A] Operations and Facilities Management
a) Manage the issuance of access cards to the facilities based on the internal bookings in the shared folder.
b) Conduct daily routine checks of all facilities and equipment. These include alarm systems, lightings, aircons & equipment, etc.
c) Liaise with cleaning or IT supervisor and/or relevant departments on any cleanliness, breakdown matters or access card system. Upon approval by Team Lead, arrange for maintenance or repair works when needed.
d) Monitor the proper usage of facilities and equipment. Advise users against improper usage of facilities and report any misuse Team Lead.
[B] Operations, Facilities & Equipment Management for Sports Facilities
a) Abide with the Workplace, Safety & Health (WSH) regulations and organisation's Safety SOPs. Participate in the Department’s table-top and scenario-based exercises such as fire drills/emergency.
b) Oversee and maintain door access controls (keys and access cards) for clubrooms and sports facilities.
c) Schedule and conduct daily routine checks of all sports facilities including Sports Arena, Sports Complex, Swimming Pool, Poly Centre, Clubrooms Areas etc. Work with relevant Depts on maintenance scheduling and fault reporting. Prepare necessary inspection reports on a monthly basis.
d) Conduct monthly inspection on sports fixtures (eg. Basketball poles, Swimming start boards, etc) by a certified Facility Management personnel. Prepare necessary inspection reports on a monthly basis.
e) Provide access to sports facilities during monthly checks on air-conditioning/fans systems, alarm systems, indoor lighting, flooring, doors and windows, rectification works, etc.
f) Conduct routine and regular checks of all sports equipment inclusive of changing the sports accessories.
g) Maintain and manage loan inventories to staff.
a) Work with respective Depts and external vendors for calling of quotations and/or arrange for maintenance/repair works when needed.
b) Monitor/advise the proper usage of sports facilities & equipment and report any misuse to Team Lead.
c) Liaise with cleaning or IT supervisor and/or relevant departments on any cleanliness and breakdown matters. Upon approval by Team Lead, arrange for maintenance or repair works when needed.
d) Assist to evacuate users from outdoor sports facilities during inclement weather (lightning, etc).
[C] Operations for Clubrooms and Storerooms
a) Conduct inspections of all clubrooms (half-yearly) & club storerooms (monthly) and provide reports of inspections. Work with relevant Depts on maintenance scheduling and fault reporting. Prepare inspection report when necessary.
b) Arrange and keep track of maintenance/repair works arising from the inspections.
Requirements:
- Proven experience in facilities management or operations, particularly within a sports or institutional setting.
- Understanding of Workplace Safety & Health (WSH) regulations and safety protocols.
- Familiarity with equipment maintenance and repair procedures for both general and sports-specific facilities.
- Strong organizational skills to manage daily checks, inspections, and scheduling maintenance.
- Good communication skills for liaising with internal departments
- Attention to detail to ensure proper documentation and reporting of inspections and maintenance schedules.
Rotational Shifts from Mondays - Fridays (9.00am 9.50pm) and Saturdays (9.00am to 7.00pm).
5.5 days per week.
Minimum of 1 year experience in sport facilities and equipment management or operations.
Possess a valid First Aid Certification
Must be certified in Sports Facilities Management to perform monthly inspection of sports fixtures/equipment in the checklist
