Job Description:
We are seeking a diligent and detail-oriented Administrative Assistant to join our team. The ideal candidate will support our Accounts, HR, and Administration departments with various tasks and responsibilities.
Key Responsibilities:
Accounts and Procurement:
- Handling partial accounts
- Invoice data entry and preparation of various monthly reports
- Issuing Purchase Orders, Delivery Orders, and Invoices to clients
Staff and HR Management:
- Verifying and processing staff expenses and claims
- Managing HR matters, including employment and application of foreign workers, renewals, and cancellations
- Administering employee personal records
- Creating and updating staff records, including annual/childcare leave and medical records
- Administering company staff training, including familiarisation with MOM requirements and maximizing government developmental schemes
- Managing vehicle insurance, licenses, vehicle registration cards, and road tax
- Handling insurance-related matters
Administrative Support:
- General administrative tasks and filing
- Assisting in sourcing materials
- Replenishing stationery and office supplies
Strategic and General Support:
- Strategizing and managing the accounts, HR, and administration of new business units
- Reporting directly to the Account, HR & Admin Manager/Executive
- Assisting the Account, HR & Admin Manager/Executive with other tasks as instructed
- Performing any tasks assigned by immediate superior(s)
Qualifications:
- Experience / Fresh Graduates are welcome
- Strong multitasking skills
- Excellent communication skills
- Proficiency in Microsoft Office Suite
- Ability to work independently and as part of a team
If you are a proactive individual with a keen eye for detail and a passion for administrative work, we would love to hear from you. Please send your resume and cover letter to [email protected] or apply through MyCareerFuture.
