Job Description
1. ON-LINE JOB FILE HOUSEKEEPING (ASTORYARD)
1.1. File all Project related documents to Astoryard; i.e. Work Reports, Timesheets, Customer Evaluation Form, Commissioning Checklists, etc.
2. LIAISON OFFCER ON ALL OPERATIONAL ARRANGEMENTS
2.1. Following-up on the deployment schedule to clients (with the help / instructions from Operations Manager, Assistant Managers and Technical Officers).
2.2. Arrangements of Visa Application / Approval for Operations and Engineering Department personnel for overseas deployment.
2.3. Communicating with respective Rig Administrators on travel arrangements (Letter of Invitation, Joining Instructions, Land Transfer and Accommodation).
2.4. Communicating with Sub-Contractors on the Letter of Indemnity for Shipyard Sub-Contractor Permits.
2.5. Coordinating with shipowner’s agent regarding OME/ Sub-contractor’s
entry/working permit, hot work permit and other MPA requirements working in
PSA or Anchorage.
2.6. Coordinating with shipowner’s agent/shipowner regarding the launch or cargo
boat arrangements for personnel or logistics to and from the vessel.
3. ARRANGEMENT OF FLIGHT ITINERARY / TICKET FOR ALL OPERATIONS AND ENGINEERING DEPARTMENT PERSONNEL
3.1. As most return tickets are of ‘Open Date’, the return ticket bookings are literally arranged at any time of the day (including night time, weekend or Public Holidays); as long as the Rig or staff personnel requests for repatriation.
4. MONITORING & ARRANGEMENT OF SAFETY PASSES AND OFFSHORE CLEARANCES
4.1. Petronas Carigali Smart Pass, Shell Pass, Petrofac Safety Passport and Maersk Online Safety Induction and etc. for Operations and Engineering Department personnel (overseas deployment).
5. MONITORING & ARRANGEMENT OF SSIS/SSSC, PSA PASS, BOSIET AND RELEVANT COURSES EXPIRATION
5.1. Shipyard Safety Induction arrangements.
5.2. Shipyard C&G Passes.
6. MONITORING OF PASSPORTS AND RESIDENCE PERMITS EXPIRY FOR OPERATIONS PERSONNEL
6.1. Liaising with HR Department on updating of personnel records.
7. PREPARATION OF WORK REPORTS, TIMESHEETS AND RELEVANT DOCUMENTS FOR LOCAL AND OVERSEAS DEPLOYMENTS
7.1. Assisting Supervisors, Project Coordinators and Site PIC on Work Report and Timesheet preparation.
8. UPDATING OF THE DAILY MANPOWER RECORDS (OPERATIONS TIMESHEET FOR ACCOUNTS AND ADMIN PAYROLL PURPOSES)
8.1. Liaising with Technical Officers on the Operations personnel job assignment (for job number allocation) or whereabouts.
8.2. Outstation Timesheet for personnel who was deployed on overseas assignment (based on their timesheet).
8.3. Uploading and finalizing the Operations Timesheets for HR/Accounts reference.
Requirements
· Candidate must possess Tertiary Education
· At least 2 years of working experience in an administrative function
· Able to multi-task and work under pressure and handle tight deadlines
· Proficient in Microsoft Excel, Microsoft Word and Microsoft PowerPoint
· Team player with positive attitude at work
· Effective interpersonal and communications skills
· Strong analytical skills
· Able to work independently
We are located at 11A Tech Park Crescent Singapore 637842 (Tuas South).
