Job Requirements
- Minimum 5 years experience in similar roles
- Diploma in Finance/Accountancy/Banking or other equivalent professional qualification.
- Strong administrative skills
- Highly motivated with a desire to learn
- Able to meet deadlines and work effectively under pressure
- Proficiency in Microsoft Excel and Word
- Proficiency in English and Chinese speaking and writing for effective liaising with clients/vendors/shipping agents etc.
- Observant, meticulous, analytical and team player
Job Responsibilites
A) Adminstrative Duties
- Maintaining proper records of all necessary monthly billings for preparation of payments
- Preparation of vendor purchase orders, customer invoices/delivery notes
- Preparation of customer quotations when necessary
- Liaising with respective vendors for pricing when necessary
- Liaising with clients for purchase and delivery orders when necessary
- Ensuring proper documentation and filing records in company system at all times
- Perform other daily tasks as instructed by management
- Updating of staff particulars and leave records
- Ensure company staff workman comm insurance policies are being updated annually
- Coordination with respective training centres for staff training when necessary
- Preparation of all necessary documentations and procedures for hiring of foreign workers with respective government agencies, e.g. MOM etc
- Assist in putting up hiring ads for new staff with employment agencies (when necessary)
- Liaising with various shipping agents/transport companies for local/overseas deliveries on pricing, delivery times, cargo pick up arrangements
- Knowledge of all necessary shipping incoterms and GST payments
- Arranging with vendors/customers to ensure prompt deliveries and fulfilment of client purchase orders.
- Ensure consistent and regular updates of warehouse inventory at all times in system.
- Assist in preparation of packing lists and labelling for all customer orders
B) Finance Duties
- Preparation of Monthly Payroll for director to process payment
- Updating/input into Xero Accounting Sotware for supplier purchase orders and invoices, client purchase orders and invoices, all necessary payments from vendors, payment vouchers etc. (Training can be provided if experience is minimal)
- Assist in quarterly GST submission (submission to be done by third party accounting firm)
- Preparation of monthly SOA to customers so as to ensure prompt payment
- Preparation and consolidation for payments promptly for daily operations of the company.
- Liaising with third party accounting firm for discrepancies in the accounting values
- Issuance of credit and debit notes when necessary
- Assist in GST preparation for incoming overseas shipment to and from Singapore (import/export).
- Ensuring proper and neat book keeping records for easy reference by management
