Job Dimensions
- To ensure smooth day-to-day HR operations and office administrative tasks.
- Handles 3 sets of payroll management (Local, Japanese & Dubai). Payroll headcount: approx. 100 employees
- Manage HR metrics reporting, statutory surveys and government grants
- Timely reporting of HR reporting & statutory reports, including CMP HQ reports
Job Responsibilities
- Assist in formulating, reviewing and improving the effectiveness of HR operations and procedures to ensure that corporate objectives are met.
- Keeping abreast of MOM, Statutory Acts & Legislations which may affect the employee’s benefits and compensation.
- Process monthly payroll, submit statutory contributions and claims of all employees including final salary payments.
- Verify employee's benefits & claims for payroll processing in compliance with the company policy and local legislations.
- Manage the offboarding process for departing employees including conducting exit interviews and collecting company assets.
- Manage HR reporting regards to MOM & government surveys; monthly headcount reporting to CMP HQ.
- Maintain accurate HR employee databases (HRIS systems) and employees P-files and new user set up.
- Monitor and resolve any discrepancies in payroll calculation between TMS module and Payroll module.
- Process & submit government grants/funds (such as pro-family leaves, NS claims & etc).
- Support in the budget process to provide accurate headcount, salary and benefits data for reporting and analysis purposes.
- Prepare HR and administration related letters and documents (such as Confirmation, Contract Renewal & Re-employment Contract etc.)
- Handle insurance claims, expatriates management (such as housing) and company vehicle related matters.
- Provide support on company insurance renewals
- Manage employee’s benefits and resolve related queries from employees (such as Annual Health Screening, Flexi-Health Benefits & Long Service Award etc).
- Handle work pass applications, renewal & cancellations and related matters.
- Support in organizing and facilitating company events including employee engagement and well-being activities.
- Support office administrative duties assigned from time to time include relief of reception duties in the absence of Receptionist.
- Support and assist SMO on Covid-19 SMM administration functions (when required)
- Handle ad-hoc activities as and when requested.
Qualitifications/ Experience Required
- Education: minimum Diploma/Degree in HRM/Business Administration
- Job experience: minimum 3 years of relevant experience in full spectrum of HR operations, generalist and payroll management
- Knowledge: well versed in local HR practices, Employment Act & other local legislation
- Skills: MS office, HRIS system, Office administrative duties
Competencies
- Team oriented
- Planning, organizing and co-ordination
- Taking ownership and accountability
- Execution and result-oriented, Quality focus
- Analytical and critical thinking skill
- Growth mindset
