Roles & Responsibilities
1. Timesheet Management:
- Collect and verify timesheets monthly, ensuring accuracy before submission to the Payroll and Billing Team for processing.
- Conduct checks for overtime (OT) and rostering compliance, addressing breaches identified in TS/Quick HR generated reports.
2. Employee Relations Support:
- Assist in new hire onboarding briefings.
- Manage the issuance of Personal Personal Protective Equipment (PPE) to employees.
- Produce necessary letters and paperwork on behalf of the Employee Relations Team.
3. Data Entry and Compliance Checks:
- Update internal databases.
- Conduct data entry and calculations for timesheets, identifying potential breaches and non-compliance matters, such as excessive OT hours, rest day violations, and other related issues.
4. Address Verification and Housing Management:
- Update SAP/MOM with staff's new addresses, verifying housing address details.
- Conduct quarterly 100% housing verification for foreign staff, ensuring alignment with MOM and SAP declared addresses.
- Verify HDB addresses against HDB's website for authorized tenancy, and request tenancy agreements for non-HDB addresses.
5. Administrative Support:
- Assist with various internal arrangements.
- Manage general email/SMS broadcasts.
- Conduct follow-up calls to employees based on team requirements.
- Handle any other ad-hoc tasks assigned by the Team Lead or Unit Head.
Skills & Requirements:
- Good communication skills, positive mindset, and self-motivated candidates preferred.
- People-oriented with the ability to work comfortably with a diverse range of individuals.
- Adherence to the organization's standard practices and work ethics.
- Basic knowledge of HR processes and experience.
- Basic knowledge of MOM legislations.
- Bilingual proficiency is required.
This position plays a vital role in ensuring efficient administrative and compliance support to the Employee Relations Team. If you meet the qualifications and are enthusiastic about contributing to our organization, we invite you to apply.
I hereby give consent to Certis CISCO Security Pte Ltd and its subsidiaries to access my job application for the position applied and other positions that I may also be considered for and to use and disclose my personal data submitted in or as part of my job application to law agencies, government representatives and prospective clients. (DATA PROTECTION: The Company is committed to respect the statutory rights to privacy of all job applicants. However, we obtain, monitor, process and disclose personal information regarding employees and prospective employees to meet our need and according to applicable laws. For more information on our Personal Data Protection Policy, please visit https://www.certisgroup.com/privacy-policy.
