Location :Nanyang Ave

Position : Senior Library Executive, Administration and Operations Team,

Contract : Immediate (12months)

Working hours

Mondays to Thursdays : 8.30 am to 5.45 pm

Friday : 8.30 am to 5.15 pm

Lunch : 45 minutes

Job Scope:

• Manage the standard operating procedures (SOPs) for feedback management and service recovery.

• Apply the guidelines on service delivery at the libraries.

• Develop templates to ensure consistency of service.

• Provide effective and timely follow-up on enquiries received.

• Create training materials/courseware for library colleagues.

• Train and guide Library Executives in managing challenging situations.

• Identify and investigate potential issues at service touch points and intervene to perform service recovery with stakeholder(s), if applicable, to propose solution(s) to address the issues.

• Assist with investigations and mitigate the situation by providing favourable solution(s).

• Compile and analyse the compliments and complaints to provide learning opportunities for library colleagues.

• Implement, support and monitor the service quality activities, e.g. service awareness campaigns, forums, and awards.

• Supervise and assist in collection maintenance and library facilities.

• Train, manage, and participate in the assessment of a pool of student assistants.

• Provide a range of service desk and after office hours services to users in the libraries during the opening hours.

• Perform maintenance of the libraries including basic troubleshooting of equipment and working condition of library facilities.

Requirements:

A recognised diploma or degree in any discipline.

A minimum of 3 years work experience in a library is an advantage. Salary range between $3,300 - $3,700, depending on qualifications and experience.

Proficient with MS Office (Word, Excel, Powerpoint).

Good email communication skills.

Good minutes writing skills.

Good interpersonal skills.

Good time management.

Adaptable to different working and communication styles.

Ability to multitask and work collaboratively in teams.

Agile and able to adapt to changing priorities.

If you are keen, please email your resume to [email protected]

Responsibilities:

• Provide administrative support to the office and various departments.
• Handle incoming calls, emails, and other correspondences.
• Assist in scheduling and coordinating meetings and appointments.
• Prepare and maintain documents, reports, and presentations.
• Manage office supplies and equipment.
• Assist in organizing company events and activities.
• Handle travel arrangements and accommodation bookings.
• Maintain and update databases and filing systems.
• Perform general administrative and clerical tasks.

Requirements:

• Diploma or degree in Business Administration or related field.
• Min 1 – 2 years of working experience in an administrative role.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office applications.

Interested candidates who wish to apply for the advertised position, please send in your latest resume to [email protected].

EA License No: 13C6305

Reg. No.: R1874608

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The Dean's Office, Faculty of Science, is seeking a highly motivated, passionate individual to join our team. The incumbent will play a vital role in providing efficient and timely research grant administration and administrative support for faculty members at the Faculty of Science. He or she will be part of the Research Administration team that facilitates smooth execution of funded projects across all phases of the grant lifecycle. This would directly contribute towards establishing the foundation for potential scientific breakthroughs, ultimately making a positive impact on society.

Areas of responsibilities include, but are not limited to the following:

(a) Offer comprehensive administration for research grant accounts, overseeing the entire process from initial application to final project completion, while adhering to grant protocols and guidelines. This ensures the seamless execution of funded projects at every stage.
(b) Collaborate closely with academic staff, management and University offices to address and manage administrative matters pertaining to grants.
(c) Contribute to the coordination and provision of logistical assistance for the facilitation of grants and award meetings.
(d) Elevate research visibility through strategic publicity initiatives to promote scientific breakthroughs from faculty members.
(e) Promote research collaboration by organising thematic workshops and seminars, fostering connections both internally and externally.
(f) Play a key role in maintaining and enriching the faculty research website through content creation and updates.

(g) Undertake various additional administrative tasks as assigned to ensure the smooth operation of research-related activities.

Qualifications/Requirements/Other Info

- Degree holder, preferably in a quantitative discipline such as mathematics, science or engineering.
- Prior experience in grant or research administration would be advantageous.
- Demonstrates strong proficiency in logical analysis, writing and articulation, coupled with critical thinking and social communication skills.
- Ability to work independently, but also in a team, with self awareness in meeting deadlines.
- Familiarity with SAP S/4 HANA system is an advantage, but is not essential.
- Familiarity with web design is an advantage, but is not essential.

- Remuneration is based on a 12-month salary structure, with annual variable bonus which is subject to incumbent’s performance and the University/School’s prevailing remuneration policies.

- The incumbent will be emplaced at an appropriate appointment grade based on his/her individual merits.

Sales Coordinator

• Salary: $2500-$2700
• Work Location: Near Tai Seng MRT
• Working Days: Mondays to Fridays
• Working Hours: 8.30am to 5.15pm

Job Responsibilities

• Customer Support: Act as the first point of contact for customer inquiries via phone and email, providing prompt and courteous support. Escalate technical issues to the relevant teams when necessary.
• Billing and Invoicing: Handle monthly billing processes, ensuring accurate and timely invoicing for our services. Work closely with the sales and finance teams to address any billing discrepancies.
• Vendor Management: Maintain up-to-date records and reports on vendor performance, ensuring compliance with service level agreements (SLAs). Coordinate with vendors for issue resolution and service improvements.
• Reporting: Prepare and present regular reports on customer service metrics, billing accuracy, and vendor performance to management.
• Process Improvement: Continuously identify opportunities to improve operational efficiency, customer satisfaction, and internal workflows.
• Database Management: Manage and update customer and vendor databases, ensuring accuracy and security of data.
• Compliance: Ensure all activities comply with legal and company policies, particularly in data protection and privacy.
  

Requirements

• Nitec or Diploma in Business Administration, IT or related fields
• At least 1 year of experience in an administrative role, preferably within an MSP or IT services environment.

Interested applicants may choose to apply / Contact me your updated resume for our consultant to find you a suitable oppurtunities

Contact Number : +65 90839650

LIM JUN SHENG Reg No: R22104301

The Supreme HR Advisory Pte Ltd EA No: 14c7279

We are hiring Ops and Admin Exec for our client :

Duration : Start ASAP , full time job

Location : West area

Hours : 8am to 5pm (Mon-Fri)

Pay : $2800 + $100 transport allowance

Duties :

[Local Ops]

Import shipments coordination, custom clearance, sourcing freight

Export shipments coordination

Attend to authority inspections

Inventory and cost recording in system

Product registration in the system

Payment to suppliers and contractors

[Food Safety]

Check that the products are in accordance with food regulation

Manage documentation

General Administration

[General Administration]

Purchase office/warehouse supplies

Supervise cleaning and maintenance works

Other general administration duties

Any additional duties assigned by the company

To apply : Please email your resume to [email protected] or WhatsApp your resume to wa.me/6597125389

EA License No: 13C6614

EA Personnel No: R2094941

EA Personnel Name: Shaun Lim Tau Szen

Responsibilities

· Plan and coordinate administrative procedures and systems and devise ways to streamline processes

· Recruit and train personnel and allocate responsibilities and office space

· Assess staff performance and provide coaching and guidance to ensure maximum efficiency

· Ensure the smooth and adequate flow of information within the company to facilitate other business operations

· Manage schedules and deadlines

· Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

· Monitor costs and expenses to assist in budget preparation

· Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

· Ensure operations adhere to policies and regulations

· Keep abreast with all organizational changes and business developments

Requirements and skills

· Proven experience as administration manager

· In-depth understanding of office management procedures and departmental and legal policies

· Familiarity with financial and facilities management principles

· Proficient in MS Office

· An analytical mind with problem-solving skills

· Excellent organizational and multitasking abilities

· A team player with leadership skills

· Able to work on weekend and public holiday

Responsibilities

· Responsible to oversea whole functionality of the organization

· Develop and execute the company’s business policies so as to attain goals

· Market analysis to forecast and design the future move of the organization

· Prepare and implement comprehensive business plans to facilitate achievement by planning cost-effective operations and market development activities

· Ensure company policies and legal guidelines are met

· Responsible to present reports at shareholder’s meeting

· Oversee the company’s financial performance

· Responsible to supervise the work of executives and provide guidance and motivation to drive maximum performance

· Responsible to go through all submitted reports by lower rank managers to prevent issues and resolve problems

· Liaise with Project Managers strengthen its profile

· Analyze problematic situations and provide solutions

Requirements and skills

· Masters degree from reputable, recognized institution

Strong computer knowledge, business processing techniques in digital media

Resourceful of market knowledge and analysis

· Demonstrable sound knowledge in developing strategic business plans

· Outstanding analytical and problem-solving abilities

· Excellent organisational and leadership skills

· Excellent communication, interpersonal and presentation skills

· Thorough knowledge of market changes and forces that influence the company

R1113239

22C0945

· Providing the Management with administrative support and coordination

· Developing strong relationships with local and overseas clients

Responsible to create strong cross-functional teams and departments

· Analytical, conscientious and dependable

· Logical and systematic working style

· Act as a liaison between the Company and Clients

· To learn relevant pricing skills in the course of work

· Identifying opportunities to improve a business’ policies or objectives

· Ensuring company is operating securely and effectively

· Preparing and reviewing operational reports

· Leading and/or participating in meetings

· Assisting managers in compiling annual budget information and reports

· Maintaining all policies and procedures manuals

· Training administrative staff

· Delegating tasks to administrative assistants

· Creating and maintaining personnel folders for new hires

· Monitoring and projecting staffing needs

· Overseeing department budget planning and development

· Managing and maintaining all department databases and file management

· Responsible for preparation and maintenance of Documentation as needed

· Performing clerical accounting and general office duties as needed

· Ability to work under pressure and highly adaptable to changes

· Any other ad hoc projects which may be assigned

R1113239

22C0945

Description:

• Monitor & follow up on Lease documentations & monies required
• Preparation of Letters of Offer and floor plans and documents to be attached before issuance
• Liaise with Solicitors in preparation and checking of draft Tenancy Agreement
• Preparation of Variation Letters related to leases
• Liaise with surveyor / IRAS (unit numbering)
• Perform data entry, update & maintain Simplicity, POS systems
• Assist in Lease Management System / POS (and liaison with POS team)/ GTO Portal for tenants' sales submission / Audited Sales (liaising with tenants on submission)
• Prepare & liaise with Finance on retail billing
• Provide administrative support to the leasing department which includes filing, photocopying, document circulation, internal / external courier

Requirements:

• Minimum GCE 'O' Level with credit in English
• Able to converse in Mandarin (to interact with Chinese-speaking associates)
• Systematic, organized and meticulous
• Well-versed and proficient in Microsoft Office applications (especially in Excel)

Director Of Administration Responsibilities

1. Develop and implement administrative procedures and policies to enhance organizational efficiency and productivity.
2. Oversee and manage the daily operations of the administrative team, including supervising administrative staff, delegating tasks, and providing guidance and support.
3. Coordinate and communicate with department heads to understand their administrative needs and ensure timely delivery of services.
4. Streamline administrative processes and systems to optimize workflow, minimize redundancy, and improve overall effectiveness.
5. Manage and monitor budgets, expenses, and purchasing activities to ensure cost-effectiveness and adherence to financial guidelines.
6. Handle employee-related administrative tasks, including onboarding, offboarding, performance evaluations, and employee records management.
7. Maintain and update organizational policies, ensuring compliance with legal and regulatory requirements.
8. Manage facilities and office services, including space planning, maintenance, and security.
9. Implement and maintain records management systems to ensure efficient document storage, retrieval, and disposal.
10. Oversee technology and IT infrastructure, ensuring effective utilization and troubleshooting of hardware and software systems.

Director Of Administration Required Skills

1. Strong leadership and management abilities, with the ability to motivate and inspire a team.
2. Excellent organizational and multitasking skills, with a keen attention to detail.
3. Exceptional problem-solving and decision-making skills, with the ability to think critically and strategically.
4. Excellent communication and interpersonal skills, with the ability to collaborate and build relationships with stakeholders at all levels.
5. Proficient in using office productivity tools and software, including Microsoft Office Suite.
6. Knowledge of budgeting and financial management principles.
7. Familiarity with human resources practices and procedures.
8. Strong analytical and data-driven mindset, with the ability to analyze complex information and make data-based recommendations.
9. Ability to thrive in a fast-paced and dynamic environment, managing competing priorities and meeting deadlines.
10. Strong ethical conduct and ability to handle confidential and sensitive information with discretion.

Required Qualifications

1. Bachelor's degree in Business Administration, Management, or a related field. A master's degree is preferred.
2. Proven experience in a senior administrative role, preferably in a managerial capacity.
3. Knowledge of organizational policies, procedures, and best practices.
4. Familiarity with legal and regulatory requirements related to administration and business operations.
5. Strong understanding of budgeting and financial management principles.
6. Experience in implementing and managing administrative systems and processes.
7. Knowledge of human resources practices and procedures.
8. Excellent written and verbal communication skills.
9. Proficient in using office productivity tools and software.
10. Professional certifications in administration or related areas are a plus.

Note: This job description is intended to convey information essential to understanding the scope of the Director of Administration position. It is not intended to be an exhaustive list of qualifications, duties, or responsibilities. Other tasks and duties may be assigned as needed.

OUR CLIENT

• Regional Private Bank

HIGHLIGHTS

• Excellent remuneration and perks
• Exposure to credit operations
• Good team dynamics

LOCATION

• Central

RESPONSIBILITIES:

• Assist with redemption of loan facilities such as premium financing.
• Review Security and Facility documents.
• Assist with the review and approval of investment-related transactions.
• Assist with account opening and maintenance activities and support authorisation of Fixed Deposits.
• Participate in ad-hoc projects such as UAT Testing.

JOB REQUIREMENTS:

• Degree with at least 4 year of credit admin experience within the Private banking space.
• Familiar with Avaloq System.
• Able to communicate effectively with team members and stakeholders.

Interested applicants, please Click on the Apply icon or send your CV to canice.sar@paradigmrecruitment.com.sg.

We regret to inform you that only shortlisted applicants will be contacted.

EA Reg No: R1329095

EA License No: 21C0434

Manage schedules and deadlines.

Recruit and train personnel and allocate responsibilities and office space

Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.

Monitor costs and expenses to assist in budget preparation.

Must be able to use a Quickbooks account.

Ability to computer Infornamatiomn design.

since it is a construction company,must also be able to understand construction work documents. Preparation of safety management documents, and other documents required for construction site sites.

Since it is a Korean company, you must be able to speak Korean and English.

Responsibilities:

• Provide administrative support to the office and various departments.
• Handle incoming calls, emails, and other correspondences.
• Assist in scheduling and coordinating meetings and appointments.
• Prepare and maintain documents, reports, and presentations.
• Manage office supplies and equipment.
• Assist in organizing company events and activities.
• Handle travel arrangements and accommodation bookings.
• Maintain and update databases and filing systems.
• Perform general administrative and clerical tasks.

Requirements:

• Diploma or degree in Business Administration or related field.
• Min 1 – 2 years of working experience in an administrative role.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office applications.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected].

EA License No: 13C6305

Reg. No.: R1874608

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

This is a 12-month contract Contigent Workforce, 100% work-from-home role.

This role will be focused on the functional scope of workforce management and risk management. Providing support on vendor operational and risk process audits, workforce management administration, and vendor adherence to the agreed KPIs.

Responsibilities

• Manage the vendor adherence to service level agreements for the outsourced sales operations.
• Collaborate with vendor workforce management POC at the vendor sites to ensure the implementation and compliance to established KPIs (key performance indicators).
• Develop and maintain regional workforce management KPI reporting for senior management.
• Maintain a log on vendor operations exposure to risk and share findings with regional Sales Productivity PMs.
• Conduct operational process audits and ensure closure of the corrective actions required at the vendor level.
• Identify and provide feedback on bottoms-up tool and workforce management process efficiency gains with analytical perspective.

Skills

• 5+ years’ experience in vendor operations, change management or operational process improvement role.
• Must be good with managing and understanding the data (SQL, Tableau, PowerBI).
• Process and detail-oriented execution style.
• Critical thinker and resourceful problem-solver
• Comfortable with ambiguity and thrives in a fast-paced, dynamic environment.
• Receptive to open feedback
• Bachelor's Degree preferred

UEN: 199700895N

Role & Responsibilities

• Connects with internal stakeholders, customers and partners across functions and boundaries to achieve significant results.

• Decisions impact the achievement of customer, operational, program or service objectives.

• Contribute effectively to the areas of Customer Problem Resolution; Innovation; Engineering Engagement; Intellectual Capital; Talent Development.

• Interacts effectively with Engineering to solve complex problems, identifies serviceability issues and drives resolution of the issues with Engineering and other organizations.

• Provides technical expertise and guidance to resolve complex customer problems in support of critical issues.

• Continuously learning and strengthening technical skills for relevant technical domain and adjacent technologies.

• Is a technical expert in a broad area covering multiple technologies. Applies expected product behavior across industry practices. Knows how the technology is expected to work in the industry.

• Recognized as a technical expert and leader in their technical domain.

• Independently applies knowledge and experience in creating solutions for customer outcomes.

• Solves extremely complex problems where analysis requires in-depth evaluation of factors with imaginative and innovative troubleshooting and experimentation as well as evaluation of intangible variables.

• Initiates reviews of ideas and technical objectives within and across Services. Work is performed without appreciable direction. Exercises considerable latitude in determining technical objectives of assignment. Completed work is reviewed by management and through consultation from a relatively long-time perspective for results.

• Works independently, with guidance in complex situations only. Able to lead some projects or programs within a function and to coordinate activities with other personnel.

Minimum Qualifications:

• Typically requires BS in a technical field (CS/EE preferred) or equivalent plus 4+ years related experience.

• Expert level (e.g., CCIE) or equivalent relevant certification desired.

• Has moderate to advanced knowledge of software programmability, automation, orchestration, virtualization and/or security.

• Ability to apply critical thinking to function effectively in ambiguous circumstances.

Successfully communicates difficult concepts. Guides, influences, and persuades

- Ability to handle processes and documentations with ease

- Able to liase with clients and provide high level of service

- Need to handle private and confidential documents with discretions.

- Coordinate efficiently with the sales and key personels within the company

- Ability to adapt to a Flexible workstyle in a fast paced environment.

- Must be able to handle mircosoft excel.

- Skilled in document and filling system

Operations Administration Executive

Salary: $2600 - $3500 (depends on exp)
Working Days & Time: 5 days Monday to Thursday, 8.00am to 5.30pm, Friday, 8.00am to 4.30pm
Location: Gul Drive

Responsibilities:

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department.
• Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.
• Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects.
• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.
• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.
• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system.
• Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.
• Maintain historical records for annual accounting and ISO audits.
• Undertake additional tasks and responsibilities when required or as instructed

Requirements:

• Diploma or equivalent qualifications
• Relevant experience with ERP system and in construction industry will be an advantage

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

Job Responsiblities:

• Provide support to the configuration, implementation, and maintenance of the ServiceNow platform

• Coordinate and facilitate initial platform configuration, resources and updates, upgrades

• Responsible for instance stack, day to day support, system upgrades, integrity and overall health and performance • Oversee instance security including access control, accounts, groups, roles. • Ability to setup ITSM, ITOM, ITAM modules and the sub modules of each. • Good experience in setting up Incident, Problem, Change modules.

• Able to setup SLAs, service request workflows, Self-help modules.

• Prior experience in CMDB, CI Service Mapping,

• Mandatory certifications - ServiceNow CSA (Certified System Administrator), ITIL v3/v4.

• Hands on in setting up dashboards, scheduling reports and customizing dashboards

• Prior experience in ServiceNow license management set up.

• Configuring ServiceNow chat

• Prior experience in ServiceNow Product Integrations, Integration Hub and Partner integrations.

• Knowledge in SNOW predictive Intelligence application., Predictive AI Ops, Flow designer, Now Assist, Mobile agent setup and configuration.

• Knowledge in ITOM Service operations workspace, Cloud insights, ITOM Health, ITOM visibility and Cloud mgmt

• Knowledge in ITSM Site Reliability ops, Digital Portfolio mgmt., Service Ops workspace, Workforce optimization for ITSM, ITSM Virtual agent conversations, ServiceNow Voice, Digital Product release, SNOW for MS Teams, ITSM Mobile Agent, Vendor mgmt., DevOps Change Velocity.

Desired Skill:

• 5+ years of relevant working experience as a ServiceNow administrator.

• Excellent communication and stakeholder management skills.

• Familiarity with ITSM, ITIL, or other relevant frameworks is a plus.

• Proven ability to identify and improve performance measurement and reporting processes in a large organization

• Experience of working collaboratively with multi-disciplinary teams with a delivery focus in both project and operational environments

• Experience of automating reports (as far as data sources/tools will allow)

• Excellent spoken and written Business English skills and the ability to write clear and concise text for different audiences

• Strong organizational and multitasking skills.

• Strong personal organization skills and ability to manage own time to meet deadlines

• Ability to handle confidential information with tact and sensitivity

• A flexible approach to adapt to changing deadlines

• ITIL Certification and ServiceNow Certification

• Experience of large-scale ServiceNow implementation for multiple countries in a region.

• Expertise in ServiceNow applications such as ITSM, ITOM, CSM, and ServiceNow Integration

• Advanced in development in ServiceNow Components

Operations Administration Executive

Salary: $2600 - $3500 (depends on exp)
Working Days & Time: 5 days Monday to Thursday, 8.00am to 5.30pm, Friday, 8.00am to 4.30pm
Location: Gul Drive

Responsibilities:

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department.
• Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.
• Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects.
• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.
• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.
• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system.
• Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.
• Maintain historical records for annual accounting and ISO audits.
• Undertake additional tasks and responsibilities when required or as instructed

Requirements:

• Diploma or equivalent qualifications
• Relevant experience with ERP system and in construction industry will be an advantage

If Interest please kindly click on the Apply button

Ong Choon Kiat (James) | Reg No: R22104989

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Job Description

- Perform closing of monthly accounts

- Perform NAV computation for client accounts

- Trade processing (equities, bonds, structured products, corporate action events) and reconciliations

- Processing of payments and generation of bills

- Assist in regulatory reporting and client reporting

- Deal with various stakeholders such as fund administrators, custodians, investors, brokers, bankers, auditors

- Ad-hoc administrative duties

Requirements

- Degree or Diploma in accounting

- Meticulous with an eye for figures and details

- Independent and a good team player

Recruitment Schedule

• Posting: 14 May 2024
• Closing: 19 May 2024
• Interview: 21 May 2024

** Interview schedule is subject to change. **

** Application must be submitted to company's email. **

• Email: [email protected]
• Subject: [Application for Administration Assistant - Full Name]
• All documents should be attachment as one file in pdf format.

** We regret to inform you that only shortlisted candidates will be notified. **

Roles & Responsibilities

• Handle invoices in/out and prepare payments
• Maintain accurate records of invoices and payments
• Liaise with banks to handle financial execution such as deposit, drawdown, etc. and prepare/submit required documents
• Handle payroll and keep detailed records
• Perform IR8A and IR21 for employees
• Prepare and support filing income tax of employees both in Singapore and in Korea
• Apply and renew work permit and passes for employees
• Liaise with company secretary to cope with administrative matters and prepare/submit required documents
• Maintain the statutory records of companies incorporated in Singapore
• File returns and update profile with the Accounting and Corporate Regulatory Authority, Singapore (ACRA)
• Handle administrative contracts for subscription and software
• Liaise with IT and telecommunication service providers attending to issues/requirements
• Liaise with agents to manage office/house/car rental contracts
• Liaise with management office of the office building
• Greet guests and provide refreshment
• Respond to telephone, oral and written request for information
• Procure office supplies, operational materials and necessities
• Coordinate courier services for domestic and international document delivery
• Report to accounting and finance manager if required
• Respond to other duties assigned by management if required

Job Requirements

• Minimum of two (2) or more years' experience in related areas
• Bachelor’s degree in related discipline
• Professional working proficiency in English
• Proficiency in Korean a plus – Please specify proficiency level if applicable: Fluent – being able to work in Korean (to read, write, and speak a language fluidly and without hesitation) / Proficient – being able to speak, and read a language without much difficulty / Intermediate – being able to speak a language but with some difficulty
• Only Singaporean or PR

Disqualification

• A person who prepared false documents, made false statements, or forged information during the employment process
• A person who was charged with a major crime (e.g., murder, robbery, rape, arson, possession or sale of drugs) and sentenced to at least one year imprisonment
• A person falling under Article 5 of the HR Regulations of Korea Gas Corporation

Recruitment Schedule

• Posting: 14 May 2024
• Closing: 19 May 2024
• Interview: 21 May 2024

** Interview schedule is subject to change. **

** Application must be submitted to company's email. **

• Email: [email protected]
• Subject: [Application for Administration Assistant - Full Name]
• All documents should be attachment as one file in pdf format.

** We regret to inform you that only shortlisted candidates will be notified. **

HR Regulations of Korea Gas Corporation

Article 5 (Causes for Disqualification) Persons who fall under any of the following subparagraphs may not be hired as employees.

1. A person under adult guardianship or a person under limited guardianship
2. A person who has not been reinstated as a bankrupt
3. A person who has been sentenced to imprisonment or heavier punishment and for whom five years have not elapsed since the execution of the sentence was completed or the non-execution was finalized
4. A person who has been sentenced to imprisonment or heavier punishment and for whom two years have not elapsed since the date of expiration of the period of probation
5. A person who is in the probationary period of imprisonment or heavier punishment
6. A person whose qualifications have been disqualified or suspended by a court decision or by law
7. A person for whom 5 years from dismissal and 3 years from dismissal have not elapsed from the time of disciplinary action
8. Military service evaders under the Military Service Act in Korea
9. Persons determined to be unqualified as a result of the recruitment physical examination
10. Those who are subject to employment restrictions such as those who have been dismissed for non-compliance under the Act on the Prevention of Corruption and the Establishment and Management of the Anti-Corruption and Civil Rights Commission
11. A person for whom 5 years have not elapsed since the acceptance was revoked, discharged ex officio, or dismissed/dismissed due to being found to have been hired in an illegal way
12. A person who has committed a crime prescribed in Article 2 of the Act on Special Cases concerning the Punishment of Sexual Crimes and has been sentenced to a fine of 1 million won or more and has not passed 3 years since the sentence was finalized
13. A person who has been dismissed from, dismissed from, or sentenced to a sentence or medical custody for committing any of the following crimes against a minor, and the punishment or medical custody has been finalized including one person) A. Sexual violence crimes under Article 2 of the Act on Special Cases concerning the Punishment of Sexual Crimes B. Sexual offenses against children and adolescents under Article 2, subparagraph 2 of the Act on Protection of Children and Juveniles from Sexual Abuse

Main Responsibilities:

* To perform all roles and responsibilities required of site supervisors under the Building Control Act.

* Ensure that the M&E works are constructed in accordance with drawings and specifications and the Building Control Act and Regulations.

* Monitor and report on the progress of works.

* Carry out inspection of M&E engineering works prior to concreting, subsequent construction work and defects rectification works.

* To carry out supervision and inspection of the works as directed by the Supervision QP, CRE, SRE, consultants or Superintending Officer.

* To manage and supervise the Resident Technical Officer under his charge.

* Ensure records of all mechanical and engineering works including records of tests, defect rectification, inspections, work progress, material and equipment on site, safety are timely updated and properly kept.

* Attending site, progress, variation, and coordination meetings.

* Verifying all reports and claims relating to M&E works submitted by the contractors.

* Liaise with all relevant authorities and stakeholders to maintain proper and updated daily records of all works done including records of tests, inspections, status of work, safety, site diary, material on site and equipment on site, labour force, day works, provisional items or provisional quantities etc.

* Keeping accurate record of variations as instructed or approved by the Superintending Officer and to maintain a set of updated drawings on site.

* Check all drawings including shop drawings, construction drawings and specifications for discrepancies and to report to the Supervision QP, consultants or Superintending Officer.

Qualifications:

* Degree/ Diploma in mechanical or electrical engineering degree recognised by the Professional Engineers Board of Singapore.

* Minimum five (5) years of relevant experience as a mechanical and electrical engineer, of which at least three (3) years shall be in supervision of works similar in nature to major construction works in buildings, services laying and &ol systems.

* Preferably with experience in the supervision of infra services laying, lighting &control systems.

Job Responsibilities:

Incident Detection and Response

• Monitor and analyse security events and alerts to identify potential security incidents.

• Investigate and assess the nature and severity of security incidents.

• Develop and implement incident response procedures to mitigate risks and minimize impact.

Vulnerability Management

• Review regular vulnerability assessments and penetration testing results.

• Identify and prioritize vulnerabilities based on their severity and potential impact.

• Work with system administrators and developers to address vulnerabilities.

• Implement and maintain vulnerability management tools and processes.

Security Policies and Procedures

• Review and ensure systems and processes are aligned and comply with updated security policies (IM8), standards, and procedures.

• Ensure compliance with industry best practices.

• Provide guidance and support to team members regarding security policies and procedures.

Security Tools and Technologies

• Implement and manage security tools and technologies.

• Administer security systems such as *firewalls, *intrusion detection systems, and antivirus software.

• Conduct research on emerging security technologies and recommend improvements.

• Maintain up-to-date knowledge of security threats and countermeasures.

Risk Management

• Perform risk assessments to identify potential security risks and vulnerabilities.

• Develop risk mitigation strategies and controls.

• Document security incidents with their root causes and remediation actions.

• Prepare incident reports for management and stakeholders.

• Maintain accurate and comprehensive records of security incidents.

• Work with cross-functional teams to address security-related issues.

• Communicate effectively with technical and non-technical stakeholders.

• Provide guidance and support to IT teams on security-related matters.

• Participate in security incident response drills and exercises.

Job requirements:

Application Security

• Relevant web application experience

• Identify app security lapses in a system and mitigation methods

• Familiar with technologies like SAST, DAST or IAST

• Familiar with security testing tools like Burp, ZAP, Nessus, Fortify SCA, CheckMarx, etc.

• Define app security practices for one or multiple systems/applications

• Analyse scan results and address possible app security loopholes and threats

• Anticipate and prepare for the next evolution of app security testing trends

• Develop techniques to ensure development teams find flaws before they are introduced into production

• Lead software security initiatives, eg bug bounty program

• Oversee the security posture of web applications

· To provide administrative work and support for clinical and counselling services and programmes.

· This is a 4 working days per week role, with Saturdays availability preferred.

Provide front-end client support

· Manage and respond to enquiries from the public and clients relating to the clinical and counselling services and programmes at front desk, and via emails and telephone calls.

· Coordinate the scheduling of counselling sessions and the booking of counselling rooms between counsellors and clients.

· Attend to clients when they arrive at the centre.

· Assist clients with the filling of various client forms (e.g., Client Commitment Form).

Provide back-end client support

· Update and maintain the case registry for counselling clients.

· Manage the safe-keeping, storage, and retrieval of counselling case files.

· Maintain the availability of counselling and/or client forms.

· Manage the out-going and in-coming mails of the centre.

· Update and maintain the counselling session and room booking schedules to facilitate the scheduling of clients.

· Conduct booking and setting up of rooms at the centre for counselling sessions, meetings, programmes, training workshops, clinical supervisions, etc.

· Provide accurate and timely quarterly submissions of outcome indicators to NCSS via the EPES.

Support finance administration

· support financial and payment matters relating to counselling clients, training workshop participants, programme participants and others.

· Work with the Finance Executive and/or Senior Finance Executive to ensure the proper handover of all payments and donations received.

· Issue official receipts and maintain proper documentation for payment received.

· Ensure proper handling of donation box.

Provide administrative and secretarial support

· Manage and update services, programmes, workshops, and events on notice boards and public areas at the centre.

· Assist with the procurement, requisition, and/or purchase of items relating to the clinical and counselling services and programmes.

· Manage the purchase and sales and/or maintain an inventory for counselling and client resources

· Manage IT matters relating to the clinical and counselling services.

· Perform any other duties as assigned by the Clinical Director.

Other Requirements:

· Good communication and client orientation for front ending with clients

· Good interpersonal skills and emotional quotient for first line of communication

Overall Functions / support:

• Corporate admin services & support includes budgeting & monitoring of expenses for all BUs
  Fixed Assets (FA) inventorising & reconciliation
  BCP & EHS
  Travel management reports
  Staff onboarding (new/transfers/attachments, etc) & staff exits
  Involved in team projects such as coordinating with various departments for office A&A works, renovation for new offices, logistics coordination etc
  Assist in renewal of IAR / PL /PI insurance for corporate offices / IT facilities
  Assist in room / visitor bookings and system generated reports for trending monitoring etc
  Liaising with staff and vendors for printing of letterheads / nametags / office collaterals etc
  Raising PRs / POs and invoice processing
  Assists in store administration
  Backup covers for reception duties and crown-related coordination
  
• Facilities management coordination
• Mailroom & dispatch services support
• Office security & access card support
• Pantry services & supplies coordination

Requirements

• Minimum GCE 'O' level, NTC or relevant disciplines
• At least 2 years of experience, preferably in mailroom functions
• Self-motivated with strong follow-up skills.
• Meticulous and well-organized.
• Good communication skills
• A good team player and willingness to learn.

Only shortlisted candidates will be notified.