Conveyancing Secretary

( Law Firm )

• Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
• Office Nearby Outram Park MRT, Singapore
• Salary Range: S$ 3,000 - 3,500 + Bonus

Job Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Apply now for Interview arrangement

Daniel Wong | Senior Consultant | Reg No: R2095781

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

• Premier Institute of Higher Learning
• Newly Created Role
• Manage Corporate Secretarial and PDPA Functions

Responsibilities:

• Organize and schedule board meetings, ensuring all members are informed and available
• Develop and distribute meeting agendas in collaboration with the board chair and executive team
• Record detailed minutes of board meetings, capturing key discussions, decisions and action items
• Maintain accurate records of all board activities, including meeting minutes, resolutions and other official documents
• Ensure the organization adheres to legal requirements, including filing necessary documents with regulatory bodies
• Maintain the company's corporate seal and ensure proper use in relevant documents.
• Act as a bridge between the board and management, facilitating clear and effective communication
• Distribute important information and updates to board members in timely manner
• Provide guidance on governance best practices and ensure the board operates within its laws and policies
• Assist in the orientation of new board members
• Implement strategies to improve the Boards effectiveness.
• Maintain and update the company's corporate governance policies and procedures.
• Ensure the organizations compliance with the Personal Data Protection Act (PDPA) and other relevant local and international data protection laws.
• Monitor and stay updated on changes in data protection laws and advise the organization on necessary adjustments.
• Develop, implement, and maintain data protection policies, procedures, and frameworks to ensure ongoing compliance.
• Conduct regular audits to assess the effectiveness of the organizations data protection and privacy measures.
• Act as the primary point of contact for data protection authorities, including the Personal Data Protection Commission (PDPC) in Singapore.
• Advise senior management on data protection matters and risks.
• Provide regular reports on data protection compliance and risks to the management and regulatory bodies as required.

Requirements:

• Bachelors degree in Law, Business Administration, or related field. A professional qualification in corporate governance (e.g., ICSA, IACG) or legal background is preferred.
• Professional certifications in data protection or privacy (e.g., CIPP/E, CISM, CISA) are preferred.
• At least 8 years of experience in a corporate secretarial or governance role, ideally within a publicly listed company or large organization.
• In-depth knowledge of corporate governance practices, legal regulations, and compliance matters.
• Excellent command of English and good interpersonal skills
• Strong organizational skills
• High level of initiative and independence. Able to multitask and deliver results in a fast-paced environment
• Ability to deal confidentially and sensitively with an increasingly varied range of issues in a complex environment
• Demonstrated ability to accept responsibility and work effectively both independently and within a team
• Demonstrated ability to maintain a professional image and deal with key members of the University, government departments and other external bodies as required
• Ability to develop and build relationships with key stakeholders
• Legal and governance knowledge
• Strong interpersonal skills with the ability to collaborate effectively with senior executives, Board members, and external stakeholders.
• Familiarity with Data Protection Practices.

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Expected salary
• Earliest availability date

Please visit our careers page at https://www.careers-page.com/cadmusresources/job/L73RW775 to upload your CV.

We regret that only short-listed candidates will be contacted shortly.

Roles & Responsibilities :

Our organisation is seeking a highly organised, hardworking and self-motivated Secretary / Administrative Personnel to keep office running smoothly.

The candidate will be comfortable with general office operations including electronic correspondence, filing etc.

Requirements :

- Initiative and possess good communication/writing skills

- IT literacy in Microsoft Office (Word/Excel/PowerPoint & Internet)

- Spoken and written English and Mandarin

- Meticulous and well organised person

- Excellent time management skills and ability to multi-task and prioritise work

- Running of errands

- Fast learner who possesses cheerful, courteous and pleasant position

- Full time position

Conveyancing Secretary

Salary: $3000 - $3500

Working Days & Hours: Mon - Fri (8.30am to 5.30pm)

Working Location: Tanjong Pagar

Job Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Job Requirement:

• Relevant Experience

WhatsApp: https://wa.me/6591044149 (Shermaine)

Siah Sze Ming Reg No: R24125414

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Responsibilities:

• Preparation of legal conveyancing documents
• Able to handle e-lodgement/e-stamping/STARS searches/litigation searches
• Opening and closing of files
• Handle full range of bank redemption and discharge
• Other administrative or secretarial duties

Requirements:

• Minimum an ‘O’ level or Diploma in any discipline.
• Minimum 2 years of working experience in conveyancing work.
• Candidates with the relevant skillset may be considered.
• Good command of spoken and written English.
• Strong organizational, communication and interpersonal skills.
• Good working attitude and team player.
• Able to work effectively in fast-paced environments.

Interested candidates may send their CV to Caris (Reg No. R1109826) at [email protected] quoting the job title in the Subject line. We regret that only shortlisted candidates will be notified.

The Team Secretary is to project a polite and professional front at the TMG office when dealing with the Board, fellow employees and visitors. She is to ensure that the various office administration process and systems are efficiently and effectively managed and the office is properly maintained.

Responsibilities:

Personal Assistant (“PA”) to Group CEO (“GCEO”) and Group CFO (“GCFO”):

• Provide comprehensive support to the GCEO and GCFO in all secretarial and administrative functions;
• Calendar management for GCEO and GCFO including scheduling of meetings and coordination with external parties; and
• Assist in travel arrangements such as booking flights, cars, and making hotel and restaurant reservations.

Senior Management Support:

• Support the senior management in secretarial and administrative functions;
• Support senior management in scheduling of meetings and coordination with external parties;
• Assist in travel arrangements such as booking flights, cars, and making hotel and restaurant reservations; and
• Arrange and coordinate Board, committees and departments meetings, including preparing of any board pack documents.

Office Administration:

• Handle office tasks and clerical support, such as scanning, faxing, copying, filing, compiling and generating reports and presentations;
• Manage office, pantry, IT and telecommunications and cleaning supplies, equipment and services;
• Manage mailroom, courier services and driver scheduling;
• Answer and screen phone calls and route callers to the appropriate party;
• Generate reports, transcribe minutes from meetings, and create presentations, when required;
• Manage and liaise with other departments and external vendors for all office related matters;
• Assist with any ad-hoc duties assigned.

Internal/ External Meetings:

• Manage meetings rooms bookings, refreshments and cleanliness;
• Greet and receive guests and provide refreshments to guests; and
• Organise refreshments and or meals for internal and external meetings, including procuring meals and preparing drinks.

Others:

• Maintain polite and professional communication via phone, e-mail, and mail; and
• Any other matters when required by Management.

Requirements:

• Recognized Private Secretarial Certification or Diploma
• Prior administrative experience.
• Good computer and Microsoft Office skills (Outlook, Word, Excel and PowerPoint).
• Good organisation skills and able to multi-task, prioritise projects and work under tight timeline.
• Organised, neat and pays attention to detail.
• Team player with positive attitude.
• Good interpersonal skills and polite to colleagues and guests.
• Desire to be proactive and create a positive experience for others.
• Willingness to learn and acquire new skills to improve job efficiency and effectiveness.

The Role

• Providing legal services and maintaining and coordinating contract administration

To Qualify

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Law or equivalent.
• At least 2 year(s) of working experience in the related field is required for this position.
• Preferably Senior Executives specializing in Law/Legal Services or equivalent.
• Good communication/writing skills

To Apply

If you feel your experience and professionalism can make an impact with this firm, please submit your details resume to hsingh[at]sg.drakeintl.com / +65 6645 4540

Personal data provided by job applicants will be used strictly in accordance with the employer's personal data policies, a copy of which will be provided.

*Only shortlisted candidate will be notified.

Registration No. R1658237 | EA License No. 11C3510 | Drake International

You may also register at our company website https://sgjobs.drakeintl.com/jobs/

Or like us on Facebook www.facebook.com/drakesgtemp/ for more job opportunity!!!

Responsibilities:

• Maintain meeting calendars and scheduling of meetings, including providing support on Annual General Meeting activities.
• Ensure the rooms are in good order before and/or after use.
• Collate quarterly reports, documents and presentation materials prepared by HODs, including Board paper coordination.
• Liaison with corporate secretarial service providers and vendors.
• Handle business travel related arrangements which include: flight tickets booking, hotel booking, visa application, airport transfer and expenses/claims.
• Requisition of stationery and pantry replenishments.
• Receive and attend to walk-in visitors, guests or tenants in a prompt and cordial manner.
• Take beverage order and serve drinks to guests.
• Maintain tidiness of the Reception area at all times.
• Update and maintain the Reception duty roster to cover Receptionist during absence.
• Handle all incoming calls promptly, tactfully, and politely.
• Collect mails from mailboxes.
• Sort and distribute all incoming mail and cheques to the respective departments.
• Arrange for courier services where necessary.

Job Requirements:

• Minimum GCE “O” level or diploma.
• Minimum 2 years of experience in similar capacity.
• Possess excellent interpersonal and communications skills.
• Maintain a mature discretion in handling confidential information.
• Good initiative, well organized, meticulous and able to work independently.
• Able to work at fast paced environment.
• Proficient with MS Office.

To Apply

If you feel your experience and professionalism can make an impact with this firm, please submit your details resume to hsingh[at]sg.drakeintl.com / +65 6645 4540

Personal data provided by job applicants will be used strictly in accordance with the employer's personal data policies, a copy of which will be provided.

*Only shortlisted candidate will be notified.

Registration No. R1658237 | EA License No. 11C3510 | Drake International

You may also register at our company website https://sgjobs.drakeintl.com/jobs/

Or like us on Facebook www.facebook.com/drakesgtemp/ for more job opportunity!!!

Job Description

• Industry/ Organization Type: Education
• Position Title: Corporate Secretary
• Working Location: Geylang (10 mins walk from nearest MRT)
• Working Hours: 5 days (Mon – Fri: 8.30am – 6.00pm)
• Salary Package: Up to $8000 + AWS + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Schedule and manage board meetings, including agenda preparation and minute-taking.
• Maintain records of board activities and ensure compliance with legal requirements.
• Manage the corporate seal and oversee its use on official documents.
• Foster clear communication between the board and management.
• Advise on and ensure adherence to governance and data protection laws.
• Develop and implement data protection policies and conduct compliance audits.
• Act as the point of contact for data protection authorities.
• Report on data protection and compliance to management and regulatory bodies.
• Other ad-hoc duties which may be assigned

APPLY NOW!!!

• Bachelor’s degree in Law, Business Administration, or related field; a legal or governance qualification is preferred.
• Experience in data protection or privacy certifications such as CIPP/E, CISM, CISA is advantageous.
• At least 5 years in corporate governance or secretarial roles, ideally within a large or publicly listed company.
• Strong knowledge of governance practices and legal compliance.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #71782 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Location: Aljunied

Key Responsibilities:

• Organize and schedule board meetings, including preparing and distributing agendas and recording detailed minutes.
• Maintain accurate records of board activities, resolutions, and official documents.
• Ensure legal compliance, including regulatory filings, governance policies, and corporate seal usage.
• Facilitate communication between the board and management, providing updates and guidance on governance best practices.
• Support new board member orientation and implement strategies to enhance board effectiveness.
• Oversee compliance with data protection laws, including PDPA and international standards.
• Develop, implement, and audit data protection policies and frameworks.
• Act as the primary contact for data protection authorities and advise on compliance risks.
• Provide regular compliance and risk reports to management and regulatory bodies.

Interested applicants may email resume to [email protected]

Jessie Hoe Huey Miin (CEI Registration No: R1103861)

Recruit Express Pte Ltd (EA: 99C4599)

Position Summary

• To provide secretarial & administrative support to the Head of Capital Markets & all Capital Market staff.
• To organize & coordinate events for Bank Customers
• To handle adhoc projects for Capital Markets

Responsibilities:

• Provide a broad spectrum of secretarial and administrative duties to Head of Capital Markets and all dealing room staff.
• Scheduling and setting up meetings, video and audio conferences; including booking of meeting rooms for department head & staff
• Liaise with different personnel of all levels (Internal & External) on a daily basis in the updating & collation of reports, schedule, coordinating activities and communications.
• Establish and maintain organizational files and records of matters in progress and follow-up to ensure actions are completed.
• Managing and coordinating business travels for department staff, including arrangement of accommodation, travel itineraries, visa application and claim submissions.
• Take care of accommodation and meeting agenda of oversea visitors.
• Event Management – organizes customer seminars, road shows and staff incentive trip in Singapore and to travel overseas to take care of such events.
• Drafting and writing of correspondences (emails, letters etc)
• Assist staff in preparation of pitches and presentations
• Record and update all details of accounts approved by MD and ensure dealing room monthly expenses are within the budget / processing of Team’s expenses
• Minutes taking for adhoc department meetings
• Administer some of the processes of approvals in GRANT, HR, RPC, Permanent Controls and Kiwis
• Ensure reports for LGMD that are required are coordinated in a timely and accurate manner
• Responsible for collating and disseminating research reports to all clients
• Any other designated assignments
• Any adhoc duties as assigned

Skills/Requirements:

• Minimum 2 years of experience in an administrative or secretary role.
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple tasks/projects
• Proficient in Microsoft Office
• Ability to maintain confidentiality of information related to the clients, business or employees
• Flexible team player, willing to adapt to changes and rise up to challenges
• Demonstrated proactive approaches to problem-solving
• Emotional maturity
• Committed and Reliable
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment

- Permanent

- Up to $6000

- Mon to Fri: 9am – 6pm

- Jurong East / Ang Mo Kio

The Secretary or Personal Assistant is responsible for providing comprehensive secretarial and administrative support to ensure efficient operations of the office. In addition, this role serves as the central point of contact (POC) for all administrative staff, overseeing their terms of reference and coordinating replacements where needed. The role requires an organized, proactive, and people-centric individual who can function as the "pillar" of the administrative team, fostering a supportive and well-coordinated environment. The Secretary or Personal Assistant also supports business operations by ensuring seamless administrative processes and alignment with organizational goals.

Responsibilities:

Secretarial Duties

• Manage the calendar, appointments, and meetings for Head.
• Handle correspondence, emails, and calls, ensuring timely responses and follow-ups.
• Prepare and organize documents, reports, and presentations for meetings.
• Coordinate travel arrangements, including booking flights, accommodations, and itineraries.
• Maintain confidentiality of sensitive information and documents.

Admin Support Duties

• Serve as the POC for all administrative staff, providing guidance, support, and mentorship.
• Develop, document, and maintain the terms of reference (TOR) for all administrative roles.
• Coordinate the onboarding, training, and development of administrative staff to ensure consistency in performance and expectations.
• Oversee and arrange for replacement of administrative staff during absences or transitions, ensuring smooth continuity of operations.
• Facilitate communication between administrative staff and other business units to address queries and resolve issues promptly.
• Review and streamline administrative processes to improve efficiency across the team.

Business Support

• Assist in monitoring and reporting on administrative budgets and expenses.
• Support Head in tracking key deliverables and following up on action items.
• Collaborate with other business units to ensure alignment of administrative activities with business needs.
• Provide logistical support for business meetings, workshops, and strategic initiatives.

Office Administration

• Maintain and order office supplies, ensuring availability for daily operations.
• Assist in organizing company events, workshops, and team-building activities.
• Support the implementation of policies and procedures related to administrative tasks.
• Act as the primary contact for facilities management and ensure office equipment is well-maintained.

Duration:

• Permanent

Salary:

• Up to $6000

Location:

• Jurong East / Ang Mo Kio

Working hours:

• Mon to Fri: 9am – 6pm

Requirements:

• Diploma or degree in Business Administration, Office Management, or a related field.
• At least 3-5 years of experience in a secretarial or administrative role, with exposure to team coordination preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal skills with a proven ability to work effectively in a team-oriented environment.
• Experience in mentoring or managing a team of administrative professionals is an advantage.

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[email protected] (Reg No: R1332758)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)

160 Robinson Road, #13-07/08/09 SBF Center, Singapore 068914
T: 6337 3183 | W: www.successhrc.com.sg

Salary: up to $3500

Working Days & Hours: Mon-Fri Office Hours

Location: Woodlands

Job Description:

Personal Assistance to Divisional Chair and Clinical HODs

• Plan, schedule and coordinate meetings/appointments with multiple representatives from various internal and external institutions / organisations.
• Ensure the logistics of the meetings are in place e.g. booking of meeting rooms, set up of projectors etc.
• Prepare meeting materials, distribute meeting agendas related documents and provide secretariat support, when necessary
• Accurate and timely management and updating of Div Chair and Clinical HODs’ calendars
• Assist Div Chair and Clinical HODs to submit conference/business trips application for approval, manage travel plans
• Assist Div Chair and Clinical HODs to prepare conference/travel files and itinerary; complete submission claims for overseas travel and corporate expenses
• Maintain the filing system and records and ensure timely retrieval of such files and records as and when required.

Departmental support to:

• Coordinate for core strategic meetings/regular department meetings and provide secretariat support such as agenda collation, minutes taking and drafting of slides, when required.
• Support on-boarding and off-boarding of staff, including the raising of job requests, mobile phone reimbursement applications, electronic mailing list and physical mailers.
• Manage office facilities, stationery supplies, computer peripherals, name stamp and name card orders
• Ensure collection and distribution of letters and publications delivered
• Assist with the management and tracking of the department’s fixed assets (e.g. laptops), ranging from purchase of replacement laptops to oversee the transfer, condemnation and proper disposal of old laptops/external hard disk to updating of department records regularly, as well as to provide support in WH’s fixed asset verification exercise.
• Assist with preparation and implementation of department events, workshops and trainings.

General

• Coverage for other administrative duties during the absence of colleagues.
• Other general office administrative duties of the department, as assigned.

Job Requirements: Min Diploma in any course w min 2 yrs of relevant secretarial experience, preferably in medical field

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

We are hiring part time Admin Secretary for the Manager.

Your role is to assist the manager to schedule and coordinate appointments and liase with clients.

You will be working from home, so we need you to take initiative and be independant and resourceful.

Reumeration:

High Basic hourly Pay

Bonus for good performance

We welcome all home makers who want to make good part time income to apply.

Shortlisted candidates will be notified for an online interview.

Apply now.

Job Responsibilities:

• Provide administraitve/secretarial support to the department
• Assisting the team in producing accurate and prompt department reports .
• Liaise with internal stakeholders to obtain inputs for RFPs, reports and presentation materials for prospects.
• Purchase of office supplies, stationary etc
• Coordinate and set up internal meetings for the team.
• Coordinate and confirm on travel arrangements and appointments.
• Other ad hoc duties as assigned

Job Requirements:

• Polytechnic Diploma in related field (Economics, Finance, Accounting)
• Experience as a team assistant, administrative or client servicing support role.
• Comfortable to work in fast paced environment
• High sense of responsibility and attentive to detail.

Interested applicants please send your resume inMS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
Working Location: Cantonment Rd
Salary Range: $3000-$3500

Job Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Job Requirement:

• Relevant Experience

Interested applicants can email your CV to [email protected] or whatsapp to +65 89249206

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Job Description

Maintain company statutory registers and records

Provide expert guidance to clients throughout the company incorporation process

Perform general secretarial and administrative duties

Other duties as assigned by the Director

Providing secretarial and administrative support to lawyers including updating various records, keying in daily time sheets & replying to correspondence/mails / faxes/billings, etc

Scheduling of meetings/appointments

Perform secretarial and general administrative duties

Any other matters/projects that the management may require assistance with from time to time

Travell with director for overseas attending meeting Agenda.

Requirements

Minimum Diploma in Business Admin and/or relevant qualifications

Must possess a Secretary Certificate

Preferably experience working in a secretarial company

Good command of written and spoken English

Fluency in Mandarin to communicate with Chinese clients

Excellent interpersonal skills and good work attitude

Minimum an ‘O’ level or Diploma in Business Admin or LCCI Private Secretary Certificate

Minimum 1 year of secretarial working experience

Good command of spoken and written English

Good work attitude and team player

We are looking for a dedicated and highly organized Secretary to provide comprehensive secretarial support for the Directors/HODs.

Core Responsibilities

• Provide administrative / secretarial support to the HODs and Directors - travel arrangements, calendars, appointment scheduling and drafting of correspondences, etc.
• Ensure meetings are effectively organized and record minutes of meeting.
• Handle and draft correspondences to business associates.
• Research, prepare and handle confidential-related matters.
• Maintain efficient filing system of internal, external and confidential documents.

Requirements

• Minimum Diploma in Secretarial Studies or related discipline.
• At least 5 years experience in similar capacity.
• Prior experience in F&B / Hospitality industry would be advantageous.
• Possess a “can-do attitude” and eager to learn.
• A gastronomist who enjoys different cuisines.
• A high degree of resilience, perseverance, focus and commitment is essential.
• Excellent written and verbal communication skills.
• Independent, meticulous and maintain high level of professionalism.
• Must be efficient and confident to work in fast paced environment.
• Positive work attitude, team player, good interpersonal skills and ability to multi-task.
• Mature, responsible and hard working with pleasant personality.
• Organised, confident, self-motivated, resourceful and able to work under minimum supervision.
• Resides in the West area preferred.

Raffles Place

Duration: from 20 January 2025 to 30 June 2025

up top 5k

On-boarding/Exit Arrangement

1. Before a staff joins, order a new laptop via MyPortal (if an existing laptop is available, no need to order), apply access card, shared drive, softphone, skype for business, mobimax via Sailpoint, apply Kofax via MyPortal.
2. Update APAC Office Schedule, Phone List, Call Tree
3. Maintain the Statutory Declaration / Letter of Undertaking Register & records
4. Send laptops to IT for rebuilding when a staff resigns (if the laptop is over 3.5 years, return it to IT).

Procurement

1. Requisition of IT equipment – via my Portal
2. Maintain IT inventory list
3. Order stationery
4. Liaise with OCS on facilities matter

How to Apply: send your resume to: [email protected] or telegram @jocelynchan ASAP!

Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience) Company EA Licence number : 99C4599 Personnel EA License: R1331820

Responsibilities:

- Manage and organize the executive’s calendar and schedule

- Arrange and coordinate meetings, conferences, and appointments

- Prepare and edit correspondence, reports, and presentations

- Handle confidential information with discretion

- Make travel arrangements including flights, accommodations, and itineraries

- Maintain filing systems and ensure document accuracy and organization

- Prepare briefing materials for meetings

- Liaise with clients, stakeholders, and other staff on behalf of the executive

- Filing documents and minutes

- Assist in the preparation of documents for meetings

- Perform general office duties as required

Requirements:

- Proven experience as a personal secretary or executive assistant is preferred

- Proficiency in MS Office (Excel, Word, PowerPoint, and Outlook)

- Excellent time management and organizational skills

- Strong written and verbal communication skills

- High level of discretion and confidentiality

- Ability to multitask and prioritize tasks efficiently

- Attention to detail and problem-solving skills

- Min. Diploma / A level

- Based in office

Are you a meticulous and organized professional with a passion for corporate and administrative excellence? Join Verti Corporate as a Corporate Secretary Admin Executive, where you’ll play a vital role in supporting corporate compliance, maintaining statutory records, and assisting with regulatory filings. In this role, you will work closely with our corporate secretarial team, ensuring seamless operations and adherence to Singapore’s regulatory requirements. We’re looking for someone with strong attention to detail, excellent organizational skills, and a proactive approach to handling corporate matters with accuracy and professionalism.

Key Responsibilities :

Assist the Corporate Secretary in handling a portfolio of clients, ensuring compliance with ACRA and other relevant authorities.

Prepare and lodge corporate secretarial documents with ACRA, such as incorporation of companies, annual returns, changes in directors, and other statutory filings.

Maintain and update statutory registers and corporate records for clients, ensuring timely filing and compliance with statutory requirements.

Coordinate and prepare agendas, resolutions, minutes, and other necessary documents for board meetings and Annual General Meetings (AGMs). - Assist with the drafting of corporate resolutions, shareholders’ agreements, and other legal documents.

Handle the submission of relevant statutory filings and ensure deadlines are met.

Assist in Know Your Client (KYC) processes, including conducting due diligence and maintaining compliance with Anti-Money Laundering (AML) regulations.

Manage client communications, including responding to inquiries related to corporate secretarial matters and ensuring a high level of customer service.

Ensure proper document control, organizing and managing both digital and physical files for easy retrieval.

Support with the opening of bank accounts for clients and provide assistance with corporate changes, such as transfer of shares or director appointments.

Maintain a high level of confidentiality and secure handling of sensitive corporate information.

Any other ad-hoc job assigned by manager.

Qualifications and Skills:

Minimum GCE "O" or "A" Level.

At least 1-2 years of relevant experience in corporate secretarial practice, preferably within a CSP or professional services firm.

Familiarity with Singapore’s Companies Act and corporate governance requirements.

Knowledge of regulatory filings with ACRA via BizFile+ is highly preferred.

Experience in handling corporate filings for offshore entities is an advantage.

Strong attention to detail and excellent organizational skills.

Good written and verbal communication skills.

Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Ability to work independently and collaboratively within a team.

Others

Walking distance to Raffles Place, City Hall and Clarke Quay MRT (Red, Green and Purple Line)

Enjoy a healthy work-Life Balance - 5 days work week (Monday to Friday 8:30am - 5:30pm)

Competitive compensation including salary, allowances, incentives, performance bonuses, and opportunities for internal growth.

Interested candidates are invited to apply online. Only shortlisted candidates will be notified. Thank you for your interest.

Tina Tan

EA No. 23C1599

EA Personnel no. R2311516

Key Responsibilities:

• Executive Support: Manage CEO’s calendar, appointments, travel, and meetings.
• Prepare documents, reports, and presentations.
• Handle correspondence (emails, phone calls) and organize events.
• Sales Support: Assist with sales meetings, forecasts, and data management.
• Create and update sales materials, website content, and marketing tools.
• Coordinate email campaigns, social media, and event planning.

Requirements:

• 3+ years in executive or administrative support roles.
• Proficient in Microsoft 365 (Outlook, Teams, Excel, PowerPoint).
• Bilingual in English and Japanese as this role require to liaise with Japan counterpart and headquarter
• Strong organizational, multitasking, and communication skills.
• Proactive, detail-oriented, and self-motivated.

Apply if you're a highly organized and proactive professional!

**We regret to inform that only shortlisted candidates would be notified

Interested applicants may send their resume to [email protected] or click APPLY NOW

Talentvis Singapore Pte Ltd | EA License No: 04C3537
EA Personnel Name: Ong Hui Shan (Gwen) | EA Personnel No: R1767800

Location: Central (Walking distance from MRT)
Working Hours: 9 am to 6 pm (Monday to Friday)
Salary: $4,000 - $5,000

Key Responsibilities:

• Provide comprehensive executive support, including calendar management, meeting scheduling, and travel coordination.
• Act as the primary liaison for internal and external communications on behalf of the executive.
• Prepare materials for meetings, such as reports, presentations, and agendas.
• Conduct research, analyze data, and present insights to aid in decision-making and strategy formulation.
• Coordinate meetings, document action points, and follow up with teams and stakeholders on deliverables.
• Manage administrative tasks, including ordering office supplies, groceries, and maintaining a well-organized work environment.

Requirements:

• Bachelor’s degree in Business Administration or a related field.
• 4-5 years of experience in an executive support role.
• Strong organizational and multitasking skills, with the ability to prioritize in a dynamic environment.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Discretion and professionalism in handling confidential information.

Interested applicants: Please email your resume to [email protected]

Tan Li Lian
EA License No.: 01C3135
Registration No.: R1100465

Office Manager | Administrative | Office Secretary | Up to $6k | Clementi

• Salary: $5,000 -$6,000
• Mon to Friday 8am to 5pm
• Location: Penjuru Lane (Transport provided @Jurong east)

Roles & Responsibilities

• Prepare correspondence emails, letters, statements, documents, and reports
• Draft company's policies, regulations, rules, and supervise the implementation.
• Manage filing and document control for company policies, regulations, SOPs, contracts & agreements, reports, and other administrative documents.
• Possess legal knowledge and liaise with lawyers when required.
• Fully in charges the administration department and manage administrative issues for the company.
• Process administrative work related to government authorities, associations, the company’s head office, customers, and visitors.
• Handle administrative and logistical arrangements for customers and visitors.
• Organize events by coordinating with relevant departments for planning and implementation.
• Collect training requirements from relevant departments, prepare the company training plan, and supervise its implementation.
• Collect and arrange daily and weekly activities for company management.
• Manage vehicles and drivers for the company.
• Provide backup support for colleagues in IT and HR positions.
• Undertake any other ad-hoc tasks and duties as assigned by superiors.

The Supreme HR Advisory Pte Ltd | 14C7279
Ong Boon Kiet (Travys) | R22104769
Senior Recruitment Consultant

• Handle sensitive information with discretion and support the C-suite in prioritizing time and key deliverables.
• Organize senior management meetings, including preparing agendas, taking minutes, and following up on action items.
• Act as a liaison between the C-suite and global stakeholders, ensuring alignment on priorities and decision-making.
• Plan and coordinate senior management events, travel, and logistics, including company-wide activities.
• Oversee office support staff and coordinate daily operations to ensure efficiency, including managing leave schedules and task distribution.

Requirements:

• Diploma in Business or equivalent
• At least 5 years of secretarial experience in fast-paced environment.
• Skilled in managing multiple priorities, maintaining confidentiality and professionalism, and building collaborative relationships.
• Proactive, adaptable, detail-oriented, and committed to upholding the organization's values and culture.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740