Executive Assistant

Executive Support

Ø Maintain an accurate and detailed calendar for COO, proactive calendar management and logistical coordination of meetings with internal and external parties (e.g. setting up internal & external conference calls/meetings, logistical planning).

Ø Track COO’s tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments.

Ø Perform a wide range of administrative tasks for the COO daily which includes but not limited to: handling of expense reports and invoice payments, following on work tasks and email correspondence, scanning of documents, mailing of letters or packages, making reservations and/or travel related arrangements, running business errands etc.

Ø Provides a bridge for smooth communication between the CEO and the COO (in order to provide solutions, coaching and guidance with Chinese speaking CEO).

Ø Handle matters expeditiously, proactively, and follows-through on projects to successful completion often with deadline pressures.

Ø Flexible and open to take on wide varieties of work.

Education / experience / technical skills required

Ø Minimum Diploma in Business Adiministration / Delopment or any other related discipline.

Ø At least 2 years of proven experience in providing high-level executive support to executives.

Ø Excellent written and verbal communication skills in English and Mandarin.

Ø Highly meticulous and able to work independently within tight timelines.

Ø Ability to maintain confidentiality and discretion at all times.

Ø Proven analytical and problem-solving abilities.

Ø Organized with a proven ability to juggle multiple projects at a time.