high pay

- Friendly and happy working environment

Job Types: Permanent, Full-time

Pay: $3,500.00 - $6,000.00 per month

Benefits:

Parental leave

Additional Professional development Study Leave

Overseas trip after working with firm for more than 2 years

Monday to Friday

Supplemental pay types:

13th month salary

Performance bonus

Yearly bonus

License/Certification:

Can you speak and write in Chinese and English? (Required)

How many years of the relevant company secretarial experience do you have? (Required)

Are you PR or Singapore citizen? (Required)

Subra TT Law LLC invites applications for their established Conveyancing and Real Estate Department. Applicants with relevant experience in private or HDB property conveyancing is preferred.

A competitive remuneration will be offered to the successful candidate

A pleasant and conducive work environment is assured.

Please e-mail detailed resume to [email protected] or call HP No. 91555623 for an interview.

Only shortlisted candidates will be notified. Thank you.

• Opportunities for professional growth
• A collaborative and diverse work environment.

About Our Client

A leading global investment banking, securities, and financial services firm, known for providing a wide range of financial solutions to corporations, governments, and individuals.

Job Description

• Provide administrative support to the Singapore and Australia teams, consisting of 9 senior leaders, in a team-focused environment.
• Collaborate with the phone team to share call management responsibilities.
• Schedule and coordinate complex meetings and phone/video conferences.
• Handle a high volume of calls, including answering, screening, and directing them appropriately.
• Record detailed and accurate messages.
• Manage busy calendars, prioritize meeting requests, and coordinate logistics.
• Arrange travel and promptly process expense reports.
• Assist in organizing client events, including booking venues, coordinating logistics, and managing premiums.
• Adhere to company policies and guidelines.
• Perform general administrative tasks such as time entry, copying, scanning, archiving, and handling ad hoc projects as needed.

The Successful Applicant

• Has 5 years of relevant secreterial and administrative experience
• Possesses strong business accumens, organisation and attention to details.
• Strong analytical skills, interpersonal skills, and a professional attitude.
• A strong team player with the ability to handle multiple tasks efficiently under tight deadlines in a fast-paced environment
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint, SharePoint) and Zoom

What's on Offer

Work with senior leaders, develop organizational skills, and gain experience in managing complex tasks across regions.

Contact

Nicole Chan (Lic No: R2198620 / EA no: 18C9065)

Quote job ref

JN-092024-6540998

Phone number

+65 6533 2777

Page Personnel Recruitment Pte. Ltd.| Registration No. 201736642C

Working Days: 5 days

Location: Bukit Batok

Responsibilities:

• Responsible for arranging and coordinating daily office affairs, including document handling, filing, meeting arrangements, and office equipment management.
• Handle internal and external company documents, letters, and emails, ensuring they are processed and distributed on time. The secretary may also need to prepare documents and materials for meetings.
• Write, edit, and publish content on the company's public account and website. This may include writing articles, editing images and videos, updating website information, and more.
• Arrange the leader's schedule, including meeting arrangements, booking conference rooms, sending invitations, etc.
• Receive visiting clients, partners, and other visitors, and provide necessary support and assistance. This includes answering phone calls, registering visitors, providing information, etc.
• Handle various emergencies and urgent situations to ensure the normal operation of the office.
• Assist leaders and teams with various tasks, such as helping to write reports and prepare presentations.

Requirements:

• Diploma or higher in Business Administration, Secretarial Studies, or a related field.
• Proven experience as a secretary or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficient in MS Office (Word, Excel, PowerPoint) and other office software.
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Flexibility and adaptability to handle a range of different tasks and work environments.

For interested applicants, please email your UPDATED CV in Microsoft Word format to [email protected].

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei

• Assist Executive / team on daily tasks
• Prepares and manages correspondence, reports and documents
• Works within a team and contributes to team's objectives
• Proficient in PC skills, esp. in Microsoft Office
• Hardworking and self-motivated
• Possess good interpersonal and communication skills
• Willing to learn
• Immediate availability will be an added advantage

Job Duties:

• Provide secretarial support to the team of portfolio managers (3-5 pax)
• Handle complex travel management, visa applications, that includes booking of air tickets, hotel room, car transfer, plan travel itinerary, match travel plan with business meeting schedule etc.
• Arrange logistics of tele and video conference calls, and schedule meetings including booking of meeting rooms
• Liaising with corporate travel vendor for booking of flights etc
• Processing of expense claims and reports
• Generating various daily, monthly, and quarterly portfolio reports
• Other ad hoc duties as assigned

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, any field.
• At least 5-10 year(s) of working experience in the related field is required for this position.
• Preferably Senior Executives specializing in Secretarial/Executive & Personal Assistant, Banking/Financial Services or equivalent.

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

The Opportunity

• My Client, a reputable MNC in the Tech industry is looking to hire an Team Assistant / Secretary
• Monday - Friday
• Office hours
• Location: Lorong Chuan
• Salary - Up to $4.2k! (Subjected to experience)
• 12 months renewable contract

The Talent:

• Strong familiarity with office software productivity platforms (eg Outlook, Concur, Ariba and/or ability to quickly learn IT-related processes and functionality
• Prompt, efficient, well-organized, and professional.

The Job:

• Provide admin support to the assigned leaders
• Manage meetings and conferences, office events, administrative coordination, and team expense accounting
• Assisting the Office Manager
• Maintain all office services and maintenance
• Manage the purchasing of all office supplies, furniture, equipment & printing
• Design and implement office policies – ensuring cleanliness and hygiene standards and maintained.
• Manage travel and logistics for visitors to Singapore – internal and external visitors
• Building facilities management – fire drill, office maintenance, repairs, air-con extension etc.
• Planning and execution of company events.
• Facilitate internal communication (e.g. distribute information).
• Resolve inquiries and problems.
• Process invoices, cheques deposit, consolidation of office expenses, keep track of office budget
• Support Senior Directors with their expense claims & Travel Arrangement (Air ticket, VISA, accommodation, etc)
• Reconcile Corporate Card Expenses
• Handle receipt and mailing of letters, parcels etc
• Coordinate meeting logistics – Organize meeting rooms, supplies, writing materials, AV needs, and/or meals.
• Other operations (building access cards, set-up for new hires etc.)

Next Step:

• Prepare your updated resume, send to the following email:
• [email protected]
• *Only shortlisted candidates will be contacted*

Amelia Lau An Qi

Direct Line: +65 6697 7987
EA License No: 91C2918
Personnel Registration Number: R1987023

• Up to $7,700 basic + AWS + Bonus + Benefits.
• Permanent role/ Hybrid office/ 5 workdays/ Central area.
• Having Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaise frequently with Japanese internal and Japan headquarter stakeholders

Our client, a reputable Japanese MNC and leading Engineering company diverse in serving clients in Industries from construction, real estate management, EPC, marine offshore, Oil & Gas.

Job responsibilities

• Full spectrum of Secretarial and admin support to COO/ RCO
• Business travel arrangement and Management of schedule
• Assist with logistics arrangement for meetings and clent visits
• Handle claims and payments.
• Maintenance of COO/ RCO’s residence, including communicate regularly with the domestic helper
• Ad hoc duties

Job Requirement

• Bachelor's Degree and min 5 years of relevant work experience working with executive management.
• Having Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaise frequently with Japanese internal and Japan headquarter stakeholders

Other Information:

To apply please click on the APPLY NOW to submit your resume with the following details:

• Reason for leaving each past & current employment
• Salary drawn for each past & current employment
• Expected Salary
• Earliest availability date

We regret only shortlisted candidates will be notified.

Lionel Cheow

EA License | 14C7092

EA Registration Number | R1105005

Lawrence Chua Practice LLC is a well-established, full service law firm providing a wide range of legal services to serve the differing needs of our clients.

Qualifications & experience

• Good organisation skills
• Good time management
• Able to do legal writing and research preferable

Tasks & responsibilities

• Assist the lawyer in keeping track of deadlines set by the Court's rules and judge's timelines
• Maintain paper and electronic files, track multiple deadlines, maintain calendar, schedule meetings and keep everything orderly and accessible
• Preparing/drafting documents such as bills and basic letters or documents
• Using eLitigation and other legal research platforms to perform basic legal research and information on claimants

Key Responsibilities

Administrative and Organisational

• Diary management for assigned fee earners
• Arranging meetings/conferences
• Sending and responding to invites
• Make lunch/dinner reservations
• Prepare papers for meetings and deal with any necessary paperwork etc. following meetings attended by fee earners
• Travel arrangements to include preparing itinerary, book flights and accommodation etc changing and updating itineraries with little notice as required by changes in client and other work demands
• ChromeRiver and medical reimbursements submissions
• Maintain and update client and other relevant contact details on InterAction
• Photocopying and scanning as required
• Provide full support to fee earners in the full range of activities that are performed and to carry out any other duties as reasonably requested
• Assist with reception duty. Secretary may also be called upon under normal circumstances to cover the reception when the receptionists are busy coordinating drinks and biscuits/lunch for big meetings, etc.
• Provide support to business development events

Finance and Matter Management

• Including review of narratives, issuing invoices, chasing for debts, liaising with counsel to chase bad debts etc
• Intapp requests
• Close files requests
• Check correct rates are applied to the matter, including other offices’ rates
• Amending bill narrative
• Running WIP reports
• Billing (ensuring all disbursements are included)
• Add/amend additional billing parties via Intapp
• Run reports (billed and unpaid) as requested
• Ensuring bills are sent to the relevant parties and saved in the relevant matter worksite
• Chasing and recovering debts
• Prepare first draft of engagement letters

Technical

• Documentation
• ACRA/LawNet searches/E-filing
• Run conflict checks and compliance queris
• Prepare engagement letters
• To support other members of the secretarial team and to provide cover as and when necessary to ensure that work is completed to a high standard

If you have what it takes, please send your resume to [email protected] or click APPLY NOW.

Data provided is for recruitment purposes only. Regrettably, only shortlisted candidates will be notified.
Business Reg No : 200611680D | Licence No : 10C5117 | EA Reg No : R2199023

The candidate will be trained to process e-litigation systems, proof-reading of legal documents, conducting searches as well as filing and retrieval of court documents and notices. In addition, the candidate will be assisting in client-facing roles such as coordination of schedules, collecting bill payments, and other administrative matters. The candidate will need to assist with clearing the current warehouse filing storage. If required, the candidate may translate certain documents.

Nearest MRT: Redhill

4-6months Maternity Cover

1. Assist on accommodation bookings/pick-ups for VIPs from overseas
2. Making lunch/dinner reservation
3. Maintain contacts information on Outlook
4. Scanning of documents for e-archiving
5. Disseminating signed documents
6. Filing of documents
7. Handling of incoming and outgoing Mails.
8. Provide support on company events
9. Assist on preparing and distribution of hampers and gifts to business associates
10. Assist on office relocation (Packing/unpacking)
11. Any other duties assigned by the Executive Chairman

Interested applicants may email resume to [email protected]

Cheryl Lee Shi Le (CEI Registration No: R1434624)

Recruit Express Pte Ltd (EA: 99C4599)

Location: Redhill

Duration: 4 months to 6 months (maternity coverage)

Working hours: 8.30am to 6.00pm

Salary range: $3200 - $3500

• Assist on accommodation bookings/pick-ups for VIPs from overseas
• Making lunch/dinner reservation
• Maintain contacts information on Outlook
• Scanning of documents for e-archiving
• Disseminating signed documents
• Filing of documents
• Handling of incoming and outgoing Mails.
• Provide support on company events
• Assist on preparing and distribution of hampers and gifts to business associates
• Assist on office relocation (Packing/unpacking)
• Any other duties assigned by the Executive Chairman

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

1. Assist on accommodation bookings/pick-ups for VIPs from overseas
2. Making lunch/dinner reservation
3. Maintain contacts information on Outlook
4. Scanning of documents for e-archiving
5. Disseminating signed documents
6. Filing of documents
7. Handling of incoming and outgoing Mails.
8. Provide support on company events
9. Assist on preparing and distribution of hampers and gifts to business associates
10. Assist on office relocation (Packing/unpacking)
11. Any other duties assigned by the Executive Chairman

Elsa Fontanne (CEI No. R24124496)

Recruitment Consultant

Contact Number: 67860100

Email Address: [email protected]

Recruit Express Pte Ltd / EA Licence No: 99C4599

We regret only shortlisted candidates will be contacted

Trust Admin / Legal Secretary (5 days / Up to $6800 + VB)

• Working Location : Suntec Tower
• Working Day : 5 Days
• Working Timing : 9 – 6 PM
• Salary Budget : $5,000 - $6,800+ VB (No AWS)

Interested applicants can send your resume to 8739 9469 Janie and allow our Consultants to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

** Family Office Environment in managing fund, investment and charity from the budget given**

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal
• Ideal candidate from trust consultancy firm or worked as legal secretary.
• Experience in handling trust and legal documents are a must
• Assist principal in going through legal documents from law firm and reply lawyer if have any omission.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

#SCR-jiajia-fun

Fun Jia Jia (Janie) | Reg No: R22107945
The Supreme HR Advisory Pte Ltd | EA No: 14C7279