ADMINISTRATIVE DUTIES
Answering phone calls, filing, photocopying, distribute office mails, courier arrangement, order office stationery, order printed item(e.g. business card), make coffee/tea for office guest, run errand & any duties assigned.
INVOICES CATEGORIZATION
Check, attach account cover page to the Invoice, categorize accounting code & circulate for approval
Key in the invoice information to the internal system for uploading the invoice
INVOICES FOR VESSELS
Check, record Invoices data and circulate for approval
i) Issue payment request as when required.
ii) Prepare List of Invoices to be submitted, Scan copy all Invoices & send by email attachment to oversea offices for monthly payment.
To send all Original Invoices for payment to overseas office & make scanned copy for Office file.
Make additional copy for Invoices related to P&I claim/Crewing matters to manning offices.
To submit all Original Invoices for payment to Accounting dept.
CTM FOR VESSEL
Liaise with agents for CTM arrangement.
Make payment request & follow-up with Accounts-PIC for remittance advice.
SHIP'S STATEMENT OF ACCOUNT
To be checked & send email attachment tooverseas office by every 1st week of the month. Vessel to send hard copies for Office file.
P&I CLAIMS
Check & monitor record of Debit Note for P&I claims.
AD HOC
Any ad hoc work from time to time assigned by Marine/Technical Superintendents
