Purpose:

To provide secretarial and administrative support to the project manager and his team so as to facilitate the project’s smooth execution throughout its lifecycle.

Responsibilities:

• Provides daily secretarial and administrative support to project manager.
• Coordinates and provides logistic support for project meetings, record minutes of meeting and follow-up outstanding items with relevant parties.
• Coordinates mobilization/demobilization of project personnel with HR Department and their visa/ticketing/accommodation arrangement with travel admin team.
• Compiles and provides updated key project information (e.g. project org chart, personnel movement, etc.) to relevant stakeholders for reporting/processing purposes.
• Maintains files and documentation thoroughly and accurately, in accordance with company policy and procedures.
• Recommends improvement to related policy & procedure and supports its implementation to enhance company’s operational efficiency.
• Other duties which may be assigned from time to time
• Functionally reports to the Administrative Manager on matters relating to admin’s procedures & policies but seldom takes instructions from this person.
• Operationally and substantively reports to Project Manager for daily work.
• Has no supervisory responsibility but may be required to guide junior staff

Requirements:

• Diploma in a technical subject.
• Good use of Word and Excel.
• Min 3 years of relevant experience preferable in the maritime sector.
• Able to write and prepare Progress Reports, Project Status Dashboards, Schedule, Budget.

R1552011

Peak Ocean EA License No. 18C9336

Title : Executive or Senior Executive, Colleges and Chapters

Industry: Medicine academy

Location: NKF Centre, Singapore 328836 (Balestier)

Working days: 5 days (Mon - Fri)
Working time: 830am-6pm (Mon-Thurs) ; 830am - 530pm (Fri)
Salary: $3300 - $4000

Job Responsible:

• Provide secretariat and admin support for Colleges/Chapters organisational needs;
• Attend to meeting notices, agenda and minutes, and meeting logistics, including Council meetings and AGMs;
• Coordinate inputs and feedback on professional opinions;
• Assist in preparation and management of operating budgets;
• Administer requests for payments and invoices;
• Assist in production and distribution of promotional materials;
• Ensure currency and accuracy of information on website;
• Ensure compliance with statutory regulations;
• Handle regular continuing medical education and continuing professional development programmes and activities;
• Other duties as assigned from time to time.

Requirement:

• Degree in Business Administration/Public Relations/Marketing Communication or equivalent;
• Preferably with 3 to 5 years of relevant experience in Administration and Secretariat support, preferably from the healthcare industry;
• Proficient in MS office;
• Able to work beyond office hours and on weekends/Public Holidays for meetings and events. (Time off given)

WhatsApp: https://wa.me/6596112291 (Kyra)

Email: [email protected]

Responsibilities

• Prepare, edit, and format legal documents and correspondence with attention to detail.
• Assist in the organization and management of electronic litigation files and documentation.
• Utilize e-litigation platforms to file and manage legal documents efficiently.
• Support legal staff in the preparation for, and follow-up on, court proceedings.
• Maintain and organize digital and physical files to ensure accuracy and completeness.
• Schedule appointments, meetings, and court dates, coordinating with all relevant parties.
• Conduct legal research as directed and compile data from various sources.
• Communicate with clients, witnesses, lawyers, and outside vendors to schedule interviews, meetings, and maintain professional interactions.
• Process and track legal documents to ensure timely compliance with court deadlines.
• Assist in the preparation of probate applications and the management of letters of administration, if applicable.

Requirements

• Minimum Diploma in Business Administration or equivalent
• At least 1 – 2 years of relevant experience in a law firm environment
• Experience in probate and letters of administration processes
• Good communication and interpersonal skills
• Proficiency in legal document preparation and word processing.
• Detail-oriented with a commitment to high-quality work.

Interested applicants, please write in through CareersFuture with detailed resume in MS Words format.

EA License Number: 17C8690

Please Provide:

1) Availability

2) Current/ Expected salary

3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.

Responsibilities

• Prepare, edit, and format legal documents and correspondence with attention to detail.
• Assist in the organization and management of electronic litigation files and documentation.
• Utilize e-litigation platforms to file and manage legal documents efficiently.
• Support legal staff in the preparation for, and follow-up on, court proceedings.
• Maintain and organize digital and physical files to ensure accuracy and completeness.
• Schedule appointments, meetings, and court dates, coordinating with all relevant parties.
• Conduct legal research as directed and compile data from various sources.
• Communicate with clients, witnesses, lawyers, and outside vendors to schedule interviews, meetings, and maintain professional interactions.
• Process and track legal documents to ensure timely compliance with court deadlines.
• Assist in the preparation of probate applications and the management of letters of administration, if applicable.

Requirements

• Minimum Diploma in Business Administration or equivalent
• At least 1 – 2 years of relevant experience in a law firm environment
• Experience in probate and letters of administration processes
• Good communication and interpersonal skills
• Proficiency in legal document preparation and word processing.
• Detail-oriented with a commitment to high-quality work.

Interested applicants, please write in through CareersFuture with detailed resume in MS Words format.

EA License Number: 17C8690

Please Provide:

1) Availability

2) Current/ Expected salary

3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.

Responsibilities

• Prepare, edit, and format legal documents and correspondence with attention to detail.
• Assist in the organization and management of electronic litigation files and documentation.
• Utilize e-litigation platforms to file and manage legal documents efficiently.
• Support legal staff in the preparation for, and follow-up on, court proceedings.
• Maintain and organize digital and physical files to ensure accuracy and completeness.
• Schedule appointments, meetings, and court dates, coordinating with all relevant parties.
• Conduct legal research as directed and compile data from various sources.
• Communicate with clients, witnesses, lawyers, and outside vendors to schedule interviews, meetings, and maintain professional interactions.
• Process and track legal documents to ensure timely compliance with court deadlines.
• Assist in the preparation of probate applications and the management of letters of administration, if applicable.

Requirements

• Minimum Diploma in Business Administration or equivalent
• At least 1 – 2 years of relevant experience in a law firm environment
• Experience in probate and letters of administration processes
• Good communication and interpersonal skills
• Proficiency in legal document preparation and word processing.
• Detail-oriented with a commitment to high-quality work.

Interested applicants, please write in through CareersFuture with detailed resume in MS Words format.

EA License Number: 17C8690

Please Provide:

1) Availability

2) Current/ Expected salary

3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.

Responsibilities

• Prepare, edit, and format legal documents and correspondence with attention to detail.
• Assist in the organization and management of electronic litigation files and documentation.
• Utilize e-litigation platforms to file and manage legal documents efficiently.
• Support legal staff in the preparation for, and follow-up on, court proceedings.
• Maintain and organize digital and physical files to ensure accuracy and completeness.
• Schedule appointments, meetings, and court dates, coordinating with all relevant parties.
• Conduct legal research as directed and compile data from various sources.
• Communicate with clients, witnesses, lawyers, and outside vendors to schedule interviews, meetings, and maintain professional interactions.
• Process and track legal documents to ensure timely compliance with court deadlines.
• Assist in the preparation of probate applications and the management of letters of administration, if applicable.

Requirements

• Minimum Diploma in Business Administration or equivalent
• At least 1 – 2 years of relevant experience in a law firm environment
• Experience in probate and letters of administration processes
• Good communication and interpersonal skills
• Proficiency in legal document preparation and word processing.
• Detail-oriented with a commitment to high-quality work.

Interested applicants, please write in through CareersFuture with detailed resume in MS Words format.

EA License Number: 17C8690

Please Provide:

1) Availability

2) Current/ Expected salary

3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.

• Perform full spectrum of secretarial support to director.
• Responsible for the director’s calendar and travel arrangements including flights, transportation and accommodation bookings.
• Manage the director’s email correspondences, schedule business meetings and record expenses and reimbursements.
• Handle internal communication and coordination by conveying the director's instructions and work arrangements to various stakeholders.

Requirements:

• GCE O level and above
• At least 5 years of working experience as an Executive Secretary in the Insurance/Finance sector.
• Pleasant personality with good working attitude, excellent time management skills.
• Meticulous, highly organised, and able to work independently in a fast-paced environment.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

We are looking for a Corporate Secretary.

Responsibilities

• Handling full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches & representative offices, striking-off of companies, preparation of directors’ / shareholders’ resolutions for on-going corporate secretarial matters, application of employment passes, opening bank accounts and change of signatories, etc.
• Assisting in drafting and updating database of corporate secretarial precedents.
• Ensuring compliance with relevant statutory and regulatory requirements for the company.
• Comfortable in liaising with auditors and other stakeholders.
• Undertake day-to-day admin tasks.
• Any other ad-hoc tasks assigned.

Requirements

• Prior experience in corporate secretarial work.
• Candidates with relevant certificates in corporate secretarial qualifications (SAICSA).
• Candidates must be a registered filing agent.
• Bilingualism in English and Mandarin is ideal, with excellent written and spoken communication skills in English required.
• Pro-active, a good team player and able to work independently.

Job ID: 445975
Responsibilities:

Secretary to MD】 60%

• Attend meetings as MD's assistant
• Prepare Minutes
• Expense claim
• Arrange overseas travelling (eg: Hotel booking, flight booking etc.)
• Schedule adjustment/Internal and external conference adjustment /Assorted dinner
• Attend business dinner with the MD for customers

【Admin】40%

• File documents
• Assist other Japanese managers for admin matters
• Data entry

Requirements:

• At least 2 years of secretary experience or customer service experience
• Experience in attending business dinner and client entertaining
• Proficient in MS office
• Willing to go on business trip
• Proficient in Japanese in order to translate, liaise with Japanese third parties
  
  To Apply, please kindly email your updated resume to cv_karalgash(at)goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Kajimkhaan Karalgash

EA Personnel Reg. no.: R22107165

EA License no.: R22107165

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

• To provide administrative support including managing the calendars and meetings to the Principal, Senior Leadership Team, and other areas of the school, as required or directed by the Principal and/or Learner Services Manager.

• Managing diaries, organising and coordinating meetings, events and school wide calendars

• Accurately recording minutes from meetings including Senior Leadership Team,

• Monthly Management, and meetings which involved the Principal

• Liaising and compiling of document deck with corporate HQ in Malaysia

• Assisting and organising the recruitment process with all stakeholders

• Liaising with internal and external vendors on School’s F&B needs required during meetings and school’s events including staff bulletin and birthday celebrants names

• Organising, filing, coordinating of documents and meetings to ensure efficiency

• Administration of document control, licences and website updates, as directed

• Analysing and manipulating statistical data as and when required

• Providing support to other administrative functions including, but not limited to, admissions, learner services and accreditation

• Distributing memos, emails and weekly bulletins

• Coordinating and organising HQ guests and management in Malaysia on meetings and food

• Using a variety of software packages, such as Google tools and MS Office to produce correspondence and documents, and maintain presentations, records, spreadsheets and databases

• Involvement in whole school events and activities as required.

If you're interested in the position, kindly forward your comprehensive resume, along with your expected salary and availability, in MS Word format to [email protected]

Shermaine Soo Yi Ning

CEI Reg R1877837

Recruit Express Pte Ltd

EA License No; 99C4599

We regret that only shortlisted candidates will be contacted.

Title : Executive or Senior Executive, Colleges and Chapters

Location: (Balestier)

Working days: 5 days (Mon - Fri)
Working time: 830am-6pm (Mon-Thurs) ; 830am - 530pm (Fri)
Salary: $3300 - $4000

Job Responsible:

• Provide secretariat and admin support for Colleges/Chapters organisational needs;
• Attend to meeting notices, agenda and minutes, and meeting logistics, including Council meetings and AGMs;
• Coordinate inputs and feedback on professional opinions;
• Assist in preparation and management of operating budgets;
• Administer requests for payments and invoices;
• Assist in production and distribution of promotional materials;
• Ensure currency and accuracy of information on website;
• Ensure compliance with statutory regulations;
• Handle regular continuing medical education and continuing professional development programmes and activities;
• Other duties as assigned from time to time.

Requirement:

• Degree in Business Administration/Public Relations/Marketing Communication or equivalent;
• Preferably with 3 to 5 years of relevant experience in Administration and Secretariat support, preferably from the healthcare industry;
• Proficient in MS office;
• Able to work beyond office hours and on weekends/Public Holidays for meetings and events. (Time off given)

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Title : Executive or Senior Executive, Colleges and Chapters

Location: (Balestier)

Working days: 5 days (Mon - Fri)
Working time: 830am-6pm (Mon-Thurs) ; 830am - 530pm (Fri)
Salary: $3300 - $4000

Job Responsible:

• Provide secretariat and admin support for Colleges/Chapters organisational needs;
• Attend to meeting notices, agenda and minutes, and meeting logistics, including Council meetings and AGMs;
• Coordinate inputs and feedback on professional opinions;
• Assist in preparation and management of operating budgets;
• Administer requests for payments and invoices;
• Assist in production and distribution of promotional materials;
• Ensure currency and accuracy of information on website;
• Ensure compliance with statutory regulations;
• Handle regular continuing medical education and continuing professional development programmes and activities;
• Other duties as assigned from time to time.

Requirement:

• Degree in Business Administration/Public Relations/Marketing Communication or equivalent;
• Preferably with 3 to 5 years of relevant experience in Administration and Secretariat support, preferably from the healthcare industry;
• Proficient in MS office;
• Able to work beyond office hours and on weekends/Public Holidays for meetings and events. (Time off given)

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Responsibilities:

The successful candidate will work very closely with our lawyers in various practice areas. Your responsibilities will include but not limited to:

• Providing full secretarial support to our lawyers
• Preparing correspondences and legal papers
• Assisting in specialised tasks unique to the legal profession

Requirements:

• Higher Nitec, GCE 'O', 'A' levels or Diploma
• At least 5 years of legal secretarial experience in a Litigation & Dispute Resolution practice
• Competent in Microsoft Word, Excel, PowerPoint and Outlook software applications
• Good typing speed and accuracy
• Good command of written and spoken English
• Possess initiative and ability to thrive in a team-oriented environment

We look forward to receiving your applications. Please note that only shortlisted applicants will be notified.

You may visit our website at https://www.wongpartnership.com/ for more information.

In submitting your application to our firm, you agree and consent to the collection, usage and disclosure of your personal data in accordance with our Personal Data Policy, which is available https://www.wongpartnership.com/personal-data-policy. In addition, you consent to be considered for all suitable positions, including the position you're applying for, within WongPartnership LLP.

Please do not send us your personal information if you do not wish your personal information to be used in this way.

Responsibilities:

The successful candidate will work very closely with our lawyers in various practice areas. Your responsibilities will include but not limited to:

• Providing full secretarial support to our lawyers
• Preparing correspondences and legal papers
• Assisting in specialised tasks unique to the legal profession.

Requirements:

• Higher Nitec, GCE 'O', 'A' levels or Diploma
• At least 2 years of legal secretarial experience
• Competent in Microsoft Word, Excel, PowerPoint and Outlook software applications
• Good typing speed and accuracy
• Good command of written and spoken English
• Possess initiative and ability to thrive in a team-oriented environment
• We welcome applications from entry level candidates

We look forward to receiving your applications. Please note that only shortlisted applicants will be notified.

You may visit our website at https://www.wongpartnership.com/ for more information.

In submitting your application to our firm, you agree and consent to the collection, usage and disclosure of your personal data in accordance with our Personal Data Policy, which is available https://www.wongpartnership.com/personal-data-policy. In addition, you consent to be considered for all suitable positions, including the position you're applying for, within WongPartnership LLP.

Please do not send us your personal information if you do not wish your personal information to be used in this way.

Position: Associate Partner

Jobscope: Corporate Secretary

Location: Singapore

As part of our commitment to governance and transparency, we are seeking a dedicated Corporate Secretary to join our team as an Associate Partner with a career journey to become a full-fletch Partner ad Director.

Job Overview:

As a Corporate Secretary, you will play a crucial role in ensuring compliance with the regulatory requirements of the Accounting and Corporate Regulatory Authority (ACRA) and other relevant authorities in Singapore. You will be responsible for managing corporate governance matters, maintaining statutory records, and facilitating board meetings and resolutions.

Responsibilities:

1. Compliance Management: Ensure compliance with the Companies Act, ACRA regulations, and other relevant legislation applicable to the company.
   Monitor changes in regulatory requirements and update the company on any legal developments affecting corporate governance.
   
2. Statutory Compliance: Maintain and update statutory registers, including the register of members, directors, and shareholders.
   Prepare and file statutory documents with ACRA, such as annual returns, resolutions, and other required filings.
   
3. Board Support: Coordinate and prepare board meeting agendas, notices, and minutes in accordance with regulatory requirements and best practices.
   Assist in the organization and administration of board and committee meetings, including the preparation of meeting materials and logistical arrangements.
   
4. Corporate Governance: Advise the board and senior management on corporate governance matters, including best practices and regulatory requirements.
   Facilitate the implementation of corporate governance policies and procedures to promote transparency, accountability, and integrity.
   
5. Communication and Disclosure: Serve as a primary point of contact for shareholders, regulatory authorities, and other stakeholders on corporate governance and compliance matters.
   Ensure timely and accurate disclosure of material information to shareholders and regulatory authorities, in compliance with disclosure requirements.
   
6. Risk Management: Assist in identifying, assessing, and managing corporate governance risks, including potential conflicts of interest and compliance issues.
   Develop and implement controls and procedures to mitigate risks and ensure effective governance practices.
   
7. Corporate Secretarial Support: Provide support to the company's directors and management on corporate secretarial matters, including drafting resolutions, powers of attorney, and other corporate documents.
   Facilitate the execution and filing of corporate documents and agreements as required.
   

Qualifications:

1. Bachelor's degree in Law, Business Administration, Corporate Governance, or a related field.
2. Accredited or qualified with Minimum of 2-years of relevant experience in corporate secretarial practice in Singapore.
3. Strong knowledge of Singapore company law, corporate governance principles, and regulatory requirements.
4. Excellent communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
5. Detail-oriented and highly organized, with the ability to manage multiple tasks and deadlines effectively.
6. Proficiency in corporate secretarial software and Microsoft Office applications

Join our team and earn unlimited income from commission and Team over-riding fees.

If you are a motivated and experienced Corporate Secretary looking for a rewarding career opportunity, we invite you to apply.

We look forward to hearing from you!

Position Overview

We are seeking a proactive and versatile Executive Secretary and Corporate Compliance Coordinator to support the Managing Director and General Managers. This role involves managing corporate compliance initiatives, overseeing social responsibility programs, coordinating diversity and inclusion efforts, handling financial reporting, sales forecast reporting, monthly reporting, staff timesheet tracking, and various administrative tasks to ensure the smooth operation of the executive office.

Key Responsibilities:

- Serve as the primary point of contact for corporate compliance matters, ensuring adherence to regulatory requirements, internal policies, and industry standards.

- Coordinate and implement social responsibility initiatives, including community engagement, philanthropy, and sustainability efforts, in alignment with company values and objectives.

- Facilitate diversity and inclusion initiatives, including recruitment strategies, employee training programs, and diversity reporting requirements.

- Prepare financial reports, including sales forecasts, monthly reports, and staff timesheet tracking, to support decision-making and strategic planning.

- Prepare monthly reports on compliance, social responsibility, diversity, and environmental sustainability efforts for presentation to senior management and relevant stakeholders.

- Coordinate and organize training sessions and workshops on compliance, social responsibility, diversity, and environmental sustainability topics for employees at all levels.

- Assist with performance management activities, including goal-setting, performance reviews, and employee development plans.

- Represent the company at client meetings, social gatherings, and industry events as needed, fostering positive relationships and promoting the company's values and initiatives.

Qualifications:

- Bachelor's degree in Business Administration, Environmental Studies, Social Sciences, Marketing or related field preferred.

- Proven experience in corporate compliance, social responsibility, diversity and inclusion, financial reporting, sales forecast, and staff timesheet tracking.

- Strong understanding of regulatory requirements, industry standards, and best practices in compliance, social responsibility, diversity, and environmental sustainability.

- Excellent organizational and communication skills, with the ability to multitask and prioritize effectively in a dynamic environment.

- Proficiency in Microsoft Office suite and ability to learn new software applications as needed.

- Demonstrated commitment to ethical conduct, integrity, and professionalism.

- Ability to work collaboratively with diverse teams and stakeholders at all levels of the organization.

Benefits:

- Competitive salary commensurate with experience.

- Comprehensive benefits package, including health insurance, work from home options, and paid time off.

- Opportunities for professional development and advancement within the company.

- Dynamic and inclusive work environment that values diversity, innovation, and sustainability.

Conveyancing Secretary

Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
Working Location: near Outram Park MRT
Salary Range: $3000-$4000

Job Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Job Requirement:

• Relevant Experience

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

About Sleek

Sleek is on a mission to revolutionize how entrepreneurs operate their business. We want to give small business owners peace of mind and the power of online solutions to allow them to focus on what they do best - growing their business. As we work for our thousands of customers, we gather millions of data points about their business, and in turn we transform those into useful, actionable insights and recommendations to accelerate their growth through smart algorithms.

We are a team of 480 builders from 14 countries, with offices in Singapore, Philippines, Hong Kong, Australia and the UK committed to delivering a delightful experience to our clients!

We are looking for an amazingly well-rounded Senior CorpSec Executive to help quickly grow our business in Singapore. You will be forward-thinking, with a desire to work in a progressive, tech-assisted environment.

You must be able to prioritise your tasks and work comfortably under pressure.

Position Duties

The successful candidate will report to the Portfolio Team Manager and the Corporate Secretary Managers. You will be involved in the full-spectrum of corporate secretarial work. This includes:

• Incorporating new companies (private limited, sole proprietorship etc.)
• Transferring corporate secretary appointments for existing companies
• Preparation and drafting of statutory documents (e.g. AGM, EGM, Board Resolution, etc.)
• Other corporate or ad-hoc administrative duties as assigned by the Manager(s)
• Maintaining minutes books and updating records in registers
• Monitoring statutory deadlines

More about Sleek!

At Sleek, we work in a fast-paced start-up environment. We have a strong culture built around our five core values: Simplicity, Loyalty, Excellence, Entrepreneurship, Kindness. As a deliberately multicultural team, our team comprises more than 21 nationalities and spoken languages.

We consider the company’s success to be a result of committed individual and team efforts, and are looking to onboard talented and creative people who want to make a difference. Corporate social responsibility is a passion, and as an equal opportunity employer we aim at making the world a better place. We are the 1st international incorporation and accounting brand to achieve B Corp certification status, meeting the highest standards of social and environmental impact performance. With a strong commitment to also make Sleek a great place to work, we offer a flexible working environment where we empower every team member to be the best they can be - regardless of race, ethnicity, religion, gender, age or identity.

If you think you would be a good fit for our mission, we look forward to hearing from you!

· Provide administrative support to Line of Business and projects

· Initiate and maintain document control system and processes

· Prepare meeting logistics, presentation setup and presentation materials

· Assist in coordinating with project team(s)/ client(s) during project execution

· Assist in monitoring project progress, variations and progress claims

· Assist to maintain, track and clientele records

· Any other ad-hoc duties as assigned from time to time

Requirements:

· 3 years of working experience in construction industry

· Recognized diploma/ degree in business administration/ engineering

· Proficient in Microsoft Office skills, in particular Word, Excel. and Powerpoint

· Able to work independently and in a fast paced environment

· Analytical and problem solving skills

· Particular attention to details

· Possesses excellent communication skills both written and verbal

If you wish to have the opportunity to work in an international consultancy firm which offers attractive remuneration, a 5-day week and a conducive environment to enhance your skills and experience, please send your full resume, including your salary expectations and contact number to

2 International Business Park #06-08

The Strategy Tower 1, Singapore 609930

Email: [email protected]

(Only shortlisted candidates will be notified)

The Company

Our client in the financial services industry, a venture capital firm is looking for an Office Administrator & Secretary to join their team.

The Role

You will be providing full secretarial support to a senior executive. Some of the responsibilities include calendar management, coordinating meetings, managing travel arrangements, handling expense claims, preparing meeting agendas and presentations etc. You will also be responsible for general office management duties such as attending to visitors, upkeeping of the office, organizing events and other ad-hoc tasks assigned.

Your Profile

You should have at least 2 years of relevant working experience. To succeed in this role, you should be a proactive, a good team player, a self-starter, have good attention to detail, good communication skills and be proficient in Microsoft Office Suite.

Apply Today

Please send your resume, in WORD format only and quote reference number KC12584448,by clicking the apply button. Please note that only short-listed candidates will be contacted.

Robert Half International Pte Ltd | Co. Registration no. 200612189E | EA Licence No.: 07C5595 | EA Registration Number: R21100032 Ka Le Chua

• Location: Raffles Place

• Working hours: 09:00 to 17:40 (Monday to Friday)

• Salary: up to $6,000 (depending on experience)

CEO Secretary (Japanese-speaking, C-suite, Central)

Our established Japanese client in the energy industry is looking for a professional and committed secretary. CEO Secretary shall conduct high-level administrative support and assistance to the CEO of the Company.

Specific responsibilities include:

• Manage daily schedule for internal/external meeting requests, liaise with transport service provider for local transport arrangement, provide daily updates of meetings, lunch, dinner appointments and golf booking etc. in a timely manner
• Assist in business travel support, including arrangement of VISA application, and overseas accommodation/logistic arrangement. These may include private flights and logistic booking etc.
• Manage monthly expenses and claims
• Other ad-hoc tasks and support any other administrative duties assigned by the CEO and reporting supervisor(s)

Attitude and Skillsets:

1. Proactively support CEO in his daily business activities without disruption. Be responsible for the role with a professional mindset, and keep in mind to work as a member of the administrative department;
2. Maintain good relationships with all employees, and work cooperatively as a cornerstone of all departments;
3. Fully understand the confidentiality of information obtained in the course of work and strictly observe confidentiality
4. Effective listening, communication, and interpersonal skills;
5. Excellent verbal and written communication skills;
6. Excellent time management skills with a proven ability to meet deadlines.;
7. Ability to multitask and function well in high-paced and at times stressful environment;
8. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems;
9. Proficient with Microsoft Office 365 with the ability to learn new or updated software
10. Experience in the SAP accounting system will be an advantage

Qualifications:

• Diploma or equivalent.;
• 3 - 5 years of Personal Assistant experience in a corporate or professional environment working for senior-level management;
• .Good written, verbal, and interpersonal communication skills;
• Japanese communication skill (minimum JLPT level N2 or equivalent) is required to liaise with Japanese-speaking counterparts;
• Possess strong organizational skills, meticulous attention to detail, diligent, self-motivated with a positive working attitude;
• Able to multi-task and work under pressure;
• Able to solve problems independently or with minimum supervision;
• A good grasp of absolute discretion and confidentiality

Interested applicants, please send in a copy of your resume with your current, expected salaries and availability in Microsoft Word format to Charlene (R22105303) at [email protected] with the email subject header "CEO Secretary (Japanese-speaking)" for immediate processing.

We regret that only shortlisted candidates will be notified. Other applications will be updated in our database for future job opportunities.

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Thank you for your kind understanding and co-operation.

Pasona Singapore Pte Ltd

EA License No:90C4069

(Lau Rui Lin, Charlene, EA Registration No: R22105303)

Conveyancing Secretary

Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
Working Location: Tanjong Pagar
Salary Range: $3000-$4000

Job Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Job Requirement:

• Relevant Experience

✅✅ Interested applicants kindly contact via WhatsApp: +65 8656 3696 (JOHN).

No Charges will be incurred by Candidates for any service rendered.

Email：[email protected]

Lau Zhao Rui Reg.No: R22109652

14C7279 The Supreme HR Advisory Pte Ltd

*Company name and address will only be disclosed once shortlist for interview.

Conveyancing Secretary

Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
Working Location: 21 Cantonment Rd, Singapore 089742
Salary Range: $3000-$4000

Job Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Job Requirement:

• Relevant Experience

Tan Jia Jun | REG No: R23112681

The Supreme HR Advisory Pte Ltd| EA No: 14C7279

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]