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Primary Objective:
- Lead, Direct, Monitor, Train and Manage team performance. Builds team that work well together and able to carry out plans.
- Managing and overseeing the entire project progress, contractual agreements, variation order, contract administration, dispute handling, subcontractors handling and negotiation till final account.
- Develops, implements, and maintains contracts management system and policies in corporations, engage in continuous improvement and review of existing compliance process, systems, and policies.
Contract management:
Develop, review, and negotiate contracts, ensuring they comply with legal requirements and company policies.
Monitor contract performance, ensuring adherence to terms, conditions, and timelines.
Identify and resolve contract-related issues or disputes.
Maintain accurate records of contracts, amendments, and related documentation.
Conduct contract risk assessments and propose mitigation strategies.
Relationship management:
Foster positive relationships with vendors, suppliers, and contractors.
Collaborate with internal departments (e.g., legal, procurement, finance) to ensure alignment and coordination in contract management processes.
Serve as a point of contact for contract-related queries and provide guidance to internal stakeholders.
Conduct regular contract performance reviews and maintain open communication channels with vendors to address any concerns or issues.
Compliance and legal matters:
Ensure contract compliance with relevant laws, regulations, and industry standards.
Stay updated on legal and regulatory changes that may impact contracts or tenders.
Collaborate with legal teams to address legal issues, mitigate risks, and ensure contractual compliance.
Assist in the development and implementation of contract management policies and procedures.
Financial management:
Monitor contract budgets, expenditures, and financial performance.
Identify cost-saving opportunities and negotiate favorable terms and conditions.
Collaborate with finance teams to reconcile invoices, track payments, and resolve billing discrepancies.
Documentation and reporting:
Prepare and maintain comprehensive contract and tender documentation, including templates, forms, and reports.
Generate regular reports on contract status, performance, and compliance.
Provide updates and presentations to stakeholders on contract management activities.
Continuous improvement:
Identify opportunities to streamline and enhance contract and tender processes.
Propose and implement process improvements, tools, or technologies to optimize efficiency and effectiveness.
Stay updated on industry best practices and emerging trends in contract management.
Key activities
· Manage the financial and contractual of all projects from pre-tender to post-tender including quantities, variations, measurement, tender costing, cost estimates, monthly claims, final accounts etc.
· Manage Quantity Surveyors, sub-contractors and clients on issues relating to progress payments, variations, claims and extension of time.
· Oversees contract development and ensures contracts are properly documented including setting up of contracts documents and work processes
· Attend site visits, negotiations, and project site meetings on ongoing projects
· Preparation and monitoring of project cash flow, settlement of final accounts with sub-contractors and suppliers
· Resolve problems encountered by Quantity Surveyors and Project team including dealing with clients and sub-contractors on cost and contractual matters
· Draft & review contracts and agreement, preparing detailed project budgets and costs estimates.
· Coordinate with project managers ensure project milestones, schedules, and completion
· Manage claims. Dispute, resolving final contract settlements, and maintain good relationship with clients
