Reports to Singapore Country Head, assist in the overall control of third party expenses and Intercom charge out for Singapore SG portfolio and maintenance of all RES (Real Estate Services) accounts.
Financial Analysis and reporting
Location: Changi Biz Park
Salary up to $5000
- Responsible for overall control of expenses and recoveries for Singapore SG portfolio and maintenance of all RES GL accounts
- Month end check - track actuals against plan, forecast, prior month. Provide explanations for expense variance for all stake holders - FP&A (for flash reporting), Country team, management
- Pro-active forecasting of RES SG plan numbers (line of sight) for management reporting purposes based on trend, updates etc. Liaison with Transactions/Facilities Management/Project Management teams to achieve this
- Monthly submission of investment file, productivity file and R&C template
- Review DC rate and charges every month. Provide update for any changes in APS as needed
- Ensure project closures as per policy and track against plan. Accruals to be taken, if needed
- FA reconciliation and checking of monthly additions / depreciation etc.
- Co-ordinate for annual FA inventory count exercise. Ensure RES FA balances are updated
- Processing of Global housing related re-class entries into RES lines and charge out to business. Work with HR on tracking of rental and related cost
- Post Proof transition to FRO, responsible for maintenance of accurate GL balances, proofing records and ensure 'no ageing' in General Ledger balances
- Single point contact to regional, country, FA queries for SG RES
- Annual budgeting exercise
- Work with SG RES team to provide financial inputs for IEP preparation, RE (move v/s stay) analysis etc.
- Computing, reporting and tracking of reserves
- Engage with Audit team, regional Compliance for SG related queries
Compliance
· Responsible to ensure department compliance adhering to RES policies and processes.
· Submit Monthly and Quarterly Risk and Control Reporting, including any ad-hoc reports as required by Regional/Global Compliance team.
Operations & Processing
· Work with SG RE team and FRO Lease Admin team for rental run. Accruals entries to be passed as needed
· Utility tracking, re-class entries for GIRO payments. Month End Accrual process for utilities
· Monthly processing of entries for FAS 143 (fin 47), Rent smoothing, prepaid amortizations
· Processing of baseline billing, Accruals if necessary
· Work with FM managers to track repair expenditure. Month end accrual process for repair
· Any other entries, Invoice processing / accruals as needed for one timers, regional expense etc,
· Responsible for maintenance of all records (physical payment memos, approved reserve schedules, approved amortization/GAAP/Fin 47 schedule, Security Deposit and advances schedule etc) for Audit trail (soft and physical) and proofing
APS System Lead
· Overall responsible for maintenance (service order opening etc) and processing of premise recovery on APS system
· Work closely with FM for Archibus update
· Monthly processing of billing file, Manual recoveries and entries as and when needed
· One-point contact for all charging related queries, charges outlook submissions to regional FP&A and business
Facilities Management (FM) Analysis and forecasting
· Tracking of actuals against plan for all FM charges – Utilities, cleaning, Maint Contracts, Repairs, above base expenditure
· Track baseline invoicing and Change Request (CR) and forecasting
· Provide inputs for FM annual budgeting.
Interested candidates may apply through the application system. We regret to inform only Shortlisted candidates will be notified.
PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E EA License No. 01C4394 • EA Registration No. R21103542 (Ling Kai Jin)
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