Key roles and responsibilities
- Oversee the day-to-day functioning of the office and maintain the smooth running of the administrative processes.
- Provide secretarial and administrative support to staff and management, including the handling of correspondence, preparing documents, logistics and overseas travel.
- Manage communication channels, such as phone calls and emails. Maintain inquires log as required.
- Collect, sort and distribute incoming mails, correspondences, packages and other incoming materials.
- Maintain record filing systems and ensure the proper retention, archive and disposal of records.
- Oversee office supplies to ensure resources are available when needed.
- Manage and maintain company facilities including coordinate with building management for office maintenance and repairs, vendor contracts, office functions and layout.
- Schedule and track meetings and appointments schedule, meeting rooms’ scheduling, greet and direct visitors.
- Assist in preparing and maintaining full set of monthly accounts including supporting schedules required
- Process receipts and payments
- Prepare and maintain monthly bank reconciliations and statement of accounts
- Assist in the preparation of financial statements
- Maintain proper filing and documentation
- Any other ad hoc tasks as assigned
