• Tracking projects status and follow-up with team for the action items
• In-charge of project team timesheets and keep track of billing status
• Assist Project Manager in coordinating issued sales and purchase related documents (invoice）
• Responsible of general administration function
• Provide administrative support to teh accounting department
• Daily update in Google Spreadsheet
• Stock taking
• Administrative works about general workers
• Submission for project documents to related parties

Mirage Aesthetic is the first botanically-inspired aesthetic Centre where quality and customer orientated service comes first. Mirage Aesthetic has built a reputation of excellence, winning multiple awards in recognition for our service and treatment provided.

Responsibilities:

• Create and maintain a Social Media Marketing editorial calendar, with targeted topics outlined for different dates
• Liaise with creative team for overall conceptualization and production of marketing materials and projects
• Evaluate and communicate competitor presence and activities on offline & online mediums
• Manage and analyze ongoing paid media programs to meet Marketing goals
• Timely report performance and action plans to the Management
• Define, support and coordinate the retention strategy
• Work closely with Manager on developing initiatives
• Forward planning for performance marketing, advertising, partnership and events
• Well organized and good project management skills
• Attention to detail and diligent to follow through
• Other Ad-hoc duties as assigned by Superior

Requirements:

• Minimum 5 years of relevant working experience in Marketing
• Bachelor's Degree in Business, Marketing or Communications
• Proactive, self-motivated individual who can multi-task without losing focus on priorities
• Ability to think creatively and develop new ideas

Thank you for your application,only shortlisted will be notified.

• Managing schedules: Prioritizing and managing the schedules of executives, including meetings and appointments
• Coordinating meetings: Organizing and attending meetings, taking minutes, and ensuring that communications are disseminated
• Handling sensitive information: Protecting and handling confidential information
• Supporting executives: Providing administrative and secretarial support to executives
• Facilitating communication: Facilitating internal communication and ensuring that communications from senior management are disseminated
• Planning events: Planning and executing business events, such as conferences, luncheons, and dinners
• Managing projects: Managing and maintaining special projects for senior management
• Onboarding: Facilitating the onboarding process for new executives and joiners

• Report on the status of accounts payable and receivable
• Invoice preparation and follow-up, financial statement reconciliation
• Update internal accounting databases and spreadsheets
• Responsible for management and budgeting of cash flows
• Review effectiveness of internal controls with respect to payment cycle
• Updating of cashbook and timely posting to the General Ledger
• Assist in the monthly closing of accounts including preparation of accounting ournals and quarterly GST filing
• Handle general office administration matters
• Assist in other ad-hoc projects as required

Job description

• General administrative duties, including data entry
• Communicating with clients via phone calls or email
• Ensure that website page is kept up-to-date with the latest details regarding the vehicles
• Conduct research online and showroom visits
• Ad-hoc duties assigned by Reporting Officer/Management

Requirements

• Basic computer skills
• Knowledge of Microsoft Office
• Knowledge of automobile industry is an advantage
• Photography skill is an advantage
• Possession of a driving license is an advantage as well

• Report on teh status of accounts payable and receivable
• Invoice preparation and follow-up, financial statement reconciliation
• Update internal accoounting databases and spreadsheets
• Responsible for management and budgeting of cash flows
• Review effectiveness of internal controls with respect to payment cycle
• Updating of cashbook and timely posting to teh General Ledger
• Assist in the monthly closing of accounts including preparation of accounting journals and quarterly GST filing
• Handle general office adminsitration matters
• Asssit in other ad-hoc projects as required

Job Purpose

To provide quality service and achieve satisfaction to our valued partners and customer.

Roles & Responsibilities

• Promote excellent customer service and ensure satisfaction is delivered consistently. (More to container line)
• Build a strong relationship with customer.
• Communicate and follow-up with customer daily on the status of their shipments or deliveries.
• Ensure customer's requirements are communicated with operations team promptly.
• Communicate and coordinate with superior and warehouse to improve department processes.
• Ensure all emails are to be respond on time.
• Coordination with internal operation team to ensure all information/date provided to them through different system for smooth operations.
• Comply with company rules and regulation.
• Do reports that required from Superior (will advise and guide)
• Other ad hoc duties as assigned

Requirement

• Able to speak and write fluent English and Mandarin
• At least 1 year experience in Logistics, Transportation Firm
• Preferably with some shipping procedures knowledge.
• Proficiency in Microsoft Office is required.
• Able to commit on Saturday.
• Might required to work or answer calls even after work (as operation still ongoing)
• Able to work independently in a busy and fast paced environment

Responsibilities:

• Oversee the entire recruitment process, including job fairs, employee engagement, and other HR projects.
• Ensure all hiring practices comply with fair employment guidelines and promote equal opportunities.
• Manage onboarding and exit procedures to facilitate smooth transitions for employees.
• Build and maintain partnerships with educational institutions to support talent pipelines.
• Generate and update various HR reports to provide insights and support decision-making.
• Assist with day-to-day HR operations and provide support across various HR functions.
• Perform any other tasks as required by the HR department.

Requirments:

• Bachelor’s degree in Human Resources, Business Administration or a related field
• Minimum of 2 years of experience in recruitment/talent acquisition and HR Operations within a multinational organization, with exposure in managing high-volume hiring, preferably within the semiconductor industry
• JobStreet and /or LinkedIn self-source proficiency
• Detail-oriented, highly organized, and a resourceful team player with a strong sense of urgency.
• Good communication skill, interpersonal skills and strong in both verbal and written communication as well as computer literacy.

RESPONSIBILITIES

• Drive innovative creative ideation and execution for the brand’s marketing, social campaigns, activations, and content to achieve marketing goals
• Develop, define, and be accountable for the creative approach, including design, art direction, video motion graphics, AR/VR, gamification, partnerships, and collaborations
• Collaborate with functional and key market leads to create and drive content strategy across channels and media
• Ensure creative excellence by managing and mentoring a team of designers and photographers to deliver a strong brand identity and effective creative output
• Continually manage the brand identity, ensuring it remains central and consistent across all creative projects and platforms globally
• Structure and deliver outstanding creative presentations, both internally and externally
• Champion new and interesting creative talent within the industry
• Recognize opportunities to grow and shape the brand through partnerships and collaborations with brands and talent that align with our values
• Partner with the team producers to establish production approaches, processes, and schedules
• Build strong relationships with external agencies and partners as needed
• Analyze campaign performance, market trends, consumer needs, and the competitive landscape to inform your team’s work
• Work closely with other creatives, photographers, media designers, UI/UX designers, and internal key stakeholders and senior leaders
• Perform all other job-related duties as assigned

REQUIREMENTS

• Experience in conceptual creative work, art direction, and graphic design in a creative role
• Experience in business and digital performance channels, including digital marketing, editorial, photography, and multimedia
• Portfolio of delivering a broad range of creative projects (brand campaigns, activations, moving images, design systems, events, digital content, motion graphics, print, and social campaigns)
• Capable of creating outstanding creative designs and assets for traditional and digital marketing
• Possess understanding of digital asset production at scale, post-production workflows, and technical requirements of digital marketing assets (e.g., video formats, email templates, quality standards)
• Familiarity with social media, new digital formats, and trends
• Experience developing targeted creative across multiple markets (e.g., experience in Asia, the US, UK and non-English markets) is ideal
• Experience in brief conception, storyboarding, and on-set art direction for shoots and campaigns (both moving images and stills)
• Possess technical skill sets, including graphic design, typography, art direction, moving images, motion graphics animation, AI, and proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign, XD etc.)
• Strong creative vision and experience in business and digital performance channels, including digital marketing, editorial, photography, and multimedia
• Ability to thrive in a dynamic, fast-paced, and changeable environment
• Act as a brand guardian, consistently connecting and networking with relevant people and brands for future opportunities
• Willingness to work after office hours and on weekends if required
• Comfortable and willing to travel overseas

Job Summary:

We’re looking for a Car Leasing Sales Executive to join our team. This role involves working closely with customers to identify their leasing needs, presenting suitable leasing options and closing deals to meet company sales targets. The ideal candidate is a proactive, personable, and driven sales professional who understands the importance of exceptional customer service.

Job Title: Car Leasing Sales Executive

Company Overview:

RentNow Leasing is dedicated to providing transparent and reliable car leasing services, offering both short- and long-term leasing options. We pride ourselves on customer satisfaction and going the extra mile to accommodate diverse customer needs.

Job Summary:

We’re looking for a Car Leasing Sales Executive to join our team. This role involves working closely with customers to identify their leasing needs, presenting suitable leasing options, and closing deals to meet company sales targets. The ideal candidate is a proactive, personable, and driven sales professional who understands the importance of exceptional customer service.

Key Responsibilities:

• Engage with customers to understand their car leasing requirements and provide tailored solutions.
• Develop and maintain positive relationships with clients, ensuring their needs are met from inquiry to post-lease follow-up.
• Manage the leasing process, including preparing lease agreements, reviewing documents and handling payment details.
• Work towards meeting or exceeding monthly sales targets.
• Handle inquiries, complaints and feedback ensuring customer satisfaction and timely resolution.

Requirements:

• Proven experience in sales, preferably in the car leasing or automotive industry.
• Strong customer service and negotiation skills.
• Ability to build rapport quickly and communicate effectively.
• Self-motivated, goal-oriented, and able to work independently or as part of a team.

Benefits:

• Competitive salary with performance-based incentives.
• Opportunities for career growth and development within a supportive team.
• Employee discounts on car rentals.

Job Responsibilities

• Perform data entry of overseas suppliers’ invoices and invoices in foreign currency into accounting system.
• Ensure that all the invoices match with valid POs duly authorised before processing payments.
• Ensure that all invoices are approved by authorised personnel prior to processing payment.
• Perform data entry of payments in foreign currency.
• Perform data entry of overseas payments.
• Process cheque payments, TT payments, ACH payments & Giro payments timely
• Perform monthly AP reconciliation with vendor’s statement of accounts.
• Maintain Vendor master record and GST code.
• Maintain Directors’ travelling and phone bill records.
• Generate AP summary reports.
• Generate Import GST summary reports.
• Ensure all invoices and expenses of petty cash claims are complete and approved by authorised personnel prior to processing of payment.
• Perform data entry of petty cash claims.
• Process ACH payments for petty cash claims timely
• Any other ad hoc duties as assigned by supervisors.

Requirements

• Diploma in Accountancy or equivalent
• Minimum 3 years' experience in accounts payable function
• Experience in Navision accounting system preferred.
• Good in Microsoft Office
• High integrity, meticulous and initiative-taking
• Independent, self-driven with the ability to multi-task to meet deadlines.
• A team player with good interpersonal and communication skills

• REVIEW, ISSUE & APPROVAL OF BATCH MANUFACTURING RECORDS
• CONDUCTS GMP TRAINING TO PRODUCTION OPERATORS
• ASSIST AUDITORS DURING EXTERNAL AUDITS
• REVIEW OF SOP/MASTER BATCH RECORDS/SPECIFICATIONS/LABORATORY METHODS & GMP RELATED DOCUMENTS AS PER REGULATORY FILINGS
• COMMUNICATION WITH PRODUCTION ON UPDATES
• MANAGEMENT OF CHANGE CONTROLS AS QUALITY CO-ORDINATOR, RESPONSIBLE FOR REVIEW OF CHANGES, QUALITY ASSESSMENT, TRACKING FOR COMPLETION AND CLOSURE OF CHANGE CONTROLS
• HANDLES PROCESS AND SYSTEM DEVIATION (DEVIATION INVESTIGATION, REPORT WRITING AND CAPA IMPLEMENTATION TRACKING)
• DOCUMENT CONTROL SUCH AS SOP, MANUAL, FORMS, VALIDATION DOCUMENTS, ETC (CREATION, MONITORING, CONTROL, REVIEW, RETRIEVAL AND DISPOSAL
• PREPARATION OF ANNUAL PRODUCT REVIEW
• CONDUCT SELF-INSPECTION OF FACILITIES, OPERATIONS AND PROCEDURES TO ASSURE CONFORMANCE WITH GMP AND RELATED REGULATORY REQUIREMENTS
• QUALIFICATION, APPROVAL AND AUDIT OF SUPPLIERS OF RAW & PACKING MATERIALS, CONTRACT MANUFACTURERS AND CONTRACT TESTING LABORATORIES TO ASSURE THAT THEY CAN SUPPLY PRODUCT THAT MEET ESTABLISHED REQUIREMENTS
• ENSURE SAFE WORKING BY PRACTISING AND COMMUNICATING SAFETY
• CHECKING AND SIGNING OF PRODUCT LABELS
• VALIDATION AND QUALIFICATION: MUST HAVE EXPERIENCE OF HANDLING DESIGN/INSTALLATION/PERFORMANCE QUALIFICATIONS FOR FACILITY AND EQUIPMENT
• VERIFICATION OF IMPORTED GOODS - CHECKING OF PACKAGING AGAINST APPROVED ARTWORK AND DOWNLOADING OF TEMPERATURE RECORDS
• QUALITY RISK ASSESSMENT AND ANALYSIS
• HANDLES CUSTOMERS'COMPLAINTS
• TRENDING: DATA COLLECTION AND STATISTICAL ANALYSIS
• FULFILLS THE ROLES OF THE MICROBIOLOGIST IN THE ABSENCE OF THE ASSIGNED AND ASSISTS IN MICROBIOLOGICAL VALIDATION
• PARTICIPATING IN STABILITY STUDIES (MONITORING AND STORAGE OF SAMPLES)

1. BROAD FUNCTION

The Executive Assistant will play a pivotal role in supporting the smooth functioning of administrative processes and ensuring the seamless execution of training programs. The role involves a diverse range of responsibilities, including administrative task, billing, course confirmation, venue setup, minutes writing and coordination with trainers for ad-hoc training arrangements.

2. ROLES AND RESPONSIBILITIES

· Responsible to the Manager for carrying out the day-to-day administrative tasks to ensure the efficient operation of Ren Ci Learning Academy, which include the followings.

· Handle all enquiries via phone calls, emails, and other communications with professionalism.

· Maintain accurate and organised records of important documents and information.

· Assist in the coordination of training programmers, eg: collation of training registration, liaison with trainers.

· Confirm course enrollments and ensure accurate participant information.

· Communicate with course participants regarding registration details, schedules, and any pre-course

requirements.

· Collaborate with facilities management to arrange necessary equipment, materials and venue setup for

training sessions and to ensure the proper upkeeping of the training facilities.

· Coordinate with trainers to confirm availability and scheduling for training sessions.

· Facilitate communication between trainers and Ren Ci Learning Academy, ensuring smooth collaboration.

· Assist in organising ad-hoc training sessions and workshops, when necessary.

· Send timely reminders to course participants regarding upcoming training sessions, deadlines, and any pre-

requisite.

. Maintain effective communication channels to keep participants informed and engaged.

· Prepare and process timely billing and invoicing for training programs accurately.

· Collaborate with the finance team to ensure timely and accurate financial transactions.

· Monitor and update financial records.

· Provide general administrative support.

· Any other adhoc projects/tasks delegated by the Manager.

Requirements

· GCE ”O” level

· Proven experience as an Executive Assistant or in a similar administrative role.

· Strong organisational and multitasking abilities.

· Excellent communication and interpersonal skills.

· Attention to detail and accuracy in handling financial transactions.

· Ability to work independently and collaboratively in a fast-paced environment.

· Candidate must be able to commit from January to March 2025.

• Tracking projects status and follow-up with team for the action items
• In-charge of project team timesheets and keep tarck of billing status
• Assist Project Manager in coordinating issued sales and purchase related documents (invoice)
• Responsible of general administration function
• Provide administrative support to the accounting department
• Daily update in Google Spreadsheet
• Stock taking
• Administrative works about general workers
• Submission for project documents to related parties

Job Description – Senior Regulatory Affairs Executive

• Drafting, compiling and maintaining of technical documents to ensure compliance to the applicable domestic and international regulations and standards , specifically EU MDR 2017/745
• Prepare and submit regulatory technical documentations to regulatory authorities for new registrations, renewal and change notification (eg US FDA, SG HSA, AUS TGA etc)
• Ensure compliance with applicable regulatory requirements and standards for medical device.
• Work closely with internal team for documentation and information gathering.
• Liase with various regulatory authorities and authorised representatives on requirements needed to facilitate product approval and address any deficiencies and queries.
• Support in adverse event reporting, report adverse event regulatory authorities in relevant countries within the stipulated timeline, when required.
• Participate in internal / external audits as part of the audit team (including supplier audit)
• Maintain up-to-date knowledge of regulatory requirements and changes
• Ensure post-market surveillance obligations are complied with regulations
• Any other ad-hoc assigned

Qualification Requirement

• Bachelor’s degree in biological science, biological engineering, pharmacy or related field;
• 4-5 years of experience in medical device regulatory affairs with experience in FDA 510(k) or CE marking
• Familiar with relevant regulatory guidelines and standards such as ISO 13485, EU MDR 2017/745
• Strong attention to detail and organization skills;
• Ability to work independently and as part of a team;
• Strong problem-solving and analytical skills;
• Excellent written and verbal communication skills

Responsibilities:

• Must be able to handle accounts payable efficiently for holding company and subsidiaries
• Supervise and review the work performed by account staff or accounts assistant
• Handle all accounting related paperwork
• Maintain the computerized accounting system (Navision)
• Carry out approved transactions
• Verify cheques and payment to various suppliers and vendors and outlets petty cash
• Handle monthly AP reconciliation
• Able to work under pressure to meet reporting deadlines
• To assist the management on other ad-hoc duties as and when assigned
• Handle all accounting related paperwork

Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor’s Degree, Post Graduate Diploma, Professional Degree in Finance/Accountancy/Banking/Business Studies/Administration/Management or equivalent
• At least 2 year(s) of working experience in the related field is required for this position
• Independent, analytical and have a positive working attitude
• Proficient in Microsoft Office applications and preferably Microsoft Dynamics Navision
• Preferably with experience working in F&B industry
• Preferably able to commence work immediately

We offer 5-day work week with attractive remuneration packages and career advancement prospects to the right candidate.

We regret that only shortlisted candidates will be notified.

Location: East

*Project to commence in Jan 2025

Key Responsibilities:

- Manage all aspects of event planning, promotion and execution, including budgeting, scheduling, logistics, and team coordination.

- Lead project teams to ensure that events are delivered on time and meet or exceed client expectations.

- Inventory planning and management

- Recruitment, training, supervision, audit and appraisals of manpower

- Provision of manpower deployment schedule, admin program, progress updates, inventory daily report update, service escalation / incident report and post-mortem report on event / promotion

- Serve as the main point of contact for clients, fostering strong relationships and ensuring high levels of satisfaction.

**Requirements:**

- Minimum Diploma or Bachelor’s degree in Event Management, Project Management, Business Administration, or a related field.

- At least 5 years of experience in project management, ideally within events or operations.

- Strong organizational and multitasking skills.

- Excellent communication and interpersonal skills, with the ability to work effectively with clients, vendors, and internal teams.

- Proven problem-solving skills, with a proactive approach to identifying and addressing issues.

- Flexibility to work irregular hours and travel, as needed.

Attention to: Hailey

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Hailey YANG | Registration No: R1876431

FUJIFILM Business Innovation is a global leader committed to continuously deliver innovations to customers’ businesses worldwide, for creating innovative and fulfilling workplaces by effectively adopting information and knowledge through digital transformation (DX). We have pioneered numerous technologies and accumulated expertise since our establishment in 1962, to build an environment that encourages the use of one’s creativity to maximize organizational strengths. Our portfolio includes conducting R&D, manufacturing and sales of world-class workflow solutions, IT services, and printing equipment such as digital multifunction printers (MFPs). We also offer business process outsourcing (BPO) services as well as marketing and implementation support of Enterprise Resource Planning (ERP) systems.

On 1 April 2021, we have changed the company name from Fuji Xerox to FUJIFILM Business Innovation. More than just a name change, it embodies our commitment to continue as a company that always pursues business innovation.

PURPOSE:

You will be involved in credit risk, preparing credit reports to minimize financial risks by assessing the creditworthiness and analysing financial statements of the potential and existing clients.

The Role:

• Conduct credit analysis on existing or new customers within stipulated turnaround timeline before onboarding a new deal.
• Account creation for new customers.
• Process lease termination within stipulated timeline.
• Quarterly cleansing of SFDC and ITSS data/accounts.
• Assist on monthly reporting/presentations slides for Management meeting.
• Perform other ad-hoc based tasks related to credit team function including process improvement which involve UAT testing, creation/review of test scenarios, and engagement with project team on test reviews/feedback

Requirements:

• Diploma/degree holder in Business, Finance, Accounting or any related field
• At least 1-2 years' experience in credit management, with knowledge in finance operational matters and process implementations
• Proficient in Microsoft Office, with exposure to Oracle ERP preferred
• An excellent team player who is outcome and target focused
• Collaborative and comfortable negotiating with stakeholders to resolve issues
• Able to work under tight deadlines
• Meticulous and attentive to details

Only shortlisted candidates will receive a response. Therefore, if you do not receive a response within 14 days, please accept this as notification that you have not been shortlisted.

Morgan McKinley Pte Ltd

Rachel Heng

EA License No: 11C5502

Registration No: R23115318

Benefits:

• Attractive salary range of $2,200 to $3,000 plus variable bonus
• 5-day work week with two off days
• Rostered working hours providing flexibility
• Opportunities to work in a dynamic showroom environment
• Gain valuable customer service and administrative experience

Job Description:

We are looking for a friendly and customer-oriented Front Desk Officer to join our Sales & Marketing department at Alexandra Road. In this role, you will be the first point of contact for customers, managing phone calls, greeting visitors, and ensuring the showroom is in top condition. This position offers the chance to work in a fast-paced, customer-focused environment where attention to detail and excellent service are key.

Roles & Responsibilities:

• Answer phone calls and respond to general customer inquiries
• Greet and check in customers, ensuring smooth visitor flow in the showroom
• Manage the Sales Executive turn system efficiently
• Ensure that the showroom is neat and organized, including maintaining display cars
• Serve refreshments to customers and provide exceptional customer service
• Perform general administrative duties as required

Requirements:

• Experience in Receptionist or customer service roles
• Strong communication and social skills with a customer-first mindset
• Energetic, hardworking, and people-focused
• Basic knowledge of Microsoft Office and data entry
• Willingness to work weekends and public holidays
• Comfortable working at off-site locations when required

Additional Information:

• Location: 281 Alexandra Rd, Singapore 159938
• Photo must be attached to the resume ****
• Rostered working hours from Monday to Sunday as described

Responsibilities

• Keep abreast of all relevant laws, regulations and corporate governance requirements including data privacy, Charities Act etc.
• Develop, review, and update compliance policies and procedures. Ensure policies align with the relevant laws and regulations.
• Ensure timely submissions to the relevant authorities.
• Support the Board, Executive Committee, and Audit and Risk Management Committee meetings.
• Support maintenance of the enterprise risk management framework including working with key risk owners and stakeholders to identify new risks and develop/review risk mitigation plans.
• Support management reporting to key stakeholders including the board.
• Manage the scientific publications database and coordinate with key stakeholders on performance monitoring and to prepare presentations and reports to key stakeholders.
• Any other duties assigned by the Reporting Officer.

Requirements

• Bachelor’s degree in law, business, finance, or a related field.
• Minimum 5 years of relevant experience in compliance.
• Strong project management and organizational skills.
• Strong analytical skills and attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.
• Good communication and interpersonal skills.
• Experience with a non-profit organisation or research institution preferred.

Salary and benefits are commensurable to educational qualifications and working experience of the candidates. Benefits include annual leave, medical and flexi-benefits, etc.

Interested individuals may apply by sending their curriculum vitae to [email protected].

For more info, please refer to our website: www.tll.org.sg.

(Please note that only shortlisted candidates will be notified.)

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

About Us

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

The incumbent will provide and support the administrative, finance, procurement and logistical needs of the Strategic Relations and Corporate Communications departments within the NUS Business School and other stakeholders.

Administrative matters

• Support board meetings, meetings with external parties and delegation visits, including secure meeting venue, print name tents, prepare corporate gifts, coordinate refreshments
• Coordinate, support and submit staff claims/travel requests in the NUS system
• Assist and submit MOUs and agreements in the NUS system
• Support and coordinate internal meetings, secure meeting venues and send calendar invites
• Support and handle effective department minute-taking and proper filing of minutes
• Keep track and handle the proper filing of documents, agreements etc.
• Maintain and support CRM databases, such as Salesforce

Finance and Procurement matters

• Monitor department budget utilization
• Submit finance claims, and process payments to parties, such as vendors, and suppliers in the NUS system
• Support and handle procurement of corporate gifts and keep track of corporate gift stock
• Procurement of logistics items for events, where necessary

Events Logistics

• Coordinate and book event venues
• Support and coordinate catering for events, event setup, movers
• Support event registration

General Office Support

• Handle general enquiries for incoming phone calls, walk-in queries and department general email mailbox
• Coordinate and support mail despatch, filing, collect mails etc.
• Assist and coordinate with courier service for delivery of documents, mail etc.
• Purchase office and pantry supplies, stationeries etc.

Others

• Provide support in department-wide events
• Any other duties as assigned

Qualifications

• Diploma holder in any discipline with at least 5 years of relevant administrative experience/Degree holder
• Prior experience in procurement and knowledge of SAP and Ariba System would be advantageous
• Meticulous, well-organized and able to multi-task
• Possess good interpersonal skills and able to work well in teams and take part in cross-team projects
• Well-versed in Microsoft Office applications (Outlook, Word, Excel, PowerPoint), Adobe Acrobat (PDF)

(Appointment job grade will commensurate with the selected candidate's experience)

Renumeration: ($4,200-$5,200)

40% of basic as monthly commission paid quarterly

Location: City Hall

Work Hours: Mon - Fri

Job Description

• Leverage existing relationships and cultivate new ones with key players in the physical security industry, including providers of turnstiles, CCTV, and comprehensive building management solutions
• Conduct market research to identify trends in smart workspaces and physical security, ensuring our channel strategies align with market demands and opportunities
• Train and support channel partners on our product offerings and value proposition, emphasizing the integration of smart workspace solutions with physical security systems
• Collaborate with partners to co-create tailored sales and marketing strategies, aiming to maximize market penetration and revenue growth across all channels

Job Requirements

• 2-5 years of relevant industry experience in channel sales, with a strong emphasis on smart workspace solutions, physical security systems, and IT digital transformation.
• Bachelor's degree in Business, Marketing, Technology, or a related field; or equivalent professional experience
• Strong existing network within the physical security industry, including connections to lift suppliers, commercial building facility management system integrators, and other relevant stakeholders.
• Deep understanding of the smart workspace ecosystem and physical security technologies, including turnstiles, CCTV, and building management solutions.
• Strategic thinker with a solid ability to identify opportunities for growth and expansion within the channel sales framework

Daniel Wilson | Reg No.: R24125247

Recruit Now Singapore Pte Ltd | EA Licence No.: 21C0845

Salary: ($4,200 - $4,800) + PB + Medical + Dental + Mobile Phone Reimbursement ($50)

Location: Pandan Road

Work Hours: Mon - Fri, 8:30am - 6pm

Additional Benefits:

• Annual performance bonus
• Annual increment
• Education sponsorship and fully paid external training

Job Description

• Administer and configure infrastructure systems and applications (e.g. Active Directory Services,
• Data Centre, video conferencing, audio system, telephony, server storage, backup, etc.), network devices (Firewall, routers, VPN, internet proxy, wireless, etc.), desktop, mobile devices and other remote devices.
• Ensure systems are backed up automatically, recovery plans and disaster recovery plans and patches are carried out successfully and monitor the systems’ resources usage closely.
• Liaise with external vendors to ensure Service
• Level Agreements (SLA) are met.
• Draft and update technical documentation such as administration & user guides.
• Provide technical support to both Local and Overseas branches’ users over the LAN and WAN without compromising security.
• Source for product solutions and vendors/suppliers for required projects.
• Provide L1/L2 support and participate as a team lead or member in projects.

Job Requirements

• Diploma or Degree in Computer Science, Information Technology, OR/AND Certification in CCNA
• Minimum of one year of relevant experience
• Proficient in enterprise networking, including WAN, LAN, and VPN optimization implementation and support
• Skilled in administering Microsoft Server 2012 and later, Microsoft 365, and Google Suite products/services
• Familiar with internet architecture designs such as TCP/IP, DNS, DHCP, Proxy and Firewall
• Familiar with devices like Alcatel PABX, FortiGate Devices, Cisco and Unifi Wireless AP Controller
• Strong knowledge of Cyber Risk and Cyber Security; familiarity with PDPA is highly advantageous
• Experience with Veeam, VMware, and UNIX/Linux is an added advantage
• Experience in API/Web Programming and Database Administration is an added advantage
• Able to converse in English and Mandarin due to the need to liaise with overseas counterparts

Daniel Wilson | Reg No.: R24125247

Recruit Now Singapore Pte Ltd | EA Licence No.: 21C0845

IT Sales Account Executive/Manager (Government Projects)

As part of a dynamic sales team responsible for identifying and developing key government accounts, you should be adept at spotting new opportunities and be required to operate outside your comfort zone to achieve results.

Responsibilities:

• Identify, develop and manage accounts to achieve sales targets
• Lead, strategise and drive the sales bid process to secure new business deals
• Promote company’s consultancy, solutions and software
• Work with team of pre-sales consultants to prepare tender proposals and presentations

Prerequisites:

• Degree or Diploma in Computer Science, Marketing or Business
• Minimum 3 years of sales experience in corporate function, experience in handling government accounts will have added advantage
• Sales experience in handling government accounts will have added advantage
• Excellent presentation, communication and interpersonal skills
• Sales and Account Management in government sectors (SI) is an added advantage
• Proven track record in winning tenders and deals in the government sectors (SI) is an added advantage

PRINCIPAL RESPONSIBILITIES

Calendar & Scheduling

• Provide secretarial support to the Director, Clinical Research Unit (CRU)
• Manage appointment scheduling of the Director’s Calendar
• Process claims and payments as necessary
• Provide clerical support
• Assist with travel arrangements for the Director and other team members on CRU work-related trips

Administrative Support

1.Mails

1. Collect, sort and distribute in-coming mails, faxes and circulars
2. Despatch out-going mails e.g. pamphlets, notices, letters, circulars and publications to polyclinics / doctors through mail room
3. Fax, file, photocopy, franking letters and retrieve department records and essential correspondences

2. Meeting Arrangements

1. Co-ordinate CRU departmental meetings including dates of meetings, booking of meeting rooms, gathering of agenda and timely dissemination of minutes to team of CRU, and other meeting attendees where necessary
2. Arrange other ad-hoc meetings and refreshment when required.
3. Schedule meetings for the department and send reminders to parties concern.
4. Preparation of rooms and other logistics (eg. attendances, printing of handouts when necessary) for meetings and events
5. Writes minutes for meetings upon request

3. Data collation

1. Collate and maintain statistics upon request
2. Submit collated training events’ attendances to NHGP HRD after training events when necessary

4. Research-related Administration

1. Provide administrative or logistic support to Manager and CRU team upon request
2. Provide grant administration support as necessary
3. Assist the Director, CRU to prepare presentation slides upon request
4. Assist Manager, CRU to organise research-related events such as Journal Clubs, Research Didactics and Forums
5. Assist Manager, CRU to organize and coordinate training courses and seminars in research and medical ethics
6. Assist Manager, CRU to provide secretariat support to various research initiatives e.g. NHGP Research Attachment, CRU Research Assistance applications
7. Track research outcome
8. Assist in maintaining research training records
9. Coordinate and collate for research-related course registration for doctors
10. Renewal of research-related E-journals

5. Other administrative matters

1. Tracking of leave (eg. Annual Leave, Medical Leave) & maintain staff movement chart where necessary
2. Raise IT Job Request when necessary
3. Purchase stationery items for departmental use and maintain tidiness of stationery storage
4. Raise Purchase Requisition and e-Payment and other modes of payment when necessary
5. Maintain and back-up a good filing system in the department and shared drive, including maintenance of CRU assets and IT equipment used in the department

Senior position

In addition to the primary and secondary responsibilities, the Senior Executive Assistant is expected to assume leading roles in these duties, e.g. lead in the coordination of events, as well as to train and mentor junior Executive Assistants where necessary.

SECONDARY RESPONSIBILITIES

• Assist in the maintenance of the department’s generic email account
• Assist in the maintenance of the department’s webpage on the intranet
• Perform any other duties as assigned by supervisors and/ or Director, CRU