Event Management Planning:
- Manage all aspects of event planning for Medical Education courses and initiatives
- Ensure corporate spend is within Health Care Compliance (HCC) guidelines
- Research resources, make site visits, and lead pre-event meetings when necessary to
- help staff make decisions about event design
- Event Management Execution:
- Lead on-site specialist for large scale Medical Education events, including management of registration desk and printed collateral.
- Reconcile and submit payments for Corporate meeting Card and routinely monitor charges to ensure proper usage
- Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials
- Troubleshoot and handle any issues that arise on the event day
- Conduct Venue sourcing and negotiations via Cvent Supplier Network
- Utilize technology such Zoom, Cvent, On Arrival, Social Tables, Crowd Compass and others as necessary
- Generate and download reports: registrant, attendee, polling responses, and Q&A
- Sends out confirmation email through Cvent
- Tracks and processes all changes, including updating hotel confirmation numbers and cancellation numbers, room name changes
- Provides reports such as: rooming, participants list, ground transportation, group air, arrival and departure, food and beverage, translation etc.
- Knowledge of meeting planning policies, procedures, compliance and business practices
- Reporting and Compliance:
- Maintain accurate Open Payment reporting for the US and OUS required reporting at the country or regional level as needed
- Track HCP expenses and event budgets in CVENT event registration system as
- appropriate standards of ethics and compliance.
Requirements:
- Bachelor’s degree or equivalent experience.
- Minimum 3-5 years’ experience in meeting planning and coordination, preferably in the medical industry, CMP Preferred.
- Proven success as an event planner or coordinator.
We regret that only shortlisted candidates will be contacted
Interested candidates please send your resume to [email protected]
Consultant: Tan Ming Hui, Magdelene (R21101623)
Recruit Express Pte Ltd (99C4599)
