Responsibilities:

To provide skilled administrative and secretarial support to a team of 4 to 5 lawyers, including Partner(s):

• Manage and maintain diary planning and coordination, making appointments and co-ordinating internal and external meetings
• Travel management, booking transport, hotels, meetings and producing detailed itineraries
• Coordinating business development and client liaison initiatives, including updating database information and assisting with marketing initiatives and events
• Dealing with all aspects of claiming expenses
• Dealing professionally and promptly (internal and external) telephone calls and communications
• Preparing bills, maintaining accurate billing/contact details, preparation of narratives and drafting first bills with covering letters. Liaising with accounts team
• Providing secretarial assistance, includes copy typing, formatting documents, creating correspondence, pitches and presentations
• Organising documents and management of filing, updating database, archiving files
• ACRA/LawNet searches/E-filing
• Run conflict checks and compliance queries
• Support other members of the secretarial team and to provide cover as and when necessary to ensure that work is completed to a high standard
• Assist with reception duty. Secretary may also be called upon under normal circumstances to cover the reception when the receptionists are busy coordinating drinks and biscuits/lunch for big meetings, etc.

Requirements

• At least five years’ of relevant offshore experience preferred however those with many years in local law firms will be considered
• Good technical knowledge in MS Word, Powerpoint and Excel with good wordprocessing and administration skills
• Working knowledge of Intapp, InterAction and Chromeriver advantageous
• Accurate, with high level of attention to detail
• Good verbal and written communication skills
• Able to produce and amend documents with speed and accuracy
• Able to format, paginate, number and present documents
• Enthusiastic and positive approach to tasks and requests for action outside normal scope of duties
• Ability to manage pressure and conflicting demands, and prioritise tasks
• Able to liaise with the team in a professional and courteous manner
• Ability to maintain tact and diplomacy, trust and confidentiality
• A team player, highly organised and able to assist others

Please apply with your updated CV to: [email protected]

Our client is an established company in Hospitality industry. Due to their current expansion plan, they are looking for a Secretary to CEO to join their Admin Team, in hopes of developing the current high performing team. They are located in the West area – easily accessible.

Duties:

• Provide full spectrum of secretarial support to Director
• Taking detailed meeting minutes and creating presentations.
• Managing corporate communications and preparing presentations.
• Handling specific payment tasks on behalf of the CFO.
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Degree in any discipline with minimum 5 years of experiences

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

COMPANY DESCRIPTION

With a capacity of around 400 beds, Peacehaven Nursing Home provides compassionate, individualized, holistic care to all without discrimination. We offer a comprehensive gamut of services to care for the sick, frail and elderly who have physical or mental disabilities with minimal or no appropriate caregiver support at home.

The Home has 14 separate Resident Living Areas (RLAs), each designed as an individual home-like environment. Hope RLA is specially designed to meet the needs of relatively independent residents with dementia.

Peacehaven Nursing Home has also been awarded the bizSAFE level 3 status which affirms our commitment to safety and health standards at the workplace.

The Salvation Army, Singapore - Peacehaven Nursing Home

RESPONSIBILITIES

1. Executive Director

• Provide secretarial/administrative support
• Provide executive secretarial support to the Executive Director through the:
  • Calendar management for the executive director
  • Coordinate and organize meetings
  • Recording of minutes
  • Attending to the needs of visitors
  • Preparation of meeting room when required
  • Write or type proposals for submission
  • Correspondence typing for external parties
  • Creating or updating policies and procedures
  • Managing email communications and official correspondence

2. General

• Responsible for providing administrative support to Executive Director and overall administration of Peacehaven Nursing Home through the:
  • Maintaining office equipment such as photocopiers and printers
  • Providing support to HR and Finance when needed
  • Assisting visitors and staff when necessary
  • Managing Peacehaven's generic email and incoming mail
  • Document distribution to relevant departments
  • Assist in mass communication to the entire staff

3. Maintain confidentiality of sensitive documents

• Diploma or Degree with at least 1- 2 years experience in Business Administration or similar role.
• Hands-on and proactive with ability to prioritize tasks and meet deadlines
• Strong analytical and problem-solving skills, meticulous with an eye for detail
• Good interpersonal and communication skills

Competencies

• Organisation
• Communication
• Service Delivery
• Adaptability
• Interpersonal
• Multi-Task

Working Hours

• 8.00 am to 5.15 pm (Monday to Friday, 45 minutes lunch break) or
• 8.30 am to 5.45 pm (Monday to Friday, 45 minutes lunch break)

Working Location

The Salvation Army - Peacehaven Nursing Home

9 Upper Changi Road North

Singapore 507706

ur client is a leading Singapore legal firm. They are currently looking for the following to join their expanding team:

LEGAL SECRETARY

Responsiblities:

• Prepareation of legal documents, handling clients' queries
• Familar with litigation searches, assist associates in due diligence work
• Scheduling meetings and appoitnmetns
• Data Entry, Phone calls , issusing invoices
• Handles correspndences and confidential documents
• Claims submission

Requirements:

• Min 2 years conveyancing experience
• Good communication skills both written and spoken
• Committed and able to multi-task

Jenga Corp wishes to hire a Corporate Secretary.

Interested applicants MUST apply by resume and cover letter through emailing [email protected]. We MUST receive an email application from you in order to consider you.

About the role:

• Manage the corporate secretary team and delegate tasks.
• Advise Business Consultants on Corporate Secretary related matters.
• Understand and gather clients’ requirements, analyse, design and implement business performance approaches, develop tailor-made solutions;
• Work closely with Business Consultants and clients to ensure positive impact and sustainable results;
• Manage and mitigate risks;
• Research, business analysis and process re-engineering based on industry’s best practices and accelerators;
• Identify and establish partnerships with key stakeholders, industry associations;
• Incorporation of new companies;
• Maintenance of corporate secretarial records for various entities, including statutory registers;
• Ensure compliance with relevant statutory and regulatory requirements are strictly met;
• Preparation of Directors’/ Shareholder’s meeting minutes and resolutions and ensuring documents are properly signed, lodged and filed;
• Preparation of annual returns and other statutory documents;
• Preparation and lodgement of routine/ ad-hoc statutory documents/ client transactions;
• Managing Corppass authorisations;
• E-stamping with IRAS for transfer of shares;
• Issuance of share certificates;
• Facilitate the billing process for clients’ annual fees;
• Proper maintenance of all clients’ documents;
• Collaborate with external partners for offshore entities;
• Arrange for the notarisation and legalisation of documents;

You should have:

• Positive attitude, driven and ready to take on challenges;
• Meticulous attention to detail and follow-through; perform tasks with high degree of accuracy and efficiency with the ability to meet deadlines;
• Must have at least 2 years of managerial experience and corp sec experience
• Ability to work independently, to take initiative and to overcome obstacles;
• Ability to successfully manage competing priorities, keeping constant sight of the overall objectives;
• High degree of flexibility in a demanding, fast-paced and frequently changing environment;
• Proficient oral and written communication skills (both in English and Chinese to better manage the clients);

Interested applicants MUST apply by resume and cover letter through emailing [email protected]. We MUST receive an email application from you in order to consider you.

Our client is an established company in F&B industry. Due to their current expansion plan, they are looking for a Secretary to join their Admin Team, in hopes of developing the current high performing team. They are located in the West area – easily accessible.

Duties:

• Provide full spectrum of secretarial support to Director
• Taking detailed meeting minutes and creating presentations.
• Managing corporate communications and preparing presentations.
• Handling specific payment tasks on behalf of the CFO.
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Degree in any discipline with minimum 5 years of experiences

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Our client is an established company in Hospitality industry. Due to their current expansion plan, they are looking for a Secretary to CEO to join their Admin Team, in hopes of developing the current high performing team. They are located in the West area – easily accessible.

Duties:

• Provide full spectrum of secretarial support to Director
• Taking detailed meeting minutes and creating presentations.
• Managing corporate communications and preparing presentations.
• Handling specific payment tasks on behalf of the CFO.
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Degree in any discipline with minimum 5 years of experiences

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

As a Executive Secretary, he/she is responsible to oversight for the day-to-day operations for all construction, project management, project costing and project administration activities. He/she has to assist in coordinating the execution of all construction activities that take place on the work site, ensuring consistently high standards of workmanship and efficience

a) Qualifications

- Diploma/Degree in Architectural/Civil/Electrical /Mechanical/Engineering or equivalent.

b) Experience

- Minimum 2 years’ experience in projects management

c) Skills & Knowledge

- Well-versed in the operations, coordination and details for architectural, structural and M&E field works

- Strong leadership to monitor Coordinators and Foremen for the works executed.

- Meticulous, detailed, well-organized and able to work independently to meet datelines.

- Excellent communication and interpersonal skills.

- Be team -spirited individuals who are able to work independently to meet deadlines.

d) Personal Qualities

- Independent, disciplined and able to work under pressure.

• Office management, administrative and facilities support to the department
• Secretarial and administrative assistance to the department
• Coordinate/plan schedule of appointment, department presentations, training and related activities
• Coordinate travel arrangement, air ticket, accommodations, transportation and travel visa application
• Process travel expenses/claims
• Calendar management
• IT support (asset / role request, etc)
• Event management (Team building / conferences/ training / department lunches)

Interested candidate please send your resume to

[email protected]

Jessica Nguyen Huynh Thanh Truc

(CEI Reg. No. R23113787)

EA License No: 99C4599

Summary:

• Basic up to $4500
• 5 days, Office Hours
• Location : West
• Company with good career prospect

Responsibilities:

• Organize CEO's schedule and meetings, take notes.
• Plan travel arrangements and communicate with partners.
• Manage filing systems and contribute ideas in team discussions.
• Assist Business Development with tender documents.
• Coordinate projects across departments.
• Support in various tasks like HR, Legal, and Corporate Communication.
• Help finalize legal documents and agreements.
• Aid with corporate secretarial matters.
• Handle corporate banking for CEO, CFO, and GM.
• Take on additional tasks assigned by Management.

Requirements:

• Candidates with Corporate Secretary/Personal Assistant experiences from any industry are welcome to apply

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Francis See (R22103957)

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

We are seeking individuals who wish to develop and hone their legal skills. The successful candidate can expect the following:

a) mentorship by the director.

b) guidance and good teamwork by your colleagues.

c) 5 day work week with regular office hours.

d) summary of legal skills including but not limited to drafting of legal documents, research, negotiation with opposing and 3rd parties, client management etc.

e) convenient work location in the heart of the city with access to many affordable Michelin bib Gourmand hawker stalls and fancy eateries.

Our client is an established company in F&B industry. Due to their current expansion plan, they are looking for a Secretary to join their Admin Team, in hopes of developing the current high performing team. They are located in the West area – easily accessible.

Duties:

• Provide full spectrum of secretarial support to Director
• Taking detailed meeting minutes and creating presentations.
• Managing corporate communications and preparing presentations.
• Handling specific payment tasks on behalf of the CFO.
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Degree in any discipline with minimum 5 years of experiences

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

SEONE is a premier Korean accounting firm in assurance, tax, accounting and advisory services. The insights and quality services we deliver help build trust in the capital markets and in economies.

SEONE refers to our organizations in Hong Kong, Singapore and China, each of which is a separate legal entity. For more information about our organization, please visit our website and blog.

Nominee Director - Roles & Responsibilities

Responsibilities of the Nominee Director:

• Facilitating bank visits for account opening and other external tasks.
• Providing Singpass scans and OTPs as needed.
• Executing SignRequests and physically signing documents as required.

Exceptions and Limited Involvement:

• The Nominee Director will not be involved in the management, finance, and day-to-day operations of the Client, except for meeting statutory requirements.
• There is no obligation for the Nominee Director to execute documents related to management and operations that are not screened by Seone.

Signing Authority:

• The Nominee Director will act as a signatory in specific situations, including incorporation (if applicable), board resolutions (provided at least one other director has signed), Ministry of Manpower applications, share certificates, and Immigration & Checkpoint Authority (ICA) applications.
• Other situations requiring the Nominee Director's signature, such as ACRA forms and IRAS letters, will be evaluated on a case-by-case basis by Seone.

Requirements for the Ideal Candidate:

• Trustworthy, dependable, positive, and pleasant demeanor with strong integrity.
• Open-mindedness and flexibility in work arrangements.
• Solid work experience in any field with a proven track record.
• Proficient in spoken and written English.
• Bachelor's level education, along with credible certifications and accreditations.
• Fundamental understanding of legal regulations, basic technical skills for email and digital signing, and the ability to generate OTPs.

Exclusions:

• Candidates should not be connected to or born in countries listed under US sanctions.
• They should not be bankrupt or have convictions for fraud, dishonesty, or ACRA filing offenses.
• Candidates should not have been involved with three or more companies struck off by ACRA within five years or disqualified for reasons related to national security, insolvency, or failure to make returns.

Due to regulatory requirements, only Singapore citizens or Permanent Residents are eligible to apply for this role.

Corporate Secretary Assistant - Roles & Responsibilities

• Maintaining and updating the statutory records of the company.
• Assisting corporate secretary manager as needed.
• Establishing and managing the register of Registerable Controllers, Nominee Shareholders, and Nominee Directors, including issuing necessary notices.
• Updating the minutes book of the company.
• Drafting minutes for Annual General Meetings and declarations for directors' Annual Returns, as well as filing Annual Returns.
• Providing reminders for important compliance milestones under the Companies Act.
• Drafting Directors' Resolutions and minutes for other Members' Meetings.
• Offering general advice on compliance with the Companies Act and related legislation.
• Conducting customer due diligence using Sentro Web.
• Preparing resolutions and documents for the incorporation of new companies.

Remarks

• Working Hours: Monday to Friday, from 9:00 AM to 6:00PM
• Location: 15 Beach Road #05-08 Beach Center, Singapore 189677
• Interested party please send resume with expected salary and available date by email.
• All data collected will be used for recruitment purpose only.
• APPLY NOW

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

About the Company:

The company has been serving its clients since more than 30 years ago. It is run by a group of Chartered Accountants who share a common goal of helping businesses comply fully with all accounting, tax, and related statutory requirements.

Their clients range from a wide field of businesses in Singapore and include subsidiaries of multi-national corporations, public, and private companies operating in diverse industries.

Responsibilities:

• Performing customer due diligence on both new and monitoring of existing clients as part of the Internal Compliance Policies Procedures and Controls (IPPC)
• Incorporation of local company and registration /deregistration of company / branch office
• Drafting of board resolutions and minutes including AGM and EGM
• Updating and maintaining statutory records and registers
• Preparation and submission of Annual Return in full XBRL format
• Preparation of corporate secretarial documents and lodgments with ACRA
• All other work relating to the provision of Corporate Secretarial services (including administrative support and other ad-hoc assignments) as requested

Qualifications:

• Possess ICSA/LLB or CS qualification
• At least 2 years’ relevant exposure/experience in professional services firms preferred
• Computer proficiency in MS office applications and XBRL
• Good command of English (both written and spoken)
• Able to multitask and work under pressure
• Able to work independently and as part of a team
• Familiar with requirements and changes under the Companies Act and regulations

How to Apply:

Interested candidates, please submit your updated resume by using Apply Now button

*We regret to inform that only shortlisted candidates will be informed.*

Sarah Sevilla

Registration Number: R22107553

EA License No: 18C9027

International JLV local law firm is seeking suitable Legal Secretary for commercial & civil disputes litigation and global arbitration.

Responsibilities

Perform full legal secretarial, PA and administrative support to Partner and team

Edit, markup, amend documents, formatting, pagination, presenting documents

Proofread, prepare large files, bundle of document, table of contents

Manage diary in maintaining appointments, conference and lunches, travel and accommodation.

Conduct online searches on ACRA, AML checks, electronic filing

Draft and engross bills, timesheets, expense claims, COR application with IRAS

Requirements

Min. 3 years legal secretarial experience supporting civil and commercial litigation, dispute and global arbitration at law firms

Proficient with MS Office suite, DMS, CMS, Chrome River, imanage and elitigation is a must

Excellent written and communication skill

Must possess strong administrative abilities, proficient secretarial skills, adept multitasking capabilities and accustomed to work effectively in fast-paced setting

9am to 6pm, upto 20 days annual leaves, medical and life insurance, dental and OT claimable

Interested applicants are invited to submit MS word resume with current and expected salary,

reason for leaving employments and earliest availability to apply.

Karin Leng R1103490

C-Connect Consultants Pte Ltd

18 Robinson Road #15-01

Singapore 048547

Telephone: 69557787 Mobile: 98435711

Employment Agency Licence no.: 18C9211

Website: c-connectconsultants.careers

• Act as the main point of contact and intermediary between the CEO and both internal and external stakeholders.
• Handle the CEO's calendar, arrange appointments, and facilitate meetings, including the compilation of meeting documents and presentations from relevant parties.
• Assist in the submission of commercial tenders and project bids.
• Aid in market research by creating and maintaining a market database, gathering, structuring, and analyzing business data.

Requirements:

• Diploma and above.
• At least 3 years of experience in secretarial duties.
• Proficient in business writing to craft reports and presentation slides for Senior Management and the Board.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

• Office management, administrative and facilities support to the department
• Secretarial and ministrative assistance to the department
• Coordinate/plan schedule of appointment, department presentations, training and related activities
• Coordinate travel arrangement, air ticket, accommodations, transportation and travel visa application
• Process travel expenses/claims
• Calendar management
• IT support (asset / role request, etc)
• Event management (Team building / conferences/ training / department lunches)

Job Requirements

• Min Diploma in Business or any relevant fields with 4-5 years of relevant experience

[Joy Yeow Zhi Qian]

[Personnel EA Registration Number: R2096261]

Recruit Express Pte Ltd EA Licence No: 99C4599

Kelvin Chia Partnership is a medium-size law firm headquartered in Singapore with a regional presence in South East Asia. We are looking for dynamic and motivated individuals to join us as Litigation Secretary.

Responsibilities:

• Provide full secretarial and administrative support to the lawyers in the Litigation Department.

• Responsible for legal documentation and efficient document tracking, filing, and management.

• Knowledge of e-Litigation filing is a must.

• Drafting and preparation of Court documents.

• Other ad-hoc administrative duties.

Requirements:

• Minimum 2 years relevant experience in Litigation work.

• Proficient in Microsoft Office, Outlook, Adobe, and e-Litigation.

• A team player with a positive working attitude, meticulous, and able to work independently.

• Good command of written and spoken English.

Interested applicants are invited to email their resume stating current and expected salaries to [email protected].

Only shortlisted candidates will be notified.

Responsibilities

• Provide full spectrum of secretarial support to fee earners
• Prepare client engagement letters and matter opening of files
• Schedule of meetings, travel arrangements and diary management
• Coordinate and manage local and overseas business-related activities
• Assist in various reports preparation
• Coordination and prepare bills to clients and input timesheets for fee earners
• Printing and preparing bibles and other physical documents
• Formatting documents and word processing
• Communicate effectively with management, internal and external clients

Qualifications / Person Specification

• Formal secretarial training
• Minimum 2 years’ legal secretarial experience from well-regarded legal firms
• Excellent PC skills in MS Word, MS Excel and Powerpoint
• Self-motivated, self-directed and proactive with good organizational and time management skills and a strong sense of responsibility
• Excellent communication skills in both written and spoken English

Our client is an established company in F&B industry. Due to their current expansion plan, they are looking for a Secretary to join their Admin Team, in hopes of developing the current high performing team. They are located in the West area – easily accessible.

Duties:

• Provide full spectrum of secretarial support to Director
• Taking detailed meeting minutes and creating presentations.
• Managing corporate communications and preparing presentations.
• Handling specific payment tasks on behalf of the CFO.
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Degree in any discipline with minimum 5 years of experiences

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Our client is an established company in Hospitality industry. Due to their current expansion plan, they are looking for a Secretary to CEO to join their Admin Team, in hopes of developing the current high performing team. They are located in the West area – easily accessible.

Duties:

• Provide full spectrum of secretarial support to Director
• Taking detailed meeting minutes and creating presentations.
• Managing corporate communications and preparing presentations.
• Handling specific payment tasks on behalf of the CFO.
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Degree in any discipline with minimum 5 years of experiences

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

· Maintaining corporate records, contracts, and other legal documents, ensuring they are organized and accessible

· Resolving administrative problems and addressing any issues that may arise in a timely and efficient manner

· Handling sensitive information with discretion and maintaining confidentiality

· Organizing meetings, preparing agendas, taking minutes, and following up on action items

· Assisting with the planning and coordination of events, such as meetings, conferences, appointments and social gatherings.

· Time Management: Helping the individual prioritize tasks and manage their workload effectively

· Making travel arrangements, including booking flights, accommodations, transportation, and preparing travel itineraries

· Coordinate events and speaking engagements

· Conducting research on various topics, gathering information, and preparing reports or summaries

· Drafting and editing documents, letters, reports, presentations, and other materials as needed

· Handling emails, letters, and phone calls, and responding to or forwarding them appropriately.

REQUIREMENT

· Prior experience in administrative or secretarial roles is preferred

· Strong interpersonal skills

· Proactive approach to problem-solving

· Ability to multitask

· Strong time-management and organization skills

Job ID: 18838

• Location: Bugis
• Working hours: 8.30am ～5.45pm
• Salary: up to $4,000 (Depending on experiences)

Job Description

• Preparing and editing official documents for submission to patent offices and clients
• Monitoring and tracking of crucial deadlines
• Managing the respective Patent Engineers, Scientists/Associates dockets as well as their Work In Progress Reports
• Assisting the professional staff in all aspects of the prosecution workflow and willing to put in extra time, if needed, for any urgent work with imminent deadlines.
• Filing of patent forms through Electronic Filing System IP2SG
• General secretarial/administrative duties including preparing invoices
• Attending to ad-hoc urgent matters
• Support when a Japanese client sends an inquiry (emails), the candidate will act as the intermediary translator between the client and the partners (lawyers). The partner replies in English, and the candidate will translate it into Japanese and send it to the client.

Job Requirement

• 3-5 years relevant work experience in patent administration, including experience using IP2SGm is preferred.
• Experience in a legal secretary/administrative role would also be considered with priority but those with no relevant experience are welcome to apply.
• PC literate in MS Office with good word processing skills
• Must be a good team player and be willing to work extra hours if required
• Able to work independently, under pressure and deal tactfully with people at all levels
• Good time management and good organizational skills
• Ability to multi-task and deal with high volumes of work whilst working in a fast paced environment
• Strong attention to detail and the ability to be flexible
• Ability to communicate fluently in English (both written & spoken) to handle legal documents and talk to partners.

Interested applicants, kindly send your updated resume to Joanne (R21101135) [email protected] with the email subject header "Job Application for 18838, Secretary & Translator Support".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135