Responsibilities:
Working alongside Senior Executive Secretary to provide full secretarial assistance in the followings:
• Travel bookings (work with appointed agents in SG and NY)
• Calendar management
• Handle expenses and/or invoice payments
• Arrange calls (zoom, webex, TEAMs) and meetings (make restaurant reservations local and overseas)
• Receive visitors and offer drinks / sometime requires catering booking
• Printing and binding documents
• Seminar/conference registrations
• Assist with day-to-day errands and situational requests
Candidate requirements:
• A driven and enthusiastic self-starter who can work with minimal supervision
• Proactivity, resourcefulness and the ability to use initiative where required
• Experience of complex diary management and scheduling. Can exercise judgement with regard to priorities/urgency and resolve conflicting appointments as needed
• Excellent communication and interpersonal skills, demonstrating professionalism and confidence to interface at all levels to build strong relationships with both internal and external stakeholders
• Good command of written and spoken English and Mandarin
• Integrity and discretion when handling confidential information
• Excellent attention to detail and able to produce work to the highest standard of accuracy
• Flexible, collaborative and committed towards teamwork
• Tech-savvy
Interested applicants are invited to apply with:
- A covering letter indicating experience and motivation for applying to the role
- A detailed curriculum vitae
Please note only shortlisted candidates will be notified. For queries, please contact Constance at [email protected]
