Havil International School has a vacancy for the full-time position of Admin & Exam Coordinator. We are looking for an individual who has a strong work ethic, immense willingness to learn, and will shoulder responsibility faithfully.
This job will entail:
Administrative Tasks
- Dissemination of general information to staff
- Timetabling: Teacher Schedules and Class/After-School Schedule
- Teacher Duties (ECA, Moral/Chapel, Lunch/Break Duties)
- Drafting School Calendar & Events Calendar
Professional Development
- Coordinate Internal and External Training
- Registration for Staff Development - Cambridge/Subject-related training
- Logistics for teacher's training days (i.e. disseminate schedule/agenda/location/guest speakers)
- Logistics for ongoing Staff Development (i.e. disseminate schedule/agenda/location/guest speakers)
- Promote Professional Development events
- Budget, Timing, Correspondence
Examinations & Student Progress
Exam Coordination (Internal & External Exams)
- Calendar & Coordination: Deadlines, proofreading, editing, submission, printing
- Exam-related Training
- Invigilation Schedule & Coordination
- Grading and Reporting
- Review of any special accommodation/arrangements
- Retakes/Remarks/Review of Grades (if necessary)
IGCSE Exams (External)
- Subject Selection & IGCSE Information Day
- Comply with CIE Guidelines & Regulations for Administering Cambridge exams
- Exam registration and correspondence
- Exam Timetable
- Exam Guidelines/Reminders for Students
- Coordinate with internal examiners (i.e. oral/coursework modules)
- Packing and despatch
- Results Day
Progress Reports
- Proofreading remarks
- Submission, editing, printing
- Dissemination
School Leaving Certificate
- Coordinate with Admin
- Compile remarks from Teachers
- Parent Feedback
Reporting
- Collate data and present a summary of student achievement and progress analyses to be used in Professional Development, Key Stage & Management meetings
Academic-Related Events/School Competitions
- Event Planning (to support academic staff)
- Logistics - bookings, scheduling, communication
- Promoting Events - Invitations, Posters, Social Media Updates
- Consent Forms for events
- Consolidation of feedback after event
Student Affairs
- Involvement in preparing/overseeing Student Certificates, Rewards, Incident Reports/Records, etc.
Qualifications/Skills:
- Candidate must possess at least a Bachelor's Degree, Post Graduate Diploma, Professional Degree, and/or Master's Degree, in any relevant field.
- At least 1 year(s) of working experience in the related field is required for this position.
If you would like to apply for this position, you may apply via the job portal, or send your cover letter and resume to [email protected].
Due to the high volume of applications we receive on a daily basis, we regret to inform you that only shortlisted candidates will be notified.
Perks & Benefits
- Employee equity
- Nearby public transport
- Central location
- Regular team activities
- Company trips
- Paid training and development
